Job Description for Administrative Support Personnel

Administrative

1. Coordinate and prepare for meetings, including putting up and circulating the agenda,cbooking of meeting space.
2. Assist with note taking and following up on action items to ensure completion according to agreed timeline.
3. Maintain and update all documentation in shared drive as and when necessary.
4. Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager of SCRP
5. Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

1. Work with SCRP to assist with organizing webinars / seminars, workshops and conferences. This includes but is not limited to
   1. Designing and distributing EDMs and invitations
   2. coordinating with speakers / guests
   3. managing event registration and tracking attendance
   4. collecting and compiling of event feedback
   5. following-up with attendees for any various requests
2. Providing secretariat support by
   1. Answering and replying to delegate emails
   2. Assisting and following through with delegates on their queries
   3. work with the University's appointed vendors to make travel and accommodation arrangements
3. Staffing secretariat at ICCS including
   1. Assisting speaker and delegate management
   2. Co-ordinating with OIA and Rapporteur Teams
   3. Work with internal (RSIS) and external (MCCY) stakeholders to ensure smooth delivery of conference
   4. Work with appointed vendors as necessary

The ideal candidate should be proficient with Microsoft Office Programmes such as Outlook, Word, Excel and Powerpoint. He/She should have a good command of the Language and have strong verbal and written communication skills. The candidate should also be able to multi-task and work in a fast-paced environment.

This position is 100% office-based. Some work experience in a similar role is preferred.

Jessie Hoe Huey Miin

CEI R1103861

EA: 99C4599

Introduction:

This is an opportunity to manage a portfolio of clients with business in different sectors. The candidate shall be the main point of contact and coordinate between clients, third party, authority, and co-colleagues. He/she will be directly involved in company set up, provision of corporate as well as accounting, tax, visa/immigration advisory services among others. The candidate will be involved in ad-hoc project to assist the client in accessing both the Singapore and South-East Asian Markets. He/she is also expected to take part in business development activities, in order to find, analyse and evaluate new potential clients/markets.

Principal Accountabilities:

• Handle full suite of incorporation & business support services for clients
• Manage & upkeep excellent client relationship
• Coordinate and complete clients' requests by working closely with colleagues
• Ensure that clients' assignment is completed in a timely manner
• Frequent communication with clients via face-to-face meetings, video conference, emails, or phone call
• Involvement in business development activities
• Ad-hoc projects on client management and business development

Required Skills & Experience

• Degree Holder in Business Administration, Economics, Finance or related studies
• Hands-on experience in accounting, audit and taxation advisory
• Proficiency in written/spoken English and Italian to communicate with clients
• Candidate who are proficient in European language will have an added advantage as the role maybe required to support client from European countries
• Good knowledge in MS Word, Excel and Power Point​

Attitude Required

• Well-mannered and with excellent interpersonal skills
• Able to work well under pressure
• Can-do attitude with good time management skills
• Able to work well both independently and in teams

The Job:

• Manage and oversee faculty development initiatives
  • Assist in tracking and monitoring the faculty’s performance
• Manage and oversee tenure-track and tenured faculty recruitment initiatives and activities
  • Responsible for planning, initiating and outreach to identify potential candidates for the faculty’s position
• Manage and oversee non-tenure track structured faculty appointments and re-appointments
  • Responsible for managing the end-to-end process of faculty appointment and re-appointment
• Manage and oversee the annual faculty performance appraisal exercise
  • Coordinate and oversee the annual faculty performance appraisal process, ensuring timely completion and adherence to institutional policies and procedures
• Coordinate and oversee the entire faculty promotion and tenure process, ensuring compliance with institutional policies and procedures
• Manage and oversee the nomination of faculty for local and international awards

The Requirement:

• A recognized degree in Engineering / Science with minimum of 3-5 years of relevant experience in the administration in an Institute of Higher Learning

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg. No. 199601303W || EA Licence No. 99C4599

Responsibilities:

• Plan, coordinate and oversee the installation and maintenance of internal systems of hardware, software and networks.
• Implement and manage security protocols, including access controls, backups and firewalls.
• Monitor, troubleshoot IT systems, including security system and networking.
• Manage servers, email systems, CCTV, HR system and others.
• Set up user accounts and PC workstations, Apps etc.
• Ensure the efficiency and reliability of IT infrastructure.
• Support web development and maintain Company portals.
• Maintain and support the Dynamics NAV ERP system.
• Conduct programming and develop Apps to support business operation.
• Provide IT support to internal and external users as needed.
• Maintain all IT related documentation and policies up to date.
• Perform other tasks as required.
• Any other ad-hoc duties as assigned by supervisor

Requirements:

• Minimum Diploma in IT, Computer Engineering, or a related field.
• Knowledge of system security, networking and database management.
• Good programming skills, with app development experience is a plus.
• Familiarity with access control, CCTV, and alarm systems is an advantage.
• Experience supporting: Microsoft Dynamic Navison ERP
• Experience supporting User, Network

Interested applicants, please email your resume to Andre Chua Jing Ming

Email: [email protected]

CEI Reg No: R1989053

EA Licence No: 99C4599

Recruit Express Pte Ltd

Job Description：

The Access & Identity Management (AIM) team is a critical component of Global Information Security and is responsible for controlling and maintaining secure access across the technology estate. The team ensures that all users have appropriate access to technology systems and resources within the Firm.

The AIM administrator is responsible for user administration functions across all technology platforms and applications, including:

• Managing user accounts, permissions and entitlements in Microsoft Active Directory, Exchange, UNIX, Cloud (Microsoft Azure, AWS, GCP), 350+ business applications and client’s state-of-the-art trading and asset management platform.
• Maintaining appropriate user entitlements throughout the employee lifecycle (Joiners/Movers/Leavers).
• Project work relating to system migrations and onboarding new systems to AIM management.

Requirement：

• Experience performing user administration in a Windows Active Directory environment, and a Microsoft Azure Entra ID.
• Experience in granting NTFS permissions for folders/files in a Windows Distributed File System Environment.
• Experience performing user administration tasks for various in-house and third-party applications.
• Experience in Exchange administration Exchange Admin Center (both ECP, EAC): creating and maintaining mailboxes, distribution lists, contacts and public folders.
• Knowledge of enterprise-level Identity Management systems (e.g. SailPoint IdentityIQ, Okta).
• Experience administering 2FA remote access solutions (e.g RSA, Duo, etc)
• Knowledge of Information Security principles and ability to adhere to SSAE16 and SOX audit requirements pertaining to Identity & Access Management (Role-Based Access Control, access governance, detail-oriented, obtaining and documenting approvals, etc).
• Experience with ticketing/workflow management tools (e.g. ServiceNow, JIRA).
• Basic familiarity with UNIX command-line execution.
• Basic familiarity with PowerShell command in both Office 365 and on-prem Exchange.
• Strong written and verbal communication skills.
• Commitment to excellence and high standards; strong organizational skills; able to manage time, priorities and workload; provide documentation and accountability.
• Work independently and proactively.
• Working hours - No issue with early shift (8am SGT, occasionally 7am), and holiday season coverage

It would be appreciated if you can share with me your interest on the same.

Have a friend or family member who may be interested in taking the next step in their career? Help them out by referring them to Ennovatez.

You can email your resume to us at [email protected]

Requirements

At least 3 years of IT experience in administering Enterprise Storage (Hitachi Dell EMC,

Networker) design, deployment, and operations in a large enterprise environment.

• Experience in Enterprise Backup solutions design and operations.

• Demonstrated leadership abilities and adeptness in creative problem-solving.

• In-depth knowledge of security, risk, and compliance frameworks, particularly within the

financial services industry.

• Experience in bash, PowerShell and other scripting for operational efficiency.

• Experience in managing day to day operations of Enterprise IT infrastructure, including

the change management process, risk and impact assessment.

• Experience in performing VM migration on databases like Oracle, MySQL, and MSSQL

would be advantageous.

• Ability to direct project design and planning activities associated with complex or large

sized network infrastructure development projects.

• Experience in dealing with vendors on technology and services.

Responsibilities:

- Prepare financial records (general ledger, AP, and AR)

- Reconcile bank statements and ensure accuracy of financial data

- Prepare monthly, quarterly management account (P&L and Balance Sheet) & Yearly Budget

- Staff Claim Processing: - Prepare staff claims with its supporting documents and check with the claim policies.

- Send email reminder chaser and Statement of Account to customers

- Manage payroll functions(Monthly Salary, CPF, submission)

Requirements

· A Diploma or higher qualification in Account

· Preferably with 2 years of relevant work experience

· Knowledge in XERO Accounting will be an added advantage

The role supports the Learning & Knowledge Services Department (Technical Training Center). The position provides administrative support related to curriculum creation, reporting certification compliance, and maintaining system/process workflow for our Global Support Services workforce.

The ideal candidate is experienced in learning management system software and administration. We seek an administrator who understands time-based deliverables for large projects. To be successful in this position, you should have an insightful understanding of learning management systems, attention to detail, and good time management for task completion.

• Handle certification related issues such as enrolling, cancellation and data discrepancies
• Reconciles student certification training records.
• Track and monitor certification compliance, progress status, and provide monthly reports to Certification Manager
• Uses office automated systems to input data, generate reports and conduct specialized research projects as requested by the Certification Manager
• Updates logs and databases and maintains files and documentation
• Works simultaneously on multiple projects based on current curriculum needs

Requirement

• Diploma or Bachelor’s Degree qualification
• A minimum of 2 - 4 years of administrative experience preferably for training
• Experience with learning management system software is an advantage
• Experienced with Microsoft excel (prefer intermediate level)
• Good command of written and spoken English language
• Ability to work in a fast-paced environment with the ability to solve urgent issues real time with minimum supervision

Job Responsibilities

System Maintenance and Configuration:

• Install, configure, and maintain hardware and software for the organization’s infrastructure.
• Monitor system performance to ensure everything runs smoothly and securely.
• Regularly update systems to provide necessary patches and upgrades.

Network Management:

• Manage network servers and technology tools.
• Set up user accounts and workstations.
• Monitor network performance and integrity.

Security:

• Ensure security through access controls, backups, and firewalls.
• Frequently review security protocols and make adjustments as needed.
• Respond to and resolve help desk requests.

Data Management:

• Oversee data storage solutions and database systems.
• Ensure data recovery and backup procedures are in place and functioning correctly.
• Manage and store backups.

Troubleshooting and Support:

• Troubleshoot issues and outages.
• Upgrade systems with new releases and models.
• Provide technical support and training to other employees.

Documentation and Policy Development:

• Develop expertise to train staff on new technologies.
• Build an internal wiki with technical documentation, manuals, and IT policies.
• Document system performance and plan for future upgrades.

Collaboration and Communication:

• Work closely with IT project managers and other technical staff.
• Collaborate with other departments to understand their technical needs and implement IT solutions.
• Report regularly on operation status.

Job Requirements

• Degree/Diploma in Computer Science/Information Technology.
• Basic knowledge of computer networks/infrastructure.
• Strong analytical and problem-solving skills.
• Good understanding and possess troubleshooting know-how on IT infrastructure and software.
• Able to handle sensitive information confidentially.
• Minimum 2 years of experience in a similar field.
• Strong knowledge of MS 365 and Azure.

Who Are We Looking For

We're looking for someone to provide game changing services to our customers. Resourceful, independent and strong follow up skills are key qualities in this position.

You will be interacting with customers, responding to their needs. Gather customer’s information and determine the issue by evaluating and analysing the symptoms. You will follow up and make scheduled callbacks to customers where necessary. You will help build, maintain and troubleshoot the client's infrastructure. You will be working alongside other engineers to ensure highest levels of client service delivery.

Your Duties & Responsibilities

● Provide Level 1 / 2 IT support to end users (onsite / remotely)

● Provide front-line IT support to employees via walk-ups, tickets, and MS Teams

● Maintain accurate ticketing processes and asset management tracking records

● Provide emergency requests / VVIP support outside of business hours

● Monitor, troubleshoot, and repair IT hardware and software

● Handle hardware and software sourcing / purchasing

● Write and update technical documentation for end users and the IT team

● Assist in Projects / Audits based task given by the IT team

● Liaising with 3rd party vendors

You're Good At

● Good interpersonal skills

● Highly adaptable and flexible

● High level of ethics, values, integrity and trust

● High proficiency in both written and spoken English

Will Be Awesome If You Are/Have

● Highly disciplined and productive when working independently

● Takes initiative to identify gaps and develop solutions to close the gaps

● Good in follow up and follow through to complete tasks

● Powershell / CMD Line Scripting

● Deployment Knowledge (SCCM/Intune/Custom Imagings/Software Centers)

● Windows Server Knowledge

Qualifications

● Minimum 2 years of experience providing IT support in a corporate environment

● Experience in supporting and troubleshooting Windows 10, MS Office, Windows Server (ADFS/LDAP/WSUS) in a business environment

Job Description

• Provide technical assistance and support for incoming queries and issues related to computer systems, software, and hardware to both domestic and APAC office users.
• Respond to queries either in person, over the phone or over e-mail. Ask questions to determine nature of complex problems and walk customer through problem-solving process.
• Run diagnostic programs to resolve problems.
• Follow up with customers to ensure issues have been resolved. Run reports to determine malfunctions that continue to occur.
• Research and create technical procedures training manuals and train computer users.
• Setup, administer and utilize helpdesk tools, user self-service center and ticketing systems (BMC remedy, manage engine, etc.).
• Install, modify, reconfigure, update and repair computer hardware and software including OS and antivirus software independently.
• Resolve technical problems with Local Area Networks (LAN), Wide Area Networks (WAN), VoIP and other systems independently.
• Install and troubleshoot computer peripherals for users independently (such as printers, scanners, etc.).
• Configure and troubleshoot user mobile phone with configuration (such as active sync, Wi-Fi access, etc.) and configure back-end systems.
• Create and maintain an inventory for company IT assets (such as computers, monitors, phones, mobile phones, tablets, etc.) and create business plan forecasts.
• Provide help and guidance to junior colleagues.
• Perform other miscellaneous duties as directed by Line Manager.

Minimum Level of Education and Experience Required (Please attach additional sheet where necessary)

• Associate degree in IT or non-IT related Bachelor degree with 9 years' experience as a IT administrator.
• Alternatively, an IT related Bachelor degree with 7 years of IT experience.
• CompTIA A+ or equivalent professional certification is preferred.
• Proficient oral and written English.

Position: Arts Administrator (Dance School)
Work Type: Full-time

Are you an organised and proactive individual with a knack for multitasking? Join our team as an Arts Administrator and play a key role in supporting our operations!

Responsibilities:

• Provide administrative support to ensure smooth daily operations.
• Manage scheduling, data entry, and customer inquiries.
• Assist with class coordination, event preparation, and communication with stakeholders.
• Maintain accurate records and ensure timely follow-ups on tasks.
• Support front desk operations and be the first point of contact for visitors.
• Assist in Social Media marketing contents when needed.
• Other duties at front counter.
• Other operations and administrative duties as required.

Requirements:

• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office and basic administrative tools.
• Ability to work independently and as part of a team.
• Prior administrative experience is an advantage but not mandatory.

Working Hours:

• Weekdays (Monday, Tuesday, Wednesday, Friday): 12:30 PM to 9:30 PM (1-hour dinner break).
• Weekends (Saturday & Sunday): 8:30 AM to 5:30 PM (1-hour lunch break) *ADDITIONAL ALLOWANCE*.
• Off day: Thursday (fixed).

Remuneration and benefits:

• $2,500 to $3,500 before weekend allowance.
• CPF.
• Medical benefits.

Additional Benefits:

• Weekend allowance for working Saturdays and Sundays.
• Comprehensive training and growth opportunities.
• Positive and collaborative work environment.
• Close-knit and friendly colleagues.

If you are dedicated, adaptable, and thrive in a dynamic environment, we’d love to hear from you!

How to Apply:
Please send your resume and a brief cover letter to kohkaimui@cityballetacademy with the subject line: Application for Arts Administrator.

Company’s Profile

Our client is a reputable Business Managed Services provider in Singapore with a proven track record of providing excellent service to their esteemed clients across public, private, and people sectors. Offering a wide range of services, from finance and payroll to HR and customer care, they specialise in helping businesses transform and streamline their operations. They are seeking a motivated Case Administrator to join their team and contribute to their ongoing success.

Location: Alexandra (Office shifting to Bukit Gombak in Jan 2025)

Working hours: Monday to Friday, 8.00am to 5.30pm

Responsibilities:

• Receive cases, analyse the background and follow up actions required
• Correspond with various agencies to retrieve data and feedback needed for case closure or submission. Ensure that responses adhere to SOPs.
• Conduct investigation on process gaps to determine root cause and perform rectifications. Liaise with business process owners, ground users and system technical teams to improve process gaps.
• Support, conduct audit and track submission of reports.
• Provide clear and concise advice and responses to the queries raised via phone call and/or email.

Requirements:

• Min. Diploma in Business Management / Customer Service Management / Customer Service Experience or related fields.
• Entry level candidates will be considered.
• Bonus if possess 1-2 years’ experience in Customer Service roles
• Meticulous with keen attention to details, highly disciplined, service-oriented and good team player

Your recruiter for this job: WhatsApp Celine @ 6421 4966 for a quicker response.

Connect with me on LinkedIn: www.linkedin.com/in/your-recruiter-celine-chan

Celine Chan | R21103433

Talentsis Pte Ltd | EA No: 20C0312

Working hours: 10am to 6pm (Monday to Friday)

We are looking for a well-organized and efficient Office Administrator to manage the day-to-day administrative operations of our office. If you thrive in a fast-paced environment and enjoy being the backbone of the office, this role is perfect for you.

Key Responsibilities:

• Manage day-to-day administrative tasks such as answering phones, scheduling meetings, and organizing office supplies
• Oversee the maintenance of office facilities and equipment, ensuring a clean and productive work environment
• Handle incoming and outgoing correspondence, including emails, letters, and packages
• Assist with organizing company events, meetings, and workshops, ensuring smooth coordination
• Prepare and maintain documents, reports, and presentations for management and staff
• Manage office calendars and appointments, ensuring efficient scheduling and time management
• Serve as the first point of contact for office visitors, directing them appropriately and answering general inquiries
• Support HR and other departments with administrative tasks, including filing, data entry, and employee onboarding

Requirements:

• Minimum Diploma and above
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
• Excellent organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Ability to work independently and prioritize tasks effectively

Why You Will Gain:

• A vital role in ensuring the smooth running of office operations
• Opportunities to collaborate with multiple departments and contribute to company success
• A dynamic and supportive work environment with growth potential

EA Reg. Number: R21100629

EA License Number: 22C1278

5.5 Day Full time 44 hour work week that includes Saturday half day.

Main outlet workplace: 8min walk from Haw Par Villa MRT

Other outlets: Woodlands, Bukit Panjang.

Description:

• Bill and invoice Management: Keying of sales orders from walk in customers/WhatsApp orders.
• Cashiering: Processing customer transactions.
• Inventory Management: Keep track of stock items in warehouse, highlight if stock is not enough for delivery.
• Accounts Management: Keeping track of payments and following up of pending payments.
• Files Management: Filing paperwork passed to you by external and internetal warehouse employees, filing paperwork for tax declaration, tallying and flagging accounts that have missed payments/orders, and any other ad hoc duties.

Requirements:

• Able to work Saturday.
• Must be aged twentyone and above to be able to handle restricted tobacco products.
• Basic Computer skills
• Proficiency in Mandarin and English language to process mandarin documents and liase with Mandarin-speaking and English-speaking customers.
• Diploma or degree in a related field like Accountacy, Logistics, Supply Chain, Business, Retail is a plus.

Job benefits:

• Basic + OT + Bonus opportunity
• Medical Benefits
• Leave Benefits

Interested candidates whom are Sg&PR are welcome to apply.

We regret that only shortlisted candidates will be notified.

Who Are We Looking For

You will be interacting with customers, responding to their needs. Gather customer’s information and determine the issue by evaluating and analyzing the symptoms. You will follow up and make scheduled callbacks to customers where necessary. You will help build, maintain and troubleshoot the client's infrastructure. You will be working alongside other engineers to ensure highest levels of client service delivery.

Your duties & responsibilities should include, but are not limited to:

• Provide Level 2 / 3 IT support to End-Users & Infrastructure Devices (onsite / remotely)
• Deploy, Manage and Maintain servers and networks (L3)
• Troubleshooting Network and Server devices (Active Directory, GPOs, OUs experiences)
• Producing Reports to clients during Onboarding / Maintenance
• Ensuring Clients’ System Documentation is accurate and up to date
• Provide front-line IT support to employees via walk-ups, tickets, and MS Teams
• Maintain accurate ticketing processes and asset management tracking records
• Provide emergency requests / VVIP support / Project deployment outside of business hours
• Monitor, troubleshoot, and repair IT hardware and software
• Handle hardware and software sourcing / purchasing / liasing
• Write and update technical documentation for end users and the IT team
• Assist in Projects / Audits / Onboarding based task given by the IT team
• Liaising with 3rd party vendors

You’re Good At

• Good interpersonal skills
• Highly adaptable and flexible
• High level of ethics, values, integrity and trust
• High proficiency in both written and spoken English
• Windows Server Knowledge (AD, GPOs, OU Experiences)

Will Be Awesome If You Are/Have

• Highly disciplined and productive when working independently
• Takes initiative to identify gaps and develop solutions to close the gaps
• Good in follow up and follow through to complete tasks
• Powershell / CMD Line Scripting
• Deployment Knowledge (SCCM/Intune/Custom Imagings/Software Centers)

Your Qualifications

• Minimum 5 years of experience providing IT support in a corporate environment
• Experience in supporting and troubleshooting Windows 10, MS Office, Windows Server (ADFS/LDAP/WSUS) in a business environment

**Only shortlisted candidates would be notified**

**Only fully vaccinated with primary vaccination series may apply**

Job Description for Administrative Support Personnel

Administrative

1. Coordinate and prepare for meetings, including putting up and circulating the agenda,cbooking of meeting space.
2. Assist with note taking and following up on action items to ensure completion according to agreed timeline.
3. Maintain and update all documentation in shared drive as and when necessary.
4. Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager of SCRP
5. Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

1. Work with SCRP to assist with organizing webinars / seminars, workshops and conferences. This includes but is not limited to
   1. Designing and distributing EDMs and invitations
   2. coordinating with speakers / guests
   3. managing event registration and tracking attendance
   4. collecting and compiling of event feedback
   5. following-up with attendees for any various requests
2. Providing secretariat support by
   1. Answering and replying to delegate emails
   2. Assisting and following through with delegates on their queries
   3. work with the University's appointed vendors to make travel and accommodation arrangements
3. Staffing secretariat at ICCS including
   1. Assisting speaker and delegate management
   2. Co-ordinating with OIA and Rapporteur Teams
   3. Work with internal (RSIS) and external (MCCY) stakeholders to ensure smooth delivery of conference
   4. Work with appointed vendors as necessary

The ideal candidate should be proficient with Microsoft Office Programmes such as Outlook, Word, Excel and Powerpoint. He/She should have a good command of the Language and have strong verbal and written communication skills. The candidate should also be able to multi-task and work in a fast-paced environment.

This position is 100% office-based. Some work experience in a similar role is preferred.

Jessie Hoe Huey Miin

CEI R1103861

EA: 99C4599

Roles & Responsibilities

The Administrative Executive will be responsible to the principal for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school.

Job Role & Responsibilities

• Meet and greet parents, students and visitors at the school
• Provide proper information about school fees and programs
• Manage students' information
• Issue invoices, collect school fees and issue receipts
• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc.
• Prepare Expenditure Requisition Forms and obtain price quotations from suppliers
• Responsible for proper storage of stationery and uniforms
• Perform general clerical duties
• Support operational workflow

Job Requirements:

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language
• At least 2 years experience in an administrative role
• Good interpersonal skills, able to relate to people from different culture and languages.
• Good written and verbal communication skills
• Able to work independently, multi-task and adapt quickly in a fast-paced environment
• Able to handle confidential information with discretion and integrity
• Proficient in MSOffice Applications
• Only Singapore Citizens need apply.

We offer a competitive remuneration package plus benefits to the right candidate. Suitably qualified applicants are invited to send your updated resume in MS Word via APPLY NOW button.

Please include cover application letter and detailed CV with current and expected salary and copies of qualifications and testimonials. On appointment original copies must be provided for verification.

• Administrative duties
• Maintain relevant project data in various systems
• Track projects and providing documentation
• Assist in data reports and analysis
• Offer suggestions to improve efficiencies

Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.

Our culture is based on collaboration and the growth and development of our teams.  We hire hardworking people who thrive on solving challenging problems and give them opportunities to hone new skills and try new approaches, as we grow our product portfolio with new software and network architecture solutions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.

Job Summary

Senior level Siebel, MDM application administrator with knowledge in DEVOPS and prior knowledge in SNow Administration.

Responsibilities

Siebel

• Develop and support Configuration, Commerce, integrations, reports, workflow, BML and custom development, Working knowledge of complex hierarchy and Pricing models. Expertise in BOM ,System Configuration, ABO and integrations, design automated test script
• Good knowledge of REST APIs, CSS, JavaScript, and XSL
• Adapt at mapping industry trends, Experience in working on cross-functional teams, identifying business requirements and supporting Sales/marketing efforts
• Highly motivated self-starter with excellent communication, presentation and problem-solving skills and commitment to learning new technologies
• Contribute to the practice building, train new/existing resources, and helped the company to build Big Machines competency practice

DevOps

• Experienced in Designing, implementing, and optimizing CI/CD pipelines using Jenkins and Git for seamless software delivery
• Expertise in version source Management tools like GIT
• Experienced in scripting skills in Shell, PowerShell, Groovy, and Python to automate diverse tasks across the infrastructure
• Manage and implement Infrastructure as Code using tools like Ansible ensuring consistent and reproducible environments
• Identify areas for enabling self-service infrastructure and application management tasks
• Implement monitoring solutions across all application layers for better visibility
• Plan sprints effectively within the project team to maintain progress
• Utilize Bash, Python, and Jenkins for scripting and automating deployment tasks
• Automate deployment processes within the CI/CD pipeline

MDM Admin

• Experience in installation, configuration, build, deployment, migration, refreshes, backups, and troubleshooting, with additional expertise in audit, compliance, and governance of servers and applications. should have solid understanding of application security and architecture

Application Architecture

• Responsible for reviewing and approving application architecture for implementation
• Researches and validates application best practices for enterprise deployment, HA and DR
• Evaluate recommendations and implement changes

Application Operations

• Responsible for day-to-day application operations, 24/7/365
• Troubleshoots complex escalated application issues
• Responsible for creating automation scripts and frameworks while working with the Principal
• Plans for UAT support and documentation
• Plans and manages day-to-day operations

Application Security, Audit and Compliance

• Responsible for working with the Principal to change the password policy and procedures
• Ensures that password policies are executed in timely manner
• Responsible for periodic independent application audit for compliance
• Responsible for automating periodic audit process
• Responsible for tracking deployed applications for License compliance and auditing

Application Capacity Review

• Conducts capacity review based on inputs from Staff Engineer and analyses application performance trends
• Translates the analysis into resource requirements and shares recommendations with the Principal
• Actively supports the Principal with recommendations for the archiving and purge policy
• Partners with application owners for application changes and roadmaps
• Gathers feedback from application owners for application performance and major issues

Application Performance Optimization

• Provides guidance to staff engineers to resolve performance issues
• Manages more complex performance issues and works with vendors as needed to resolve
• Documents the process and shares knowledge with team
• Provides monthly KPI reports to management

Qualifications

• 10+ years of Siebel Administration
• Able to work in a fast-paced environment with a diverse group of people in different time zones (Business, onsite and offshore teams)
• Excellent Communication and documentation skills
• SNOW admin certification is preferred
• Oracle CPQ certification is preferred
• Bachelors in computer science or computer engineering
• Master’s degree in computer science, Computer Engineering, Information Technology, or related field highly preferred
• 3+ years of DevOps Automation
• Experience in DevOps and Agile culture
• Experience Linux Shell scripting, Python
• Experience Windows batch jobs, PowerShell
• Experience Git version control system
• Automated build and integration experience with tools like Jenkins
• Good knowledge in Siebel administration experience in large and complex Oracle CPQ engagements
• Coordinate, Lead and Deliver Change Management throughout environments along with Release planning
• Good communication skills and leading the team
• Interacting with the client regularly through the conferences
• Extremely motivated with good Inter-personal Skills, have ability to work under strict deadlines

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

Principal Accountabilities:

• Handle a portfolio of various business vehicles including but not limited to, local private limited companies, branches of foreign companies, companies limited by guarantee and listed companies, independently
• Manage all corporate secretarial work related to your portfolio including preparing necessary documents/resolutions, bizfiling, updating statutory registers, liaising with clients, etc.
• Exceed client expectations and maximize client retention through excellence in communication, expectation management, care and service
• Prepare and lodge documents with ACRA, and other statutory bodies as required
• Compliance with the Companies Act and relevant laws, rules and regulations
• You will use our corporate secretarial and client relationship management software system to maximize your productivity and quality of service

Required Skills & Experience

• Diploma/Degree in relevant field/CSIS qualification or currently pursuing SAICSA course
• Minimum 2 to 3 years of relevant working experience in corporate secretarial or law firms
• Must possess strong verbal and written English communication skills
• Must possess strong computer skills
• Prioficient and fluent in Mandarin as it is required to communicate with Chinese speaking clients.

Attitude Required

• Meticulous, self-starter and willingness to learn
• Must have strong and professional work ethics
• Must be an excellent team player with strong inter-personal skills and friendly personality

A client of mine who sits within the tech industry is looking for an oracle database administrator with experience in AWS. Here are the details below!

Responsibilities

• Production databases 24X7 running support, and database daily operation.

• Troubleshoot and resolve Database issues.

• ORACLE database schema designing and assessments.

• Database performance tuning.

• Working with AWS to keep the database in latest patching and version.

• Day to Day database monitoring and performance analyst.

• Provide the database technology service for new project developments.

• SQL Tuning and Optimization of newly develop and existing applications

• Database recovery / duplication / restore by application requests.

Requirements

Required Skills:

• Minimum of 5 years of software / database development experience

• Minimum of 6 years of experience as an Oracle DBA

• Experienced in Database infrastructure and architecture design

• Experienced in Oracle AWS RDS

• Experienced in Oracle Enterprise Manager

• Experienced in executing and writing Oracle PL/SQL in the most efficient way

• Experienced in database optimization and performance tuning

• Experience with backup and restore, table space allocation/management, managing the

overall health and status of the database, managing the database schema, creating triggers

and stored procedures, monitoring the Oracle alert logs and resolving database-related

issues.

• Must have experience in configuring 11g/12c database in Linux

• Must have experience with Oracle product troubleshooting and problem resolution

• Able to communicate in English and Chinese in view of business requirements (no

requirement on reading or writing in Chinese)

• Partake in meetings to give advice and recommendations

Desired Skills:

• Experience with Oracle products such as, Oracle GoldenGate, Real Application Clusters,

Application Server, Replication and Streams

• Experience with other database products such as Redis, AWS Redshift, etc.

• Working knowledge of J2EE architecture and an understanding of object-oriented modeling

languages such as Java.

• Experience in system accreditation using proxy users, virtual private database technology

and label security.

• Familiar with technologies related to high volume data handling and ingestion and high data

rate extraction with integrity checking and indexing.

• Knowledge in data warehousing

Education:

• Bachelor's in Computer Science, Software Engineering, Database Administration, or equivalent

If you think you or someone you know fit the bill, do feel free to click apply or simply send your updated resume to [email protected] for a private and confidential discussion. Speak soon!

EA Reg Number: R22107188

EA License Number: 07C3924

Company Registration No: 200609504D

Primary Duties and Responsibilities
The mission of our compliance and risk management functions is to protect the firm from internal and external threats for the successful sustainability of its business.

Within this framework, the Employee shall have responsibilities in both regulatory (MAS, ACRA, and other relevant authorities) and operating compliance as well as portfolio administration for the funds and fund management companies in our group. Regulatory compliance refers compliance to statutory and regulatory ordinances that govern these companies; whereas operating compliance includes self-governance policies set by the firm’s standard operating procedures, work practice as well as protocols required by our boards and investment committees. The Employee shall also be assigned projects related to the above responsibilities from time to time as the firm responds to the evolving demands of risk management.

EA License No: 22C1414

Reg No.: R23113314

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by our company.

Jobs Responsibilities:

· Pre-screen, sort and distribute all incoming mails and faxes to appropriate Project Supervisors and identify priority issues that require immediate attention

· Review of all contracts pertaining to the company projects

· Responsible for arranging meeting for the Project Manager, Assistant Project Manager or Site Supervisors

· Handle all documentation of site projects aspects in the company

· Prepare minutes for the meeting, notices, agendas and other correspondences in the department

· General administration support to project team and assisting the project manager in working out the quantities for variations and progress claims

· Undertake any other ad-hoc projects/duties assigned

· Coordination with various project managers and team members

· Tracking of project activities

· Support Project Director/Manager on invoicing and purchasing requests

Requirements

Preferably with some relevant working experience in construction.

· 1 to 3 years’ experience in Project Admin

· Have been in a project coordinator role in construction environment

· Minimum ITE,“O” Level, diploma and “A” Level or equivalent;

· Diploma holders with limited working experience are welcomed.

· Outgoing with good communication and problem-solving skills for engaging with both internal and external parties to support project-related activities.

· Able to work independently and target oriented in a stressful environment.

· Computer-literate & Microsoft Office skills

· Able to start work immediately or within short notice

Facilities Administrator

Work Dynamics - Integrated Facilities Management

What your day-to-day will look like:

• Maintain leave records
• Liaise with HR on OT claims
• submit IT access requests
• Onboarding of new joiners, offboarding of leavers,
• Liaise with UBS vetting teams on new joiner vetting status
• Request for office & IT access
• Update contract records
• Assist in calendar invites / meeting room reservations / logistics
• Assist in T&E claim submission
• Assist in travel approval requests
• Submit Purchase Order requests to JDE and maintain the PO tracker
• Follow-up with teams on Corrigo work orders
• Review and submit JLL vendor invoices
• Liaise with vendors on invoice submission and payments
• Consolidate vendor invoices for IFM billing (to send to GCS managers for review of IFM bills)
• Prepare GMP, adhoc & project billings to client
• Submit revenue & expense accruals
• Prepare financial report (MMR) with updates from all team leads
• Update Regional finance on IFM invoice payments
• Assist on Corrigo issues - update of work order schedules, onboarding of JLL users & vendors
• Assist on new joiner matters
• Draft, review, and revise contracts
• Negotiate contract terms with clients and vendors
• Ensure all contracts comply with company policies and legal requirements
• Maintain a comprehensive contract database
• Monitor contract deadlines and renewals
• Coordinate with internal departments to gather necessary information
• Prepare reports on contract status and performance
• Assist in resolving contract disputes
• Develop and implement contract management processes