Job ID: 19342

• Location: Downtown
• Working hours: 9am to 5.30pm
• Salary: up to $5,500 (Depending on experiences)

Job Description

Our client is currently seeking a reliable and detail-oriented individual to join their team as an Administrative and Secretarial Officer. As a small and close-knit company, they value stability and long-term commitment in our employees. This position is ideal for someone who thrives in a supportive, steady work environment and is looking to grow with them.

• Draft schedules for regular payments and request payments to the accounting firm (twice a month).
• Update service contracts with the external companies annually.
• Handle corporate tax (coordinate the external company, submit necessary documents twice a year).
• Manage personal income tax and GST submissions (coordinate with the accounting firm).
• Draft monthly budget reports and quarterly consolidated packages for the head office in Japan.
• Manage service fee invoices (coordinate with head office twice a year).
• Assist with audit-related matters
• Coordinate drawdown requests and loan interest invoices with a local subsidiary company in Jakarta. (monthly and twice a year).
• Handle loan interest invoices from a local subsidiary company in Jakarta. (draft documents, coordinate with PIC, twice a year).
• Handle document shipping and the company's regulations updates.
• Arrange fixed deposit bidding, expatriate visa renewals, and renewals of contracts for cars, hotels, and memberships (annually).
• Manage petty cash and business trip expenses for expatriates.
• Ad hoc expatriate Support (Assist with research and preparation of materials for new development and investment projects, manage petty cash and business trip expenses for expatriates)

Job Requirement

• Background in accounting, finance, or business administration will be required.
• Financial support experience in drafting payment schedules, managing service contracts, and coordinating tax submissions to the external companies will be preferred
• Administrative experience including handling visa renewals, contract renewals, and petty cash management for expatriates will be preferred
• Proficient in Japanese language skills will be required for liaising with the stakeholders.
• Strong organizational skills and attention to detail required.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 19342, Administrative and Secretarial Officer".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements:

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 days

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

• Location: Raffles Place/Downtown

• Working hours: 09:00 to 17:30 (Monday to Friday)

• Salary: Up to $5,500 (depending on experience)

Administrative and Secretarial Officer (Japanese speaking, Real Estate, CBD)

Our client is currently seeking a reliable and detail-oriented individual to join their team as an Administrative and Secretarial Officer. As a small and close-knit company, they value stability and long-term commitment in our employees. This position is ideal for someone who thrives in a supportive, steady work environment and is looking to grow with them.

Job Responsibilities:

• Draft schedules for regular payments and request payments to the accounting firm (twice a month)
• Update service contracts with the external companies annually
• Handle corporate tax (coordinate the external company, submit necessary documents twice a year)
• Manage personal income tax and GST submissions (coordinate with the accounting firm)
• Draft monthly budget reports and quarterly consolidated packages for the head office in Japan
• Manage service fee invoices (coordinate with head office twice a year)
• Assist with audit-related matters
• Coordinate drawdown requests and loan interest invoices with a local subsidiary company in Jakarta (monthly and twice a year)
• Handle loan interest invoices from a local subsidiary company in Jakarta. (draft documents, coordinate with PIC, twice a year)
• Handle document shipping and the company’s regulations updates
• Arrange fixed deposit bidding, expatriate visa renewals, and renewals of contracts for cars, hotels, and memberships (annually)
• Manage petty cash and business trip expenses for expatriates
• Ad hoc expatriate Support (Assist with research and preparation of materials for new development and investment projects, manage petty cash and business trip expenses for expatriates)

Job Requirements:

• Background in accounting, finance, or business administration will be required
• Financial support experience in drafting payment schedules, managing service contracts, and coordinating tax submissions to the external companies will be preferred
• Administrative experience including handling visa renewals, contract renewals, and petty cash management for expatriates will be preferred
• Proficient in Japanese language skills will be required for liaising with the stakeholders
• Strong organizational skills and attention to detail required

Interested applicants, please send your resume to Charlene (R22105303) at [email protected] with the email subject header "Administrative and Secretarial Officer (Japanese speaking, Real Estate, CBD)".

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Please find our Privacy Policy Agreement in the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)

Administrative Support Assistant | Up to $2.5k | Bukit Batok

Working Days: Monday - Saturday
Working Hours: 11am - 8pm
Working Location: Bukit Batok
Salary Range: $ 1500 - $ 2500

Job Responsibilities:

• Data entry of day-to-day sales transaction
• Inventory tracking and management (motorcycles and stock)
• Handle customers (rental motorcycle)
• Update social media, Instagram, Facebook, Tik Tok
• Data entry record into system

Job Requirements:

• At least one year experience as Admin / Secretarial / Customer Service

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Administrative Support Assistant

Salary: $1500 - $2500

Working Days: Monday - Saturday

Working Hours: 11am - 8pm

Working Location: Bukit Batok

Job Responsibilities:

• Data entry of day-to-day sales transaction
• Inventory tracking and management (motorcycles and stock)
• Handle customers (rental motorcycle)
• Update social media, Instagram, Facebook, Tik Tok
• Data entry record into system

Job Requirements:

• At least one year experience as Admin / Secretarial / Customer Service

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Counter Duties:

 Greeting, welcoming, directing, and announcing visitors

appropriately upon their arrival at the Counter,

 Answering, screening, and forwarding incoming phone calls,

 Attending to parents, visitors, and vendors via phone calls and

walk-ins,

 Attending to unwell students in the sick bay.

Administrative Duties:

 Support logistics and administrative tasks related to school

activities and events,

 Pack documents and collaterals,

 Receive and sort daily mail, manage faxing, mailing, and handle

all correspondence, including maintaining accurate data entry

using Microsoft Excel and Microsoft Word,

 Receive and manage office supplies, as well as print and

photocopy documents,

 Perform any other duties assigned by the Administration

Managers, Vice-Principals, or the Principal.

Administrative Executive(1 Year Renewable Contract)

• Provide support for administrative tasks such as printing, scanning, filing, data entry, reception/mailroom.
• Working Hours: 9am to 6pm(Monday to Friday).
• Work location: CBD area.
• Contract is rewable depending on performance.
• Working experience in Financial/Banking instituition or MNC is preferred.

If you have meet the job requirements that we are looking for or wish to find out more on this role, please contact us or apply in-confidence to us with you updated MS Word Resume to : [email protected]

Kelvin (Reg. No. R1872625)

STAR CAREER CONSULTING PTE LTD (EA License: 20C0353)

Work Location: Outram (Govt Agency)

Working Hours: Mon to Fri Office Hours

Contract Role

Monthly Salary: up to $2500 per month

Job Scope:

• Assist programme manager in administrative duties
• Manage and follow up with enquiries received and consult officers for any complex issues
• Assist with the monthly processing and raising of invoices and any matters relating to invoices
• Collaborate closely with internal stakeholders and external vendors to seamlessly integrate translated content into marketing materials.

Requirements:

• Diploma or above, preferably in business administration
• 3 to 5 years of working experience preferably in Customer Care Management and/or Ops Admin Management
• Good customer service, communication, project management and time management skills.
• Proficient in Microsoft Office tools, e.g. Excel, Powerpoint, Word, Outlook etc.
• Proficient in Pivot Table will be advantageous.
• Meticulous with good attention to detail.
• Able to work independently and be proactive.

Interested candidates, kindly email your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

SINGAPOREANS ONLY

This advertisement is for recruiting for the position of Admin Assistant.

If successfully selected, you will be seconded to MOE JC located in Tampines.

Contract Period: From 01 January 2025 to 31 December 2025

Personnel to be deployed at the following hours:

• Mondays to Fridays: 9 hours inclusive of 1 hour lunch break.
• 2 shifts: 7am to 4pm or 9am to 6pm (subject to the Authority’s discretion and work arrangement) for reception and administrative function.
• Service not required on Saturdays, Sundays and gazetted public holidays.

The services required are set out as follows:

Counter Duties:

• Greeting, welcoming, directing, and announcing visitors appropriately upon their arrival at the Counter,
• Answering, screening, and forwarding incoming phone calls,
• Attending to parents, visitors, and vendors via phone calls and walk-ins,
• Attending to unwell students in the sick bay.

Administrative Duties:

• Support logistics and administrative tasks related to school activities and events,
• Pack documents and collaterals,
• Receive and sort daily mail, manage faxing, mailing, and handle all correspondence, including maintaining accurate data entry using Microsoft Excel and Microsoft Word,
• Receive and manage office supplies, as well as print and photocopy documents,
• Perform any other duties assigned by the Administration Managers, Vice-Principals, or the Principal.

The personnel shall minimally have the following qualifications, skills and experience:

• Pleasant Personality, willingness and inquisitiveness to learn.
• Be proactive, a team player, organised and able to mutli-task and priortise daily tasks using today’s office technologies and computer applications.
• Preferably have GCE O-Levels or with relevant receptionist/administrative working experience.
• Able to communicate in a clear, concise and professional manner. Good telephone communications etiquette answering inquiries from public and stakeholders.

As the General office is located at Level 2 of the school premises and there is no lift access to Level 2, personnel must be able to perform daily activities such as climbing stairs.

Sales Admin ( Electronic industry )

Redhill

Up to $3800 + AWS + VB

Mon to Fri 815am to 530pm

Friday work from home

Job Scope:

• Provide support to Outdoor Sales Team on quotations and proposals
• Handle and follow-up tele-enquiries, email-enquiries
• Process of sales orders and ensure orders fulfilment
• Coordinating all deliveries to ensure efficient and effective services to the customers
• Create and maintain both inventory and customer databases
• Conduct mass mailing and tele-marketing periodically
• Assist in organizing exhibitions and seminars
• Manage samples, catalogues and flyers
• Handling of incoming calls, etc
• Any other ad-hoc duties which may be assigned to you from time to time
• Report to Sales Director

Requirement:

2 years expriences of sales admin

For consideration, kindly submit your CV to [email protected]

**Only shortlisted candidate would be notified**

LIM SIANG FAN R2199045

MTC Consulting Pte Ltd| EA Lic. No: 15C7752

Job Scope:

• General administratives duties with management board meeting
• Assist with preparation and organisation of meetings
• Write minutes for meetings
• Assist with PDPA and Risk Management related responsibilty
• Ensure good time management skills and problem solving skills
• work closely with corporate affairs department and CEO

Job Requirements:

• Singaporeans Only
• 5 years relevant work experience
• Secretarial experience will be considered
• Strong interpersonal skills
• Proficient in Microsoft Office skills

Check out www.abercare.sg for more details

Interested applicants may send in your resume to [email protected]

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Monthly Salary: $2390 per month

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 4 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

HR & Administrative Executive

Salary: $3000 - $4000 depends on experience

Working Days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pm

Project Office: Lavender area, Site at Changi navel based

Job scope

• Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents
• Perform IR21, IR8A for workers
• Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion
• Office admin support and general administration such as air ticket purchase, accommodation and transportation arrangement
• Performance Appraisal and implement company handbook
• Organize company events/team bonding activities
• Handle Petty cash claims
• Administration and execution of HR functions including Recruitment & Selection, Compensation & Benefits, Payroll Administration, Performance Review, Training & Development, Employee Relations and Orientation Program.
• Renew company licenses
• Application/Renewal of Permit and Passes for workers and office staff.
• Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)
• Prepare warning letters for workers/office staffs etc.
• Other Ad-Hoc Duties.

Requirements

• Minimum diploma/degree in HR or Business Administration
• At least 4 years of related HR & Admin
• Knowledge of Sage Payroll System is a plus.
• Experience in whyze HR is a plus

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Contract Duration: Asap till end of March 2025, with possibility of extension

Location: Jurong West
Salary: Up to S$3,700

Reporting to: Academic Affairs Lead
Department: Student Life, Alumni, Outreach, and Communication (SLAOC) Team

Key Responsibilities

• Oversee logistics for events organized by the School of Social Sciences.
• Compose email communications to alumni regarding activities and events.
• Manage databases for Outreach and Alumni.
• Inform students about the Work-Study Scheme processes.
• Identify and source vendors and venues for corporate gifts, marketing materials, and sponsorships for Alumni Events and Student Clubs.
• Coordinate with vendors to arrange appointments, handle inquiries, and manage procurement and delivery of items.
• Maintain a comprehensive database of physical corporate giveaways for the Student Life, Outreach, and Alumni teams.
• Conduct general marketing activities, including creating electronic direct mail (EDM) using design software.
• Provide administrative support, including scheduling appointments, preparing correspondence, arranging courses, and processing payments related to Alumni and Student Life programs.

Requirements

• Bachelor’s degree with 2-3 years of relevant administrative experience, preferably with a background in digital marketing or event management. Diploma holders with relevant experience will also be considered.
• Familiarity with Sitefinity CMS and WordPress is preferred.
• General proficiency in tools such as Mailchimp, Brevo, Adobe Suite, and Canva is advantageous.
• Willingness to support beyond regular working hours and on weekends due to the nature of the work.

Brandon Lim | EA Registration No: R21102894

EPS Consultants Pte Ltd| 95C5630

Admin Executive:

East Area

Responsibilities include performing administrative tasks such as:

Accounting, bookkeeping, and money handling.

Payroll: Incharge in preparing Salary.

Customer facing tasks such as answering and directing phone calls, providing client and suppliers information and services.

Management of records such as maintaining, data entry, and updating filing, reports, and inventory.

Secretarial tasks such as arranging appointments and organizing meetings.

Preparing production schedules.

Interested candidate kindly email to [email protected]

· Monitor and maintain daily accounting transactions including receivables, payments and claims, stocktake on merchandises

· Maintain proper and systematic filing and record keeping

· Assist with the preparation of budgets, financial statements, banks reconciliation and monthly reports

· Assist in including cheques, payment voucher and online payment

· Monitor collections and issue receipts

· Perform general admin duties such as assist in handling customers at the front desk and incoming calls

Requirements

· At least 2 years of experience in handling accounts

· Strong organization and communication skills

Job Responsibilities:

• Interface directly with the help desk and IT support technicians to resolve and document hardware and software troubleshooting invoices, bug reports and errors.
• Provide immediate, direct restaurant support and troubleshooting help to end users through email, telephone and personal communication.
• Manage, deploy and configure hardware upgrades, software updates, security patches and other necessary items on an as-needed basis.
• Perform daily system monitoring and backup procedures to ensure data security, availability and integrity of required resources, and proper recording of application logs and reviews.
• Administer on-call and after-hours technical support during monthly scheduled outages and unscheduled emergency situations.
• Collaborate with various managers and other IT personnel to improve existing processes, increase automation and meet product development goals.
• Support daily operations and monitoring of multiple databases, user accounts, file permissions and other systems according to standard operating procedures for storage and backup architectures.
• Participate in required compliance activities as needed, including data log collection, statistical analysis and proper reporting standards.

Requirements:

• Bachelor’s in computer science or related field plus minimum two years’ experience in system administration
• Expert-level proficiency in a minimum of two unique operating systems
• Strong skills in minimum one scripting language
• Ability to work independently and collaborate with peers as needed

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Administrative Assistant

Salary: $ 2,200 - $ 2,600

Working Hours: Monday - Friday (8.30am - 5.30pm)

Working Location: Orchard Road 238873

Job Description:

General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
• Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);

· Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;

· Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;

· Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;

· Reconciliation of sub-contractors’ invoices against payment certification issued;

· Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);

· Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;

· Reconciliation of delivery orders against approved purchase orders and suppliers invoices;

· Liaises and rectifies discrepancies/disputes with external supplies;

· Liaises with QS of any discrepancy in certification amount;

· Liaises with finance for payment that requires immediate attention due to site work schedule;

Performs any other duties as may be assigned.

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

Responsibilities

• Liaising with counterparties/issuers to obtain daily security instrument and derivative prices.
• Daily updating of security and derivative prices in portfolio management system.
• Identify and report exceptional pricing variations and missing prices.
• Perform daily reconciliation and handle breaks resolution.
• Maintenance of security master database and other securities related static data in system.
• Preparation of ad-hoc requests for client reports.
• Transmitting settlement instructions to back office for processing

Requirements

• Diploma or Degree in relevant disciplines
• Adminstrative experience would be an advantage

Qualified candidates are invited to submit their applications in (MS Word) format to

to Shaun Quek Yew Meng R1660732

shaunquek (a) recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

Only shortlisted applicants will be notified.