We are seeking a diligent and detail-oriented Administrative Assistant to join our team. The ideal candidate will support our Accounts, HR, and Administration departments with various tasks and responsibilities.

Key Responsibilities:

Accounts and Procurement:

• Handling partial accounts
• Invoice data entry and preparation of various monthly reports
• Issuing Purchase Orders, Delivery Orders, and Invoices to clients

Staff and HR Management:

• Verifying and processing staff expenses and claims
• Managing HR matters, including employment and application of foreign workers, renewals, and cancellations
• Administering employee personal records
• Creating and updating staff records, including annual/childcare leave and medical records
• Administering company staff training, including familiarisation with MOM requirements and maximizing government developmental schemes
• Managing vehicle insurance, licenses, vehicle registration cards, and road tax
• Handling insurance-related matters

Administrative Support:

• General administrative tasks and filing
• Assisting in sourcing materials
• Replenishing stationery and office supplies

Strategic and General Support:

• Strategizing and managing the accounts, HR, and administration of new business units
• Reporting directly to the Account, HR & Admin Manager/Executive
• Assisting the Account, HR & Admin Manager/Executive with other tasks as instructed
• Performing any tasks assigned by immediate superior(s)

Qualifications:

• Experience / Fresh Graduates are welcome
• Strong multitasking skills
• Excellent communication skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and as part of a team

If you are a proactive individual with a keen eye for detail and a passion for administrative work, we would love to hear from you. Please send your resume and cover letter to [email protected] or apply through MyCareerFuture.

Key Responsibilities:

• Provide administrative support to Business Development Manager.
• Coordinate schedules, appointments, and meetings for management.
• Attend business meetings and assist in following up on action items.
• Support business development initiatives and project tracking.
• Facilitate the preparation for the new business launch by overseeing logistics, office setup, and the implementation of operational systems.
• Liaise with internal and external teams to ensure smooth communication.
• Ensure accurate filing and organization of both digital and physical documents.
• Assist with clinic operations as needed to ensure smooth daily functioning.
• Ensure compliance with clinic policies and maintain confidentiality. Okay mimi

Requirements:

• Diploma or equivalent qualification in a relevant field.
• 1–2 years of administrative experience (healthcare preferred).
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented and proactive problem-solving ability.
• Basic knowledge of clinic management or healthcare operations.

Location: 30 Hong San Terrace Singapore 688246

Contract period: December 2024 to end May 2025

1. Administrative Support:

• Provide general administrative support to social work teams, including scheduling appointments for visits from families.
• Assist in organizing and coordinating case management meetings, conferences, and events.
• Ensure that all client records, files, and documentation are kept up-to-date, organized, and compliant with confidentiality and regulatory standards.

2. Client Documentation and Record Keeping:

• Assist with maintaining accurate case files, including intake forms, consent forms, assessments, progress notes, and discharge summaries.
• Monitor and track client services, case status, and deadlines, ensuring timely and accurate documentation.
• Ensure that records are filed appropriately in both paper and electronic systems to meet agency, legal, and confidentiality requirements.

3. Conduct Surveys:

• As part of our efforts to better serve our clients, we will conduct monthly survey such as client satisfaction.
• Collect and compile data related to the survey and outcome.

4. Client Advocacy and Support:

• Provide basic support to clients by offering information about available services and helping with basic needs, such as arranging for transportation or securing appointments.
• Refer clients to social workers or other professionals when more complex intervention or counselling is needed.

5. Team Support and Collaboration:

• Collaborate with social work staff to ensure effective case management and client care, assisting in compiling case notes, case plans, and updates.
• Work closely with other dept to support the smooth operation of the dept.
• Attend team meetings to provide administrative support, take notes, and help with organizing action items.

Qualifications & Skills Required:

• Diploma holder
• At least 2 years’ social work experience
• Prior experience in residential setting for the elderly
• Have good knowledge of government financial schemes
• Ability to work with different groups, elderly, stake-holders
• Excellent written and inter-personal communication skills

Interested candidates, please click on this https://sg.quickhr.co/view_job.php?jd=MTBxdWlja19ocl9yZWNydWl0bWVudA==&cd=MzM1OXF1aWNrX2hyX3JlY3J1aXRtZW50 to submit your application.

view more jobs at www.blueboxjobs.com

Initial 6 months to perm hire (depending on performance)

Provide the general day-to-day administration functions and duties.

Arrange/ coordinate appointments and bookings for meetings and company car use.
Admin support to executives and expatriate staff for housing matters and travel arrangements.
Support Work Pass (EP) & Tax related matters.
Business trip coordination (e.g., flight and hotel bookings, VISA applications)
Manage office supplies and factory inventory by working with the factory management and finance
department.
Monitor contracts (facilities, housing, service providers and suppliers), signal expiry of contract and
prepare quotes.
Local logistics and organization support and arrangements.
Keeps management informed through written and verbal reports (summarizing information, and
identifying trends).
From time to time, the company has special projects and events. The GA team will also support full
backend support.
Any other ad-hoc duties assigned

Job Responsibilities:

· Assist in all administrative duties assigned.

· Assist Administrative Manager in appointment/administrative duties.

· Any ad hoc duties assigned.

Requirements:

· GCE ‘O’ Level or above

· Minimum 1 year of Admin experience

· Proactive, committed and able to work in fast paced, high volume processing working environments

· Positive attitude, hardworking, possess initiative & ability to work independently

· Computer literacy in Microsoft Excel & Microsoft Words.

· Ability to organize and manage multiple priorities and able to meet deadlines

· Meticulous and detailed oriented, good filing system

· Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving

· Excellent inter-personal skills, problem solving skills and a team player

Interested please email resume to [email protected]

Recruiting office staff and administrative assistants. Priority is given to Malaysians Work Permit. Age below 35.

We are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Officer. This role will provide crucial support to our administrative department, ensuring the smooth and efficient operation of our organisation. The ideal candidate will possess excellent organisational skills, strong attention to detail, and the ability to multi-task effectively.

Job Summary: The Administrative Officer will handle loans, savings, and memberships for the cooperative. This role also includes administrative tasks and marketing efforts to attract new members.

Key Responsibilities:

• Loans Management:

- Process loan applications, ensuring completeness and compliance with policies.

- Maintain accurate and up-to-date loan records in both physical and electronic formats.

- Monitor loan repayments and follow up on overdue accounts as needed.

- Prepare loan reports for management and regulatory purposes.

• Savings and Memberships:

-Oversee members' savings accounts and manage memberships (applications, renewals, and terminations).

-Provide good customer service and address member inquiries.

• Administrative Duties:

-Maintain records and documentation related to loans, savings, and memberships.

-Prepare reports on operations and assist with general office tasks.

-Prepare regular report for Board of Directors' monthly meeting.

• Marketing and Communication:

-Be involve in publicity team to develop strategies to attract new members.

-Create promotional content and manage communications, including social media and newsletters.

-Organize and attend community events to promote the cooperative.

Qualifications and Requirements:

• Education and Certification:

-Minimum O Level Qualification

• Experience:

-A minimum of 2 years of experience in an administrative role, preferably in financial services or cooperative societies.

• Skills and Competencies:

-Good organizational and administrative skills.

-Proficient in Microsoft Office (Word, Excel, PowerPoint).

-Good communication and interpersonal skills.

-Ability to work independently and as part of a team.

We’re looking for a full-time to join part of our Family!

1) Admin Executive

• Invoicing, Taking orders, Purchasing, Data Entry etc..
• Handling of online platform like GrabFood etc (menu update & ordering issues etc)
• Assisting to other Departments if necessary
• ISO recording and documents preparation
• Ad Hoc

Proficient in Microsoft Window: Excel, Word and Accounting Software: Quickbook

Location - Kaki Bukit

Interested candidates, please email us at [email protected]

1. Singaporean Citizen or PRs is preferred

2. Those who have many years of working experience in the post of ADMINISTRATIVE SUPPORT ASSISTANT or ADMINISTRATIVE ASSISTANT n Singapore are preferred

3. Can handle drive a car for boss and other related administrative secretarial work and so on.

4. Manage the company's administrative and personnel matters, and be responsible for the company's document management

5. Assist the work tasks arranged by the boss

6. Work six days a week, with overtime and other work arrangements assigned by the manager.

Interested applicants please email your resume at [email protected] or contact us at +65 86969408. Singjob International Pte Ltd | Rainobw Deng | R1871429 | EA License No. 18C9193

• Provide comprehensive administrative support to the director and her in house companies.
• Manage and coordinate calendars, appointments for various consultants.
• Prepare and organise meetings, including scheduling, agendas, and minutes.
• Handle incoming calls, emails, and correspondence, prioritising and responding appropriately.
• Conduct research and compile data to support decision-making processes.
• Assist in the preparation of reports, presentations, and documents.
• Organise and maintain effective filing systems, both physical and digital.
• Manage confidential information with discretion and professionalism.
• Coordinate and execute personal tasks and errands as needed.
• Assist in special projects and ad-hoc initiatives as assigned.

Responsibilities:

• Coordinate, monitor and follow-up on guest requests and feedback
• Assist in daily housekeeping operations
• Perform administrative duties and maintain good filing system
• Perform procurement related duties
• Maintain good stock inventory
• Coordinate with staff from various nationality on room assignment

Requirements:

• Proficient in Microsoft Office (word, excel and PowerPoint)
• Good communication skills (both verbal and written)
• Good time management and organizing skills
• Service oriented
• 5 days work week, Monday to Friday
• Working location at the East, 4 mintues' walk from EXPO mrt station

1. Singaporean Citizen or PRs is preferred

2. Those who have many years of working experience in the post of ADMINISTRATIVE SUPPORT ASSISTANT or ADMINISTRATIVE ASSISTANT n Singapore are preferred

3. Can handle drive a car for boss and other related administrative secretarial work and so on.

4. Manage the company's administrative and personnel matters, and be responsible for the company's document management

5. Assist the work tasks arranged by the boss

6. Work six days a week, with overtime and other work arrangements assigned by the manager.

Interested applicants please email your resume at [email protected] or contact us at +65 86969408. Singjob International Pte Ltd | Rainobw Deng | R1871429 | EA License No. 18C9193

• Handling office tasks, such as filing, generating reports and presentations,, and reordering supplies.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Handling general office tasks and administrative duties.
• Providing support to managers and other employees
• Organizing files, creating correspondence, and preparing reports or documents.

REQUIREMENTS

* Can work independently

*Fast Learner

*Organized

*Fast and Efficient

*Able to work with minimum supervision

*Results oriented

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Data entry

a) Data entry and filing

b) Verify suppliers' invoices and prepare payments

c) Prepare sales invoices

d) Checking staff attendance

e) Calculate staff overtime

On behalf of one of its clients, an Insights & Strategy Consultancy, the French Chamber of Commerce is looking for a Finance & Administrative Manager (part-time role)

Our client is a leading subscription-based platform offering insights and data subscriptions to leading luxury brands across different luxury verticals, looking to gain affluent consumers’ market share.

JOB DESCRIPTION:

• assist the senior manager

• Take on the financials and consolidation of accounts

• Experienced with cross border legal and financial tax frameworks

• Administer employee leave and other benefits

• Handle performance management and onboarding new staff

• provide support on the company’s overseas branches operational matters

- preparation of invoices, sales contracts, monthly financial reports, Profitability & Cash flow reports

- implementing and developing good HR practices, policies and desired work culture and ensure that they are aligned with Company's objectives

- Handle company travel arrangements and expatriate and management administration issues

- handling of general office administration including flight reservation, stationery, housekeeping issues, etc.

- Submitting quarterly government statistics surveys

• keen eye to go through company onboarding process with new clients and handle all paperwork

• able to review and handle vendor and partner legal requirements

• manage vendor relationships and communication

• able to review legal documents, partner and client agreements and provide recommendations

Requirements:

• Possess at least a Diploma in Accounting or Business or equivalent

Persons taking up LCCI or ACCA with relevant work experiences can apply

• Minimum 6-8 years of relevant working experience with Agency

• Experience with accounting software like Quickbooks,

• Good knowledge and interpretation of the Employment Act and sales contracts

• Strong communication and interpersonal skills

• Meticulous, well-organized, and able to work independently.

• Proficient in Microsoft Office software applications

• able to work well in remote manner

Responsibilities

· Document control for site management team.

· Maintain staff attendance records

· Provide administrative supports to site personnel.

· Coordinate and respond to HQ for all matters relating to office admin matters

Requirements

· At least 2 years of experience in construction site office admin support.

· Knowledge in Microsoft Office applications

· Bilingual in English / Mandarin

Please ensure you have submitted the additional information in the form below: https://forms.afizan.com/index.php/962926?lang=en

Please note that we will not consider your application if this form is not submitted.

Position: Receptionist cum Administrative Assistant

Employment Type: 2-Year Contract, renewable

Payroll Company: Afizan Pte Ltd, Singapore

Work Location: MOE Schools at Barker Road, Tanglin Road, Compassvale Lane, Upper Serangoon Road, or Yishun Ave 6.

Working Hours: 7.00 am - 4:15 pm or 7.00 am - 4:00 pm or 7.30 am - 4.00 pm or 8.00 am - 4.30 pm or 6.45 am – 4.00 pm

(inclusive of a 30-minute lunch break)

Interview Timeline: Shortlisted candidates will be contacted within two weeks of application. If you are actively considering other offers, we recommend applying only when available for this timeline.

Compensation and Benefits

• Salary: $2,300 to $2,600 (commensurate with experience)
• Annual Leave: 14 days per year
• Sick Leave: 14 days per year
• Medical Insurance

Key Responsibilities

• Professionally handle walk-in visitors, parents, staff, and students at the front desk.
• Manage student-related tasks, including issuing certificates and documents, and supporting their needs as per school guidelines.
• Handle calls, data entry, and documentation such as MOE FAS and leave forms.
• Ensure the availability of stationery, first aid, and office supplies.
• Provide basic first aid to students and coordinate their early dismissal if necessary.
• Monitor and record latecomers, update attendance systems, and manage Ezlink cards.
• Provide logistical and administrative support during major school events like Parent-Teacher Meetings or orientations.
• Maintain an organised system for lost items.
• Execute ad hoc responsibilities such as mail handling, facility bookings, and logistical preparations.

Candidate Requirements

• At least 3 years in a similar role within an MOE school, covering both customer service and administrative tasks.
• Minimum GCE N-Level; GCE O-Level or equivalent with passes in English and Mathematics preferred.
• Open to Singapore Citizens, Permanent Residents, or LTVP/LTVP+ holders.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Strong customer service mindset and professionalism.
• Ability to multitask in a fast-paced environment.
• Basic First Aid knowledge (preferred).

Why Join Us?

At Afizan Pte Ltd, we pride ourselves on fostering an inclusive and supportive environment where you can grow professionally while contributing to Singapore’s education landscape.

As a trusted name in Information and Communication Technology (ICT) solutions, we have been empowering small businesses, large enterprises, and government agencies for over a decade. Our mission is to make technology seamless and accessible, helping organisations achieve their digital transformation goals.

Join us and become part of a dynamic team dedicated to innovation and service excellence.

For more details, visit www.afizan.com

Responsibilities

• Oversee tenant leases, ensuring all documentation is completed and maintained accurately.
• Act as the point of contact for tenants, addressing lease-related inquiries and issues.
• Assist the leasing department in reviewing documentation to ensure it aligns with the company’s best interests.
• Monitor tenant adherence to leasing terms and ensure compliance with agreed-upon conditions.
• Disseminate electronic communications, such as circulars, to tenants on operational matters.
• Record and maintain tenant sales data, updating the database as required.
• Manage and update the tenancy database for real-time accuracy.
• Perform additional duties as required by the company.

Requirements:

• Diploma in Property/Estate Management, Marketing, or Business Administration.
• At least 1 year of relevant experience in a similar role or candidates with at least 1 year of administrative experience welcomed to try.
• Strong analytical skills and the ability to navigate challenging situations.
• Strong communication and writing skills.
• Capable of working independently with minimal supervision.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L6YWWWV5

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested please email resume to [email protected]

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested please email resume to t[email protected]

Location: Seng Kang Secondary School, 10 Compassvale Lane, Singapore 545090

Contract Duration: 8 January 2025 - 30 June 2026

Working Hours:

• School Terms:Even Weeks: Monday to Thursday: 7:30 AM - 4:00 PM (Lunch: 45 minutes) | Fridays: Off (HBL Day)
  Odd Weeks: Monday to Thursday: 7:30 AM - 4:00 PM (Lunch: 45 minutes) | Fridays: 7:30 AM - 1:00 PM (No lunch break)
  
• June School Holidays & School Declared Protected Holidays:Even Weeks: Monday to Thursday: 8:00 AM - 4:00 PM (Lunch: 45 minutes) | Fridays: Off
  Odd Weeks: Monday to Thursday: 8:00 AM - 4:00 PM (Lunch: 45 minutes) | Fridays: 8:00 AM - 1:00 PM (No lunch break)
  

Days Off: Saturdays, Sundays, and gazetted public holidays

Key Responsibilities:

1. Reception & Customer Service:

• Provide courteous and attentive service to parents, students, and visitors.
• Address inquiries professionally through calls, emails, and in-person interactions.
• Screen and direct phone calls, relay messages, and provide relevant information.

1. Administrative Support:

• Handle incoming and outgoing mail and deliveries.
• Maintain records of keys and lockers issued.
• Assist in monitoring students’ late arrivals and checking form submissions.

1. Student Support:

• Attend to sick or injured students reporting to the General Office (GO).
• Notify relevant staff and maintain accurate sick bay usage records.

1. General Office Operations:

• Support GO staff with administrative tasks as assigned.
• Complete role-related duties as assigned by the Principal, Vice-Principals, Administration Manager, and Admin Executive.
  

Required Qualifications, Skills, and Experience:

1. Experience:

• Minimum of 3 years’ experience working as a receptionist, personal assistant to management/C-suite personnel, or in a similar administrative role.

1. Technical Skills:

• Proficiency in Microsoft Word and Excel.

1. Personal Attributes:

• Excellent interpersonal and communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage work efficiently under minimal supervision.
  

Salary: $2,200 - $2,600

Working Location: Ngee Ann City Tower A, Singapore 238873

Working Hours: Monday - Friday, 8.30am - 5.30pm

Job Description:

A) General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

B ) General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
• Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Join Our Growing Team!

The SKYLINK Group is a premier all-in-one mobility solution provider for retail sales of passenger cars and commercial vehicles, all vehicle leasing, Motor insurance, credit Hire Purchase financing, Motor workshop with full capacity of MRO (Maintenance, Repair and Overhaul) services, and vehicle body engineering works for all commercial and passenger vehicles.

Since 2017, SKYLINK Group has been rapidly expanding its offerings and fleet. We have served over 5,000 corporate customers including major industry leaders in logistics, distribution, F&B, marine, construction, sanitation, and government services.

With a commitment to fleet modernization, we have expanded our offerings to EV and Hybrid vehicles, and continuously aspire to provide greater value to our customers.

Be a part of the SKYLINK family and kick-start your career growth and progression in the mobility space today.

Job description:

• Provide administrative support (data entry, filing and documentation) for workshop day-to-day operations
• Coordinate with Workshop Supervisor / Manager to support for quotation creation, servicing and other package price list to be updated within the Enterprise Resources Planner (ERP) .
• Finalize customer registration details in the Enterprise Resources Planner (ERP)
• Liaise with other business units to keep fleet listing updated
• Coordinate with Customer Service Advisor on appointment bookings and workshop scheduling
• Provide administrative support on accident reporting
• Liaising with customers, vendors, suppliers & partners where required

Requirements

• Bilingual (Mandarin and English) to liaise with Chinese based client
• With prior experience in vehicle servicing workshop and with experience in dealing with accident claim business will be an advantage
• Able to handle multiple tasks efficiently in a fast-paced environment
• Team player and positive working attitude
• Willing to work 5.5 days.

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested please email resume to [email protected]