Asia Pacific Heart Rhythm Society

https://www.aphrs.org

5-Day Work Week / 9am - 6pm / Novena

We are looking for a dynamic Administrative Executive to support our daily administrative and operational matters. Salary commensurate with experience. Fresh graduates are welcome to apply.

Job Responsibilities:

• Provide support to the Manager in the day-to-day running of the office operations.
• Organise meetings, prepare meeting agenda and take meeting minutes.
• Support the Board by following up on the administrative actions as requested.
• Carry out full-spectrum of office administrative tasks.
• Coordinate and organise events such as Annual Scientific Meeting, Annual General Meeting, and any ad-hoc meetings as requested by the Board.
• Liaise with industry partners to coordinate physician training programs.
• Collect and manage applications for fellowship programs, travel grants and other programs.
• Copy-edit and proofread written articles submitted for the newsletter.
• Project management in medical publication writing and/or clinical research.
• Membership administration and reporting.
• Support any ad-hoc duties as assigned.

Job Requirements:

• Degree in any discipline.
• Candidates with no prior experience are welcome to apply.
• Excellence written, interpersonal and communication skills (written and oral).
• Proficient in Microsoft Office (work, Excel, PowerPoint).
• Dedicated and willing to go the extra mile to see things through.
• Good problem solving with analytical skills.

Key Responsibilities:

General Administrative Duties

· Carry out daily administrative tasks to ensure efficient office operations.

Data Management

· Accurately input and update information in company databases and filing systems.

· Organize, store, and retrieve documents systematically to ensure easy access for the team.

· Maintain data integrity by regularly reviewing and updating records.

Administrative Support to Teams

· Assist various departments with administrative tasks, including preparing documents, reports, and presentations.

· Handle mail administration, including sorting, distributing incoming mail, and managing outgoing correspondence.

· Provide support for data entry and information compilation as requested by team members.

Ad-hoc Duties

· Perform additional tasks and support projects assigned by management to contribute to the overall efficiency of the office.

Qualifications and Skills:

· Education: Minimum GCE ‘O’ Level or equivalent; a diploma in administration or related field is an advantage.

· Experience: 1–2 years of experience in an administrative role is preferred but not required.

· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems.

· Communication Skills: Good verbal and written communication skills to facilitate effective team support.

· Organizational Skills: Ability to multitask, prioritize, and maintain an orderly and efficient workspace.

· Work Environment: office-based role, working 5 days a week.

As an Administrative Assistant (RAU), you will be responsible for delivering quality frontline customer service, and administrative and operational support to the manager and HOD in ensuring efficient and smooth operations for Home Based Services. You will also be tasked to create a positive experience for all internal and external customers and clients to ensure quality client care experience and satisfaction.

Responsibilities:

· Understand and fulfil SLEC’s mission and strategy.

· Manage Client referral and registration process.

· Schedule and reschedule appointments.

· Monitors appointment bookings to ensure efficient visit scheduling which enables maximal utilization of professional staff and resources.

· Provide financial counselling about services and necessary support for the applications or renewal of various applicable financial schemes (e.g., NMTS, Financial Assistance).

· Cashiering duties and managing outstanding account follow-ups.

· Reconcile monetary transactions.

· Attend and manage feedback and enquiries about service.

· Handle complaints and feedback and perform service recovery.

· Liaise with internal and external stakeholders for the provision or continuation of service. (i.e., Coordination with service partners, Lab dispatches)

· Assist in reporting and analysing service statistics and data.

· Provide administrative assistance to the department or service. (i.e., Data entry, verification, claims submission, licensing renewal, reports, raising procurement requests, etc).

· Assist in identifying problem areas and participate in quality improvement initiatives and projects.

· Anticipate and resolve problems during daily operations.

· Provide appropriate feedback to Manager.

· Ensure policies are adhered to by Clients and caregivers.

· Any other projects that are assigned by the manager.

Job Requirements:

· Minimum GCE “N, O, A” level or Diploma.

· At least 2 years of working experience in customer service or health care services.

· Customer service oriented with good frontline, communication, and interpersonal skills.

· Effective written and oral communication skills.

· Ability to speak different local languages and dialects will be advantageous

· Resourceful and proactive.

· Meticulous in handling administrative tasks.

· Strong team player with strong communication, interpersonal and organisational abilities.

· Capable of working independently and under time constraints.

· Proficient in the use of Microsoft Office applications.

DESCRIPTION

This is an exciting opportunity for you to be an integral part of the Quality Management department to optimise patient care and outcome.

The Administrative Executive is responsible for providing administrative support to ensure the smooth and efficient functioning of the department initiatives within the hospital. This role involves the coordination and maintenance of accurate records, meetings, and supporting the implementation of quality management projects.

RESPONSIBILITIES

Documentation Management:

• Maintain accurate and up-to-date records related to quality management.
• Organize and file documentation in compliance with regulatory standards.

Data Entry and Analysis Support:

• Assist in data entry for quality metrics and performance indicators.
• Generate basic reports and assist in data analysis under senior staff guidance.

Meeting Coordination:

• Schedule and coordinate meetings for the Quality Management team.
• Prepare meeting agendas and distribute relevant materials.

Communication and Correspondence:

• Facilitate communication between internal and external stakeholders including team members, other departments, external healthcare institutions, among others.
• Draft routine correspondence and respond to inquiries as directed.

Assist in Quality Projects:

• Support the implementation of quality management projects.
• Collaborate with team members to ensure project timelines and deliverables are met.

QUALIFICATIONS/REQUIREMENTS

• Minimum Diploma.
• At least 2 years working experience.
• Good speaking and writing skills
• Proficient in computer skills including Microsoft Office (e.g. Excel, Words etc.)
• Self-disciplined, motivated, self-starter, Meticulous
• Ability to work collaboratively in a team environment

Interested candidates, please apply with your updated resume, expected salary and notice period.

We regret that only shortlisted applicants will be notified.

NOTE: CRAWFURD HOSPITAL IS NOT IN COLLABORATION WITH ANY EMPLOYMENT AGENCY NOR CONSULTANT FOR OUR POSITIONS OPENING.

We are seeking a 6 months Contract Part-Time Accounts Admin (4 hours per day/5 day work week) to support our finance and administrative functions. This role involves key responsibilities in accounts receivable, accounts payable, and providing administrative support within our company.

Main Duties:

• Monitor and verify incoming funds and update daily cash flow. Verify accuracy of payment, claims and petty cash reimbursements. (AR/AP)
• Maintain detailed and organized records to support financial reporting needs
• Support the liaison process with external partners (e.g auditors, tax agent) as needed.
• Perform other ad-hoc administrative tasks as assigned by Directors.
• Able to start in early Jan 2025
• Proficient in Microsoft Office skills (e.g excel) is preferred
• Good command of English.

Qualifications:

• Preferably Diploma in Accounting, or relevant field.
• Self-motivated, positive, proactive, highly-organized, and detail-oriented to work with accuracy and minimum supervision

Please submit your application through this platform if you are interested. Candidates from this platform will be given priority during the selection process.

Kindly refrain from emailing us your resume.

Job Title: Administrative Assistant cum Marketing

We are seeking a dynamic and organized individual to join our tuition center as an Marketing Administrative Specialist. This role involves handling daily administrative tasks while also supporting the center’s marketing efforts to enhance student engagement and boost enrollment.

Key Responsibilities

Administrative Duties

1. Front Desk Management:

• Attend to inquiries from parents and students via phone, email, and in person.
• Manage student registrations and class schedules.

2. Data Management:

• Maintain accurate records of students, classes, payments, and attendance.
• Prepare and update monthly reports, including enrollment statistics and fee collection.

3. Logistics Support:

• Coordinate and ensure smooth operations of daily classes.
• Order and manage stock of office supplies and teaching materials.

4. Payment Processing:

• Handle fee collection and provide receipts to parents.
• Ensure timely follow-up on overdue payments.

5. General Office Support:

• Assist in filing, document preparation, and other ad hoc administrative tasks as needed.

Marketing Duties

1. Telemarketing

• Pitching to Prospective clients using provided scripts
• Follow up text

1. Digital Marketing:

• Manage and update social media accounts (e.g., Facebook, Instagram, TikTok) with engaging content.
• Monitor and respond to comments and inquiries on digital platforms.

2. Campaign Management:

• Plan, execute, and monitor marketing campaigns to promote the center’s programs.
• Create and distribute newsletters and promotional materials to parents and prospects.

3. Event Coordination:

• Assist in organizing open houses, workshops, and other marketing events.
• Ensure smooth execution of marketing initiatives, including logistics and setup.

4. Brand Development:

• Help maintain the center’s branding and messaging consistency across all communication channels.
• Propose creative ideas to enhance visibility and outreach efforts.

5. Market Research:

• Conduct research to understand customer preferences and competitor strategies.
• Provide insights to improve program offerings and marketing approaches.

Requirements

• Diploma or equivalent in Business Administration, Marketing, or related field.
• At least 1-2 years of experience in an administrative or marketing role (experience in the education sector is a plus).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and social media platforms.
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to multitask and meet deadlines.
• A proactive attitude with a willingness to learn and adapt.

Working Hours

• 5.5 days per week:
• Weekdays: 10:00 AM – 7:00 PM
• Saturdays: 9:00 AM – 1:00 PM

Benefits

• Opportunities for professional development.
• Friendly and supportive work environment.
• Annual leave and medical benefits.

If you are a motivated individual passionate about education and looking for a versatile role in administration and marketing, we encourage you to apply.

Registration No: R22104413

EA Licence No: 21C0867

Job Description: Administrative Executive

Position Overview: The Administrative Executive is a key support role responsible for providing administrative and organizational assistance to ensure the smooth functioning of the organization. This position requires a combination of administrative skills, attention to detail, and effective communication to support various functions such as coordinating office activities, events and logistics, fund management and assisting in day-to-day operations.

Key Responsibilities:

1) Office Management:

• Oversee and maintain office operations, including managing office supplies, equipment, maintain filing and facilities support.
• Handle incoming calls, emails, and correspondence, response or redirecting them as necessary.
• Coordinate meetings arrangement and external despatch.

2) Administrative Support:

• Assist in preparing presentations, spreadsheets, and data analysis.
• Assist in creating and updating organizational policies and procedures.
• Prepare reports, memos, and other business-related documents as required.

3) Financial Administration:

• Manage donations received by company
• Collate data for funders eg TBCHF, NCSS funding
• Creation of Purchase Order (PO), update Payment Voucher (PV).
• Assist with budget tracking & expense reports.

4) Events Management & IT Support:

• Coordinate and assist in organizing company events and workshops. Support all logistic and registration processes.

5) Any other duties as assigned by CEO/COO.

Job Requirements:

• Diploma holder with 5 years of working experience in a similar capacity.
• Prior experience working in a charity or social work environment would be an advantage.
• Highly resourceful, excellent administrative and organisational skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and Social Media.
• Strong communication and interpersonal skills.
• Strong problem-solving skills, multi-tasks and adaptability.
• Ability to work independently and collaboratively in a team environment.
• Able to work on weekends for events management, if required
• Open to locals and PRs in Singapore only.

Being the role of financial Administrative Assistant for Privilege Motors Pte Ltd, you'll work with the financial team to assist in recording financial transactions of our company, process invoices, purchase orders or payroll. Will be deployed to assist in-house loan or floor stock management or any other duties assigned by your superior. You'll also be in charge of ensuring the office is organized and tidy.

Key responsibilities:-

• Processing work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Assisting the financial management team with credit control processes, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and supplier information.
• Coordinating daily financial tasks with the financial management team to optimize workflow.
• Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory

Requirements:

• Car Trade administration experience is required
• Working knowledge of Microsoft office
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.

To apply, please call/whatsapp introduction and resume to 9091 1155.

Job Type: Full-time

Pay: $1,800.00 - $2500.00 per month

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Attendance bonus
• Performance bonus
• Yearly bonus

Education:

• GCE 'N' Level (Required)

License/Certification:

• Microsoft 365 Fundamentals (Preferred)

Work Location: In person

ID: 781937

Working hours: 5.5 days Mon - Fri 08:30 - 17:30, Sat: 08:30 - 12:30

Responsibilities

• Provide customers with accurate and complete information on timely inventory and operation updates.
• Coordinate with Operations to meet customer needs and requirements
• Ensure all necessary documents, port passes, Portnet/ JP online custom permit, CIPL is available for inbound/outbound operations
• Inform customers of any delays, damages, or shortages.
• Follow up on reporting of damages, delay
• Resolve and troubleshoot issues, handle customer complaints, and provide solutions to ensure customer satisfaction.
• Stowage plans updating for warehouses, support in quarterly auditing and monthly auditing.
• Maintain and updating of inventory records in system and customer.
• Timely updates of weightlist, tallysheet, inventory records and other reporting requirements
• Coordination with operation on daily movements
• Liaison with customer on identify issues in operations and recommend solutions
• Support in tracking of operation and customer requested activities for month end invoicing
• Perform any other ad hoc duties as assigned.

Requirements

• Candidate must have at least 3 years of experience in inventory operations and administrative job.
• Candidate must have Ability to manage multiple priorities and meet deadlines.

To Apply, please kindly email your updated resume to cv_ray(a)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ray Loh Run Ting

EA Personnel Reg. no.: R1550214

EA License no.: 07C5771

This will be a 6 Months Contract role based in Singapore

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 5 years of EA experience supporting more than 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage

Key Responsibilities:

General Administrative Duties

· Carry out daily administrative tasks to ensure efficient office operations.

Data Management

· Accurately input and update information in company databases and filing systems.

· Organize, store, and retrieve documents systematically to ensure easy access for the team.

· Maintain data integrity by regularly reviewing and updating records.

Administrative Support to Teams

· Assist various departments with administrative tasks, including preparing documents, reports, and presentations.

· Handle mail administration, including sorting, distributing incoming mail, and managing outgoing correspondence.

· Provide support for data entry and information compilation as requested by team members.

Ad-hoc Duties

· Perform additional tasks and support projects assigned by management to contribute to the overall efficiency of the office.

Qualifications and Skills:

· Education: Minimum GCE ‘O’ Level or equivalent; a diploma in administration or related field is an advantage.

· Experience: 1–2 years of experience in an administrative role is preferred but not required.

· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems.

· Communication Skills: Good verbal and written communication skills to facilitate effective team support.

· Organizational Skills: Ability to multitask, prioritize, and maintain an orderly and efficient workspace.

· Work Environment: office-based role, working 5 days a week.

Responsibilities :

· Supports an SME organisation by assisting in designing and implementing policies, planning, designing, implementing, monitoring and refining administrative and operational processes for various functions and projects across all departments – administration, accounting, sales, human resource, information technology, technical support, regulatory affairs and warehousing and logistics.

Job Duties :

· Develops and implements company-wide operational processes and procedures.

· Oversees compliance with internal procedures

· Accomplishes human results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling and disciplining employees; developing training and growth opportunities.

· Provides regulatory support by collating data and information from product owners, communicating with regulatory authorities, administering licence/certificate applications and renewals.

· Ensures compliance with regulatory authorities in all areas of operations

· Handles periodic audits by regulators such as the Health Science Authority.

· Develops and implements policies to ensure a healthy, safe and pleasant working environment for all

· Develops information technology policies and processes

· Develops and implements environmentally-friendly and socially-responsible policies

· Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.

· Contributes to team effort by accomplishing related results as needed.

Responsibilities:

• Ensure all incoming calls are answered and directed to respective employees promptly and politely.
• Welcome all company’s visitors and assist them in locating the employees that they want to meet.
• Courier services are properly coordinated.
• Distribution of incoming mail. Ensure mails are being distributed according to the distribution list.
• Recording and maintenance of records for incoming and outgoing mails.
• Responsible for office pantry, stationery ordering and maintenance, maintenance of general cleanliness of the office premises, surveying state of office equipment and furniture and liaising with repairmen etc.
• Liaising with IT personnel on office computers and server maintenance
• Arranging for office events such as birthday parties, fun runs, charity events etc
• Complete all assignments as assigned by the General Manager.
• Complete other duties assigned by the Senior Administrator.

Requirements:

• At least "N" / "O" Level or Certificate in Business Administration
• At least 1 year of related working experience
• Possess good communication and administrative skills.
• Able to work independently & efficiently.
• Computer literate with knowledge in MS Word, Excel and Powerpoint.
• Preferably able to commence immediately.

If you meet our criteria, please forward a comprehensive resume, stating notice period required if applicable, and your current and expected remuneration to:

[email protected]

(All applications will be in strict confidence. We regret that only short-listed candidates will be notified)

DESCRIPTION

This is an exciting opportunity for you to be an integral part of the Quality Management department to optimise patient care and outcome.

The Administrative Executive is responsible for providing administrative support to ensure the smooth and efficient functioning of the department initiatives within the hospital. This role involves the coordination and maintenance of accurate records, meetings, and supporting the implementation of quality management projects.

RESPONSIBILITIES

Documentation Management:

• Maintain accurate and up-to-date records related to quality management.
• Organize and file documentation in compliance with regulatory standards.

Data Entry and Analysis Support:

• Assist in data entry for quality metrics and performance indicators.
• Generate basic reports and assist in data analysis under senior staff guidance.

Meeting Coordination:

• Schedule and coordinate meetings for the Quality Management team.
• Prepare meeting agendas and distribute relevant materials.

Communication and Correspondence:

• Facilitate communication between internal and external stakeholders including team members, other departments, external healthcare institutions, among others.
• Draft routine correspondence and respond to inquiries as directed.

Assist in Quality Projects:

• Support the implementation of quality management projects.
• Collaborate with team members to ensure project timelines and deliverables are met.

QUALIFICATIONS/REQUIREMENTS

• Minimum Diploma.
• At least 2 years working experience.
• Good speaking and writing skills
• Proficient in computer skills including Microsoft Office (e.g. Excel, Words etc.)
• Self-disciplined, motivated, self-starter, Meticulous
• Ability to work collaboratively in a team environment

Interested candidates, please apply with your updated resume, expected salary and notice period.

We regret that only shortlisted applicants will be notified.

NOTE: CRAWFURD HOSPITAL IS NOT IN COLLABORATION WITH ANY EMPLOYMENT AGENCY NOR CONSULTANT FOR OUR POSITIONS OPENING.

Introduction:

• We are currently seeking an Administrative Assistant with experience in Mediclaim submission and managing accounts receivable.
• The ideal candidate should be organized, detail-oriented, and proficient in handling medical claims and follow-ups on outstanding payments.

Working hours:

• Monday to Friday 0900-1800hr

Job Description & Requirements:

1. To answer all incoming calls and inquiries

2. Handling emails

3. Answer all the queries by email/phone about e-file matters pertaining to reimbursement/refund from insurers or patients.

4. Collect documents from the clinics twice per week and perform online submission (Mediclaim).

5. Communicate with the claims department for outstanding e-file claims (e.g. patient’s queries/claim hold “pending” by Insurer)

6. Raise corporate insurance claims/invoices

7. Doctors’ annual leave coordinator – liaise with clinics and hospitals on covering doctor

8. Hearing Aids referral list for doctors every monthly

9. Chase outstanding payments from patients and follow up on receivables owing from various corporate payer

10. Receive invoices and review them for accuracy

11. Maintain electronic and hard copy filing system

12. Retrieve documents from the filing system

13. General clerical duties including scanning, photocopying, and mailing

14. Processing and directing mail and incoming packages or deliveries

15. Maintain and order office supply inventories

16. Duties assigned by the Operations Manager

Company Benefits include (after confirmation):

• 14 days annual leave with an additional 3 days of family care leave
• Birthday leave
• Medical benefits
• Wellness benefit
• Annual performance bonus, and 13th month bonus
• Lunch Claim per month

Preferred:

• A candidate with experience in Mediclaim submission, managing accounts receivable, and a strong willingness to learn new things.

How to apply:

• Please submit your resume, in PDF format to [email protected].

Thank you for your application and interest. We value diversity in our team.

However, due to current company quotas, this position is open exclusively to residents or SPR only.

We seek your full understanding on this matter. Thank you.

ID: 624764

Working hours: Mon-Fri 8.30am - 5.30pm

The incumbent will be supporting day-to-day department operations smoothly and efficiently including the following:

• Provide administrative and clerical support
• Prepare and ensure prompt submission of reports
• Manage and process invoice payments
• Organize and coordinate meetings, including scheduling, sending invitations, reserving conference rooms and arranging necessary equipment
• Coordinate and arrange travel arrangements/appointments for the management team
• Plan and organize external and internal events
• Coordinate with various departments to facilitate effective communication within the organisation, ensuring information flow and timely updates
• Other duties as assigned

Requirements

• Candidate MUST Possess at least a Diploma in relevant qualification
• Candidate must have at least 2 years of relevant Admin experience in any industry
• Candidate must be Proficient in Microsoft Office Applications and Power BI (excellent in Microsoft Excel)
• Proficiency in Mandarin to liaise with Mandarin-speaking colleagues

To Apply, please kindly email your updated resume to cv_ray(a)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ray Loh Run Ting

EA Personnel Reg. no.: R1550214

EA License no.: 07C5771

Duties & responsibility:

• Provide daily administrative support to the riding department
• Handle walk-in/ email enquiry regarding riding lessons and prerequisites
• Maintain and update lesson records and schedules
• Assist in billing and payment
• Assist in co-ordination of events and competitions
• Filing and record-keeping of rider database

Requirement:

• Candidate must possess at least a Minimum GCE “O” Level
• Good interpersonal skills and excellent communication skills
• Resourceful, self-starter and a good team player

Being the role of financial Administrative Assistant for Privilege Motors Pte Ltd, you'll work with the financial team to assist in recording financial transactions of our company, process invoices, purchase orders or payroll. Will be deployed to assist in-house loan or floor stock management or any other duties assigned by your superior. You'll also be in charge of ensuring the office is organized and tidy.

Key responsibilities:-

• Processing work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Assisting the financial management team with credit control processes, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and supplier information.
• Coordinating daily financial tasks with the financial management team to optimize workflow.
• Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory

Requirements:

• Car Trade administration experience is required
• Working knowledge of Microsoft office
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.

To apply, please call/whatsapp introduction and resume to 9091 1155.

Job Type: Full-time

Pay: $1,800.00 - $3200.00 per month

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Attendance bonus
• Performance bonus
• Yearly bonus

Education:

• GCE 'O' Level (Required)

License/Certification:

• Microsoft 365 Fundamentals (Preferred)

Work Location: In person

About the Role:

• Management and engagement of residents and public queries, feedback and complaints
• Manage press queries and print/social media
• Coordinate community events and provide event management support to property teams
• Organize events (involving 1,000 to 2,000 participants) and private events involving 100 to 200 participants
• Liaison with various stakeholders including Residents’ Committees, Grassroots Organizations, Government Agencies and Contractors to ensure corporate and client’s image are improved
• Attend all relevant site meetings
• Produce print/online media and collaterals for public engagement
• Perform Public Relations/Customer Service support to property teams and to assist CSO if required
• Assist the Public Relations Manager on special projects as required by Town Council

About You:

• Minimum 1 year of experience in administrative role
• Pleasant personality and able to interact with all walks of life
• Team player, with confidence and creativity

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

WARDE TECHNOLOGY (SINGAPORE) PTE. LTD. was setup in year 2012 and WARDE TEC TAIWAN was established in year 2003 for Semiconductor market in Taiwan to support the Semiconductor customers in South Asia regions. WARDE TEC Taiwan headquarter and factory is located in Hsinchu City, Taiwan (R.O.C) near the major Semiconductor Industrial Park.

Our Company manufacture parts for both 200mm and 300mm Semiconductor Fabrication Plants and have been supporting to Semiconductor companies in Singapore, Malaysia, USA, Taiwan, China, Europe and Japan for more than 10 years. Our main products are CMP Polishing and Cleaner parts such as Membranes, Head Rebuilt parts, consumable parts and machine equipment parts.

Over the past 10 years, we have built confidence with our customers in terms of consumable parts, especially for High Performance Plastics and Rubber products in terms of quality and competitive pricing. We have also move from supporting CMP modules to other areas, such as CVD (NOVELLUS), PVD, Etch and Implantation for other parts overhaul services and consumable parts.

Key Responsibilities:

1. Work closely with the team to receive and process orders accurately and promptly.
2. Address and resolve any order discrepancies, delivery issues, or customer complaints in a professional and timely manner.
3. Prepare delivery orders and other documents to local and overseas customers accurately and follow up promptly to close the internal process.
4. Perform quality check selected repair products and compile the necessary documents (Basic Technical Training will be provided by our managers and trainers)
5. Assist in monitoring inventory levels and provide input to the team on stock availability and potential shortages.
6. Support financial administrative tasks, such as generation of sales invoices, verification of staff expense claims, etc.
7. Support purchase administrative tasks, such as generation of purchase orders, verification of purchase delivery orders, etc.
8. Assist in maintaining and updating company policies and procedures, ensuring compliance across the organization.
9. Handle ad-hoc administrative tasks and projects as assigned.

Qualifications and Skills:

1. Minimum Professional Certification, Higher NITEC or Diploma in Business Administration, Office Administration, Accounting or any related field.
2. Proven experience as an administrative assistant or in a similar role, preferably within the semiconductor industry or any related field.
3. Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
4. Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and other relevant software applications.
5. Strong attention to detail and accuracy in data entry, record-keeping, and document preparation.
6. Bilingual in both spoken and written Chinese and English - to liaise with Chinese speaking associates.
7. Excellent verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
8. Ability to work independently as well as in a team-oriented environment.

Please only apply if you able to attend an in-person interview.

Schedule: Monday - Friday, 9:00 AM - 5:00 PM

Salary Range: S$1,500 - $3,000 per month

About the Role:

We are seeking a detail-oriented Accounting & Administrative Officer with a growth mindset to join our dynamic team. This hybrid position offers an excellent opportunity for an admin professional to utilize their skills in a flexible work environment.

Key Responsibilities:

1. Provide comprehensive administrative support and coordinate tasks with international counterparts

2. Manage financial tasks, including:

- Invoice preparation and processing

- Payroll administration

- Maintenance of full sets of accounts (general ledger, trial balance, balance sheet, profit & loss statements)

3. Handle system updates, email correspondence, and phone communications

4. Perform data entry and maintain accurate financial records

5. Provide ad hoc translation between English and Mandarin language

Location:

- 50 Tagore Lane, Singapore 787494

- We will move to 79 Anson Rd 079906 in Dec 2024

Qualifications:

- Diploma or higher in a relevant field

- Minimum 1 year of experience in a clerical or office administration role

- Fluency in English and Mandarin language (written and spoken)

- Strong administrative and organizational skills

- Solid understanding of basic accounting and bookkeeping principles

- Experience with QuickBooks is an advantage

- Excellent time management and multitasking abilities

- Proficiency in Microsoft Office suite

- Ability to work effectively in a hybrid environment

- Demonstrated adaptability and enthusiasm for professional development, with a receptive attitude towards constructive input

What We Offer:

- Competitive salary package

- Flexible hybrid work arrangement (office, home, and other locations as needed)

- Opportunities for professional growth and skill development

- Collaborative and supportive team culture

- Tools and support for effective remote work

How to Apply:

If you are passionate about excellence, thrive in a flexible work environment, and are ready to take on a rewarding challenge, we want to hear from you! Please submit your resume, a brief cover letter highlighting your relevant experience and your ability to work effectively in a hybrid setting, and any additional information that makes you stand out as a candidate.

We are an equal opportunity employer and value diversity in our workplace. The purpose of language skills required (if any) is to work with counterparts who do not speak English. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, or disability status.

Job Description: Administrative and Clinical Support Assistant

Overview:The Administrative and Clinical Support Assistant plays a dual role, combining administrative duties with clinical support tasks to ensure the smooth operation of a healthcare facility. This position involves assisting with office management, patient care, and coordination between the administrative and clinical teams.

Key Responsibilities:

Administrative Duties:

1. Front Desk Management:Greet patients and visitors, ensuring a welcoming and professional environment.
   Schedule and confirm patient appointments.
   Answer phone calls, respond to inquiries, and manage correspondence.
   Check patients in and out, verifying patient information and updating records.
   
2. Patient Records:Maintain accurate and up-to-date patient records, both electronic and paper-based.
   Ensure proper documentation of patient information, treatment plans, and follow-up notes.
   Handle the filing, retrieval, and archiving of patient records.
   
3. Billing:Process patient billing, manage invoices, and handle payments.
   Assist patients with billing inquiries.
   
4. Office Management:Order and manage office supplies and ensure the office is well-stocked and organized.
   Coordinate office maintenance and repairs as needed.
   Assist with the preparation of reports, presentations, and other administrative tasks.
   

Clinical Support Duties:

1. Patient Care:Assist with preparing patients for examinations and procedures.
   Provide basic patient education and instructions as directed by healthcare providers.
   
2. Clinical Documentation:Assist in documenting patient encounters, including updating medical charts and electronic health records (EHR).
   Prepare examination rooms by setting up equipment and supplies.
   Ensure that clinical areas are clean, organized, and properly stocked.
   
3. Infection Control & Safety:Follow proper infection control protocols to maintain a clean and safe environment.
   Ensure that clinical areas meet health and safety regulations.
   

Requirements: Administrative and Clinical Support Assistant

1. Experience:Previous experience in a healthcare setting, particularly in administrative or clinical roles, is preferred.
   Experience with electronic health records (EHR) systems and medical billing software is an advantage.
   
2. Skills:Strong organizational and multitasking abilities.
   Proficiency in office software (e.g., Microsoft Office Suite) and medical software (e.g., EHR systems).
   Excellent communication and interpersonal skills to interact with patients, staff, and healthcare providers.
   Knowledge of medical terminology and basic clinical procedures.
   Attention to detail and accuracy in handling patient records and administrative tasks.
   
3. Physical Requirements:Ability to sit, stand, and move around the office for extended periods.
   Manual dexterity for handling office and medical equipment.
   Ability to lift and carry office supplies or clinical materials as needed.
   
4. Personal Attributes:Professional and courteous demeanor.
   Ability to handle sensitive patient information with confidentiality and discretion.
   Strong problem-solving skills and the ability to work well under pressure.
   A team player with a collaborative and adaptable attitude.
   

This role is essential for ensuring both the administrative efficiency and clinical support needed for delivering high-quality patient care in a healthcare setting.

• Support daily administration/operation works
• Recording of residents’ complaints/feedback and to inform respective personnel
• Recording of residents’ facilities booking
• Other adhoc tasks as and when required by the management

This will be a 8 Months Contract role based in Singapore for a start.

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 2 years of EA experience supporting 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage

JOB SCOPE

1. KEY RESPONSIBILITIES

1.1 To provide administrative and logistical support to Therapy Hub; including the initiating and coordinating of the clerical and logistical functions required in the effective implementation of Therapy Hub administrative policies.

1.2 To collate and maintain Therapy Hub required statistics for the purpose of reporting, submission and audits. This will include working with standard and advanced spreadsheets, databases and word-processing software and documents.

1.3 To develop and maintain both hard and soft-copy information related but not limited to:

· Therapy Hub Staff/operational information

· Partner Organisations

· Service Requests

· Student Placements

· Statistics/Data required by Programme

1.4 To monitor, update, prepare and file documents required for the smooth operations of therapy hub including but not limited to:

· Therapy Hub Service Contracts

· Letter of assignments

· Billing/Invoicing

1.5 Send out email reminders to therapists for submissions of monthly billings and follow up with staff to rectify errors/amendments.

1.6 To contact Partner Organisations in relation to billing, staffing and contract matters

1.7 Handle sales and billing invoices for Partner Organisations, generate initial sheet for preparation of entry into NAV, ensure approval and signed by Director and CE, and send off to Partner Organisations for payment.

1.8 Monitor current contracts with Partner Organisations. Keeps track of end of and prepares renewal of contracts as necessary.

1.9 Interacts with Partner Organisations with regards to reminders of payments, contract renewals, early release of therapists for corporate events and ad hoc matters related to service provision.

1.10 Point of contact between new Partner Organisations seeking services. Ensure that they complete the Service Request Forms and work with Therapy Hub Manager/s to respond timely to new Partner Organisations.

1.11 Assist with submission or collection of monthly/quarterly/yearly statistics for reporting to Senior management/Board/External stakeholders and ad hoc requests from various funders or stakeholders.

1.12 Handle logistics for Therapy Hub Meeting such as ordering meals keeping in mind dietary restrictions, preparing materials and setup of rooms.

1.13 Disseminate information to staff for ad hoc issues.

1.14 Collate training courses that therapists have completed.

1.15 In charge of ordering and issuing of uniforms (Rotation with other Admin Staff)

1.16 Monitors stationery needs of department and submits order form before end of the month.

1.17 In charge of ordering of items for promotional events/roadshows/ employment drive

1.18 Maintains extensive files and records of therapist registration with AHPC, practicing certificates, contact details.

1.19 May perform related duties as assigned, may participate in special projects and efforts to improve effectiveness of Therapy Hub processes.

1.20 Outreach

· Actively monitoring job portals for potential partners

· Maintain an active potential partner databases

· Cold calls to all SSAs based on the manpower needs

1.21 Recruitment

· Coordinate roadshows, recruitment drives, and job shadowing opportunities

· Monitor Career Interest Form data to liaise with HR for follow up

· Managing the professional databases

· Engagement of potential recruits

1.22 Engagement

· Coordination of staff engagement activities

· Coordination of partners engagement activities

2. PROFESSIONAL / STAFF DEVELOPMENT

2.1 To identify and attend relevant training and courses.

2.2 To be involved in networking with other community organisations.

2.3 To participate in events organised/supported by SPD as required.

3. ANY OTHER DUTIES

3.1 As may be assigned from time to time by Director, Assistant Director, and Manager, Therapy Hub

4. JOB HOLDER REQUIREMENT

4.1 Basic Qualifications: Diploma level or equivalent

4.2 Possess industry-relevant IT knowledge such as proficiency in the use of Microsoft Excel, Word and PowerPoint.

4.3 Detail oriented with strong analytical and problem-solving skills

4.4 Customer focused; with strong interpersonal skills to effectively communicate with a wide range of individuals and stakeholders

4.4 Possess at least 2 years of experience in an Administrative Executive (or equivalent) role