Responsibilities
ā¢ Provide administrative support to the Sales teams with reports and spreadsheets; filing and general administrations
ā¢ Keep track, monitor and ensure customersā contracts are renewed on time
ā¢ Support Sales team in preparing quotations, tender and bids, and contracts renewal
ā¢ Record/input sales orders and legal completion into the sales ordering system
ā¢ Ensure the sales extraction sheets are completed and kept up to date on weekly basis
ā¢ Produce weekly and monthly reports for the BU
ā¢ Support in the tenders presentation and submission
ā¢ Support the order processing functions, such as costing sheet, hosting agreement etc
ā¢ Ensure timely invoicing and collection
ā¢ Support marketing activities, such as website updates, customer events etc
ā¢ Check all POs/ISRs from internal and external customers to ensure items, quantity, and amount are correct
ā¢ Provide clear instructions to Sales Support & Logistics Management team upon receiving of customerās PO
ā¢ Monitor inventory stock level
ā¢ Follow up on all in-coming stocks from vendors and inform customers (internal and external) on the deliveries date
ā¢ Check current existing stocks as and when required by sales and pre-sales
ā¢ Provide administrative support for the BU
ā¢ Any other ad-hoc duties as required or assigned
Requirements
ā¢ Diploma in any discipline
ā¢ Minimum 5 years of experience in sales administrative roles
ā¢ Sales support or related skills is a must
ā¢ Have excellent numeracy skills (Good in numbers)
ā¢ Highly organised, able to multi task and work under pressure with tight deadlines
ā¢ Basic accounting and SAP knowledge is preferred
ā¢ Good team player with an ability to work both independently and collaboratively in a team
ā¢ Possess excellent eye for details
ā¢ Excellent communication and interpersonal skills
ā¢ Proficient in MS Office (MS EXCEL)
Licence no: 12C6060