The Administrative Clerical Assistant provides essential support to the office by performing various administrative and clerical duties. This role ensures smooth daily operations, efficient communication, and accurate record-keeping.

Key Responsibilities:

1. General Office Support:Handle day-to-day administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
   Maintain and organize office files, records, and documents (both physical and digital).
   
2. Data Entry and Record-Keeping:Input and update data in company databases and systems with a high degree of accuracy.
   Prepare reports, spreadsheets, and presentations as required.
   
3. Scheduling and Coordination:Manage calendars, schedule appointments, and arrange meetings for team members.
   Assist in organizing company events, training sessions, and travel arrangements.
   
4. Office Supplies and Equipment:Monitor and replenish office supplies, ensuring adequate inventory levels.
   Coordinate with vendors for procurement and maintenance of office equipment.
   
5. Clerical Support:Prepare and distribute memos, letters, and other documents.
   Assist in photocopying, scanning, filing, and other clerical tasks as needed.
   
6. Customer and Staff Interaction:Greet and assist visitors, clients, and staff members with inquiries and requests.
   Provide support to various departments, ensuring smooth workflow.
   
7. Compliance and Confidentiality:Handle sensitive information with discretion and maintain strict confidentiality.
   Ensure adherence to company policies and procedures.
   

Qualifications and Skills:

• Education:
  High School Diploma or equivalent (Associate's Degree in Business Administration or related field is a plus).
• Technical Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  Familiarity with office equipment such as printers, scanners, and copiers.
  Basic knowledge of data entry and record management systems.
  
• Soft Skills:Excellent organizational and multitasking abilities.
  Strong attention to detail and accuracy.
  Effective written and verbal communication skills.
  Positive attitude and team-oriented mindset.
  

Experience:

• 1-2 years of experience in an administrative or clerical role (entry-level candidates with strong skills are welcome to apply).

• Acting as a first point of contact for callers, dealing with emails and phone calls
• Managing diaries and organising meetings and appointments
• Organising events and conferences
• Delivering presentations and answering calls
• Being a spokesperson for the client on all matters
• Providing administrative support and making administrative decisions

1. Role Description:

This position reports to the Head of Operations and interfaces with all departments. TES Capital is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous improvement, and the recruitment and on-going development of a superior workplace

2. Specific Responsibilities

To primarily assist on administrative functions, which would include:

a) preparing insurance forms and agreements accurately

b) scanning, filing and printing of documents

c) maintain customer database

d) assist in preparation of payments to insurers and clients

e) liaising with insurance companies and clients on documentation matters

f) coordinating the execution of documents with clients

g) generate invoices and receipts for clients

h) Assist with other administrative or ad-hoc matters when requested

3. Competencies

a) Active participation in administrative process, including developing goals, objectives and processes

b) How to engage colleagues and clients professionally

c) Gain experience with database management and record keeping

4. Duration of Attachment Offered

6 Months with permanent position offered if performance is satisfactory

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

1. JOB DESCRIPTION

Job Title

General Clerk cum Admin Assistant

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Job Description & Requirements

• Good attitude / communication skills
• Computer literate (MS Word & Excel)
• Multi-tasking
• Invoice + quotation
• Able to work independently

Additional Company Information

Company Name : Yang City Roofing & Builders Pte Ltd

Registration No. : 201003292W

Company Size : 1 – 50 Employees

Industry : Construction/Building/Engineering

Benefits & Others : Regular Hours, Mondays – Fridays, Casual, Medical

Location : No. 39 Woodlands Close #02-21, Mega@Woodlands Sinagpore 737856

Interested candidates kindly email resume to [email protected]

- Provides secretarial and administrative support

- Opening of files and conducting online searches

- Drafting of letters

- Undertaking other general administrative tasks – filing, printing, scanning, etc

- Ad-hoc administrative duties and support to other colleagues

Please email your resume to [email protected]

Job Description:

• Handling of agents’ paperwork
• Issue certificates for students
• Prepare documents for monthly Academic/Exam Board meetings
• Chasing payment for programme fee and school bus fee by ways of emails and calls
• Handling application by checking forms are completed, documents are submitted
• Check invoices from transporter for accuracy
• Attend to complaints from students
• Other admin duties as assigned by Admin Team

Requirements:

• Able to work independently as well as in a team
• Good communication skills
• Meticulous with good follow-up skills

Interested candidates, please send in your resume to: [email protected] & indicate in the subject as "Admin Assistant".

What you'll be doing

Providing administrative support to various parties, pertaining Purchase Orders, Deliveries, invoicing and others

Handling incoming phone calls, emails, and correspondence in a professional and efficient manner

Assisting with the preparation of weekly reports, presentations, and other documents as required

Maintaining and updating deliveries schedules

Coordinating various administrative tasks which include logistics and accounting.

Performing general office duties to support the overall operations of the business

What we're looking for

Minimum 1 year of experience as an Administrative Assistant or in a similar administrative role

Strong organisational and time management skills with the ability to prioritise tasks effectively

Excellent communication and interpersonal skills, with a professional and customer-focused approach

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Attention to detail and the ability to work accurately under pressure

Adaptability and flexibility to handle a diverse range of tasks and responsibilities

What we offer

At GLOBAL PALLETS SERVICES (S) PTE. LTD', we are committed to providing our employees with a supportive and rewarding work environment. As an Administrative Assistant, you can expect competitive remuneration, opportunities for career development, and a range of employee benefits to support your wellbeing.

About us

GLOBAL PALLETS SERVICES (S) PTE. LTD' is a leading provider of high-quality pallet services in the Tuas West Region. With a strong focus on customer satisfaction and operational excellence, we are dedicated to delivering exceptional service to our clients. Our team of skilled professionals work collaboratively to drive the success of our business and contribute to the growth of the local community.

Apply now to join our team as an Administrative Assistant and be a part of our dynamic and growing organisation.

Requirements:

• Open to Singaporeans and PR only.
• Organizational Skills: Excellent organizational skills and attention to detail.
• Interpersonal Skills: Friendly, patient and approachable demeanour.
• Communication Skills: Excellent verbal communication skills with a clear and pleasant phone manner.
• 5-day work week, based in Ubi/Paya Lebar

Preferred Qualifications:

• Experience with Customer Relationship Management software.
• Bilingual (a plus but not required)

Roles and Responsibilities:

• Maintain a friendly, positive, professional demeanour when interacting with callers and visitors.
• Assist in performing administrative tasks such as:
• Management of records such as maintaining and updating filing and inventory
• Preparing job schedules
• Receiving and registering documents
• Sorting and storing of computer records and files

Benefits:

• 19 days of annual leave
• Flexible Work Arrangements

This job description covers the core duties and responsibilities and may include additional tasks as required by the employer.

Job Description & Requirements

Job Description

• Print, compile and organise various construction management documents at Division level
• Compile and sort the documents submitted by the various departments using MicroSoft Excel and Word
• Contact and make enquiry of the various departments
• Photocopy and scan documents for various construction management documents
• Assist to coordinate manpower issues and foreign workers matters with the HR Department
• Maintain filings of such documents

Job Requirements

• At least a GCE 'N' Level certificate with more than three years' relevant experience
• Well versed with MicroSoft Excel and Word applications
• Is meticulous and able to manage workloads well - prioritizing and meeting deadlines
• Possess a pleasant personality and is a team player
• 5-Day work week

Job Description

• Responsible for tracking of project related Purchase Orders/Work Orders, Delivery orders/Goods Receipt Notes and Invoicing
• Assist site personnel to prepare projects related quotations, reports submission, etc
• Assisting Director with any project-related administrative documentation and submission.
• Responsible for handling all general office admin & clerical support, data entry, document scanning, etc
• Proper filing and documentation of correspondences and project related documents.
• Reception work such as receiving incoming phone calls
• Other general administrative duties and ad-hoc projects as assigned.

Job Requirement

• Degree, Diploma in business or other industry related certification
• Preferably with min 3 years of relevant working experiences
• Knowledge in using ERP software, MS Office especially (Excel, Words)
• Able to work independently with good analytical and problem-solving skills
• Committed to work in meeting deadline
• Meticulous with pro-active working attitud

• Procurement and monitoring of office and IT supplies and equipment
• Organize and facilitate corporate events, management meetings and staff recreation events
• Makes travel arrangement and reservations for all staff when needed
• Schedule and arrange meetings and conferences for management staff
• Any other responsibilities as assigned from time to time
• Able to work in small company environment, friendly, community minded
• Multi-tasking and work independently with self-initiative

Job Description:

• Perform Administrative work for the Home Personal Care Service
• Coordinate with outsourced partners for service quality, monitoring, incident reporting, and feedback management.
• Process Eligibility Assessments and communicate with partners to ensure efficient service.
• Maintain patient records, schedule visits, and address client queries or feedback.
• Facilitate documentation, including service contracts, financial counseling, consent forms, and subsidy applications.
• Provide additional administrative support for related services like home medical, nursing, and therapy as needed
• Handle miscellaneous tasks and responsibilities as assigned by the reporting officer.

Requirements

• GCE ‘O' / ‘A' Levels or Diploma
• Minimum 3-year experience in administrative work. Working experience in Healthcare industry will be advantageous
• Ability to multi-task, helpful, friendly, takes initiative to improve services

Core Responsibilities:

• Scheduling and Organizing:Managing calendars and schedules
  Scheduling meetings, appointments, and travel arrangements
  Organizing and maintaining files and records
  
• Communication:Answering phones and directing calls
  Greeting visitors and handling inquiries
  Drafting and preparing correspondence (emails, letters, memos)
  Taking and distributing meeting minutes
  
• Administrative Support:Preparing presentations and reports
  Handling expense reports and invoices
  Ordering office supplies and equipment
  Maintaining office equipment and supplies
  

Additional Responsibilities:

• Project Management:Assisting with project coordination and tracking
  Meeting deadlines and managing multiple tasks
  
• Customer Service:Providing excellent customer service to both internal and external clients
  Building and maintaining positive relationships
  
• Technical Skills:Proficiency in Microsoft Office Suite and other relevant software
  Knowledge of office procedures and protocols
  

Key Skills and Qualities:

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Attention to detail and accuracy
• Proactive and problem-solving skills
• Confidentiality and discretion
• Teamwork and collaboration
• Positive and professional attitude

Duties and Responsibilities:

• Answer the company phone in a polite and welcoming manner, and direct calls to the relevant employee

• Schedule appointments and meetings for various employees • Take minutes of select meetings for future reference

• Compile and send emails, memos, letters and faxes

• Help to prepare company reports on a weekly, or monthly basis

• Scanning paper documents such as contracts into a company database

• Craft an effective filing system for maintaining easy access to files • Keep employees up-to-date with company policies and procedures

• Place stationary orders for the office, and find new cost-effective suppliers

Responsibilities:

· Provide administrative and marketing support.

· Responsible for issuing and follow-up sales orders processes.

· Sorting out of Invoices, filing and attachments.

· Any others Sales and Administrative duties.

Requirements:

· Good computer skills, especially in MS Office

· Meticulous and organized personality

· Good attitude and willingness to learn

· Good team player

· Able to start immediately is preferred.

We operate on a 5-days work week and an attractive package will be offered to the successful candidate.

Interested candidates with relevant background are invited to send us an updated resume with your current and Expected Salary, Reason(s) for leaving and earliest availability to commence work.

We regret that only shortlisted candidates will be notified.

Responsibilities :

· Support an SME organisation by assisting in administrative and operational processes for various functions and projects across all departments – sales, purchasing, human resource, warehousing and logistics.

Job Duties :

- Handle day-to-day, general administrative and operational tasks in a trading environment

- Manage sales and delivery transactions; communicate with customers

- Organise purchases and import transactions; communicate with suppliers

- Serve walk-in, write-in and phone-in customers

Requirements

• Familiarity with basic office apps

• Comfortable with the typical SME culture of multi-tasking

• Ability and willingness to meet high demands on learning new skills and processes

• High expectation on competency and professionalism

Responsibilities:

• Assist in the preparation of regularly scheduled reports
• Handle incoming calls, emails, and correspondence
• Maintain and organize files, records, and documents
• Assist in backend operations
• Coordinate office procedures
• Develop and update administrative systems to make them more efficient
• Prefer bilingual

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

LOCATION : GUL ROAD

WORK WEEK: 5 DAYS

Handle full spectrum of PPE, tags, work order book on issuing, updating records and filing, stock count etc

Provide administrative support on photocopying, scanning, laminating & document despatch to drivers

Update diesel record, send daily attendance, order of sundry etc

Prepare monthly checklist for store department, safety etc

Perform other ad hoc admin tasks as assigned

Multi task

Microsoft knowledge (excel and word)

Responsibilities:

• Provide comprehensive administrative support to the sales and operations teams.
• Manage calendars, schedule appointments, and arrange travel for assigned staff.
• Prepare and maintain accurate records, including customer files, purchase orders, and inventory control.
• Process invoices, manage expense reports, and ensure timely payments.
• Draft and proofread correspondence, reports, and presentations.
• Coordinate meetings and events, including logistics and preparation of materials.
• Answer phones professionally, respond to inquiries, and direct calls as needed.
• Maintain a clean and organized work environment.

Qualifications:

• Minimum of 2 years of experience as an Administrative Assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong attention to detail and accuracy.
• Impeccable communication and interpersonal skills, both written and verbal.
• Ability to work independently and as part of a team.
• Familiarity with the medical device industry (a plus).
• Understanding of and experience working with Health Sciences Authority (HSA) and National Environment Agency (NEA) regulations (highly preferred).
• Able to use MYOB is a plus.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a team dedicated to making a difference in healthcare.

To Apply:

Please submit your resume and cover letter to [email protected]

• Documents Filling;
• Maintaining all filling records;
• Payable and Receivable document processing – Focus Accounting System;
• Preparing worker salary;
• Enquiry of minimum 3 quotations for material purchasing;
• Prepare the progress claims;
• Handling of petty cash;
• Auditee for Procurement, Store and Site for Altus Facilities Engineering;
• Project Management (Procurement and Post project documents);
• Responsible for accounts payable & receivable for the company;
• Create and maintain material purchasing price list (Regular Suppliers);
• General office admin duties as assigned by manager;
• To source for equipment, PPE and materials.
• Answering call;
• Assist in store set up (create assets master list).
• Any add hoc job from Manager

Administrative Managers play a role in many parts of a business’s operations. This is a top-level role, meaning Administrative Managers work with other leaders and team members in each of the business’ departments. Administrative Managers have a lot of duties they perform on a daily basis, including:

• Guiding the organization’s activities
• Identifying opportunities to improve a business’ policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

We are looking for a dedicated Administrative Clerk that is able to handle simple invoicing, quotations, customer calls, daily queries and scheduling.

The main job scope:

• To handle simple invoicing
• To bill out quotations to clients
• To answer customer calls
• To attend to emails from customer
• To schedule work calendars and tasks

Able to start immediately. Past experiences will be a plus.

Interviews: 1 to 2 rounds of Interviews

Language needed: Proficient English (compulsory)

Working hours: Monday to Friday 830am to 6pm

Salary: Depending on relevant experiences, performance and work accomplishments.