The Opportunity

• My Client, a reputable organisation is looking to hire an Administrative Assistant
• Monday - Friday
• Office hours
• Central
• Salary: Up to SGD 4k! (Subjected to experience)
• 3 years contract

The Talent:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous

Job Description

• Providing administrative support to the Operations team by maintaining accurate records, carrying out sourcing and purchasing tasks, preparing invoices, keying in data, and submitting regular reports.
• Coordinating paperwork for M&E services, handling documentation for renovation works and reinstatement cases, and managing dealings and correspondences with tenants.
• Other ad hoc & general administrative and clerical duties.

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*

Responsibilities:

- Liaise and follow up with suppliers/forwarders for on-time delivery

- Assist with sourcing and selecting suppliers at the best costs, qualities, and services

- Assist with negotiation and planning of delivery schedule in all purchasing matters

- Caculate food cost

- Purchase office supplies

- Data Entry, Filing and manager inventory level.

- Other ad-hoc duties as required.

Requirements:

- 5 days week (Mon to Fri / 9am to 6pm)
- Bilingual in both English and Mandarin (to liaise with Chinese speaking managers)
- Minimum GCE ‘O’ Level
- Min/preferred years of working experience: 1 year
- Willing to learn and able to work in fast

- Outgoing personality, Strong in coordination pace environment
- Independent and able to multi-task
- Good Team Player

The Opportunity

• My Client, a reputable MNC is looking to hire an Adminstrative Assistant
• Monday - Friday
• Office hours
• Central - Hybrid work arrangements
• Salary - Up to $5k! (Subjected to experience)
• 1 year renewable contract
• Candidates who are available on an immediate basis will be preferred!

The Talent:

• Min 10 years of experience as supporting Senior Management team in MNC environment
• Structured individual with excellent administrative, logistic and coordination skills
• Attention to detail and problem-solving skills, as well as the ability to think holistically to “see the big picture”
• Flexible working in terms of when work is performed as business is conducted across multiple time zones
• Good communications and interpersonal skills. Ability to take initiative and build strong, productive network and relationships

Job Description

• Provide daily support to the senior management (management committee)
• Perform an extensive array of administrative tasks (calendar management, booking of travels, etc.)
• Meeting management such as sending meeting invites, reservation of meeting rooms, prepare meeting materials and coordinate logistics
• Handle travel expenses and invoices
• Build, develop or consolidate power point presentations
• Coordinate team meetings and taking minutes if necessary
• Responsible for developing efficient processes, routines and potential automation of administrative task

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*

Able to work independently and as a teamplayer, demonstrating flexibility to provide full administrative support to the office operations effectively.

General administrative support

• Ordering of business cards
• Order taxis, tickets, book restaurants, issue invitations
• Assist with expenses reimbursements and entry for payment to vendors, including filing and submitting the appropriate form
• Create and amend contacts and distribution lists
• Ad hoc projects – festive decorations, ordering of congratulatory flower bouquets, champagne, food, etc.
• Assisting with events organisation

Document processing

• Print and scan documents, including resizing pages for printing, when required;
• Bind documents
• Create folders and folder labels
• Setting up Intralinks pages and uploading documents
• Formatting presentations and documents
• Amend / update client book contacts, including adding meeting logbook and running reports

Mail and Filing

• Assist with organising couriers and preparing documents for posting
• Establish and maintain effective and accurate filing systems and records (hard copy and electronic) including archiving when completed
• Archiving office files (with Recall) – packing and recording of files

Clerical support

• Arranging couriers, receiving and distributing mail and preparing documents for posting
• Assist with resolving IT issues, liaising with IT support, including in relation to printer errors
• Assist in room moves - coordinate w HR
• Run ACRA searches

Qualities

• A committed and active team player
• Confident and professional
• Integrity and ability to maintain confidentiality
• Proactive and enthusiastic, positive with a can-do attitude
• Excellent communication and interpersonal skills
• Adaptable and willingness to learn

Qualification/ Experience

• O Levels and A Levels/ at least 6 months of steady work experience in a similar administrative role

Office skills

• IT literate and proficient in Microsoft Word, Microsoft Excel, PowerPoint and Outlook
• Printing and scanning equipment knowledge

This list of duties and responsibilities above is not exhaustive. As such, the role may also include the undertaking of additional tasks as required

Working hours: Permanent 2:00 PM to 9:00 PM, Mon - Fri.

Working location: CBD

Only those who can work these hours need to apply. Please apply with your latest CV in word doc with a recent photo attached.

• Provide general administrative support such as data entry, paperwork, filing, recording of sales/purchases
• Liaise with sub-contractors & suppliers to get costs
• Keep track of consumables stock & equipments and do checks regularly
• Admin duties and general data entry
• Attend to telephone calls, email and walk-inenquires
• Other ad-hoc duties as assigned by the Manager
• Must be able to work night shift and split shift
• Must be able to work extra hours or weekend if needed