On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Job Scopes

• Keep track and sorting of invoices

- Keep track and look for missing invoices (invoices that are not back yet, invoices that are given back to

customer)

- Print invoices that are not back and pass back to driver for signature and chop.

- Photocopy incorrect invoice for credit notes, debit note and other corrections.

- Make sure the customer and driver sign and chop on the invoices.

- Print missing NTUC invoices, Goods Received Note or Purchase invoice for filing if it is found on the website.

- Modify and print out daily list for invoice sorting.

- Ask for reason as to why the invoices are not back yet.

- Scan invoices requested by customer

• Matching for DFI and NTUC invoices.

a. Update Excel for both DFI and NTUC

b. NTUC

- Photocopy incorrect invoices and print out Purchase Order for Credit note, Debit Note.

- Inform Order desk to ask the customer to reopen or modify purchase order if they are closed, incorrect

or did not open purchase order.

- Scan and submit invoices for matching.

- Look for Purchase order/ Good Received note on the website if the invoice is returned without the

Purchase Order and Good Received note Number/ Attachment.

- Submit the Credit note/Debit note along with invoices.

c. DFI

- Create/modify master list to be submitted to DFI for invoices that needs to be rectify or added in for

matching.

- Photocopy the incorrect invoices and submit to DFI.

- If Credit note is done, ensure the amount is correct and submit.

Requirements

• Minimum relevant diploma qualifications
• Strong communication skills
• Able to multi-task
• Able to work under time pressure
• Fluent in Chinese and English

5.5 working days

8:30am to 5.30pm (Mondays to Fridays)

8.30am to 12.30pm (Saturdays)

Job Description

• Industry/ Organization Type: Education
• Position Title: Administrative Officer
• Working Location: Bencoolen
• Working Hours: 5 days (Mon to Fri: 8am – 5pm/9am – 6pm)
• Salary Package: Basic salary $2,500 - $3,500 + Performance Bonus
• Duration: Permanent/Part-Time

Key Responsibilities

• Handle walk-ins, telephone and email enquiries.
• Promote centre courses sand provide course consultation to prospective clients.
• Coordinating and facilitating classes for the centre.
• Handle general administrative tasks pertaining to clients and course registration matters.
• Responsible for new enrolment daily.
• Follow up on sales enquiries.
• Communicate with instructors, coordinators and clients on starting classes or change of timing, and any other situation that may arise.
• Take photos of classes for marketing collaterals and helping in creating advertising materials.
• Perform any ad hoc basis as assigned by manager.

APPLY NOW!!!

• Minimum GCE O' Level or any related educational level.
• Proficient in Microsoft Office and adept with technology.
• Flexi working hours.
• Those can start work within short notice would be advantage.
• Full-Time & Part-Time role available.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #71386 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Tuition Centre
• Position Title: Administrative Clerk / Customer Service Admin
• Working Location: North-East – Hougang (Walking distance to the company)
• Working Hours: 5 days, rotating shifts (10 AM-6 PM or 1 PM-9 PM based on class schedule); 5.5 days during probation
• Salary Package: Up to SGD 3500 + AWS
• Duration: Permanent

Key Responsibilities

• Assist walk-in customers, and manage inquiries received via phone and email.
• Ensure timely follow-up and resolution of all customer inquiries through effective communication and coordination.
• Handle the processing of class registrations, invoicing, and issuance of payment receipts.
• Maintain communication with existing customers through phone calls, text messages, and emails.
• Liaise with external vendors and suppliers to coordinate services.
• Carry out various administrative tasks to support daily operations.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience, preferably have experience in tuition or enrichment centres
• Availability to work on weekends, excluding public holidays

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71496 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/ Organization Type: Tuition Centre
• Position Title: Administrative Clerk / Customer Service Admin
• Working Location: North-East – Hougang (Walking distance to the company)
• Working Hours: 5 days, rotating shifts (10 AM-6 PM or 1 PM-9 PM based on class schedule); 5.5 days during probation
• Salary Package: Up to SGD 3500 + AWS
• Duration: Permanent

Key Responsibilities

• Assist walk-in customers, and manage inquiries received via phone and email.
• Ensure timely follow-up and resolution of all customer inquiries through effective communication and coordination.
• Handle the processing of class registrations, invoicing, and issuance of payment receipts.
• Maintain communication with existing customers through phone calls, text messages, and emails.
• Liaise with external vendors and suppliers to coordinate services.
• Carry out various administrative tasks to support daily operations.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience, preferably have experience in tuition or enrichment centres
• Availability to work on weekends, excluding public holidays

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71496 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Responsibilities:

Handle day to day operations administrations in the major claims. This includes:

• Receiving incoming claims and sending the claims documents to Trusted Hub for scanning and workflow creation.
• Managing Claims Mailbox on e-claims submission and uploading the claims submission into claims platform for workflow creation.
• Printing medical reports from system and send out to hospital/clinics.
• Collecting claims cheques from Mail Room and update cheque records.
• Printing and scanning claims letter and sending out the hardcopy.

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Descriptions:

•⁠ ⁠Preparation of quotation, final claims, invoices for ad-hoc job

•⁠ ⁠Monitor the status of approved quotation, outstanding claims and invoicing

•⁠ ⁠Arrange monthly servicing schedule, monitor and ensure the proper completion of the checklist

•⁠ ⁠Organise yearly servicing schedule and prepare reports for submission

•⁠ ⁠Responsible to check and ensure remittance & SOA are accurate

•⁠ ⁠Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· At least two years of related working experience

Job Descriptions:

•⁠ ⁠Preparation of quotation, final claims, invoices for ad-hoc job

•⁠ ⁠Monitor the status of approved quotation, outstanding claims and invoicing

•⁠ ⁠Arrange monthly servicing schedule, monitor and ensure the proper completion of the checklist

•⁠ ⁠Organise yearly servicing schedule and prepare reports for submission

•⁠ ⁠Responsible to check and ensure remittance & SOA are accurate

•⁠ ⁠Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· At least two years of related working experience

Job Descriptions:

•⁠ ⁠Preparation of quotation, final claims, invoices for ad-hoc job

•⁠ ⁠Monitor the status of approved quotation, outstanding claims and invoicing

•⁠ ⁠Arrange monthly servicing schedule, monitor and ensure the proper completion of the checklist

•⁠ ⁠Organise yearly servicing schedule and prepare reports for submission

•⁠ ⁠Responsible to check and ensure remittance & SOA are accurate

•⁠ ⁠Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· At least two years of related working experience

Job Descriptions:

•⁠ ⁠Preparation of quotation, final claims, invoices for ad-hoc job

•⁠ ⁠Monitor the status of approved quotation, outstanding claims and invoicing

•⁠ ⁠Arrange monthly servicing schedule, monitor and ensure the proper completion of the checklist

•⁠ ⁠Organise yearly servicing schedule and prepare reports for submission

•⁠ ⁠Responsible to check and ensure remittance & SOA are accurate

•⁠ ⁠Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· At least two years of related working experience

Work Location: Outram (Govt Agency)

Working Hours: Mon to Fri Office Hours

Contract Role

Monthly Salary: up to $2500 per month

Job Scope:

• Assist programme manager in administrative duties
• Manage and follow up with enquiries received and consult officers for any complex issues
• Assist with the monthly processing and raising of invoices and any matters relating to invoices
• Collaborate closely with internal stakeholders and external vendors to seamlessly integrate translated content into marketing materials.

Requirements:

• Diploma or above, preferably in business administration
• 3 to 5 years of working experience preferably in Customer Care Management and/or Ops Admin Management
• Good customer service, communication, project management and time management skills.
• Proficient in Microsoft Office tools, e.g. Excel, Powerpoint, Word, Outlook etc.
• Proficient in Pivot Table will be advantageous.
• Meticulous with good attention to detail.
• Able to work independently and be proactive.

Interested candidates, kindly email your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

SINGAPOREANS ONLY

Job Responsibilities

• General office administration
• Provide administrative support for Accounts department; checking of invoices
• Provide administrative support for Operations department; licensing and renewal and other related duties
• Corporate administration; handle documents and ensure accurate maintenance of all current files for all Contracts / Agreements etc
• Support operations in administrative work
• Handle day-to-day administrative tasks as assigned
• Any other ah-doc duties as assigned

Requirement

• Minimum 1 year administrative experience required
• Familiar with MS Office (MS Excel and MS Word)
• Meticulous and good problem solving skills
• Able to work independently with minimal supervision
• Good communication (oral and writing) and interpersonal skills
• Able to start immediately

• Mapping requirements & providing them best solutions involving evaluation & definition of scope of project and finalization of project requirements
• Conducting continuous interaction with customers to ensure that areas of concern are addressed promptly for improved pre-set service levels; ensuring control mechanisms by reviewing current processes to avert process gaps
• Designing and implementing accounting systems & procedures; supervising the timely preparation of statutory books of accounts and finalization of accounts
• Handling the consolidation of branch accounts, reconciliation of all concerned accounts, preparation of annual accounts, Profit & Loss Account, Balance Sheet, etc.
• Ensuring compliance with Statutory Acts like Income Tax, Service Tax, Excise, PF, ESI, VAT, TDS, etc.
• Looking after the preparation of statutory books of Accounts, Bank Reconciliation, Petty Cash, Party Reconciliation and Consolidated Reports in compliance with time & accuracy norms

• Coordinates and schedules the building maintenance program
• Supervises the preparation of construction expenses to ensure accuracy and completeness
• Manages daily activities that maintain and operate the property, including managing related cash, collection, and disbursement activities
• Maintains work site equipment in operating condition
• Manages a variety of duties associated with building operations, including directing crews to specific tasks as needed or requested by management or client (e.g., arrange for contractors to paint or remove asbestos from a property)
• Performs various clerical tasks, such as running errands for project managers, performing payroll and maintaining records if required (e.g., managing petty cash)
• Maintains requirements for the safety of workers (e.g., extinguishing combustible materials, maintaining hazards and the building structure)
• Identifies and notifies contractors of any corrections or replacement needed on the property
• Supervises the preparation of quotations and contracts
• Receives all materials brought to the site that are related to maintenance or new construction
• Responsible for managing file system (systematic arrangement and retrieval of records, documents or information) within specified limits and following established procedures
• Retrieves requested information from various records within specified time frames
• Prepares periodic reports to management regarding building repairs, improvements and changes in inventory for long term maintenance needs
• Maintains accurate records, reports, receipts and other documents related to the project (e.g., work orders).

· Process paperwork including data entry, and documentation e.g. invoices, filing, and quotations.

· Efficient in using MS Word, Excel, and Powerpoint.

· Independent worker and able to communicate effectively with customers and service providers in English.

· Retirees/housewives are welcome

· Working hours: Mon - Fri (9am-6pm)

· Office location: Tampines

*part-timers are welcome too

• GCE N/ O Levels, Diploma holders
• Minimum 2-3 years administrative experience preferably in Construction/ Engineering industries
• Experience in SAP software
• Manage the day-to-day administrative tasks, including office supplies, equipment, and facilities management. Contacting clients to obtain missing information or answer queries
• Ensure the office environment is organized, clean, and functional for staff and visitors.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate team members or departments.
• Monitor and maintain office inventory, including construction materials and tools, and reorder supplies as necessary.
• Assist in the purchasing process for office supplies.
• Issue purchase order, checking invoices, record purchase order in SAP system and project tracking and etc
• Perform other ad-hoc duties and responsibilities as assigned by management.
• Working Location: Eastern area

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

• Well Established Company
• Basic $ 2800 - $ 3800 + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Changi Airfreight Center
• Working Days: Monday - Friday
• Working Hours: 9am - 6pm
• No experience required. Training provided

Responsibilities:

• Understand and follow up with all MOM rules and requirements for employment
• Attend courses when required and feedback all MOM updated information to the company
• Perform interview and select the right candidate for the company
• Keep record of staff leave etc
• Handle all office administrative work
• Handle all office purchases, like stationeries, pantry needs, etc.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road tax and insurance

Job Requirement:

• Possess minimum Diploma in Human Resource or equivalent discipline
• No experience required. Training provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

CHENG JAU WEI (R23115788)

EA Recruitment Pte Ltd

EA License No: 21C0492

Preschool Administrative Assistant

Working Location:

1. Telok Blangah
2. Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
   
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
   
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
   
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
   
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
   
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

PERTINENT LAW LLP, a fast-growing and innovative law firm, is seeking a highly motivated and dependable individual for the position of Admin Assistant / Executive.

Key Requirements:

• Strong ability to multitask effectively
• Quick learner with a proactive attitude
• Ability to work independently with minimal supervision
• High attention to detail and a strong sense of accuracy
• No prior experience required; comprehensive training will be provided
• Fresh school leavers are encouraged to apply

If you are eager to start your career in a dynamic legal environment, please submit your resume in strict confidence to [email protected].

Kindly indicate the subject as "Application for Admin Assistant" when sending your email.

Job Title: Administrative Assistant – Logistics

Location: WEST SIDE

Job Type: Full-Time

Job Overview:
We are looking for an organized and efficient Administrative Assistant to provide support for our logistics operations. The ideal candidate will have strong administrative skills, a keen eye for detail, and the ability to coordinate multiple tasks in a fast-paced environment. This role is crucial to ensuring that our logistics operations run smoothly and efficiently.

Key Responsibilities:

• Perform general administrative tasks such as filing, organizing, and maintaining company records and documents related to logistics operations.
• Coordinate and schedule appointments, meetings, and transportation bookings for logistics teams and clients.
• Process and track shipments, ensuring all documentation (invoices, bills of lading, shipping schedules) is accurate and up to date.
• Assist in maintaining inventory records and manage stock levels, ensuring timely ordering of supplies and equipment as needed.
• Liaise with internal teams, customers, and vendors to ensure seamless communication and service delivery.
• Prepare reports and documentation for management, including shipment status, delivery schedules, and other logistical data.
• Assist with the preparation and review of contracts, agreements, and other relevant paperwork for logistics and transportation services.
• Maintain and update client databases and logistics tracking systems.
• Handle inquiries from clients, vendors, and internal departments regarding shipment status, delivery issues, or general operational queries.
• Assist with budgeting and expense tracking for logistics-related projects.
• Support the logistics team with any other administrative tasks and projects as required.

Qualifications:

• Previous experience in an administrative role, preferably within the logistics, transportation, or supply chain industry.
• Strong organizational and time-management skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with logistics software or databases is a plus.
• Attention to detail and accuracy in handling documents and data.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Problem-solving skills and the ability to handle inquiries or issues promptly and professionally.

Benefits:

• Competitive salary and benefits package.
• Opportunities for career growth and development within the logistics industry.
• Friendly and supportive team environment.

Job Description:

• Oversee the day-to-day site office administration works
• Communicate and work closely with customers, sub-contractors, 3rd Party service providers
• Liaise with internal and external supplier for quotation, ordering & arranging of goods delivery
• Monitor expiry of project Insurances, Performance Bond and Warranty
• Involve in direct hired workers related activities
• Handle workers’ dormitory related duties
• Liaise with rent-a-car company and plan driver’s schedule
• Undertake any other duties as assigned when required

Job Requirements:

• A recognized degree in any discipline
• Minimum 7 years of working experience in the related field, preferably in the construction sector
• Contract basis
• 5.5 days working week
• Worksite location: Project site located at Woodlands

Job Description:

• Oversee the day-to-day site office administration works
• Communicate and work closely with customers, sub-contractors, 3rd Party service providers
• Liaise with internal and external supplier for quotation, ordering & arranging of goods delivery
• Monitor expiry of project Insurances, Performance Bond and Warranty
• Involve in direct hired workers related activities
• Handle workers’ dormitory related duties
• Liaise with rent-a-car company and plan driver’s schedule
• Undertake any other duties as assigned when required

Job Requirements:

• A recognized degree in any discipline
• Minimum 3-5 years of working experience in the related field, preferably in the construction sector
• Contract basis
• 5.5 days working week
• Worksite location: Project site located at Woodlands

Description

• Generate and issue customer invoices accurately and in a timely manner
• Monitor accounts receivable aging and follow up on overdue accounts, communicate with customers regarding outstanding balances
• Process incoming payments in compliance with financial policies and procedures
• Perform regular reconciliations of accounts receivable ledger to ensure accuracy and completeness
• Investigate and resolve billing discrepancies or disputes
• Monitor and prepare cash flow analysis
• Collaborate with other departments to address customer inquiries or concerns
• Support month-end and year-end close processes as needed
• Contribute to process improvements and efficiency initiatives within the accounts receivable function
• Department admin & ad-hoc duties assigned from time to time
• Monthly bank and accounts reconciliation.
• Handling staff claims.
• GST returns and ensure all transactions comply with IRAS’s regulations.
• Liaise with auditors and preparing audit schedules.
• Undertake instructions from Directors and Managers for the transactions & assignments given.
• Manage full sets of accounts and ensure timely & accurate month end closing.
• Perform any other ad hoc duties as and when assigned by the Management