Immigration agency seeking to hire an Administrative Assistant / Executive who is comfortable to handle walk-in enquiries as well as daily paperwork and form filling.

Requirements:
1. Minimum 'O' Levels/NITEC/Higher NITEC/Diploma
2. Candidates must have at least 2 year sales or admin experience
3. Ability to multitask and thrive in a collaborative environment as well as working independently.
4. Quick thinking and resourceful enough to handle daily tasks.
5. Good communication and interpersonal skills
6. Strong planning and organizational abilities to manage time and resources effectively.

7. Ability to speak Tamil/Hindi is advantageous to communicate with Indian clients (although not a must)

8. Able to handle walk-in enquiries with immigration-related matters (training will be provided)

9. Working hours will be Wednesdays to Saturdays from 11am to 7pm. Working hours can be discussed as we are flexible.

Duties & responsibility:

• Provide daily administrative support to the riding department
• Handle walk-in/ email enquiry regarding riding lessons and prerequisites
• Maintain and update lesson records and schedules
• Assist in billing and payment
• Assist in co-ordination of events and competitions
• Filing and record-keeping of rider database

Requirement:

• Candidate must possess at least a Minimum GCE “O” Level
• Good interpersonal skills and excellent communication skills
• Resourceful, self-starter and a good team player

Job Description & Requirements

1. Recruitment order management, issuing recruitment orders to cooperative agents, arranging interviews for salespersons, controlling the operation of the recruitment process, etc.

2. Company cost control.

3. Financial support, assisting the company's accounting company to handle accounting work.

4. Support the smooth communication and operation of the company team.

5. Human resources and administrative office management, such as handling entry and resignation procedures, purchasing office supplies, etc.

6. Assist the boss in managing the company's personnel and administrative work, accounting records, and document management.

7. Assist the boss to do MOM foreign worker work visa application work.

8. It is preferred to hold a Singapore CEI qualification certificate, be familiar with the intermediary industry and have relevant work experience.

9. Proficiency in the use and operation of various office software.

10. Good interpersonal and time management skills.

11. Singapore Citizen or PR is preferred

12. Responsible for negotiating other tasks such as recruitment and development in the company's national markets, and other tasks assigned by the boss.

13. Saturday and Sunday need to cooperate with the boss to work overtime. Need to cooperate with the boss to work overtime at any time. The monthly salary range is S$2500-3500.

14. Working place is 6001,Beach Road,#19-13，Golden Mile Tower, Singapore199589.

Interested applicants please send your resume to [email protected] or call us at +65 86969408.

About Us:
JLex LLC is a reputable boutique law firm dedicated to providing exceptional legal services to our clients. We are seeking a motivated and organized Administrative Assistant to join our team and support our legal professionals in delivering top-notch service.

Position Overview:
The Administrative Assistant will be the first point of contact for clients and visitors, playing a crucial role in the smooth operation of our firm. This position involves a blend of client-facing responsibilities and general administrative tasks, including assisting in the preparation of legal invoices and monitoring court files related to litigation.

Key Responsibilities:

• Client Interaction:
  • Greet and attend to clients and visitors in a professional and welcoming manner.
  • Manage incoming calls and inquiries, directing them to the appropriate staff as needed.
• Administrative Support:
  • Assist with general administrative tasks, including filing, data entry, and managing correspondence.
  • Maintain organized records and files to ensure efficient access to information.
• Invoice Preparation:
  • Assist in the preparation and processing of legal invoices in accordance with firm policies and billing procedures.
  • Ensure accuracy and completeness of invoicing information.
  • 
    
• Court File Monitoring:
  • Monitor court files related to ongoing litigation cases and assisting to extract incoming documents on elitigation
  • Assist other team members in tracking deadlines and required documentation for court submissions.
  • 
    
  • Office Management:
  • Help maintain an organized and efficient office environment.
  • Assist in ordering and managing office supplies as needed.

Qualifications:

• Diploma or equivalent;
• Previous experience in an administrative role, preferably within a legal environment would be advantageous but not a prerequisite.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong time management skills and the ability to multitask effectively.

We’re looking for a full-time to join part of our Family!

1) Admin Executive

• Invoicing, Taking orders, Purchasing, Data Entry etc..
• Handling of online platform like GrabFood etc (menu update & ordering issues etc)
• Assisting to other Departments if necessary
• ISO recording and documents preparation
• Ad Hoc

Proficient in Microsoft Window: Excel, Word and Accounting Software: Quickbook

Bilingual in English and Mandarin

Location - Kaki Bukit

Interested candidates, please email us at [email protected]

I. Job Overview

HR/Administrative/Financial Assistant is responsible for supporting the company's daily human resources, administrative and financial operations to ensure the smooth progress of various affairs. This position requires strong communication skills, organizational skills and a meticulous work attitude.

II. Main Responsibilities

1. Human Resources Support

Assist in the implementation of the recruitment process, including posting recruitment information, screening resumes, arranging interviews, following up on recruitment progress, etc.

Maintain and update employee files to ensure the accuracy and timeliness of employee information.

Assist in the handling of employee entry, resignation, transfer, regularization and other procedures.

Assist in organizing human resources management activities such as employee training and performance appraisal.

Assist in handling employee relations affairs, such as employee attendance management, holiday management, welfare distribution, etc.

2. Administrative Support

Assist in the handling of daily administrative affairs, such as office supplies procurement, fixed asset management, office environment maintenance, etc.

Assist in organizing internal company activities and meetings, including booking venues, preparing meeting materials, etc.

Responsible for the organization, filing and management of documents and files to ensure the confidentiality and standardization of documents.

Assist in receiving visitors and handling daily communication matters such as phone calls and emails.

Assist in the drafting and distribution of company documents, notices, and announcements.

3. Financial support

Assist in handling the company's daily financial affairs, such as reimbursement, payment, invoice management, etc.

Assist in maintaining and updating financial data to ensure the accuracy and completeness of financial records.

Assist in preparing and submitting various financial statements and analysis reports.

Assist in the organization, filing and storage of financial files to ensure the security and integrity of financial information.

Assist in simple cashier work, such as cash receipts and payments management, bank reconciliation, etc.

3. Job requirements

College degree or above, finance, accounting, human resources, administrative management and other related majors are preferred.

Have certain financial knowledge and be familiar with basic financial operation procedures.

Have strong communication skills and teamwork spirit, and be able to work efficiently under pressure.

Proficient in using office software such as Word, Excel, PowerPoint, etc.

Have good time management skills and be able to handle multiple tasks at the same time.

Be meticulous and conscientious, and have a good sense of responsibility and professional ethics.

IV. Others

Those with relevant work experience will be given priority.

Need to have a certain sense of confidentiality and be able to handle sensitive information.

This position is an important support role for the company's operations, requiring strong comprehensive ability, meticulous work and a high sense of responsibility.

Summary of Key Responsibilities

• Administration & Operations:

– Managing the communications with third-party service providers and assisting in the management of their deliverables

– Assisting the COO in executing on the operational tasks necessary to ensure compliance of RBP Singapore Pte. Ltd. and the fund vehicles, with regulatory and contractual obligations

– Assist the Managing Partner and COO in the daily operations of managing the office space and schedules, inclusive of Accounting, HR and Administration

• Coverage of Portfolio Companies:

– Assist the Managing Partner and COO in managing communications with senior executives of Portfolio Companies

– Manage the collation and analysis of quarterly reports from Portfolio Companies

– Assist the Managing Partner and COO in developing and executing on initiatives to support Portfolio Companies in their strategic and operating activities

• Identify and manage initiatives to improve operational processes and reduce operational risk

Qualifications, Desired Skills and Experience

• Diploma in Economics/Finance/Accounting/Business Administration preferred but not mandatory.

• Experience working in Financial Services, ideally in a fund management operations, fund administration, or regulatory/compliance-related role, although experienced candidates from other relevant areas are also welcome.

• Detail-oriented, responsible and proactive.

• Self-starter who thrives in a fast-moving and rapidly changing environment.

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Being the role of financial Administrative Assistant for Privilege Motors Pte Ltd, you'll work with the financial team to assist in recording financial transactions of our company, process invoices, purchase orders or payroll. Will be deployed to assist in-house loan or floor stock management or any other duties assigned by your superior. You'll also be in charge of ensuring the office is organized and tidy.

Key responsibilities:-

• Processing work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Assisting the financial management team with credit control processes, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and supplier information.
• Coordinating daily financial tasks with the financial management team to optimize workflow.
• Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory

Requirements:

• Car Trade administration experience is required
• Working knowledge of Microsoft office
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.

To apply, please call/whatsapp introduction and resume to 9091 1155.

Job Type: Full-time

Pay: $1,800.00 - $3200.00 per month

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Attendance bonus
• Performance bonus
• Yearly bonus

Education:

• GCE 'O' Level (Required)

License/Certification:

• Microsoft 365 Fundamentals (Preferred)

Work Location: In person

Job title: Administrative Assistant / Officer (Only for Local Chinese / Malaysian)

Job type: Full time(5.5days a week)

Working hours: 9am to 6pm

Salary: $1600-$2200

Location: Taiseng(walking distance from MRT)

Responsibilities:

-General administrative support

-Attend to whatsapp queries and emails

-Handling basic book keeping, account and invoices

-Basic account management(SOA,Invoices etc)

-General task assigned by director

Requirements:

-Proficient in Microsoft Office

-Organized and detail-oriented

-Strong communication skills

-Proficient in verbal and written English/Mandarin

-Ability to work independently

• Responsible for sourcing/purchasing of materials and equipment required by the Company
• Able to source for new suppliers/alternative parts/raw materials and equipment etc
• Monitor and drive the performance of suppliers to ensure that the Company continues to use the best services
• Liaise with the project department on the delivery schedule for raw materials regularly
• Negotiate with suppliers on cost, delivery lead time and quality issues
• To maintain a portfolio for all vendors, including items/prices etc and to update annually on the material cost for evaluation
• To manage suppliers well to secure best price, payment terms, lead time and ensure on-time delivery
• Manage and monitor project costing closely to achieve cost savings
• Track, manage, issue and order office supplies (include stationery items, pantry food/drinks/detergent etc, restroom supplies-toilet rolls/paper towel/hand soap etc), office equipment (photocopier ink supply, printer paper etc)
• Liaise and coordinate with vendors should any repair of office/workshop areas (e.g., Phones, lighting, equipment, cranes, forklift etc)

About Us:

Sustainable Security Systems Pte. Ltd. is a forward-thinking company focused on providing innovative and environmentally sustainable security solutions. We are dedicated to offering the highest level of service and security to our clients while fostering a culture of innovation and sustainability.

Job Overview:

We are seeking a proactive and detail-oriented Administrative Operations Executive to oversee administrative tasks and operational activities. The successful candidate will manage daily office operations, ensure efficient job site manpower arrangements, and handle critical employee and client communications.

Key Responsibilities:

• Arrange and allocate manpower at job sites daily with staff management.
• Check daily attendance and follow up with security personnel.
• Create and regularly update employee records.
• Prepare claims, transport expenses, and reimbursement documents.
• Prepare monthly payrolls for security personnel.
• Prepare monthly invoices and manage billing processes.
• Handle client feedback and submit comprehensive reports to management.
• Prepare and update sales, expenses, and operational reports.
• Assist with technician support for job site operations.
• Assist in the preparation of tenders and quotations related to security contracts.
• Prepare and assist in generating incident reports as required.

Qualifications:

• Diploma or Degree in Business Administration or a related field.
• Minimum 2 years of experience in administrative or operational roles, preferably in the security industry.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and maintain confidentiality.
• Strong communication skills, both written and verbal.
• Knowledge of payroll, invoicing, and employee record management is an advantage.

What We Offer:

• Competitive salary and benefits package.
• A dynamic and collaborative work environment.
• Opportunities for professional development and growth.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since the inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 140 countries worldwide.

Administrative Assistant/Executive role:

• Managing calendars and schedule of appointments
• To assist and support the Admin Executive in the arrangement of travel and accommodation
• Coordinate and assist in day-to-day general administration and operational matters.
• Ensure all documentation and filling are done properly.
• To assist in monitoring office equipment and systems and maintaining inventories of stationery
• To ensure office pantries/stationery supplies are provided daily.
• Ad hoc duties as assigned by the management.
• proficient in office software (e.g., MS Office Suite)

Who You Are:

• You have a proactive and resourceful approach to problem-solving.
• Discretion and confidentiality are paramount to you.
• A team player who thrives in a fast-paced environment and enjoys exceeding expectation
• Minimum an ‘O’ level qualification
• Proficient in office software (e.g., MS Office Suite)
• Minimum 3 years of experience in an administrative role

Responsibilities:

1. General:

• Report to the Director of Finance (in Hong Kong) and the Senior Accounting Manager.

2. Administration:

• Responsible for full spectrum of office administrative/ procurement functions including offices services and supplies, insurance, IT, repair and maintenance, leasing and tenancy renewal, office improvement/renovation work, courier service, etc.
• Maintain filing and documentation system.
• Liaise with vendors including government agencies, insurers and so forth for administration/corporate matters.

3. Property management:

• Manage the administration/corporate matters of the properties owned by the company.
• Liaise with vendors including government agencies, property agencies, property management company, insurers and so forth for property corporate matters.

4. Others

• Perform other ad-hoc tasks as required.

Requirements:

• Bachelor's degree in business, finance or a related field.
• Relevant experience in office administration, property management, facilities management and maintenance.
• Experience working in a family office with a diverse role would be an advantage.
• Detailed-minded, well-organized, strong sense of responsibility and able to work independently and under pressure.

HOW TO APPLY:

Interested applicants, please email to “[email protected]”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Pierre Chung Yih Shern

EA Personnel Reg No: R22111092

Description

Under direct supervision, provides general administration support to a department or group of professionals. Compiles and analyses basic information for inclusion in reports or presentation materials. Also receives and responds to routine correspondence following established procedures not requiring review.

Responsibilities

• To distribute internal and external mails.
• To record and submit time cards for site team.
• To assist in the liaison of HR-related queries from site team to BU-HR Representative.
• To purchase, record and maintain stationery/pantry inventory on site.
• To attend to calls in site office, whenever desk line is provided.
• To record minutes during internal meetings/ discussions.
• To assist the project team in preparing the company portfolio and documents for pre-qualification exercise.
• To prepare purchase orders and project invoices.
• To raise purchase requisition (PR) through SAP software.
• To maintain an organised filing system and historical reference of delivery orders, material and consumable requisition (MCR), purchase orders, memo faxes, correspondences etc.
• To ensure billing to clients are submitted correctly and promptly for claims.
• To file and maintain project-related documents and drawings.
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably 2 years of relevant experience in office administration in MNC environment.

Responsibilities:

• Provide Administrative Support
• Perform data entry, verify documents and ensure accuracy of data
• Sorting, scanning and filing of documents
• Maintain and keep proper records of documents
• Coordinate and assist with Company's projects assigned
• 5.5 days work week

Any additional details not in this job description can be further clarified during the job interview.

Job Description

The selected candidate shall:

• Assist in administrative / documentation work.
• Assist in auditing, scheduling of trainers or uploading of examinations results through online portal.
• Any other related administrative work as assigned by superior.

Job Requirements

• At least GCE 'N' Levels & above
• MS Office Knowlege.
• Purchasing experience is an added advantage.
• Proficient in MS office knowledge.

• Regularly check and respond to emails to ensure timely communication and follow-up.
• Accurately input data into relevant systems and databases.
• Create and run reports using Excel templates to support data analysis and decision-making.
• Respond to customer inquiries via phone, email, and chat in a timely and professional manner.
• Collaborate with other departments to resolve customer issues and improve service quality.
• Provide administrative support to the customer service team, including data entry and filing.

Requirements

• Proficient in Microsoft office (Excel/ Word/ Outlook)
• Prior experience in logistics will be an advantage

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

SMTP Consult Pte Ltd is a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to assist our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements. We are looking for a dynamic and driven Education Administrative Assistant to join our team.

Responsibilities:

• Serve as a point of contact for internal and external communications.
• Perform general office duties, including responding to emails, and managing correspondence.
• Schedule and coordinate meetings, appointments, and events.
• Prepare and maintain accurate records, reports, and documentation.
• Maintain and update student records, including enrollment, attendance, and grades.
• Ad hoc duties assigned

Requirements:

• Training Provided
• Bachelor Degree in any field
• Good command of both Mandarin and English in order to deal with Chinese speaking and English Speaking counterparts
• Excellent written and verbal communication skills, adept at engaging effectively with stakeholders across all levels.
• Attention to detail, with time management skills to manage multiple tasks simultaneously.

• Regularly check and respond to emails to ensure timely communication and follow-up.
• Accurately input data into relevant systems and databases.
• Create and run reports using Excel templates to support data analysis and decision-making.
• Respond to customer inquiries via phone, email, and chat in a timely and professional manner.
• Collaborate with other departments to resolve customer issues and improve service quality.
• Provide administrative support to the customer service team, including data entry and filing.

Requirements

• Proficient in Microsoft office (Excel/ Word/ Outlook)

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• To provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated and accurate manner.
• Arrears Management (follow up on outstanding arrears and follow up with tenants including coordinating with external lawyer on LOD & NOR etc.
• To carry out sourcing and purchasing duties
• To prepare invoices, data key-in and submission of regularly scheduled reports
• To coordinate paper work relating to meter reading, carpark system, M&E services and other operational processes
• To assist in the documentation for handling of renovation works and reinstatement cases
• To assist in the dealings and correspondences with tenants
• To perform general administrative and clerical duties

Duration:

• 2 years contract

Working Hours:

• 8.30am to 6pm, Monday to Friday

Location:

• Jurong East

Salary:

• Up to $4000

Requirements:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written Language
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration no: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De