Job Responsibilities

• Provide administrative support to the construction site office
• Coordinate and assist in the day to day general administration
• Keep proper documentation & filing system
• Process billing and generating reports
• Any ad hoc duties assigned

Job Requirements

• GCE 'N’ levels and above
• At least 2 years working experience preferred
• Able to work independently at site location
• Good interpersonal and communication skills
• Proficient in Microsoft Office Applications (Outlook, Word, Excel)

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

Job Responsibilities:

• Co-ordination duties
• Filing, keying data, process delivery orders and invoices
• Assist in answering phone calls
• Update inventory on daily basis
• Conduct stock take
• Perform any other administrative work as and when required

Requirements:

• Minimum ‘A’ Level
• Have good computer skills, competent in Microsoft office (Words, Excel, Powerpoint)
• Positive mindset & willingly to learn
• Able to converse in English and Mandarin (to communicate with associates and clients)

Others:

• Working location : Gul Avenue
• Mon – Fri : 8.00am – 5.00pm

Purpose: Provide administrative support to Program Managers of assigned customer accounts to meet customer’s requirements on product deliveries and program deliverables. Ensure routine program deliverables are maintained and communicated to internal and external stakeholders promptly.

Key Area of Responsibilities:

• Arrange documentation for product shipments to customers and returns of materials, tools, and or jigs from customers to ensure on-time delivery is met.
• Monitor and track customer consign materials, and feed them back to the Program Manager to assign the rightful project to maintain receipt of the consignment materials.
• Assist in executing change requests from customers e.g., engineering or configuration changes (e.g, Bill-of-Materials comparison and updating) to ensure timely execution of customer Engineering Change Order (ECO) and BOM changes.
• Maintain and update trackers related to program deliverables e.g., engineering issues, waiver requests, change requests, etc., to ensure all critical information and approval are in place for quality products.
• Assist in other program administrative tasks as assigned by program managers.
• Download the On Time Delivery (OTD) report from the customer portal and validate it against the shipment record for PM to analyse OTD performance.
• Support and participate in company continuous improvement program.

Qualification & Experiences:

• Diploma in Engineering or other relevant qualification.
• Minimum 3 years of experience as an administrator in the manufacturing industry.
• Good problem-solving skills
• Meticulous in details
• Proficient in advanced Microsoft Excel functions
• Good communication skills

In this role, you will have the opportunity to:

• Perform receptionist duties in welcoming guests, directing them to the appropriate person or department while ensuring reception area is tidy and presentable, with all necessary stationary and materials.
• Provide operational support on plant daily activities, such as engaging dry-cleaning services, arranging company transport, managing incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
• Maintain office supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt. Coordinate with vendors to ensure timely replenishment of consumables, e.g. pantry consumables, business cards, ID, stationary, etc.
• Coordinate meetings and appointments, including scheduling conference rooms, food catering and sending out meeting invitations.
• Assist with travel arrangements for staff members.
• Ensure office equipment is properly maintained and serviced.
• Perform necessary SAP transactions, e.g. raising purchase requisition, and follow through the procurement.
• Provide administrative support for meetings, training sessions, workshops, kaizens, special projects as needed.
• Assist the site leaders in planning and implementing operational activities.
• Liaise with different departments to facilitate cross-functional projects.
• Assist with other administrative tasks as assigned.

The essential requirement of the job include:

• Diploma in Business Administration, Supply Chain or related field.
• 2-3 years in administrative role, preferably in manufacturing settings.
• Strong organizational and multitasking abilities with attention to details and a high level of accuracy in works.

It would be a plus if you also possess previous experience in:

• Office administration certification
• SAP MM (e.g. creating purchase requisition and follow up on the procurements).

As a Database System Administrator, you will be responsible for designing, analyzing, creating, manipulating, and organizing database systems. Including database performance optimization and performance tuning and reindexing.

Job Responsibilities

Responsible for the company's database construction, migration, upgrade, maintenance: (80%)

• Implement change requests related to development in database such as table design, triggers, and stored procedures
• Provide solution for SQL query tuning
• Backup and restore the database, monitor and optimize the performance of the database;
• Set up database clusters, backup, or recovery processes.
• Analyse Database tables access traffic and optimize the design.
• Ensure database integrity with proper and accurate data base synchronization.
• Responsible for data security and personal data protection.
• Document and communicate database schemas, using accepted notations.
• Compute database sizing for storage.
• Create and enforce database development standards.

Design and develop efficient techniques for fast, optimized data access and transfer of distributed or networked database systems (20%)

• Designing databases to support business applications, ensuring system scalability, security, performance and reliability.
• Designing database for High Availability and Disaster Recovery sites.

Job Requirements

• Familiarity with database queries
• Knowledge of database design and theories
• Knowledge of database structure languages, such as SQL or SQL/PSM
• Familiarity with database management best practices
• Knowledge of IT security best practices
• Excellent attention to detail
• Problem-solving and critical thinking
• Good multitasking abilities

* Working off a Service Management ticket queue, ensuring high urgency tickets are prioritised  Perform other duties as assigned by manager 

* Working with the rest of the Desktop Support team to ensure security postures are managed and upheld 

* Perform evaluations for team to ensure consistent high quality is provided to customers  Occasionally assist with Training material development or training tasks 

* Provide an accurate record of each call in incident management tracking tool, review all incidents for your site 

* Evaluates, maintains, modifies (e.g., creates macros, templates), and documents desktop application 

* Provides a single point of contact for end users to receive support and maintenance within the organization's desktop computing environment 

* Create, test and develop current Workstation images. Test, evaluate, and package software and applications for workstation distribution 

* Works closely with vendors and managed services to maintain systems and services, manage change, and deploy new systems and services

1) Administrative duties - Work permit application, Leave and benefits management, claims, grant,ordering of stationary and other necessities.

2) Monthly Payroll

3) Assisted with the recruiting and interviewing of new and potential employees.

4) Create invoices and do basic accounting

5) Handle simple account

COMPUTER SYSTEM ADMINISTRATOR

1) Responsible for office information systems including server

2) Configure internal systems

3) Diagnose and troubleshoot technical issues

4) Train new system user and set up their accounts

5) Continuously assess the performance and effectives of the system

6) Work with all the departments on their system requirement and implementation

7) Continuously maintenance and update the server

8) Protect the system against spam and virus

9) Make the data access according to user responsibilities and nature of job

Requirements:

- Bachelor Degree in Computer Science

- Minimum 4 years of experience in information technology field

- Good problem solving and communication skills

- Ability to work effectively both independently and in team

· Be a first point of contact for customers and engineers, answering telephone calls and emails

· Take information from Engineer's reports to create invoices to send to customers

· Stock optimizing with help of Service Manager

· Track parts ordered to ensure these are delivered in a timely manner

· Follow-up with customers to ensure estimates have been received and to take further instructions

· Invoice for service and repair work within an agreed timeframe of job completion

· Liaise with customers to ensure they are kept up-to-date with the progress of their service job

· Identify new service and maintenance opportunities and promote these to potential customers

· Order parts required from suppliers to ensure adequate van stock and to complete scheduled jobs

· Resolve problems pertaining to customer orders.

· Coordinate with sales and other appropriate departments in processing orders.

· Ensure timely delivery of orders.

· Interact with Accounts Receivables team regarding payments.

· Maintain and update customers’ database

· Support the Technical Advisor and step in in case of his absence.

SharePoint Developer & Administrator Job Description

Skillset must

SharePoint Development

SharePoint Administration

.NET

Database

Responsibilities

Troubleshoots and resolves issues that affect the ability of SharePoint to perform at full functionality.

Coordinate with 3rdparty vendors where needed on integration issues.

Look into new Change Request and Service Request requirements where needed.

Update documentation for supported environment.

Maintain sites (SharePoint site Collection) content by using coding such as HTML, CSS, JavaScript, SQL, XML and ASP.net to enhance user’s experience.

Should have experience in building Custom Web Service and SharePoint Security Models.

Should have experience in handling/working with clients.

Support, bug fixes, addressing vulnerability issues/fixes of existing systems.

Maintenance of up-to-date documentation of program changes and testing procedure.

Provision of monthly work progress report records.

Knowledge Internet Information Server (IIS) and the basic operation of websites, Application Pools, IIS Administration, the IIS Metabases, Ports, SSL Certifications (security certificates and wildcard certificates)

Experience in creating Lists, Libraries, web parts, workflows, Event receivers, site templates, site definitions and Page layouts.

Administer a multi-site SharePoint implementation, including but not limited to monitoring, patching, service requests, incidents, and other DevOps support tasks.

Define, design, and implement SharePoint based solutions in collaboration with project team members, consultants, contractors, users, and business process owners.

SharePoint certification will be an added advantage.

Requirement

Overall 5+ years of experience in SharePoint development and administration tasks.

Should have experience in SharePoint Server setup and Upgrade/migration.

SharePoint 2019 solutions using out of the box components, front end web development tools and design experience required.

Minimum 2 years of experience in developing .Net application using angular 2/ 11, Node JS, Visual Studio Code and MVC5.

Minimum 2 years of hands-on experience developing solutions with traditional development .NET and C#, JavaScript, jQuery, XML JSON is required.

Minimum 2 years of experience using SharePoint Designer, developing custom workflows & solutions as well as experience with SharePoint customizations including Master Pages and branding required.

Minimum 1year of experience in developing client-side web parts using JS frameworks like Angular JS and HTML.

Experience in Responsive Design Front-end frameworks such as Bootstrap, HTML 5, CSS / CSS3, jQuery, AngularJS, AJAX.

Communicates clearly and effectively.

Prioritizing the task and meeting the customer demand is must.

Should have end to end project lifecycle experience and experience in Agile methodology.

Troubleshoots and manages resolution of operational problems.

Possesses strong problem-solving and analytical skills.

Possesses ability to think creatively to devise customizations and uses for SharePoint.

Is familiar with website layouts and html.

Demonstrates strong leadership skills.

Job Scopes:

1. Work with Project Managers/Project Engineers on project material and milestone billings
2. Assist Project Managers in creations of projects in system and update of project master list.
3. Creation and maintenance of document structure in server.
4. Review documents for Order entry and raise tasks for order booking for all SEA orders.
5. Assist Project managers in raising Purchase Request, material requirements and intercompany Purchase orders.
6. Perform stock check, arrange logistics and shipment of finished goods and materials.
7. Warehouse/Staging management and support for Renovation/Shifting of staging area
8. Close out projects in system upon project completion.
9. Work closely with project team to review milestone invoicing, purchasing status etc.
10. Process suppliers/vendors invoices.
11. Support project team on all SEA related repairs.
12. Assist and review orders, invoices for month end closing activities.
13. Assist with purchases via shopping cart (as backup)
14. Arrange lunch for team or customers
15. Manage all office admin related matters and any other duties assign

Requirements:

• Minimum Diploma in any discipline
• Experience in project administrator role, would be an added advantaged.
• Familiar with SAP system

SharePoint Developer & Administrator Job Description

Skillset must

SharePoint Development

SharePoint Administration

.NET

Database

Responsibilities

Troubleshoots and resolves issues that affect the ability of SharePoint to perform at full functionality.

Coordinate with 3rdparty vendors where needed on integration issues.

Look into new Change Request and Service Request requirements where needed.

Update documentation for supported environment.

Maintain sites (SharePoint site Collection) content by using coding such as HTML, CSS, JavaScript, SQL, XML and ASP.net to enhance user’s experience.

Should have experience in building Custom Web Service and SharePoint Security Models.

Should have experience in handling/working with clients.

Support, bug fixes, addressing vulnerability issues/fixes of existing systems.

Maintenance of up-to-date documentation of program changes and testing procedure.

Provision of monthly work progress report records.

Knowledge Internet Information Server (IIS) and the basic operation of websites, Application Pools, IIS Administration, the IIS Metabases, Ports, SSL Certifications (security certificates and wildcard certificates)

Experience in creating Lists, Libraries, web parts, workflows, Event receivers, site templates, site definitions and Page layouts.

Administer a multi-site SharePoint implementation, including but not limited to monitoring, patching, service requests, incidents, and other DevOps support tasks.

Define, design, and implement SharePoint based solutions in collaboration with project team members, consultants, contractors, users, and business process owners.

SharePoint certification will be an added advantage.

Requirement

Overall 5+ years of experience in SharePoint development and administration tasks.

Should have experience in SharePoint Server setup and Upgrade/migration.

SharePoint 2019 solutions using out of the box components, front end web development tools and design experience required.

Minimum 2 years of experience in developing .Net application using angular 2/ 11, Node JS, Visual Studio Code and MVC5.

Minimum 2 years of hands-on experience developing solutions with traditional development .NET and C#, JavaScript, jQuery, XML JSON is required.

Minimum 2 years of experience using SharePoint Designer, developing custom workflows & solutions as well as experience with SharePoint customizations including Master Pages and branding required.

Minimum 1year of experience in developing client-side web parts using JS frameworks like Angular JS and HTML.

Experience in Responsive Design Front-end frameworks such as Bootstrap, HTML 5, CSS / CSS3, jQuery, AngularJS, AJAX.

Communicates clearly and effectively.

Prioritizing the task and meeting the customer demand is must.

Should have end to end project lifecycle experience and experience in Agile methodology.

Troubleshoots and manages resolution of operational problems.

Possesses strong problem-solving and analytical skills.

Possesses ability to think creatively to devise customizations and uses for SharePoint.

Is familiar with website layouts and html.

Demonstrates strong leadership skills.

SharePoint Developer & Administrator Job Description

Skillset must

SharePoint Development

SharePoint Administration

.NET

Database

Responsibilities

Troubleshoots and resolves issues that affect the ability of SharePoint to perform at full functionality.

Coordinate with 3rdparty vendors where needed on integration issues.

Look into new Change Request and Service Request requirements where needed.

Update documentation for supported environment.

Maintain sites (SharePoint site Collection) content by using coding such as HTML, CSS, JavaScript, SQL, XML and ASP.net to enhance user’s experience.

Should have experience in building Custom Web Service and SharePoint Security Models.

Should have experience in handling/working with clients.

Support, bug fixes, addressing vulnerability issues/fixes of existing systems.

Maintenance of up-to-date documentation of program changes and testing procedure.

Provision of monthly work progress report records.

Knowledge Internet Information Server (IIS) and the basic operation of websites, Application Pools, IIS Administration, the IIS Metabases, Ports, SSL Certifications (security certificates and wildcard certificates)

Experience in creating Lists, Libraries, web parts, workflows, Event receivers, site templates, site definitions and Page layouts.

Administer a multi-site SharePoint implementation, including but not limited to monitoring, patching, service requests, incidents, and other DevOps support tasks.

Define, design, and implement SharePoint based solutions in collaboration with project team members, consultants, contractors, users, and business process owners.

SharePoint certification will be an added advantage.

Requirement

Overall 5+ years of experience in SharePoint development and administration tasks.

Should have experience in SharePoint Server setup and Upgrade/migration.

SharePoint 2019 solutions using out of the box components, front end web development tools and design experience required.

Minimum 2 years of experience in developing .Net application using angular 2/ 11, Node JS, Visual Studio Code and MVC5.

Minimum 2 years of hands-on experience developing solutions with traditional development .NET and C#, JavaScript, jQuery, XML JSON is required.

Minimum 2 years of experience using SharePoint Designer, developing custom workflows & solutions as well as experience with SharePoint customizations including Master Pages and branding required.

Minimum 1year of experience in developing client-side web parts using JS frameworks like Angular JS and HTML.

Experience in Responsive Design Front-end frameworks such as Bootstrap, HTML 5, CSS / CSS3, jQuery, AngularJS, AJAX.

Communicates clearly and effectively.

Prioritizing the task and meeting the customer demand is must.

Should have end to end project lifecycle experience and experience in Agile methodology.

Troubleshoots and manages resolution of operational problems.

Possesses strong problem-solving and analytical skills.

Possesses ability to think creatively to devise customizations and uses for SharePoint.

Is familiar with website layouts and html.

Demonstrates strong leadership skills.

Responsibilities

• Manage and monitor all installed systems and infrastructure
• Install, configure, test and maintain operating systems, application software and system management tools
• Proactively ensure the highest levels of systems and infrastructure availability
• Monitor and test application performance for potential bottlenecks, identify possible solutions, and work with developers to implement those fixes
• Maintain security, backup, and redundancy strategies
• Participate in the design of information and operational support systems
• Provide 2nd and 3rd level support
• Liaise with vendors and other IT personnel for problem resolution

Requirements

• Proven working experience in installing, configuring and troubleshooting UNIX /Linux based environments
• Cloud experience, preferably in AWS
• Experience with virtualization and containerization (e.g., VMware, Virtual Box)
• Experience with monitoring systems
• Experience with networking (e.g., OSI network layers, TCP/IP)
• Strong customer orientation and able to manage customer expectations
• Working location is in Ang Mo Kio
• Singaporeans Only

Responsibilities:

• Handle day-to-day operations for key accounts including order processing invoicing and reporting
• Liaise with customers and internally to ensure material availability and fulfill shipment
• Follow up and update customers their order and or delivery statuses to ensure on-time delivery to customers
• Work closely with internal teams to solve problems and respond to customer requests and questions
• Able to work under pressure (especially during month end)

Prerequisites:

• Possess GCE 'O' level, Diploma or equivalent
• Diligent, flexible, good communication and interpersonal skills with internal and external customers.
• Ability to multitask and adaptable to changes
• Must be independent, possess good follow up skills, meticulous and a team player

Others:

• 5 days, AWS, Bonus, allowance
• $2200 - $2500 basic

Interested applicants, please send your resume in MS Word format to [email protected]

MOM License 16C7883 | Reg No. R1109186

• Answers the telephone and provides exceptional customer service to internal and external customers.
• Drafts reports and correspondence.
• Orders supplies and equipment; maintains service contracts on office equipment.
• Attends meetings and takes meeting notes.
• Liaises with internal and external units to carryout job tasks.
• Assists managers and supervisors in developing policies and procedures.
• Provides front desk coverage as needed for backup.
• Ensures travel authorizations, accommodations, and conference registrations for employees.
• Audits/processes travel expense claims.
• Handles mileage reimbursement requests for supervision travel.
• Performs tracking and distributes monthly travel reports.
• Maintains accounts payable and accounts receivable records.
• Solves problems associated with vendors regarding shipments, billing, and statements.
• Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
• Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
• Handles administrative tasks for faculty searches and staff recruiting.
• Oversees department hiring procedures.
• Handles event planning for meetings, professional development, and other department initiatives.
• Performs other related duties as assigned.

• Type general correspondence.
• Assist in preparing proposals, progress claims, variation orders.
• Compile and submit equipment and catalogue for project requirements.
• Assist to request and submit materials requisitions to purchasing department for project’s requirements.
• Maintain proper filing for every project undertaken.
• Coordinate work with Project Manager/Engineer on site matters (e.g. scheduled meetings, workers’ name list submission, delivery of items/materials to work site, etc.)
• Keep confidential material classified and take steps to improve documentation whenever possible.
• Any other general administrative work assigned by the Project Manager and/or Engineer.
• Any other duties that may be assigned by the company.

Responsibilities

• Provide day to day support for queries related to ERP & Vessel Management System.
• Project manage software related project (including ERP & Vessel Management system) / modification implementation, working as part of a team.
• Monitor and control the project’s/modification’s progress to ensure the completion of the project/modification according to schedule and after the Go-Live stage.
• Administer the ERP & Vessel Management system post implementation and provide support to all departments to resolve ERP & Vessel Management system related issues.
• Able to provide guidance / training to users with any concerns related to all the above points.
• Keep abreast of all updates to the ERP & Vessel Management system and disseminate relevant information to users of the system.
• Provide necessary assistance to application operations and project implementations.
• Ensure required documentation is maintained and completed.
• Familiar with Cloud based IT system will be an advantage.
• Ensure compliance to relevant government regulations and company’s quality, safety, health and environmental (QHSSE) policies, practices and procedures at all times.

Requirements

• Diploma in Information Technology, Computer Science, Software Engineering or a related field.
• Minimum of 3 years of relevant experience.
• Excellent communication and interpersonal skills.
• Customer-oriented behaviour.
• Knowledge of computer hardware, including experience with operating systems e.g. Windows, Mac OS.

Responsibilities

We are looking for an individual to join where you will provide project administrative

• support and other duties. Support project teams in various project phases of projects from planning to delivery. This could entail helping with documentation, minutes, task tracking, etc.
• Support the project teams in project related events/meetings, including security clearance and/or project/site clearance for staff and contractors.
• Plan, implement, execute and oversee all aspects of an event
• Process purchase orders and perform acceptance, in a timely and accurate manner.
• Co-ordinate and work closely with suppliers to ensure timely deliveries of goods and information to internal stakeholders.
• Support on related reporting and administrative duties
• Interface with vendor regarding products and services needed
• Meet project deadlines as assigned
• Coordinate and execute meeting logistics and event
• Support new business processes by conducting research as well as drafting credentials and proposals
• Participate actively in internal and client meetings, offering knowledgeable observations and suggestions; maintains self-awareness and professionalism to ensure contributions are appropriate
• Maintain self-driven passion and actively develop knowledge of client issues and related industry trends, establish relationships with key opinion leaders, participate in industry networking events and inform team leaders of potential new business opportunities
• Other responsibilities as assigned

Requirements

• Diploma in any discipline
• Good interpersonal and communication skills.
• Structured and systematic way of working.
• Able to work independently and with a team in a fast-paced environment.
• Possess good planning, organisational and multi-tasking skills.
• Strong knowledge of Microsoft Office Applications, particularly MS Project, MS Word, MS Excel and MS PowerPoint
• Knowledge in any of the following will be an advantage

When submitting a job application, please include the following details:

Expected and last drawn basic salary

Earliest availability date / Notice period

Recent photo

We regret that only shortlisted candidates will be notified.

Technical skills:

• Hitachi storage architecture
• Hitachi midrange and enterprise storage (AMS, HUS, VSP & Gx00 etc)
• Storage replication, snapshot, shadow image and remote replication sync and async
• Hitachi Global Active Device
• Hitachi tools such as HCS, HTnM, HDLM etc
• Brocade switch and fabric (zoning, ISL, trunking, fabric merging etc)
• Basic knowledge of VMware, OS(AIX/Windows/Linux)
• Basic scripting knowledge

6. Storage performance tuning and troubleshooting.

7. Incident management and change management process knowledge.

8. Project handling experience from sizing to roll-out, preferably with project management background
9. Strong analytical skill, very initiative, good planning & systematic execution

Technical skills:

• Hitachi storage architecture
• Hitachi midrange and enterprise storage (AMS, HUS, VSP & Gx00 etc)
• Storage replication, snapshot, shadow image and remote replication sync and async
• Hitachi Global Active Device
• Hitachi tools such as HCS, HTnM, HDLM etc
• Brocade switch and fabric (zoning, ISL, trunking, fabric merging etc)
• Basic knowledge of VMware, OS(AIX/Windows/Linux)
• Basic scripting knowledge

6. Storage performance tuning and troubleshooting.

7. Incident management and change management process knowledge.

8. Project handling experience from sizing to roll-out, preferably with project management background
9. Strong analytical skill, very initiative, good planning & systematic execution

Technical skills:

• Hitachi storage architecture
• Hitachi midrange and enterprise storage (AMS, HUS, VSP & Gx00 etc)
• Storage replication, snapshot, shadow image and remote replication sync and async
• Hitachi Global Active Device
• Hitachi tools such as HCS, HTnM, HDLM etc
• Brocade switch and fabric (zoning, ISL, trunking, fabric merging etc)
• Basic knowledge of VMware, OS(AIX/Windows/Linux)
• Basic scripting knowledge

6. Storage performance tuning and troubleshooting.

7. Incident management and change management process knowledge.

8. Project handling experience from sizing to roll-out, preferably with project management background
9. Strong analytical skill, very initiative, good planning & systematic execution

Job Description

• Account management for company accounts and designated accounts (AR statuses, new requirements, pricing updates, credit limit adjustments, etc)
• Follow up and execute on quotations, product information, account action / remedy plans and ensure product sales cycle completion
• Follow up with vendors and coordinate with sales team accordingly to meet buy in date and price targets (trade purchases)
• Provided information, feedbacks, and reports to the sales manager
• Effectively collaborate with finance, operations, sales, and liaison with customers on sales and stock aging monitoring
• Creation of sales orders loading
• To assist in billing process
• Updating of vendor prices (3rd party contractor management)
• Update on AR aging receivables statuses from customers
• Any other necessary adhoc duties assigned

Core Responsibilities:

· Monitor defects in HIP/BTO projects and coordinate necessary actions for resolution.

· Handle incoming complaints via email and phone calls, addressing concerns promptly and professionally.

· Liaise with suppliers, subcontractors, and internal warehouse/workshop colleagues to facilitate the delivery process, including scheduling deliveries, coordinating shipments, and resolving any logistical issues.

· Maintain organized records of documents from nominated subcontractors and statutory authorities.

· Coordinate the receipt of incoming shipments and ensure proper documentation and storage.

· Prepare project-related documents as required, ensuring accuracy and completeness.

· Handle ad-hoc sales inquiries and maintain a customer-oriented approach in all interactions.

· Prepare and issue delivery orders, purchase orders, and other project-related documents as necessary, ensuring accuracy and compliance with project requirements and contractual obligations.

· Collaborate with managers, quantity surveyors, and other stakeholders to coordinate project activities effectively.

· Assist in performing all tasks assigned by directors, senior managers, quantity surveyors, or respective superiors, demonstrating flexibility and willingness to contribute to team objectives.

Job Specifications

Qualifications and Skills:

• At least a Diploma Holders (Min 3 years’ experience in construction industry).
• Proven experience in project administration roles, preferably in a construction or related industry.
• Excellent communication skills, both written and verbal, with the ability to liaise effectively with English and Chinese-speaking internal and external stakeholders.
• Proficiency in Microsoft Office applications for documentation and communication purposes.
• Good time management skills to effectively prioritize tasks and meet deadlines.
• Ability to work independently and under pressure, maintaining composure and effectiveness in fast-paced environments.
• Excellent interpersonal skills, fostering positive relationships with colleagues and external partners.

Roles & Responsibilities

- Transcribe, record, fax and file documents.

- Maintain filing, database systems, and inventories.

- Assist in the preparation and organizing of promotional material or events

- Taking dictations and minutes during meetings

- Follow up outstanding payments

- Perform other office duties as assigned

- Assist sales team in preparing quotation to customers

- Assist sales team in market report

- Assist sales team co-ordination by managing schedules, and communicating relevant information to clients or office staff.

- Respond to complaints from customers and give after-sales support

- Handle the processing of all orders with customers and suppliers with accuracy and timeliness

Requirement:

- Proficient in written and verbal communication skills - English

- Proficient in Chinese communication skill is a plus

- Able to work independently