Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job Summary:

• Basic up to $5500 (Salary will commensurate with experience & qualifications)
• 5 Days
• East

Job Scope:

• Manage and coordinate calendar, appointments, and travel arrangements.
• Organize and manage events, meetings, and special projects as required.
• Work with sensitive and confidential information with discretion and maintain confidentiality per compliance with Company’s guidelines and policies.
• Coordinate with both internal and external stakeholders.
• Provide administrative and operational support for the department.
• Any other ad-hoc tasks assigned.

Job Requirement:

• Min 5 years' related experiences.
• Proficient in Microsoft Office suites.
• Strong communication skills
• Strong stakeholder management
• Strong sense of urgency
• Meticulous
• Able to work in a fast pace environment

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Trance Teu (R1988522)

Zhonghua Secondary School
13 Serangoon Ave 3, Singapore 556123

Contract Period: From 1 February 2025 to 31 January 2026

Working Hours:

• Mondays to Thursdays: 7:00 AM to 4:00 PM (inclusive of a 30-minute lunch break)
• Fridays: 7:00 AM to 3:30 PM (inclusive of a 30-minute lunch break)
• One day each week will have working hours from 10:00 AM to 6:30 PM. This late shift is fixed on a specific weekday and changes every 6 months.
• No service required on Saturdays, Sundays, and public holidays.

Scope of Services:
The required services include:

• Manning the reception counter in the General Office
• Handling customer-facing tasks such as answering and directing phone calls, providing information and services, and attending to walk-in inquiries/requests from students, visitors, and suppliers in the General Office
• Managing records, including maintaining and updating filing systems and inventory
• Handling lost and found items and overseeing the delivery of goods
• Maintaining sickbay records and caring for students in the sickbay, including facilitating early dismissal for medical reasons and providing basic first aid to injured students
• Performing secretarial duties, such as arranging appointments, organizing meetings, and contacting students for fee arrears
• Carrying out other related administrative duties as required

Qualifications, Skills & Experience:
The ideal candidate should preferably possess the following qualifications, skills, and experience:

• Singapore-Cambridge General Certificate of Education (GCE) Normal (Academic/Technical) Level with passes in at least three subjects, including English
• Preferably three (3) years of experience as a Receptionist with administrative experience in a school environment
• General computer skills, including proficiency in Microsoft Office applications

We are seeking an Admissions Officer to oversee the complete admissions process and facilitate daily communication with parents. This role involves providing administrative support as well as maintaining effective communication between teachers and parents.

Location: Central

Timings: Monday to Friday 7 am to 4pm

Responsibilities:

• Oversee the entire admissions process from inquiry to enrolment.
• Respond to inquiries from prospective students and families via phone, email, and in-person.
• Conduct campus tours and provide detailed information about the school.
• Coordinate student assessments with prospective families.
• Ensure all required documentation is submitted and complete.
• Maintain accurate records of admissions activities and update the database regularly.
• Collaborate with the Director to develop recruitment strategies.
• Attend school fairs, open houses, and other events to promote the school.
• Assist in marketing strategy and implementation.
• Provide regular reports on admissions statistics to the School Principal and Director.
• Build and maintain positive relationships with students, families, and stakeholders.
• Additional responsibilities may include website and social media management, student invoicing, contract management, and event preparation.

Qualifications and Skills

• Proficient in Google Suite, Excel, and Word.
• Highly organized with strong interpersonal skills.
• Candidates should possess relevant work experience.

Techskills Career Services (S) Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA)

What’s app your profile to +65 86701803 or email to [email protected]

Thank you

Techskills Career Services (S) Pte Ltd

EA. R23113418

Temasek Junior College
2 Tampines Ave 9, Singapore 529564

Contract Period: From 1 January 2025 to 31 December 2025

Working Hours:

• Mondays to Fridays: 9 hours per day, inclusive of a 1-hour lunch break
• 2 shifts: 7:00 AM to 4:00 PM or 9:00 AM to 6:00 PM (subject to the Authority’s discretion and work arrangement for reception and administrative functions)
• No service required on Saturdays, Sundays, and public holidays

Scope of Services:

Counter Duties:

• Greeting, welcoming, directing, and announcing visitors appropriately upon arrival at the counter
• Answering, screening, and forwarding incoming phone calls
• Attending to parents, visitors, and vendors through phone calls and walk-ins
• Attending to unwell students in the sick bay

Administrative Duties:

• Supporting logistics and administrative tasks related to school activities and events
• Packing documents and collaterals
• Receiving and sorting daily mail, managing faxing and mailing, and handling all correspondence, including maintaining accurate data entry using Microsoft Excel and Word
• Receiving and managing office supplies, as well as printing and photocopying documents
• Performing any other duties assigned by the Administration Managers, Vice-Principals, or Principal

Qualifications, Skills & Experience:
The ideal candidate should possess the following qualifications, skills, and experience:

• Pleasant personality with a willingness to learn and be inquisitive
• Proactive, a team player, organized, and able to multitask and prioritize daily tasks using modern office technologies and computer applications
• Preferably holds GCE O-Levels or relevant receptionist/administrative work experience
• Able to communicate clearly, concisely, and professionally, with good telephone etiquette when responding to inquiries from the public and stakeholders

Additional Requirement:
As the General Office is located on Level 2 of the school premises, which does not have lift access, personnel must be able to perform daily activities such as climbing stairs.

Job Responsibilities:

• Assist in office operations, i.e., day-to-day administrative and operational duties, data entry of relevant information into database, etc.
• Assist in course administration such as preparation of quotation and invoices, class enrollment, sending course confirmation emails, etc.
• Work collaboratively with Management team to support the maintenance of client databases, manage enquiries, follow up and fostering of good relationships with clients.
• Support the sales team in calling and qualifying leads.
• Respond to enquiries from interested clients via various channels (Email, WhatsApp).
• Ensure that client follow-ups are in place and completed in a timely manner.
• Manage billings.
• Provide relevant support and other ad-hoc duties when necessary.

Requirements:

• Undergraduate/Degree in any related field.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office tools and online collaboration tools.
• Self-motivated, independent and able to work in a dynamic environment.
• Students are welcomed to apply.

Working hours:

• 12-20 hours per week
• At least 4-5 hours per shift within Monday to Friday (10:00 - 19:00)

Salary:

• $10 to $15 per hour (progressive with commitment period)
• Performance bonus

Location:

• 5 minute walk from Jurong East MRT

Quick Apply:

• You may send your Resume/CV to: admin(at)sthua.edu.sg

OR

• Please fill up the application form: https://forms.gle/9ZUptTcsM19tcXMBA

Only short-listed candidates will be contacted for an interview.

Responsibilities:

• Oversee day-to-day sales operations.
• Handle sales order processing including quotations, sales orders, purchase orders, delivery orders, and invoicing.
• Efficiently manage a high volume of inquiries, providing effective solutions to customer issues.
• Deliver outstanding customer support and service.
• Proactively source new sales opportunities through inbound lead follow-up.
• Engage with key external customer contacts as necessary.
• Coordinate projects and support the lead manager, ensuring timelines are adhered to and projects remain on track.
• Collaborate with internal departments such as Finance, Procurement, Logistics, and Marketing.
• Assist in preparing and submitting relevant documents and reports for tenders.
• Attend regular product trainings, both online and offline, provided by vendors.

Requirements:

• Diploma in Business or a related field.
• Preferably 1-2 years of relevant work experience.
• Familiarity with computer hardware, software, or maintenance contracts is a plus.
• Able to thrive in a dynamic, fast-paced environment.
• Strong phone presence with excellent interpersonal and customer service skills.
• Enthusiastic about developing consultative sales skills and supporting the team in meeting monthly targets.
• Enjoys interacting with people and maintaining good relationships with IT Business Partners.
• Proficient in MS Office.

The Job:

• Attends and administers to all after-sales services over WhatsApp, emails and incoming calls. Verifies truck status and co-ordinate with workshop in-charge to dispatch jobs to technicians and update status to customers.
• To administer internal and external administrative matters e.g. internal liaising with service admins on ops administrative matters, personnel administrative matters, etc. External: Daily status update to customers, Airfield vehicle permit application etc.
• To assist workshop in-charge to liaise with vendors on ops required items/parts and other engineering jobs
• To co-ordinate with workshop in-charge in planning of PM schedules and dispatching to customers

The person:

• GCE N or O level
• 3 years’ working experience
• MS Excel, Word and PowerPoint
• Basic IT skills and knowledge
• Administration support to the department, assisting in document processing
• Works well under pressure
• Team player

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for senior executives.
• Handle expense reports and reimbursements.
• Provide general administrative support as needed.
• Manage office and pantry supplies and equipment.
• Coordinate office maintenance and repairs.
• Handle incoming and outgoing mail and packages.
• Maintain a clean and organized work environment.
• Support front desk/reception duties.
• Organize firmwide events.
• Vendor and contract management.

Required Skills and Qualifications:

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.

Job Description & Requirements

• Gain more insight into the construction industry
• Acquire knowledge of various building materials
• Handle challenges

A mentor will be assigned to lead and guide you through your professional journey.

Key Responsibilities

• Answer and direct phone calls
• Data entry & filing work, daily receive and sort mail
• Issue purchase orders, record and keep track of delivery
• Arrange for courier collection & delivery
• Order and keep record for stationery
• Keep track of rental equipment
• Other Ad-Hoc assignments

Requirements

• Min. 'O' Levels / Diploma in any disciplines
• Have a good working attitude and willing to learn
• Meticulous, organized and process good communication skills
• Ability to work in a fast-paced environment
• Is a team player and has initiatives
• Willingness to work flexible schedule during peak period and able to meet tight timeline
• Proficient in Microsoft Office applications
• 5.5 days work week

Qualified applicants should submit their resume, cover letter, educational transcripts, professional certifications and expected salary. Shortlisted candidates will be notified.

Responsibilities:

• Assist with daily administrative tasks on-site
• Maintain accurate records and documentation
• Liaise with project teams and clients as needed
• Ensure compliance with company policies and procedures

Requirements:

• Previous experience in an administrative role is preferred
• Strong organizational and communication skills
• Proficiency in MS Office
• Transport provided from the nearest MRT station
• Opportunity to work in a supportive and collaborative environment

Hall of Goods Pte Ltd is a distributor and reseller of lifestyle brands from around the world. While our company is based in Singapore, our brands are distributed and sold in many parts of Asia. We pride ourselves in being a true partner to the brand owners because we believe that it is equally as important to grow the equity of the brands we carry as it is to increase penetration and sales of their products in Asia.

Hall of Goods Pte Ltd invests in grooming our people as well as building strong partnerships with our suppliers and agencies. In that way, we create an eco-system that enables us to grow more effectively and efficiently.

While our structure is lean, we constantly look for talent that has the same values and principles as we do but can add new perspective at the same time. The values at Hall of Goods are simple.

1. Don’t be afraid to learn new things

2. Make sure everything you is done because you believe it has real value to the consumer and to the business

Roles & Responsibilities

Data entry and administrative assistant role

Responsibilities include consolidating and entering data from sales statements and providing administrative support to ensure efficient operations in the Company.

Job Responsibilities:

· Answer all enquiries via social media, phone call

· Entering of data entry, preparation and generating of invoices

· Assist with Management on any ad-hoc duties

. Flexible Working hours: 9am to 5pm. Minimum 3 working days a week. Working days can be discussed further

Job Requirement:

1. Minimum GCE ‘O’ Levels with working experience

2. Experience in data entry would be an advantage

3. Proficient in Microsoft Office

4. Good interpersonal and communication skills

5. Diligent, organised, self-driven, resourceful and fast learner

We are seeking a detail - orientated and organized Temporary Administrative Staff to provide support while our staff is on maternity leave. This position is responsible for assisting in the smooth executive of training courses and workshops.

Key Responsibilities:

• Prepare course materials for classes and ensure timely distribution.
• Send class confirmation details to trainers and coordinate their requirements.
• Submit participant name lists to security for access clearance.
• Book rooms for training sessions and manage related logistics.
• Assist with room set-up prior to classes, ensuring all equipment and materials are ready.
• Update and maintain the course calendar to reflect schedules sessions and changes.

Requirements:

• Strong organization skills with attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Good communication skills for liaising with various stakeholders.
• Prior experience in administrative roles preferred.

Our esteemed client, an established MNC, is searching for an Administrative Assistant:

Job Responsibilities

• Generate and manage delivery orders and invoices.
• Answer incoming phone calls and handle inquiries.
• Print, sort, and file delivery orders and tax invoices.
• Mail tax invoices to customers.
• Issue debit and credit notes.
• Order office supplies and equipment such as toner, A4 paper, envelopes, etc.
• Send monthly statements of accounts to customers.
• Arrange courier services as required.
• Prepare invoices and packing lists for shipments.
• Consolidate and submit petty cash summaries to the accounts department monthly.
• Respond to sales inquiries and process orders via email or phone.
• Process purchase orders (PO) to vendors.
• Update and follow up on customer orders and outstanding payments.
• Coordinate with customers on goods collection methods and payment details.
• Arrange travel bookings and prepare travel requisition for approval.
• Record cheques and submit vendor invoices to the accounts team.
• Manage and update employee absentees using the Info-Tech system.

Job Requirements:

• At least O-level or ITE with admin experiences

Additional Information:

• Salary: Up to SGD 2,600 +AWS +VB
• Working Location: Tuas Crescent
• Working Days: 5 Days work week, 8.15am - 5.45pm

For interested parties, kindly click on "APPLY NOW" or send in your resume in MS Word format to

[email protected]

*We regret that only shortlisted candidates will be notified*

TSTAR Recruit Pte Ltd| EA Licence No:22C1039| Co.Reg.No.202207088Z| EA Registration No.: R1767370 (SIA KAI SING)

Contract Duration: Asap till end of March 2025, with possibility of extension

Location: Jurong West
Salary: Up to S$3,700

Reporting to: Academic Affairs Lead
Department: Student Life, Alumni, Outreach, and Communication (SLAOC) Team

Key Responsibilities

• Oversee logistics for events organized by the School of Social Sciences.
• Compose email communications to alumni regarding activities and events.
• Manage databases for Outreach and Alumni.
• Inform students about the Work-Study Scheme processes.
• Identify and source vendors and venues for corporate gifts, marketing materials, and sponsorships for Alumni Events and Student Clubs.
• Coordinate with vendors to arrange appointments, handle inquiries, and manage procurement and delivery of items.
• Maintain a comprehensive database of physical corporate giveaways for the Student Life, Outreach, and Alumni teams.
• Conduct general marketing activities, including creating electronic direct mail (EDM) using design software.
• Provide administrative support, including scheduling appointments, preparing correspondence, arranging courses, and processing payments related to Alumni and Student Life programs.

Requirements

• Bachelor’s degree with 2-3 years of relevant administrative experience, preferably with a background in digital marketing or event management. Diploma holders with relevant experience will also be considered.
• Familiarity with Sitefinity CMS and WordPress is preferred.
• General proficiency in tools such as Mailchimp, Brevo, Adobe Suite, and Canva is advantageous.
• Willingness to support beyond regular working hours and on weekends due to the nature of the work.

Brandon Lim | EA Registration No: R21102894

EPS Consultants Pte Ltd| 95C5630

Job Summary:

• Assist the Centre Supervisor in maintaining the admin systems and processes of the Centre to effectively support the Centre in achieving its goals and mission.
• To provide support in the admin, operational & program functions relating to:Maintenance and updating of the Senior Care Centre Operations Manuals
  Licensing and accreditation – for Day Care Centre, Dementia Care Centre and Day Rehab Centre
  Reception, billing, catering, basic maintenance of Centre
  Business/service development and new projects
  Organizes and runs programs and events for clients with dementia and those who have functional decline, including organize outings for clients
  

Job Description:

• Maintain the Centre's operation manuals and related files and ensure that information contained therein is regularly updated.
• Establish and maintain a system for filing all essential information and circulars from government agencies such as the Ministry of Health (MOH)
• Assist in the collation of statistics and preparation of statistical documents for external parties such as the MOH and AIC
• Assist finance department to verify service and transport attendance, invoice clients monthly and submit claims MOH or other related institutions
• Assist Centre Supervisor to review effectiveness of programs implemented and ensure programs are updated and appropriate for targeted audience.
• Documentation of activities performed and monitoring short and long outcomes of these activities.
• Assist Centre Supervisor to oversee Centre-based IT related project such as providing end user needs, feedback, requirements to IT vendors and assist with trials on new systems, assist with migration of data.
• Assume other responsibilities relevant to the position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.
• Cover some aspect of the duties of the Admin Assistance in fees collection in his/her absence.
• Assume any other duties tasking by Centre Supervisor/ Centre Lead

Job Requirement

• Diploma / GCE ‘A’ / ‘O’ Levels in any field
• Minimum 2 years of relevant working experience
• Proficient in Microsoft Office

We regret that only shortlisted candidates will be notified
Interested applicants kindly click on “apply now” or send your updated resume to [email protected]

Jayden Kua Jing Yu
Registration Number: R24124814
EA License Number: 02C4944
People Profilers Pte Ltd, 20 Cecil St, #08-09, PLUS Building, Singapore 049705
http://www.peopleprofilers.com

Job requirements:

1. Assist the person in charge to standardize and supervise the processes of various systems;

2. Coordinate daily office environment and hygiene;

3. Review various contracts;

4. Storage and management of office certificates, contracts and materials;

5. Overall management of store suppliers;

6. Assist the person in charge to plan daily affairs and follow up on closure;

7. Fill in and review daily reimbursement documents;

8. Inventory and management of store materials;

9. Follow-up and assessment of staff attendance;

Candidates with financial or administrative work experience are preferred!

Age: 20-45

Language: English, Chinese

Working hours: 10:00am -7:00pm

The Administrative Assistant will provide high-level administrative support to an executive in a company or organization. They will manage calendars, coordinate travel arrangements, organize meetings and events, and assist with various tasks as needed. The ideal candidate will be highly organized, detail-oriented, and able to handle confidential and sensitive information with discretion.

Responsibilities

• Manage executive's calendar and schedule appointments, meetings, and conference calls
• Coordinate travel arrangements including flights, hotel reservations, and transportation
• Prepare and organize presentations and reports for meetings
• Manage and organize files, documents, and data
• Process and prioritize incoming communication (emails, phone calls, mail) and respond as needed
• Assist with various administrative tasks including expense reports, budget tracking, and ordering supplies
• Collaborate with other executive assistants and team members to ensure smooth operations
• Handle confidential and sensitive information with discretion and professionalism

Requirements

• Bachelor's degree in business administration or related field
• Proven experience as an executive assistant or similar role
• Excellent written and verbal communication skills
• Highly organized and able to manage multiple tasks and priorities
• Proficient with Microsoft Office and other relevant software programs
• Strong problem-solving skills and ability to work independently
• Ability to maintain a high level of professionalism and confidentiality

Duties and responsibilities:

- Report to the Administrative Manager.

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar.

- Cover the reception area during the receptionist’s absence and lunch break. Eg. Answer phone calls, and attend to visitors.

- Prepare business letters, reports and office memos.

- Assist in planning and scheduling office maintenance needs.

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters.

- Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary.

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters.

- Assist in company events from planning to execution.

- Assist in the implementation and follow-up of Safe Management Measures.

- Assist in all general ad-hoc duties.

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Minimum 2 years of relevant working experience

- Diploma in Business or a diploma in a related field

- Fluent in spoken and written English

- Enthusiastic

- Excellent interpersonal skill

- Ability to prioritize tasks

- Ability to work under stress and a tight timeline

Perks and benefits:

Medical

Dental

Group Employee Insurances

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the Role

As an Administrative Assistant at Knight Frank, you’ll be the key person in supporting both residents and team. Reporting to the Condominium Manager, you will facilitate the onboarding of new residents and coordinate service requests, manage an efficient filing system. This role is ideal for someone with relevant experience in the service industry or residential development, strong communication skills, and proficiency in MS Office.

What you will be doing:

• Resident Support: Act as the first point of contact for residents and tenants, answering phone calls, handling enquiries and complaints with professionalism.
• Onboarding New Residents: Assist new owners and tenants in the application process for card access, keys and manage move-in/move-out logistics to ensure a seamless transition into their new homes.
• Service Coordination: Coordinate on-site inspections for contractors, Technician and Property Executive to promptly address residents’ service requests.
• Administrative Excellence: Manage petty cash and facility bookings. Provide administrative support by compiling weekly and monthly submissions for HQ Accounts. Establish and maintain an efficient filing system to streamline documentation and operations. Keep an accurate inventory of office stationery and track equipment maintenance records.

What we’re looking for someone who’s:

• Positive attitude with a can-do mindset.
• Strong communication and interpersonal skills.
• Detailed-oriented.
• Proficiency in MS Office.
• Candidates from residential development, service industry or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

JOB DESCRIPTION - Admin Assistant

Starting pay: SGD2,800.00 – SGD3,000.00

Probation period- 3 months

Responsibilities:

· daily legal administrative support duties, data entry, monitor deadlines

· Assist and support lawyers in file management

· Preparation of forms

· Preparation of invoices and monthly account summary for clients

· Filing, photocopying, binding and scanning of documents and invoices

· Handle incoming and outgoing post and courier services

· Assist in preparation of documents for notarization and legalization, present documents at Singapore Academy of Law/embassies

· Assist in any other ad-hoc duties as assigned

Requirements:

· Candidate must possess at least an "O" Level

· Must be conversant in Word and Excel

· Good interpersonal skills and able to communicate well with all levels

· Pleasant disposition and able to multi-task and work under pressure

· Organized and meticulous with initiative and good working attitude

· No experience needed as training will be provided.

· Possess a good command of written and spoken English. Chinese language will be an advantage

Job Description & Requirements

Job Description & Responsibilities:

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office and deliver high-quality assistance to management and employees.

Key Responsibilities:

• Office Management:
  • Perform general office tasks such as filing documents, organizing reports, and creating presentations.
  • Reorder office supplies and maintain an organized work environment.
  • Assist in setting up for meetings and ensuring all equipment and materials are ready.
• Email Support:
  • Monitor email inbox regularly throughout the day.
  • Respond to incoming emails in a timely and professional manner.
  • Ensure emails are categorized and prioritized based on urgency.
  • Forward or escalate emails to appropriate team members when necessary
  • General Administrative Support:
  • Provide support for various tasks and projects to ensure smooth office operations.
  • Handle confidential and sensitive information with discretion.
  • Regularly check the system or emails for incoming forms and invoices.
• Download forms and invoices from various sources.
• Ensure all documents are properly saved, categorized, organized, and sent to the concern department.
• Scheduling and Calendar Management:
  • Provide real-time scheduling support, including booking appointments and preventing scheduling conflicts.
  • Coordinate meetings, including managing attendee invitations and necessary follow-ups.
• Communication Management:
  • Answer and screen phone calls, and direct them to the appropriate person or department.
  • Greet and assist visitors professionally, ensuring a positive experience.
  • Maintain professional communication through phone, email, and mail.
• Technical Support:
  • Use computers and software to generate reports, transcribe minutes from meetings, and create presentations.
  • Conduct research when required to support the team or specific projects.
• Customer/Visitor Interaction:
  • Greet and welcome visitors, ensuring they feel comfortable and are directed appropriately.
  • Anticipate the needs of colleagues and visitors to ensure a seamless experience.

Job Requirements:

• Experience: Proven experience as an Administrative Assistant or similar role.
• Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Strong problem-solving abilities and a proactive approach.
• Education: High school diploma or equivalent (Associate's degree preferred).
• Other: Professional demeanor, with a positive attitude and customer service mindset.

Working Hours: 9:00 am to 2:30 pm with 30 Minutes Break

The Team

Managing the administrative matters of the organisation and providing administrative support to the CEO. As part of the role, you will be exposed to all administrative support matters and assisting various departments on management and compliance matters

Job Responsibilities

• Handle all telephone enquiries and calls with professionalism and courtesy, on phone or email
• Assignment of leads from company hotline to respective salesperson in accordance to portal listing records based on ERP system queue
• Coordination of advertisement with relevant advertisement agencies and vendors
• Manage subscriptions and distributions to respective personnel including but not limited to newspaper subscriptions, advertisement agencies
• Coordinate room booking, preparation of meeting and provision of hospitality to guests e.g. serving of drinks to waiting guests
• Ensure proper daily maintenance of office supplies, amenities and replenish stocks on a prompt basis
• Report maintenance issues, e.g. furniture, flooring, fittings, equipment to the relevant party(s)
• Manage incoming and outgoing documents and billing on a timely manner including but not limited to couriers, hotline contracts, name card printing, MediaRing updates, corporate billing on credit card, road tax, insurance group policies
• Coordinate the season parking matters, monthly phone billing contract status, rebates, annual pest control service, group insurance renewal and discount with vendors with proper filing
• Enrolment and maintenance of fingerprint biometric access records for employees
• Manage the attendance maintenance program for book-keeping purposes
• Coordinate despatch and bank cheque schedules whenever necessary
• Coordinate catering, flower, hampers for corporate events on request basis
• Assist office employees with their business travel and accommodation arrangements
• Any other ad-hoc duties as assigned by the Management

Job Requirements

• Candidate must possess at least a GCE O/A Levels or NITEC / Higher NITEC Certification / Diploma
• At least 1 year of working experience in administrative support or relevant field
• Fluent in spoken and written English
• Friendly, independent and self-starters preferred
• Ability to multi-task, organised and meticulous

Job Description & Responsibilities:

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office and deliver high-quality assistance to management and employees.

Key Responsibilities:

• Office Management:
  • Perform general office tasks such as filing documents, organizing reports, and creating presentations.
  • Reorder office supplies and maintain an organized work environment.
  • Assist in setting up for meetings and ensuring all equipment and materials are ready.
• Email Support:
  • Monitor email inbox regularly throughout the day.
  • Respond to incoming emails in a timely and professional manner.
  • Ensure emails are categorized and prioritized based on urgency.
  • Forward or escalate emails to appropriate team members when necessary
  • General Administrative Support:
  • Provide support for various tasks and projects to ensure smooth office operations.
  • Handle confidential and sensitive information with discretion.
  • Regularly check the system or emails for incoming forms and invoices.
• Download forms and invoices from various sources.
• Ensure all documents are properly saved, categorized, organized, and sent to the concern department.
• Scheduling and Calendar Management:
  • Provide real-time scheduling support, including booking appointments and preventing scheduling conflicts.
  • Coordinate meetings, including managing attendee invitations and necessary follow-ups.
• Communication Management:
  • Answer and screen phone calls, and direct them to the appropriate person or department.
  • Greet and assist visitors professionally, ensuring a positive experience.
  • Maintain professional communication through phone, email, and mail.
• Technical Support:
  • Use computers and software to generate reports, transcribe minutes from meetings, and create presentations.
  • Conduct research when required to support the team or specific projects.
• Customer/Visitor Interaction:
  • Greet and welcome visitors, ensuring they feel comfortable and are directed appropriately.
  • Anticipate the needs of colleagues and visitors to ensure a seamless experience.

Job Requirements:

• Experience: Proven experience as an Administrative Assistant or similar role.
• Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Strong problem-solving abilities and a proactive approach.
• Education: High school diploma or equivalent (Associate's degree preferred).
• Other: Professional demeanor, with a positive attitude and customer service mindset.

Working Hours: 9:00 am to 2:30 pm with 30 Minutes Break

We are seeking a highly organized and detail-oriented Administrative Executive to provide essential support to our Sales & Project teams. The ideal candidate will play a key role in ensuring smooth day-to-day operations across departments.

Key Responsibilities:

• Assist the Sales & Project teams with general administrative tasks.
• Prepare and handle key documents, including purchase orders, delivery orders, sales orders, tax invoices, and more.
• Facilitate communication and coordination of purchase orders both internally and externally.
• Assist with purchasing activities and coordinate delivery schedules with suppliers and customers.
• Organize and compile documentation for project handovers.
• Maintain updated records and databases for team collaboration.
• Provide general administrative support to ensure smooth office operations.
• Manage calendars, appointments, and travel arrangements, including visa applications.
• Handle expense claims, ensuring accurate and timely reimbursements.
• Offer secretarial support for management meetings, including scheduling, taking notes, and tracking action items.
• Organize team bonding activities for the division.
• Handle any additional tasks as assigned.

Requirements:

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Fluent in both English and Mandarin to communicate effectively with diverse clients.
• Excellent interpersonal skills and the ability to engage with individuals professionally.
• Strong organizational skills and attention to detail.
• Capable of working both independently and as part of a team.
• Positive attitude and strong communication skills.

Job Type: Full-time

Salary: $1,800.00 - $2,600.00 per month

Perks & Benefits:

• Employee discount
• Flexible schedule
• 13th-month salary and yearly bonus

Schedule:

• Monday to Friday
• Weekend availability

Preferred Qualifications:

• Local Polytechnic Diploma
• 1 year of experience in office administration