Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

The core responsibilities of the Administrative Assistant is to provide support to our building management team on the day-to-day administrative and errand duties.

There shall be a completion bonus upon completing the 3 months of service which is above $500, depending on base salary.

Job Scope & Responsibilities – Administrative Executive

• To provide general office and administrative support to the team
• Undertake the tasks of receiving calls and taking of messages
• Handle and attend to tenants' requests and queries appropriately
• To assist the team with administrative task such as processing of Purchase Request/Order, invoice and work order management.
• To handle access card and facial recognition-related enquiries and requests.
• Assist with tracking and monitoring of building-related facilities e.g. security, car park and cleaning etc.
• Other ad-hoc events and work being assigned when needed

Requirements

• GCE "O" Level and above
• At least 3 years of working experience
• Positive attitude and willingness to render help whenever required

Responsibilities:

• Assist in the end-to-end payroll process for employees.
• Ensure accurate and timely processing of employee timesheets, allowances, and deductions.
• Calculate and process monthly payroll.
• Prepare payroll reports for management review.
• Handle payroll queries from employees and resolve any discrepancies.
• Maintain accurate payroll records and documentation.
• Coordinate with relevant departments to obtain necessary payroll information.
• Stay updated on payroll regulations and compliance requirements.
• Assist in other HR administrative tasks as required.

• Diploma or degree in Human Resources, Accounting, or related field.
• Minimum 2 years of experience in payroll processing, preferably in a manufacturing MNC.
• Strong knowledge of payroll regulations and processes.
• Proficient in using payroll software and MS Office applications.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.

Interested candidates who wish to apply for the advertised position, please click on the 'APPLY' button below to send in your resume [email protected].

EA License No.: 13C6305

Registration No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Type: Administrative, Financial and Accounting Manager for the ASEAN and OCEANIA CNRS Offices and the 4 CNRS International Research Laboratories in Singapore

A: Administrative Manager Position

- Responsible for the establishment and execution of procedures and administrative activities incumbent upon the Regional Office. Reporting to the Director of the ASEAN CNRS Office in Singapore, and dotted line to the Financial Service of CNRS HQ in Paris, France.

- The role covers 6 entities: the 2 CNRS Representative Offices based in Singapore for ASEAN and in Australia and the 4 International Research Laboratories (IRL) established by CNRS in Singapore.

- The role includes administrative relations with partners of the entities.

- The role will be performed in two working languages: French and English.

The tasks assigned to the Administrative Manager consist of:

· Human resources management, including:

- Updating the employee’s data under RESEDA (CNRS software for HR) and other necessary tools.

- Coordinating the onboarding of researchers in the 4 IRLs based in Singapore (agreements, formalities, financing, etc.)

- Ensuring the administration of the visits undertaken by the entities (visits, reimbursements, transportation requests, etc.)

- Monitoring and coordinating recruitments (post-doc positions or others) within the framework of the projects (funding from France and others) in which the 4 IRLs are involved.

· Financial and accounting management:

- Serving as the principal entry point for the CNRS headquarters

- enabling the definition of the budget of the 6 entities.

- Processing accounting entries, monitoring and analysing expenses of the 6 entities (using the CNRS financial information system GESLAB).

- Updating laboratory management tools from CNRS (RESEDA, DIALOG).

- Monitoring the budget forecast for the projects of the 4 IRLs.

- Managing the financial items of large-scale research projects, particularly European, International, and French projects (ANR, FUI, etc.) of the 4 IRLs.

- Developing and managing audit requests related to these research projects.

· In the context of monitoring and managing operating credits (available to the 6 entities), the Administrative manager will, under the authority of the IRL director or the relevant office director, carry out the following tasks in the GESLAB finance tool:

- Creating purchase orders and documenting the proof of execution.

- Receiving invoices from suppliers and forwarding them to CNRS HQ for payment.

- Corporate credit cards: establishing and entering purchase orders for expenses justified by the directors of the 6 entities.

- Issuing and monitoring reimbursement to personnel based on supporting documents.

- Creating and monitoring the fixed assets.

- Creating mission orders, submitting duly completed expense statements accompanied by supporting documents provided by the mission participants for settlement to CNRS HQ.

- Monitoring the budget.

- Participating in the completion of year-end closing operations in coordination with CNRS HQ

· The Administrative manager will establish and maintain a manual of procedures applicable to each of the 6 entities (Representative Offices and IRLs), aimed at standardizing administrative and financial tasks and facilitating service continuity in case of absence or leave.

The CNRS (National Center for Scientific Research) is the largest research organization in France, with its primary mission being to conduct fundamental research across all scientific fields. Established in 1939, it is under the auspices of the French Ministry of National Education, Higher Education, and Research. The CNRS employs over 30,000 researchers, engineers, and technicians distributed across laboratories throughout the country. It covers a wide range of disciplines, from natural sciences to humanities and social sciences. The CNRS also engages in numerous international research projects and collaborates with academic institutions and research organizations worldwide, and particularly in Singapore. Its aim is to produce cutting-edge knowledge and promote scientific excellence at both national and international levels.

Requirements:

– Bachelor's or Master's graduate

– Fluent in written and spoken French

– Salary range: SGD5,000 - 7,000 (depending on suitability and experience)

– Workplace Address: CREATE Tower (NUS Campus), 1 Create Way #08-01 Singapore 138602

To apply, please forward your resume to [email protected]

Responsibilities:

• Coordinate and carry out procurement duties, including the procurement of office supplies and personal protective equipment.
• Oversee the weekly packing of PPE requested by employees, ensuring prompt and precise delivery.
• Assist with various administrative tasks as required, such as data entry, filing, and scheduling appointments.
• Offer general administrative assistance to the team and management.

Key profiles:

• Prior experience in an administrative capacity is desirable.
• Possess strong organizational and time management abilities.
• Demonstrate exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office Suite is required.
• Ability to work autonomously and effectively prioritize tasks.
• Excellent communication and interpersonal skills.

On job training provided. fresh graduate welcome. office nearby pasir panjang MRT.

Job title: Administrative Assistant | On Job Training provided

To apply: Please send your resume to [email protected] / WhatsApp 80353296

Location: Pasir Panjang (near to Pasir Panjang MRT)

Responsibilities:

• Coordinate and execute basic procurement tasks, including purchasing office supplies and personal protective equipment.
• Manage the weekly packing of PPE requested by workers, ensuring timely delivery and accuracy.
• Assist with other administrative tasks as needed, such as data entry, filing, and scheduling appointments.
• Provide general administrative support to the team and management.

Qualifications:

• Previous experience in an administrative role preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Excellent communication and interpersonal skills.

How to Apply:

If you are a motivated individual with a passion for providing administrative support and ensuring the smooth operation of an office environment, we encourage you to apply.

Please submit your resume and cover letter to [[email protected]/ WhatsApp 80353296].

Responsible For

• General administrative, accounts and HR support on a flexible basis

• You will be supporting the company’s Singapore HQ operations at the administration, accounts /

finance and employee facing levels. Supporting work for overseas subsidiaries may also form a part of your duties.

• Arrange, coordinate, and manage team calendars and prioritize schedules to support the business

• Procurement of general purchases, support corporate and staff meetings and events, maintenance of office supplies and equipment, organize any essential services as required to support the team effectively

• Organize team travel arrangements, travel itineraries and expense claims as required

• Assist in coordinating communication between the global team members, take notes at important meetings

• Organize files, correspondence, data as required to support our teams in Singapore and Australia

• Support general accounting and finance duties as required including assisting with bank reconciliations for parent company and subsidiaries

• Support HR service provider including any assistance required to prepare and administer employee benefits, payroll, coordinate immigration requirements, post job openings, on-boarding of employees, new hire announcements and other duties as required

• Work with translators or relevant software to ensure the company’s documentation and customer facing products are error-free in all relevant languages

• Help facilitate synergy within the team and support high-level project/people management duties as required

• Engage and support any other initiatives as demand arises

• Work towards your own personal long-term goals

Your Profile

• Minimum 5 years of experience as an Administrative Assistant or equivalent. Experience of working in a start-up is a plus

• Pro-active, self-starter, initiative-taker

• Meticulous, organized team player able to deal with and effectively juggle daily deadlines while balancing weekly and monthly priorities in terms of deliverables

• Unshakable integrity

• Excellent communication skills in English

• Strong command of Microsoft Office suite (Excel, Word, PowerPoint) & GSuite softwares

• Comfortable in a fast-paced environment and ability to work under pressure and meet tight deadlines

• High sense of confidentiality and discretion, awareness of data privacy management

• Passion for sustainability and cleantech (previous experience in this field is nice-to-have but not a

must)

You will be

• Competitive salary relative to experience

• Work location on site

To apply

• Send letter of interest and CV by email to [email protected] with the subject header “Administrative Assistant Application"

The Administrative Executive is responsible for providing personalized secretarial support to the COO as well as administrative support in a professional and timely manner. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, taking meeting minutes, scheduling meetings etc.

• Efficient document management such as printing and filing of the documents

• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records

• Assist with day-to-day operations of the office

• Monitoring of office supplies

• Perform secretarial support to COO

• Ensure the cleanliness of the office

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.

• Help to organize new employee orientation, on-boarding and working schedules.

• Attend to employee enquiry on HR related policies and practices.

• Other administrative duties, tasks as assigned by COO

Requirements

• 1-2 years of relevant experience

• Diploma or equivalent

• Proficient in MS Office and Excel Software

• Proficiency in English

• Ability to multitask and prioritize daily workload

• Good verbal and written communications skills

• Ability to manage multiple projects simultaneously with effective time management skills.

The Events Administrative Executive is responsible for all administrative matters and provision of sale support to the events team. Observes and adheres to the Values of Accor, i.e. Guest Passion, Respect, Innovation, Trust, Sustainable Performance and Spirit of Conquest.

Primary Responsibilities

Delivers Friendly and Efficient Events Service

• Advises on availability and offering alternatives when applicable.
• Preparation and sending of sales proposals and contracts (corporate and wedding).
• Makes a good first impression through first enquiry.

Focuses on Meeting Planner / Guest Experience

• Ensures the accuracy of bookings and internal BEO.
• Familiarises with the house system to assist managers in making booking. (Opera, Table Management System & Social Tables).
• Timeliness in responding to enquiries from various platforms.

Works as a Team and Facilitate Processes

• Keeps the workplace functional.
• Generates relevant reports timely and accurately.  
• Ensures that the department meet timelines required by other department.
• Effective communication among inter departments.
• Promotes team cohesiveness.

Involvement in Wider Job Function Actions / Relationships

• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in employee handbook.
• Understands emergency procedures, health and safety requirements.
• Maintains collaborative working relationships with colleagues, supervisors and managers.
• Upholds the Accor Values in the work nature, increasing stakeholders’ interest.
• Performs any other duties and responsibilities that may be assigned.

Established since 2005, CMA International, a Global Leader In Mental Arithmetic is amongst one of the world's fastest growing mental arithmetic training institutes. Today, we have presence in Taiwan, China, Hong Kong, India, Malaysia, New Zealand, Singapore, Australia, Egypt, Sudan, USA, The Philippines, Indonesia, Turkey, Nigeria, United Arab Emirates, Cambodia, Canada and Thailand, and is continuing to expand to new territories. We have more than 20 centres in Singapore.

CMA’s Vision

To be the leader in the field of Abacus Mental Arithmetic in Singapore

CMA’s Mission

To create great minds by fostering a passionate learning environment for our students

CMA’s Teaching Philosophy

To increase a child's level of intelligenceTo induce a child's potentialTo train a child's concentrationTo build up a child's flexibility

Responsibilities

• Meet and greet parents, students and visitors at the school
• Attending to phone, messages, and e-mail enquiries
• Provide proper information about school fees and programs
• Collect school fees and issue receipts
• Maintain orderliness of Centre
• General administrative duties
  

Requirements

• Proficient in Mandarin and English
• Able to work on weekdays evening & Saturdays
• Good interpersonal skills, able to relate to people from different culture and languages
• Able to work independently
• Proficient in MS Office

• Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.
• Maintain and update training records for all employees.
• Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.
• Administer insurance related issues covering reporting, submission and settlement of claims.
• Assist to manage and maintain all administration-related works in the office.
• Liaise and co-ordinate with site personnel on administration issues.
• Update the Project List Records and assist to set-up project files for new project.
• Assist on the demobilization for projects nearing completion.
• Assist in performing various duties carried out by the Senior Admin Manager.

• To support the Manager for administrative procedures and documentations necessary for site operations.
• To do data entry of purchasing data and update information system
• To perform accordingly to purchasing procedures and policies
• To support the operations in administration matters such as submission of overtime claims, leave applications and invoices
• Raise purchase orders and work orders via in-house CMMS system
• Responsible for Office administration and maintenance of telephone systems, copier machines etc.
• Responsible for sourcing & receiving general office stationeries & other materials
• Filing of documents and maintain proper record of document correspondence
• Any other ad-hoc duties as required

Job Requirements:

• Minimum GCE ‘O’ Levels / NITEC in office skills
• At least 2 – 3 years of relevant experience
• Familiar with the Employment Act
• Support overtime claims administration
• Good written and spoken skills
• Able to multi-task
• Responsible and a good team player

Job Description

• Providing comprehensive administrative support to the team.
• Monitoring tax compliance workstream for the group of companies to ensure timely compliance.
• Monitoring and updating status of the correspondences with external stakeholders.
• Advising stakeholders on the timelines to response.
• Organizing and maintaining tax documents.
• Other administrative support as required.

Job Requirements

• Diploma/degree in Business Administration or any related discipline.
• Minimum 5 years of relevant working experience.
• Demonstrate strong interpersonal and communication skills.
• Independent worker who is able to work well with minimal supervision.

• Support the Manager for administrative procedures and documentations necessary for site operations.
• Do data entry of purchasing data and update information system
• Perform accordingly to purchasing procedures and policies
• Support the operations in administration matters such as submission of overtime claims, leave applications and invoices
• Raise purchase orders and work orders via in-house CMMS system
• Responsible for Office administration and maintenance of telephone systems, copier machines etc.
• Responsible for sourcing & receiving general office stationeries & other materials
• Filing of documents and maintain proper record of document correspondence.
• Any other ad-hoc duties as and when required

Job Requirement:

• GCE ‘O’ Levels / NITEC in office skills
• At least 2 – 3 years of relevant experience
• Good written and spoken skills
• Able to multi-task
• Proficient in Microsoft Office
• Responsible and a good team player
• Able to work 5.5 days work week
• Has a good safety mindset and displays good WSH behaviour

[What you will be working on]

Responsibilities:-

• Coordinate learning journey with external organizations as well as internal staff to support the learning journey, providing pre-learning journey information, setting up the venue, seeking approval and arrangement of refreshments and monitoring the number of attendees etc.
• Handle administrative support tasks such as filing, document organization, and data entry.
• Oversee admin/logistic matters related to interns such as arrange interviews, presentations and collate timesheets for payment processing.
• Manage office space and ensure space is managed well for use by staff and students.

[What we are looking for]

Requirements:-

• Proficiency in Microsoft Office Suite (Powerpoint, Word and Excel).
• Strong organization skills with a keen eye for details.
• Excellent communication skills and interpersonal skills.
• Ability to work in a collaborative team environment.
• Candidate must be a team player as well as be able to work independently.

Closing date: 31 March 2024

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

• Must have a diploma or bachelor degree with more than 5 years of experience.
• Must have knowledge in ms office and other basic computer skills.
• Willing to work on weekends and public holidays.
• Need to prepare the invoice nd project proposals for the new projects.
• Will be liasing wth the clients and coordinate with the authorities for the necessary paper work.
• Will ne scheduling the daily work process and will be incharge for the deployment of the team.
• Assist project manager to liaise with main con site personnel to solve problem on site for ongoing projects.
• Attend site meeting on behalf of the project manager when necessary
• Lead a team of installers on site to ensure the timely handover and the safety protocols
• Conduct training on the fabrication and installation works for the new workers
• Attend site survey for the new projects

Department : Broking Operations

Job Title : Administrative Assistant

Outline of Responsibilities and Authorities

Documentation

· Prepare and send covering letters, debit notes, cover notes, slips, premium closing

· Assist in registering and updating client information

· Create policy and correspondence files

· Photocopy, sort and file covering letters, debit notes, cover notes, slips, premium closing

· Check insurers’ policies and tax invoices

Claims Handling

· Prepare notification of claims to insurers

· Update claims register in Sharepoint

· Create and update claims files, claims activity reports

· Prepare documentation to engage surveyors, to forward reports / documents / cheques etc to insurers / clients

Tender Submissions

· Collect tender documents

· Type tender documents (e. g. tender forms, dividers, envelope, covering letters, etc)

· Deposit tenders where necessary

Others

· To assist on letter mailings and opening of mailbox and update letter register in Sharepoint on a rotational basis.

The Role

This position will be part of the Group Administration Department providing operational administrative services and support.

Job Responsibilities

• Support daily administrative activities such as providing professional front office services on receptionist duties.
• Attend to general enquiries/requests/feedback from both internal and external stakeholders, and where possible to direct to relevant depts/person in charge.
• Manage all main room and courier service activities.
• Ensure high standard of cleanliness of the reception area, meeting rooms and boardroom.
• Manage the tea lady service and catering requests from departments.
• Perform daily inspections on meeting room furniture/equipment, and coordinate with tea lady to ensure that the room is return to original setup at the end of each meeting. Report any defects to the Corporate Real Estate Team promptly for follow up.
• Assist in preparing of cards (eg. office security access cards, CEA cards, etc) including the managing the issuance and return of cards.
• Manage the issuance and return of office security access cards
• Ensure sufficient office supplies and ordering of inventory including staff name cards, stationeries and consumables.
• Assist the Procurement & Contract Management team in small value purchase activities.
• Any other tasks and ad hoc projects assigned from time to time.

Job Requirements

• At least GCE O, A Levels or Diploma from a local recognised Polytechnic.
• Familiar with Microsoft Office applications (Outlook, Word, Excel applications).
• Good written and interpersonal skill with courteous disposition.
• Proficient in reception and administration skills.
• Meticulous, multi-task, team oriented and able to work independently.
• Experience in customer service/front desks/concierge in fact-paced environment will be advantageous.

Join the Trailblazing Team at SMEVentures - Empowering SME Growth in Asia Pacific

Are you a dynamic, multitasking wizard with a flair for communication and an eagerness to wear multiple hats in a fast-paced, innovative environment? SMEVentures is on a mission to bridge the generational gap in SME ownership across the Asia Pacific, and we're looking for a Multifaceted Administrative Specialist & Receptionist to be the heartbeat of our daily operations.

Your Role:

As the first point of contact for the aspiring entrepreneurs and retiring business owners we serve, you'll embody the voice and ethos of SMEVentures. Stationed at the forefront, your warm, professional demeanor will ensure every caller feels valued and supported. Beyond the calls, your playground will be our CRM system, where you'll streamline administrative processes, engage with our community via social media, add creative touches to our blog, and even dabble in podcast editing.

Key Responsibilities:

• Serve as the primary receptionist, handling incoming calls with a blend of professionalism and warmth.
• Manage administrative tasks within our CRM to keep our operations running smoothly.
• Engage in social media posting and content creation to bolster our online presence.
• Perform light editing for our blog and podcast, ensuring our message resonates across channels.
• Assist in scheduling appointments and managing email and chat communications.

If you're ready to be a part of something truly transformative and lend your skills to fostering the next generation of SME leaders in the Asia Pacific, we'd love to hear from you. Apply now to join the SMEVentures family and help us build the future of business legacy preservation and growth!

• Native-level English proficiency, with impeccable communication skills.
• Ability to multitask, prioritize, and work efficiently in a fast-paced setting.
• A can-do attitude towards taking on a variety of tasks, from administrative to creative.
• Previous experience in an administrative role preferred, with proficiency in CRM systems.
• A knack for writing and content creation would be a significant plus.
• A commitment to work M-F during Sydney business hours is a must.

Who You Are:

• A multitasker at heart, ready to jump from phone calls to social media posts without missing a beat.
• Someone who thrives in early-stage, dynamic environments and loves the idea of having a tangible impact.
• Eager to support and grow with a team that values legacy, innovation, and the power of SMEs.

• A pivotal role in a pioneering company focused on the sustainability of SMEs in the Asia Pacific.
• A chance to work with a diverse, passionate team dedicated to making a real difference.
• Opportunities to grow and wear multiple hats in a supportive, dynamic environment.

Please apply directly at this link: https://beex.breezy.hr/p/5e7313633ae1-administrative-and-procurement-executive

Are you a meticulous person looking for a meaningful job? We are looking to hire someone who can support us on the administrative duties as our company grows.

Job scope

• Support Engineering team with purchases, and follow up with suppliers
• Arrange for delivery and logistics
• Take care of inventory
• Support Business team with financial administrative documents

Requirement

Ability to communicate with chinese suppliers using Hanyu Pinyin, negotiating for the best pricing and lead time

Part-Time arrangement (flexible in terms of hours or days) is available for this position.

BeeX designs and operates the world's most advanced Hovering Autonomous Underwater Vehicles (HAUVs). We started the company because current methods of underwater work are dangerous, inefficient and expensive. As our world combats climate change, deal with expanding amount of aging marine infrastructure, and need to understand our waters more, we just cannot do things the same way.

We are Energy. It is energy that propels people and the planet forward. Which is why we go to great lengths to bring only the cleanest, most cost-effective energy … to even the most challenging of situations.

We cover the full range of activities from design & engineering to financing and investment enabling hybrid powered off-grid micro-grids, or replacing conventional diesel with RE sources powering island grids or building rooftop solar PV or wind systems on commercial and industrial buildings. We are using a versatile range of renewable energy technologies, advanced storage systems and smart financing to create world class solutions for clean, reliable and affordable electricity for our consumers, communities and host countries.

We are a thought partner for key decision-makers in policy development and technology choice, and assist with local capacity building to facilitate accelerated transition to resilient, productive, and sustainable life-styles. Also refer to our website: www.wenergyglobal.com (please also visit our social media pages on LinkedIn, Facebook, Instagram and Twitter).

Our continuous international research and knowledge-sharing activities along with the synchronised integration of new technologies and financial models ensure we always stay ahead and provide what is best: reliable and resilient outcomes.

The Company’s headquarter is in Singapore and has teams of specialized staff in Singapore, Philippines and Indonesia. Our corporate culture is shaped by brilliant minds from 10 different countries and embraces international principles of good governance. WEnergy Global is a shareholding partner of CleanGrid Partners Pte Ltd, a joint venture company with the Tokyo Electric Power Corporation PowerGrid Inc. (TEPCO-PG); for more information, please refer to http://cleangridpartners.com. WEnergy Global Pte Ltd is a member of the Singapore Business Federation (SBF) and a signatory of the Paris Agreement on Climate Change through the Pledge for Climate Actions. The company is winner of the Winsemius Awards 2016 and 2022 of the DutchChamber Singapore, Singapore APEX Award 2016 of the Singapore Business Federation and the Erasmus Energy Business Award 2014 of the Rotterdam Business School, The Netherlands.

We have an opportunity for a talented Accounts and Administrative Assistant to join our company and become a member of Department of Finance in Singapore.

Responsibilities

The successful candidate will be responsible for:

· Assisting in management of accounts;

· Process accounting transactions including generating invoices and follow-up on collection;

· Verify, review accuracy and data entry of invoices, expenses claims and accounting documents for payment processing and recording;

· Maintain accounting records, ensuring all files are up to date;

· Handle office administrative work including documents scanning, phone call answering, responding to emails, processing mail, filing, assist with scheduling and organizing important meetings;

· Procurement of office supplies and arrangement of international travels (tickets/hotels/transport booking);

· Assist in other ad-hoc tasks or projects as required.

Competences & Capabilities

The candidate would possess the following capabilities and qualifications:

· Minimum of a Nitec / GCE:O" /"N" level with basic accounting knowledge;

· Entry-Level or At least 1-2 years of experience in the related field will be an advantage;

· A disciplined sense of accuracy;

· Ability to multi-task and deal with tight timelines and deadlines (“No Time To Die”);

· Understands the value of self-learning and teamwork in delivering results in a fast paced & dynamic environment;

· Proficient in Microsoft Office Applications (i.e. Excel, MS Word, Powerpoint);

· Organizational, verbal and written communications skills is a must.

Location

The position is located at the WEnergy Global Headquarters in Singapore (depending on the selected candidate’s preference, it is also possible to be stationed in the Philippines or Indonesia). Travelling within ASEAN countries, including remote sites, will be required from time to time. We promote covid19 vaccinations and prefer candidates who are fully vaccinated as per regulations of the Government of Singapore.

Remuneration

WEnergy Global offers internationally competitive compensation packages to its employees, including selective access to its Employees Shareholding Option Schemes.

Application and Contact

Please send us your application letter and comprehensive resume to [email protected] with mention of “Accounts and Administrative Assistant” in the subject of the email or letter. Application without a cover letter will not be considered by the company. Your cover letter shall clearly describe your motivation and compliance with the above roles and qualifications. Or via courier to following address: WEnergy Global Pte Ltd, ALICE @ Mediapolis, 29 Media Circle #04-18, Singapore 138565.

Closing Date and procedure: The final selected candidate is expected to commence employment within 2 months from signing the employment agreement, pending document verification and (if required) an approval of an employment pass of the Government of Singapore.

WEnergy Global Group has a diverse environment and is proud to be an equal opportunity employer. All qualified and experienced applicants will receive consideration for employment without regard to race/ethnicity, religion, gender, sexual orientation, national origin, disability, marital status or age.

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) which comprises six internationally known engineering schools is home to more than 13,000 students, 400 faculty and 1,400 staff. With its engineering research output ranked amongst the top 15 universities in the world, CoE is a recognised leader in innovation and technology.

Providing effective and efficient administrative and secretariat support to Dean, College of Engineering (DCoE), you will execute the full spectrum of programmes, tasks and activities, which include (but not limited to) appointment/meeting scheduling, documentation, minutes taking, report compilation and event management.

As an integral administrative member at the Dean’s office, you will also lead or be part of the taskforce in the planning, organization, and management of college-level programmes such as visit by the College Advisory Board and College Town Hall. You will also serve as a staff officer to DCoE in the management of documentation and travel arrangement, prioritization of requests, handling of sensitive information, communication management, management reporting, and facilitation of inputs and recommendations for decision-making.

Your key duties included but not limited to the following:

• Manage DCoE’s role-based email account and calendar.

• Manage DCoE’s schedule, appointments, travel arrangements and submission of various claims.

• Support research administration such as research database management and collation of information from internal and external stakeholders.

• Plan, coordinate and prioritize requests and information flow, ensuring seamless organizational communication.

• Coordinate and provide logistic support to college-related events and visits.

• Undertake any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements:

• Degree qualification or equivalent, preferably with relevant working experience in a secretarial role

• Good planning, organizational and problem-solving skills

• Strong interpersonal skills

• Good written and oral communication skills

• Good time management skills

• Flexibility and Adaptability in a fast-paced environment

• IT savvy with good knowledge in Microsoft Office Applications

• Must have a diploma or bachelor degree with more than 5 years of experience.
• Must have knowledge in ms office and other basic computer skills.
• Willing to work on weekends and public holidays.
• Need to prepare the invoice nd project proposals for the new projects.
• Will be liasing wth the clients and coordinate with the authorities for the necessary paper work.
• Will ne scheduling the daily work process and will be incharge for the deployment of the team.
• Assist project manager to liaise with main con site personnel to solve problem on site for ongoing projects.
• Attend site meeting on behalf of the project manager when necessary
• Lead a team of installers on site to ensure the timely handover and the safety protocols
• Conduct training on the fabrication and installation works for the new workers
• Attend site survey for the new projects