Contract: 2 years

Location: Tanjong Pagar

Salary: Up to $2600 + AWS + VB + Transport allowance

Additional Details

• Shift work (7am - 430pm / 1pm - 1030pm)
• Required to work on weekends

Responsibilities

• Manage the storage and safekeeping of Spare Parts in the Storerooms.
• Perform daily sorting, picking and packing of Spare Parts to ensure inventories in Storerooms are stored in the correct place and order.
• Coordinate and assist in the day-to-day supply chain operations. (e.g. part exchanges, ad-hoc distribution of parts to stations, etc.)
• Perform detailed checks for all incoming / outgoing Spare Parts to ensure alignment with documents.
• Perform detailed checks and testing to ensure Spare Parts are received in order and good condition.
• Assist in preparing, developing and managing of various documentations (e.g. Handover/Takeover Forms, Reports, etc.).
• Ensure good housekeeping, overall cleanliness and safe working conditions in the TSP Storerooms.
• Perform periodic stocktaking to maintain inventory accuracy and management.
• Assist on printing and pasting of Asset Labels for the Spare Parts.
• Perform configurations to repaired/new Spare Parts to ensure they are operationally ready for usage.
• Keep track on the movement of parts by inputting and updating of Assets’ information into TSP’s Maintenance Management System (MMS) and documents.

Requirements

• ITE or Higher NITEC in Business Administration / Supply Chain Management or any other relevant field.
• Singapore Class 3 Driving License is a must.
• Basic computer skill & knowledge required (e.g. Microsoft Excel and Word).
• Knowledge and hands-on experience on Enterprise Resource Planning (ERP) Systems (e.g. ServiceNow, SAP, Maximo, Oracle) will be an advantage.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Administrative Assistant | Maritime / O&G | 5 Days | Clarke Quay -> Tai Seng

Working day : 5 days (9am-6pm)

Salary : $2500 -$3500

Location : Location :Clarke Quay ( Current ) , Taiseng ( End of 2024)

Keyword : Familiar with Maritime & Port Authority of Singapore [ MPA ]'s Regulation

Job Description:
Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.

Monitor acknowledgement receipts for:

• Assist in editing amendments to Controlled Documents.
• File and maintain statistics of all casualties and incidents reported by vessel.
• Process and maintain records of all Department invoices.
• In-charge of the Department reference publication library.
• Assist in other administrative matters.
• Any other ad-hoc duties as assigned

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

My client is a law firm who is currently seeking an Legal Administrative Assistant to join the team and support the Corporate Secretarial and/or Immigration & Family Office Departments.

As a valued member of the firm, the Legal Administrative Assistant will play a pivotal role in ensuring the seamless operation of these critical departments.

Responsibilities include:

• Providing top-notch administrative support to ensure the efficiency of departmental operations.
• Assisting managers with various tasks to keep their workflow smooth and uninterrupted.
• Taking charge of invoicing duties, ensuring accuracy and timeliness in all financial transactions.
• Maintaining and updating databases with meticulous attention to detail, guaranteeing accurate bookkeeping.
• Handling general administrative tasks like filing, typing, copying, and scanning documents to keep everything organized and accessible.
• Assisting in the preparation and compilation of legal documentation, contributing to the firm's success in serving clients.
• Implementing clerical duties and administrative processes that contribute to the overall efficiency and effectiveness of operations.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Zach Ng Hooi Mun (R24122942)

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Duties:

• Basic data entry to input data into system.
• Adhere to the organization regulations to ensure that the information remain private and confidential
• Assist on e-procurement such as stationery ordering and scanning of name cards.
• Other ad hoc duties as assigned by supervisor

Job Requirements:

• Proficient in MS Office

Interested applicants please send your resume in MS Words format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R22104385

Data provided is for recruitment purposes only

Business Registration Number: 200611680D.

Licence Number: 10C5117

Our client is a reputable developer in Singapore and has various developments in different parts of the globe. They are currently looking for an Administrative Executive to provide administrative support at one of their developments.

Job Details

• Attend to tenants’ enquiries/feedback/complaints and requests for repairs, and put up recommendation.
• To provide administrative support for the on-site residential operations team.
• Ensuring all tenants' requests are meticulously recorded for timely follow-up actions to be carried out.
• Respond promptly to tenants and maintain good relationships with tenants at all times.
• Prepare handover kits (keys, accessories, inventory lists, etc), and handle all pre-handover inspections.
• Assist with checking of apartments thoroughly to ensure all defects are captured and make recommendation for rectification.
• Manage the apartments’ inventory lists.
• Liaise with contractors, and service providers to ensure that all tenancy works are completed in a timely fashion at the specified standards.
• Attend and conduct all check-in sessions in a professional manner.
• Assist to facilitate the Tenants’ moving in and out of the apartments.
• Provide any other admin support whenever required.
• 2 Years Contract

Requirements

• Minimum GCE O level qualification
• Good verbal and written communication in English
• Excellent customer handling and interpersonal skills
• Self-driven with a customer-oriented mindset
• Ability to work independently as well as in a team

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit.

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Descriptions

· Handle administrative duties, preparing sales invoice, delivery order and purchase orders.

· Track all invoices and payment details

· Ordering of stocks and issue purchase order

· Provide survey to customer before arranging the house visit

· Keep and maintain records (Data Entry)

· Arrange Installation Schedule with customer

· Scanning, typing and filing of documents

· Keep track contract, insurance, vehicle licence renewal

· Any Ad-hoc Duty assigned when required

Requirements

· Minimum GCE ‘O’/ 'N' Levels

· At least 1 year of relevant experience

· Proficient in MS Office applications

· Service oriented and ability to work independently

· Strong communication and interpersonal skills

Job Description:

• Obtain inventory requirements of materials to support assembly needs.
• Acquire materials which ensure high quality of products and on-time delivery.
• Daily entering and processing of Manufacturing Orders and verifying material availability, as applicable.
• Responsible for responding to customer needs, managing customer orders through the process.
• Responsible for independently processing orders including freight, export documents, and tariffs within a specified region.
• Responsible for ensuring equipment is delivered to customers’ site.
• Responsible for reporting, monitoring, counting materials and finished goods, inventory control.
• A good team player and able to collaborate with regional sales personnel, regional administrator personnel and other support functions.

Job Requirements:

• Minimum 2 years of related experience in applicable field.
• Manage ERP system. Set up and learn tally functions in M3.

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

Our client is a reputable developer in Singapore and has various developments in different parts of the globe. They are currently looking for an Administrative Executive to provide administrative support at one of their developments.

Job Details

• Attend to tenants’ enquiries/feedback/complaints and requests for repairs, and put up recommendation.
• To provide administrative support for the on-site residential operations team.
• Ensuring all tenants' requests are meticulously recorded for timely follow-up actions to be carried out.
• Respond promptly to tenants and maintain good relationships with tenants at all times.
• Prepare handover kits (keys, accessories, inventory lists, etc), and handle all pre-handover inspections.
• Assist with checking of apartments thoroughly to ensure all defects are captured and make recommendation for rectification.
• Manage the apartments’ inventory lists.
• Liaise with contractors, and service providers to ensure that all tenancy works are completed in a timely fashion at the specified standards.
• Attend and conduct all check-in sessions in a professional manner.
• Assist to facilitate the Tenants’ moving in and out of the apartments.
• Provide any other admin support whenever required.
• 2 Years Contract

Requirements

• Minimum GCE O level qualification
• Good verbal and written communication in English
• Excellent customer handling and interpersonal skills
• Self-driven with a customer-oriented mindset
• Ability to work independently as well as in a team

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit.

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Responsibilities:

• Perform administrative duties and support to Leasing team
• Input information and data into lease management system
• Prepare lease documents and other related documents such as Letter of Offers and Tenancy Agreements, etc.
• Liaise with various parties on lease-related matters such as lawyers, IRAS, tenants etc
• Ensure goodtenants’ relations through regular communication and prompt response to tenants’ needs
• Ensure timely submission and accuracy of reports
• Oversee and ensure that billing and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up timely
• Maintain and update database, floor plan and Tenants’ contact list
• Any other assigned duties

Requirements:

• Diploma in Estate Management, Building, Business Administration or its equivalent with at least 4-5 years of relevant experience in commercial or office leasing
• Strong numerical, interpersonal and communication skills
• Sound understanding of the real estate industry
• Highly motivated, tenacious, positive and proactive
• Able to thrive on challenges and work under time pressures

Admin Assistant & Receptionist – In this role, you will be responsible day-to-day administration and organizational support to ensure the smooth and efficient daily operation of Singapore entities. To be successful as an Admin assistant you should be able to oversee and ensure smooth and efficient daily operations.

You will:

1. Administrative Assistant

• Provide administrative duties, like filing administrative documents, data entry
• Preparing purchase orders, delivery orders, invoices for all office related services
• Order office supplies
• Update Office Expenditure list
• Maintaining equipment inventories List and evaluating new equipment
• Responsible to supervise and inspect contractors' works, i.e. Security and Cleaners
• Responsible for the maintenance and upkeep of office including CCTV system, AV system, Fire Extinguishers, Furniture and all properties in office

2. Receptionist

• Manage incoming calls and direct to the intended parties
• Take and deliver timely messages to the intended recipients
• Receive visitors in the office and escort them to the meeting room
• Ensure full compliance of MOM safe distancing measurements are comply to
• Handle all incoming, outgoing, local and international mails & courier deliveries
• Assist in conference call bookings and arrangement when required
• Coordinate with travel / hotel providers as and when necessary
• Able to handle ambiguity and confidentiality

3. Others

• Back-up for Admin Manager
• Any other ad hoc duties as assigned by the Admin Manager

You Bring:

• At least a Higher Secondary / Pre-U/A level/College/Professional certificate or equivalent
• At least 3 year(s) working experience in a similar field
• Preferably junior executives specializing in clerical / administrative support or equivalent
• Have good computer application knowledge (eg., Excel, Words, Power Point, etc.)
• Have good phone etiquette, anticipation, analytical skills, with problem solving aptitude.
• Excellent communication skills, both written and spoken in English

Job Description:

• Provide administrative support to office department.
• Develop and maintain filling system.
• Preparing and processing invoice.
• Answer phone call and reply to email.
• Taking order and record in system.
• Perform other duties as assigned.

Job Requirement:

• Good interpersonal and communication skill
• With experience in handling admin work
• Computer literate and good with MS Office Application
• Able to work independently and with minimal supervision

AngelineMah
Reg No: R2096146
One Vogue Pte Ltd
EA License: 19C9629

Job Description:

· Work closely with the Condo Manager in assisting all aspects of management including administrative and financial duties.

· Organize and maintain file system, and files correspondence and other records. Answer phones and communicate via email in a timely manner.

· Assist residents and staff to ensure excellent customer service.

Job Requirements:

· Conversant in Building Maintenance and Strata Management Act

· Strong communication and negotiation skill.

· Ability to handle pressure and multiple tasks.

· Good administrative and Computer literacy.

· Mature and outgoing personality.

· At least 1 year experience in condominium/building management.

· Salary will commensurate with experience and qualification.

Responsibilities:

• Provide daily administrative support.
• Provide support to sections under Corporate Service department – HR, Purchasing, Marketing and Accounts.
• Assist in managing HR Initiatives such as training, recruitment, documentation and payroll.
• Handle attendance reports and portal system.
• Coordinate and arrange travel arrangements for employees.
• Handle incoming and outgoing correspondence.
• Organize and schedule meetings, conferences, and appointments.
• Prepare meeting agendas and take minutes during meetings.
• Assist in the preparation of reports and presentations.
• Maintain and update company databases and records.

Requirements:

• Min GCE 'O' Levels or equivalent.
• At least 1 year experience in administrative or office support role.
• Good interpersonal and communication skills

Interested candidates who wish to apply for the advertised position, please send in your latest resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Administrative Support Specialist (Oil & Gas) to be part of their team for ongoing transformation projects. They are located in the West.
Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

We are hiring Contract Administrative Assistants to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Responsibilities

• Assist in the coordination and management of process actions,
• Maintain accurate and up-to-date documentation, including standard operating procedures, process workflows, and user guides.
• Collaborate with cross-functional teams to ensure the timely completion of process actions.
• Supervise the progress of Remote and Field Service process actions, identify any potential issues or delays, and proactively communicate with team members to resolve them.
• Use various software tools and systems to track and manage process actions and process.
• Assist in the preparation and distribution of reports and metrics.
• Assist in the organization and coordination of Remote and Field Service related training sessions, workshops, and events.
• Uphold a high level of professionalism, confidentiality, and integrity in all interactions and tasks.

Job Requirements:

• Diploma in any discipline
• Prior administrative assistant experience in a technology-focused or cybersecurity environment would be advantageous
• Able to commence on short notice

All Interested candidates are invited to email your resume in MS Word format to:
[email protected]

Please include your full working experience, education background, notice period, expected salary.

Natalie Chew Shi Qian

Outsourcing Team

Ref Code: #HGNT

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview

Responsibilities:

Onboarding and Agency Movement

• Liaising with vendor on retrieval of documents.
• Sorting, packing, and filing of documents.
• Support in scanning loose documents.
• Archival and housekeeping of the sharepoint archival folders.
• Timely update and tracking of the progress of the scanning project with vendor.

Others

• Ad hoc projects/assignments by the Manager.

Requirements:

• Education – Diploma/Degree
• Good knowledge of Microsoft Office (Excel and word)
• Soft Skills – Good communication and interpersonal skills
  • Good team player
  • Independent