Job Description - OVERVIEW
- Responsible for all operational activities including but not limited to planning, execution, and review of the Skills Development (SD) function in ACMI.
- To recruit new and manage existing volunteers in support of the SD functions.
- Ensure that programmes and activities are in support of the Outreach & Engagement Sub Comm plans
KEY RESPONSIBILITIES:
Core Tasks:
● Responsible and accountable for all operational activities of the Skills Development (SD) function including but not limited to the following:
- Plan, execute, and review of existing SD programmes and activities.
- Identify, develop, execute, and review new SD programmes and activities.
- Review and update the SD Operations Manual to ensure its continued relevance.
- Responsible for ensuring that all SD programmes and activities comply with the relevant laws, regulations and guidelines as required/set forth by the Archdiocese, Government/relevant authorities, ACMI management and SD Operations Manual.
- To ensure proper management and smooth operations including but not limited to course registration, cash management, reimbursement of course materials, sales of materials, processing of course refunds, trainer and student management and maintenance of trainer and student records.
- Ensure all SD inventories and assets are recorded and reported on a regular basis, properly stored, maintained, and tracked.
- Identify emerging skills and courses and build new capabilities.
- Strengthen talent attraction, management, and retention of volunteers.
- Build organizational capability to develop trainers for improved performance.
● Assist the supervisor in the planning and management of the SD budgetary processes, financial and procurement operations as well as the use of technology to increase productivity.
● Attend to enquiries through the various SD communication channels (i.e., phone number, email, social media, etc.)
● Maintain and manage a sustained pool of volunteers to support the SD function.
- Oversee the recruitment, training, and orientation of volunteers.
- Ensure that the volunteers conduct themselves in accordance with the vision, mission, and culture of ACMI and the volunteer code of conduct.
- Foster and facilitate cross-team sharing and learning opportunities among the volunteers.
● Must be able to work on Sundays.
● Undertake any other appropriate tasks and responsibilities as required and assigned.
Qualifications and Education Requirements
● Minimum tertiary education, preferably in General Administration Business Management or Education or related fields.
Experience
● Preferably 1-2 years’ of working experience.
● Familiar with adult learning/training.
● Have experience in and familiar with a school or training institute environment.
● Good knowledge and skills in MS Office and technologically savvy.
● Outstanding organizational ability.
● Good planning skills with attention to detail.
● Problem-solving and conflict resolution skills.
● Good judgment and decision-making aptitude.
● Working with people of different nationalities and culture is helpful.
Preferred Skills
● Good organizing abilities, interpersonal and communications skills.
● Ability to maintain a professional and positive attitude, work independently with little guidance and able to juggle several tasks simultaneously.
● Possess high levels of problem-solving ability to identify and resolve arising issues in a timely and efficient manner.
● Independent, proactive, possess a high level of integrity and ethics.
● Be proactive, reliable, responsible, and accurate with an attention to detail.
● Has a capacity to interact with people at all levels.
Additional Notes
● This job description is not necessarily a comprehensive definition of the post.
● It will be reviewed at least once a year and it may be subject to modification or amendment at any time after consultation with the holder of the post
● The duties may be varied to meet the changing demands at the reasonable discretion of the Executive Director and Executive Committee (Exco)
● This job description forms part of the contract of employment.
● It describes the way the post holder is expected and required to perform and complete the duties as set out in the foregoing
