Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

LOCATION : GUL ROAD

WORK WEEK: 5 DAYS

Handle full spectrum of PPE, tags, work order book on issuing, updating records and filing, stock count etc

Provide administrative support on photocopying, scanning, laminating & document despatch to drivers

Update diesel record, send daily attendance, order of sundry etc

Prepare monthly checklist for store department, safety etc

Perform other ad hoc admin tasks as assigned

Multi task

Microsoft knowledge (excel and word)

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

• Documents Filling;
• Maintaining all filling records;
• Payable and Receivable document processing – Focus Accounting System;
• Preparing worker salary;
• Enquiry of minimum 3 quotations for material purchasing;
• Prepare the progress claims;
• Handling of petty cash;
• Auditee for Procurement, Store and Site for Altus Facilities Engineering;
• Project Management (Procurement and Post project documents);
• Responsible for accounts payable & receivable for the company;
• Create and maintain material purchasing price list (Regular Suppliers);
• General office admin duties as assigned by manager;
• To source for equipment, PPE and materials.
• Answering call;
• Assist in store set up (create assets master list).
• Any add hoc job from Manager

Administrative Managers play a role in many parts of a business’s operations. This is a top-level role, meaning Administrative Managers work with other leaders and team members in each of the business’ departments. Administrative Managers have a lot of duties they perform on a daily basis, including:

• Guiding the organization’s activities
• Identifying opportunities to improve a business’ policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

1) Assist, support, prepare and execute various clerical and administrative duties that can be of various forms (e.g. licensing applications, form submissions, internal SOPs / checklists etc.)

2) Handle, set up and maintain document filing systems, both physical and digital

3) Assist in strategic planning and provide administrative support for special projects across various departments

4) Conduct research and compile data for executive decision-making

5) Needs to be willing to learn, is independent, exercises initiative and critical thinking, is resourceful

6) Be a strategic team player who is able to communicate with personnel from various departments, backgrounds and education levels.

Job Summary

Sunrise Shares Holdings is seeking a proactive and detail-oriented Administrative Executive to provide comprehensive administrative support and ensure the smooth operation of daily activities. This role involves handling a variety of tasks, including office management, document preparation, scheduling, and assisting with project coordination. Fresh graduates with a keen interest in administrative roles are welcome to apply.

Key Responsibilities

1. General Administrative Support:Manage office operations, including maintaining supplies, equipment, and filing systems.
   Handle incoming calls, emails, and correspondence.
   
2. Documentation and Reporting:Prepare and manage documents, reports, presentations, and spreadsheets.
   Ensure proper record-keeping and documentation for compliance and audit purposes.
   
3. Scheduling and Coordination:Organize and coordinate meetings, appointments, and events.
   Maintain calendars and ensure timely communication of schedules.
   
4. Project Assistance:Support project teams with administrative tasks, including tracking progress and preparing reports.
   Assist in coordinating with internal and external stakeholders on project-related activities.
   
5. HR and Finance Support:Assist in processing invoices, expense reports, and purchase orders.
   Support HR functions, including onboarding new hires and maintaining personnel records.
   
6. Communication and Liaison:Act as a point of contact between departments, clients, and vendors.
   Ensure effective communication and follow-up on action items.
   

Key Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Fresh graduates are welcome to apply; prior experience in administrative roles is a bonus.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Positive attitude, problem-solving skills, and a proactive approach to tasks.

- Luxury goods foreign trade sales company

- 5 days work week

- Ubi area

- Benefit: AWS & Bonus

Responsibilities:

• Assist in handling trade documents, orders, and logistics matters.
• Communicate with clients and suppliers, and follow up on business operations.
• Manage client information and assist in maintaining business relationships.
• Any ad-hoc duties as assigned.

Requirements:

• Candidates with a background in International Trade or English-related fields are preferred.
• Must be skilled in using office software.

Job Description

• Administrative support for Audit Department
• Typing of financial report
• Liaising with corporate secretary and tax agent for filing requirement
• General administrative duties
• We are looking for candidates who seek stable working opportunity and who possess
• Commitment to work long-term in a fast paced environment
• Strong organize and coordinate ability
• Good communicate and execute skills
• Good command of PC skills, especially Microsoft Office Software
• Minimum Education qualification : Diploma or above
• Minimum 1 year of working / related experience : 1 year or no work experience, training will be provided to candidates with right attitude
• Possess good telephone etiquette.
• Hardworking personality and able to work independently

A sales administrator supports the sales department by managing customer inquiries, processing orders, and coordinating with sales teams. They help ensure that sales operations run smoothly and efficiently.

Cilent inquiries,Sales reports.

Skills Strong organizational skills, Proficiency in sales software, Ability to work well with customers, and Ability to multitask.answer cilent enquiries over the phone, by email and face to face. take and process cilent leads and deal with paperwork. update cilent records.

Accountant cum Administrative Looking for a candidate suitable for the position and Job scope typically involves a mix of financial and administrative duties. Here's an overview of responsibilities that could fall under this role: Accounting Duties:

Bookkeeping: Maintaining accurate financial records of daily transactions (sales, purchases, receipts, payments).
Invoicing: Generating and managing customer invoices and ensuring timely payments.
Payroll Processing: Calculating and processing employee salaries, overtime, and benefits.
Accounts Payable and Receivable: Monitor and manage vendor payment schedules and follow up on outstanding customer payments.
Financial Reporting: Preparing monthly, quarterly, and annual financial statements and reports for management.
Budgeting: Assisting in creating budgets and tracking expenses to ensure cost control.
Tax Compliance: Ensuring timely submission of tax returns (e.g., corporate taxes) and managing other statutory compliance.
Audit Support: Coordinating with external auditors and preparing necessary documentation during audits.

Administrative Duties:

Office Administration: Manage office supplies, maintain equipment, and maintain a neat workspace.
Scheduling: Coordinating appointments and schedules for technicians, engineers, and management.
Document Management: Maintaining company records, contracts, and important documents.
Customer Service Support: Handling customer inquiries, complaints, and follow-ups.
Procurement Support: Assisting in sourcing and purchasing materials required for projects or maintenance work.
Staff Coordination: Managing employee records, attendance, and leave applications.
Liaison Work: Communicating with external vendors, suppliers, and service providers.
Reporting: Prepare and submit regular reports on office operations and financial health to management.
Additional Responsibilities Specific to an Aircon Company:
Service Records Management: Maintaining records of equipment servicing schedules, warranties, and maintenance logs.
Quotations and Estimates: Preparing cost estimates and quotations for air conditioning installations and repairs.
Coordination with Technicians: Scheduling and dispatching technicians for repair and installation work.
Warranty Claims: Assisting customers with warranty claims and liaising with manufacturers if needed.
Inventory Management: Keeping track of spare parts and equipment stock.

Position Summary:We are looking for an efficient and detail-oriented Administrative Assistant to support our team in various administrative tasks, including mailing, meeting scheduling, calendar management, travel planning, and general office administration. The ideal candidate will demonstrate strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Mailing: Prepare and distribute internal and external correspondence, manage incoming mail, and ensure timely delivery of documents and packages.
• Meeting Scheduling: Coordinate and schedule meetings, including sending invitations, reserving conference rooms, and preparing necessary materials.
• Calendar Management: Maintain and manage calendars for team members, ensuring all appointments, meetings, and deadlines are up to date and conflicts are resolved.
• Travel Planning: Organize travel arrangements, including flight bookings, hotel accommodations, and transportation logistics, while adhering to budget guidelines.
• General Office Administration: Perform daily office tasks, including managing office supplies inventory, answering phone calls, and assisting visitors as needed.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Previous experience as an Administrative Assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

EA License No: 22C1414

Reg No.: R23113314

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by our company.

This position is for 6 months with the prospect of permanent employment.

Main duties are:

• Office administration (including receptionist tasks - answer phone calls, welcome visitors)
• Travel arrangements (flight tickets, hotels, transportation, visa processing)
• Raising of purchase orders in the software (Danaos System)
• Managing office systems, arranging servicing, corporate purchasing (stationery's, pantry supplies,
• etc.)
• Receiving and assessing incoming and outgoing mail and packages (corporate/admin)
• Preparation of Despatch forms and necessary Company Letters
• Maintain and update of office and supplier contact list
• Administration and secretarial support to top management

Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

Job Responsibilities:

• Handle customers via phone call
• Provided administrative support including invoicing, process order, filling, delivery orders, operation scheduling and handle courier services.
• Calling customer for following up outstanding documents and payments
• Assist with other ad-hoc duties as required from time to time.

Requirements:

• Required language(s): Candidate must be fluent in English and Mandarin, in order to communicate with mandarin speaking members and customers
• Self-driven and holds a positive learning attitude.
• Meticulous and able to adapt to a fast-paced environment.
• Ability to work independently with minimum supervision.
• Good communication skills to liaise with people from all levels.

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Administrative Executive Job Summary

Administrative Executive Duties and Responsibilities

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and events for health talk
• Prepare checklist and logistics for internal and external events
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Manage HR payroll using QuickHR software.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Provide support and assistance to other team members as needed.

Administrative Executive Requirements and Qualifications

• On the go, initiative and able to work as a Team.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented and able to maintain accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
• Previous experience in working effectively in a team-oriented and collaborative environment.

Skills Set:

- Familiar with iMac Computing and Email.

- Conversant with Microsoft Words and Excel.

- Drafting of Contracts and Condition Reports.

- On Site Coordination with Customers.

- Able to liaise and Coordinate with Contractors and Various Parties for Appointments.

- Able to work Independently.

- Work on Assigned Ad-hoc Duties.

- Able to Focus and Complete Task Assigned.

- Discipline in Tracking Task to Completion.

Requirements:

Able to Start Work Immediately.

Good Attitude and Willing to Learn.

Working Hour is from 12:30 pm to 5:30 pm.

Job Description & Requirements

scheduling meetings, managing calendars, handling correspondence, maintaining files, ordering office supplies, coordinating events, data entry, assisting with onboarding new employees, ensuring smooth office operations, and facilitating communication between team members, all while emphasizing strong organizational and time management abilities.

Key admin responsibilities to include on a resume:

• Calendar Management: Scheduling meetings, appointments, and managing executive calendars.
• Correspondence Handling: Answering phone calls, emails, and directing inquiries to appropriate parties.
• File Management: Maintaining accurate digital and physical filing systems.
• Office Supply Management: Ordering and inventory tracking of office supplies.
• Event Coordination: Planning and organizing company events, conferences, and meetings.
• Data Entry: Inputting and updating information into databases and spreadsheets
• Onboarding Support: Assisting with new employee orientation and paperwork
• Travel Arrangements: Booking travel accommodations for staff
• Communication Facilitation: Relaying information between departments and stakeholders
• Administrative Support: Completing various administrative tasks as needed

Skills to Emphasize:

• Organizational Skills: Ability to prioritize tasks and manage multiple projects efficiently
• Attention to Detail: Ensuring accuracy in all administrative tasks
• Communication Skills: Effective verbal and written communication with diverse individuals
• Time Management: Efficiently managing deadlines and workload
• Technical Proficiency: Expertise in office software (Microsoft Office Suite, CRM systems)
• Teamwork: Collaborating effectively with colleagues to achieve goals

I

Job Description:

• Assist sales personnel in issuing delivery orders and tax invoices
• Answer and direct phone calls/enquiries
• Assist in the preparation of scheduled reports
• Liaise with senior managers to handle documentation preparation and requests
• Follow up with clients on payments
• Assist and follow up on the arrange of container trucking and documentations for inward containers
• Provide general support to visitors
• Perform any other ad-hoc duties when required

Job Requirements:

• Working knowledge of office equipment
• Proficiency in MS Office (Word, Excel, Powerpoint)
• Excellent time management skills and ability to prioritise work
• Attention to detail and problem-solving skills
• Strong organisational skills with the ability to multi-task

Working Hours:

• 5 day work week (Monday - Friday: 8:30a.m. - 6:00p.m.)
• Permanent role with full employee benefits

• Manage Comprehensive Building Systems Oversee the entire building, focusing on Mechanical, Electrical and Fire Alarm systems. This involves routine maintenance, efficiency tests, equipment repairs, and recommending upgrades when necessary. Collaborate effectively with Term contractors.
• Evaluate work procedures for verifying whether they are compiled with the BCA, SCDF, PUB, MOM, EMA regulations.
• Practical experience with management of subcontractors, scheduling resolving, and negotiating skills.
• Review all contract agreement.
• Assisting Property Manager to manage documentation flow for contractor’s payment claim.
• Liaising with respective vendors/ contractors on their invoices and payment claims to the client. (Ad hoc & Routine).
• Assisting Property Manager in keeping client budget and expenditure records.
• Assist the Property Manager with the preparation of documentation e.g. contractor service reports and contractor invoices/claims for Client internal and external audits.
• Preparation and submission of monthly management reports and MA fee claims.
• Assist the Property Manager to track the invoices submitted to the User / Client.
• Assist the Property Manager to prepare and update tracking payments for User / Client.
• To liaise with HR on the Work Permit renewal, OT and other matters pertaining to workers matters.
• Assist the Property Manager with any administrative duties e.g. petty cash consolidation, worker claims (if any), arrangement of office stationaries, vendor servicing for photocopier machine, etc.
• Should be access the SAP, ARIBA networking & SESAMi portal.
• Preparing Electrical reading calculation.

Requirements:

• Diploma Level with at least five (5) years of relevant working experience.
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Able to join within short notice.

Key Responsibilities:

• Responding promptly to group chats with bereaved family members.
• Answering phone calls and ensuring timely follow-ups.
• Editing and printing of funeral collaterals.
• Recording and managing receipts.
• Opening and processing invoices.
• Creating video montages.
• Coordinating with suppliers and vendors.
• Booking cremation slots and handling necessary permit applications.
• Maintaining a clean and organized office environment.
• Managing and packing inventories.
• Performing other ad hoc duties as assigned.

Requirements:

• Minimum qualifications: Polytechnic diploma or A-Level graduates.
• Must be quick to respond, responsible, and able to work independently.

Work Arrangement:

• 6-day work week with flexible working arrangements after completing training.
• A minimum of 3 days per week must be spent in the office.

Additional Information:

• Comprehensive training will be provided during the first month.
• Salary increment upon demonstrating good performance after the first month.

Administrative Assistant

Working location: Toa Payoh

5 days per week

Responsibilities:

Perform daily general administrative duties

Process sales order/ invoice/ report

Attend to customer enquiry

Any other duties as and when assigned

Requirement:

Min Nitec certification or equivalent.

Good work attitude and interpersonal skills

Proficient in Microsoft Office applications

Singaporean/ Singapore PR only

Interested applicants, please email your resume to [email protected]

We regret that only shortlisted candidate will be notified.

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update the PMP system of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and general meetings as instructed by the Condominium Manager.

· Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate

· Minimum 1 year working experience

· Computer literate

· Possess good work attitude

· Pleasant personality and able to work independently

· Good telephone etiquette and communication skills

Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).



Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level