Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Work Location: Outram (Govt Agency)

Working Hours: Mon to Fri Office Hours

Contract Role

Monthly Salary: up to $2500 per month

Job Scope:

• Assist programme manager in administrative duties
• Manage and follow up with enquiries received and consult officers for any complex issues
• Assist with the monthly processing and raising of invoices and any matters relating to invoices
• Collaborate closely with internal stakeholders and external vendors to seamlessly integrate translated content into marketing materials.

Requirements:

• Diploma or above, preferably in business administration
• 3 to 5 years of working experience preferably in Customer Care Management and/or Ops Admin Management
• Good customer service, communication, project management and time management skills.
• Proficient in Microsoft Office tools, e.g. Excel, Powerpoint, Word, Outlook etc.
• Proficient in Pivot Table will be advantageous.
• Meticulous with good attention to detail.
• Able to work independently and be proactive.

Interested candidates, kindly email your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

SINGAPOREANS ONLY

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested please email resume to [email protected]

• Maintaining physical and digital personnel records(such as employment contract, employment letter etc.)
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Prepare paperwork for HR policies and procedures
• Foreign worker medical insurance, security bond and etc.
• Assist in recruitment process including job posting, conducting interviews, on and off boarding of the candidates.
• Assist HR department in HR and Administrative duties.
• Maintain and manage office stationaries, supplies, & pantry
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Schedule job interviews and contact candidates as needed
• Develop training and onboarding material
• Other ad-hoc duties.

Requirement

• Candidate must possess at least Diploma/Advanced/Higher/Graduate/Diploma in Human Resource Management or equivalent
• Good communication and interpersonal skills
• Proficient in Words and Excel
• Proactive and able to execute tasks within tight deadlines
• Preferably specialized in Human Resources or equivalent

Working Hours: Monday-Friday 9am-6pm

DESCRIPTION

This is an exciting opportunity for you to be an integral part of the Quality Management department to optimise patient care and outcome.

The Administrative Executive is responsible for providing administrative support to ensure the smooth and efficient functioning of the department initiatives within the hospital. This role involves the coordination and maintenance of accurate records, meetings, and supporting the implementation of quality management projects.

RESPONSIBILITIES

Documentation Management:

• Maintain accurate and up-to-date records related to quality management.
• Organize and file documentation in compliance with regulatory standards.

Data Entry and Analysis Support:

• Assist in data entry for quality metrics and performance indicators.
• Generate basic reports and assist in data analysis under senior staff guidance.

Meeting Coordination:

• Schedule and coordinate meetings for the Quality Management team.
• Prepare meeting agendas and distribute relevant materials.

Communication and Correspondence:

• Facilitate communication between internal and external stakeholders including team members, other departments, external healthcare institutions, among others.
• Draft routine correspondence and respond to inquiries as directed.

Assist in Quality Projects:

• Support the implementation of quality management projects.
• Collaborate with team members to ensure project timelines and deliverables are met.

QUALIFICATIONS/REQUIREMENTS

• Minimum Diploma.
• At least 2 years working experience.
• Good speaking and writing skills
• Proficient in computer skills including Microsoft Office (e.g. Excel, Words etc.)
• Self-disciplined, motivated, self-starter, Meticulous
• Ability to work collaboratively in a team environment

Interested candidates, please apply with your updated resume, expected salary and notice period.

We regret that only shortlisted applicants will be notified.

NOTE: CRAWFURD HOSPITAL IS NOT IN COLLABORATION WITH ANY EMPLOYMENT AGENCY NOR CONSULTANT FOR OUR POSITIONS OPENING.

• Maintaining physical and digital personnel records(such as employment contract, employment letter etc.)
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Prepare paperwork for HR policies and procedures
• Foreign worker medical insurance, security bond and etc.
• Assist in recruitment process including job posting, conducting interviews, on and off boarding of the candidates.
• Assist HR department in HR and Administrative duties.
• Maintain and manage office stationaries, supplies, & pantry
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Schedule job interviews and contact candidates as needed
• Develop training and onboarding material
• Other ad-hoc duties.

Requirement

• Candidate must possess at least Diploma/Advanced/Higher/Graduate/Diploma in Human Resource Management or equivalent
• Good communication and interpersonal skills
• Proficient in Words and Excel
• Proactive and able to execute tasks within tight deadlines
• Preferably specialized in Human Resources or equivalent

Working Hours: Monday-Friday 9am-6pm

­­­­­­­­­­­­­­­­­­­­­­­Job Purpose

The MCST Admin Officer is responsible for providing comprehensive administrative support to the MCST Property Management team. This role ensures the smooth and efficient operation of administrative functions within the management office, supporting the team in delivering exceptional service to residents and stakeholders. The MCST Admin Officer plays a key role in maintaining accurate records, facilitating communication, and coordinating various activities that contribute to the effective management of strata-titled properties.

Key Responsibilities

· Administrative Support: Provide comprehensive administrative support to the MCST Property Management team. Manage office supplies and ensure the office is well-organized.

· Record Keeping: Maintain accurate and up-to-date records of all property activities, including maintenance logs, financial documents, and resident communications. Organise and archive documents for easy retrieval.

· Communication: Serve as the primary point of contact for resident inquiries and requests, ensuring timely and professional responses. Facilitate communication between the property management team, residents, and external vendors.

· Meeting Coordination: Assist in organising and preparing for the Annual General Meeting (AGM) and monthly council meetings. Prepare agendas, distribute meeting materials, and take minutes during meetings.

· Financial Administration: Assist with preparing and processing invoices, payments, and financial reports. Monitor and track expenditures against the budget.

· Vendor Management: Coordinate with service providers and contractors for maintenance and repair work. Maintain a database of approved vendors and service providers.

· Compliance: Ensure all property activities comply with relevant laws, regulations, and company policies. Assist in the preparation for audits and inspections.

· Resident Relations: Help organise community events and initiatives to promote resident engagement and satisfaction. Address and professionally resolve resident concerns and complaints.

· Data Management: Enter and update data in property management software systems. Generate reports and provide data analysis as required.

· General Office Duties: Perform general office duties such as filing, photocopying, and managing correspondence. Ensure the office environment is clean, safe, and conducive to work.

Ad hoc duties may be required on an as-needed basis.

Required Qualifications

· Education: “N” & “O” Levels/NITEC/Higher NITEC/WSQ Diploma in real estate management, business administration, or a related field.

· Certification: Relevant certifications from institutions like SISV, BCA, or equivalent will have an added advantage.

· Experience: Minimum one (1) year experience in property management, particularly in strata-living contexts.

· Legal Knowledge: Familiarity with regulations governing MCSTs, e.g. BMSMA.

· Computer Literacy: Basic competency in Microsoft Office Suite. Familiarity with property management software is a plus.

To apply, please click on the link below: -

https://sg.quickhr.co/view_job.php?jd=MTJxdWlja19ocl9yZWNydWl0bWVudA==&cd=MjA5MHF1aWNrX2hyX3JlY3J1aXRtZW50

*Due to the volume of applications, do note that only shortlisted candidate(s) will be notified. Thank you for your application.

• General administrative tasks such as typing, printing, checking and filing, issuing of the items in school etc
• Attend to all general queries, e.g. telephone and walk-in queries.
• Data entry
• Assisting in events eg logistics matters.
• Perform any other admin duties assigned.

Qualification:

• At least 2 years of experience in administration
• Past experience in school admin and / or customer service
• Proficient in MS Office application
• Effective communication skills.

Job Objective:

• To provide timely administrative support to the respective teams / departments

Core Responsibilities:

1. Sales Administration Support

All administrative support required for Project Sales Team

- Handle incoming sales call/ emails and perform leads administration

- Sourcing for new leads from Tender Portals

- Create, compile and submit tender documents

- Assist in preparing quotations & proposal

All administrative support required for the Services Sales Team

- Preparation of maintenance contract renewal notice

- Preparation of services sales report to track renewal

2. Marketing Support

All administration support to the Marketing Team with key focus in sales-related activities

- Assist in developing marketing material

- Assist in marketing projects/ events

3. Other roles

- Supporting the Head of Operations and MD in all other administrative matters

- Buddy to the Administration Executive

- Assist to match supplier invoices with the necessary documents and key into the system

- Other ad-hoc duties as assigned

Job Specifications:

Education Qualification:

• Minimum Diploma in any discipline or A Level

Experience:

• Fresh Graduate or min 1 year of working experience or max 3 years working experience
• Knowledge of MS Office, Teams
• Able to work independently
• Able to start work immediately

Job Descriptions:

• Assist in managing Factory's coordinate meetings, appointments, venue bookings, etc.
• Assist in Plant Manager's travel requests, bookings and reimbursement of claims, research related expenses, in a timely and efficient manner.
• Provide secretarial support for meetings, including responsible for scheduling, preparation and collation of reports, taking minutes of meetings and maintaining records, ensuring follow up of action items and discussions etc.
• Review and verify all documents seeking Plant Manager's approval including English to Chinese translations
• Prepare various meeting reports, documents and correspondences.
• Maintain an excellent filling and retrieval system of records and confidential documents.
• Provide administrative and organizational support for events and other activities.
• Assist in temporary staff engagements
• Coordinate with Government agencies like NEA/JTC/URA/BCA/SCDF
• Other ad-hoc duties as assigned by the Plant Manager as assigned.

Requirements:

• Min 3-5 years of working experience in similar capacity
• Leadership experience of at least 3-5 members
• Proficient in English and Chinese both spoken and written to liaise with Chinese counterparts
• Able to commence work in Jan 2025 / short notice

*Company Transport provided at Joo Koon MRT

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431

• 5 days, Boon Lay, Transport (2 ways)
• $3500 - $4000 (basic), completion bonus
• 1yr contract, staff benefits entitlement
• Start immediately or within short notice

Responsibilities:

• Administer employee benefits program including insurance plan/welfare program and company events
• Administer manage specific modules for SAP-SF HRIS (leave)
• Assist with business traveling arrangement and coordination while adhering to business travel policy.
• Coordinate Executive events and functions.
• General administration duties and ad hoc duties as required.

Requirements:

• Possess higher Nitec/Diploma in HR, Business or Office skills
• **Able to work in a fast-paced environment
• **Must have experience in arranging overseas business trips
• Minimum 1 year of relevant experience
• Good communication and interpersonal skills, planning and organising
• Ability to work independently and as part of a team.
• Meticulous and conscientious.
• Proactive individual with good planning & organizational skills
• Proficient in MS Office Suite

Interested applicants, please send your resume to [email protected]

• Company: Consulting Organization (Science related)
• Location: One North (Nearest MRT Station)
• Position: Administrative Staff (Job ID: 19266)

Job Description:

Japanese technical startup company is currently in need of an Administrative Assistant who will be in charge of doing back-office tasks related to the operation of the company - to support the activities of Science Bridge Communicators.

Responsibilities:

• Understand all projects being run by the company for back-office purposes
• Support accounting activities, including creation of invoices through the Xero platform
• Liaise with Accounting firm (e.g. Prepare the necessary information for book keeping and send it)
• Payroll (using Maju system) and other HR admin (e.g. Leave management, using Google Sheets)
• Support recruiting activities (e.g. drafting of LOAs.)
• Internal Audit (Accounts close at the end of Nov, shareholders' meeting at the end of Feb.)
• Support legal-related activities (creation of contracts, etc.)
• Process government-related paperwork (including filing of taxes)
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Communication with various people locally and internationally
• Website management, if needed
• Possibility of providing back-office support to group companies and the start-ups which this company supports

Job Requirements:

• Bachelor’s degree or Diploma holder
• At least 1-2 years of Accounting experience
• Experience in Payroll is a plus
• Japanese skill is an added advantage to read documents in Japanese and communicate with Japanese speaking counterparts
• Knowledge and experience of systems used in the back office is an advantage
• Proficient in Google Workspace tools, including Google Documents, Google Sheets, and Google Slides is a plus
• Proficient in usage of online meeting tools, including Google Meet, Zoom, and Microsoft Teams
• Journalizing experience and bookkeeping knowledge is a plus
• Science background or interest in science is a plus

Required Mindset:

• Empathy with the vision of this company
• Has the will to grow the company with the current members.
• Will think about what is best for the company's growth.
• Will be able to think about how to achieve what has not been decided or what is not there.
• Respect for other cultures
• Tries to accomplish things without giving up
• Likes the process of building up together, rather than an organization with a structure and manual.

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

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Jeffrey Koh Kok Ann

EA Registration No: R1770345

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Administrative Assistant

Salary: $ 2,200 - $ 2,600
Working Location: 391A Orchard Road, Ngee Ann City Tower A, Singapore 238873
Working Hours: Monday - Friday (8.30am - 5.30pm)

Job Description:

A) General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

B ) General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
  Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
  
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279