Job Description
ยท Matters related to donations, e.g. obtain information from donors / team members, data entry of donor particulars, and issuance of tax deduction receipts / thank you letters to donors.
ยท Matters related to grants / project funding applications and monitoring, e.g. monitoring of usage and balance, regular updates and providing information to team members and donors.
ยท Matters related to bank accounts, e.g. reconciliation of bank statements, monitor of cash flow and movements, change of bank signatories.
ยท Matters related to Board and regulators, e.g. collecting signatures for Board resolutions, updating of Charity Portal, etc.
ยท Maintain proper filing of finance and admin records e.g. stock of groceries / vouchers and donations to facilitate year-end audit process. Assist with internal and external audits.
ยท Provide secretarial support for general corporate admin work such as applications for staff training, centre equipment, and other paperwork processes.
ยท Regularly review SOPs, work processes and templates, software and equipment, to ensure that they remain relevant and optimised to achieve the desired outcomes for the team and organisation.
ยท Guide and manage the Finance team members and outsource vendors.
ยท Other duties as assigned by the CEO.
Pre-Requisites and Personal Attributes
ยท Organised, detail-oriented, thorough, and meticulous.
ยท Able to work both in a team environment and independently, coordinate and liaise with multiple parties, ranging from individuals to large organisations.
ยท Able to work in a fast-paced environment and meet timelines.
ยท Self-motivated and goal-orientated.
Qualifications
ยท Degree in Accountancy, Finance or related business discipline.
ยท Professional qualification in CPA, ACCA or equivalent preferred.
Experience
ยท Minimum 4 years of experience in accounting and finance roles with at least 2 years in a managerial capacity.
ยท Experience in overseeing statutory audits, compliance reporting and working with both auditors.
ยท Prior experience in non-profit organisations, grant management and financial system implementation preferred but not a must.
Key Competencies
ยท Financial Management & reporting.
ยท Ability to prepare detailed and accurate financial statements, forecasts, and budgets, ensuring timely reporting.
ยท Familiar with Charities Accounting Standards.