Job Summary:

The Facility Executive is responsible for supporting the Facility Manager in the day-to-day maintenance and management of the organization’s facilities. This role includes assisting with coordinating maintenance schedules, managing vendor relationships, ensuring compliance with safety regulations, and handling administrative tasks related to facility operations. The Facility Executive will also contribute to ensuring that all building systems and equipment are maintained in optimal working condition.

Key Responsibilities:

Maintenance and Operations Support:

Assist the Facility Manager in overseeing the daily operations and maintenance of facilities, including HVAC, plumbing, electrical, and other systems.

Help coordinate preventive maintenance schedules and assist with emergency repairs as needed.

Vendor Coordination:

Assist in managing relationships with vendors and service providers.

Help ensure that service contracts are up to date and that vendors are delivering services according to agreed-upon terms and schedules.

Health, Safety, and Compliance Support:

Assist with ensuring compliance with all health, safety, and environmental regulations across all facilities.

Participate in conducting routine safety inspections and audits.

Ensure that all staff and contractors adhere to safety protocols.

Administrative and Reporting Tasks:

Maintain accurate records of maintenance activities, service requests, and facility reports.

Help prepare and maintain maintenance schedules and keep track of budget expenditures for facility-related activities.

Generate regular reports on facility performance and maintenance status for review by the Facility Manager.

Facility Improvement Support:

Assist in planning and executing improvement projects for the facility, such as upgrades to building systems or general repairs.

Coordinate with contractors and service providers to ensure timely completion of improvement projects.

Customer Service and Communication:

Serve as a point of contact for internal staff regarding facility-related issues and maintenance requests.

Address and resolve facility-related concerns or service requests from employees or external stakeholders in a professional manner.

Inventory and Resource Management:

Assist in managing inventory levels for supplies, tools, and equipment required for facility maintenance.

Ensure that maintenance resources are available and ready for use when needed.

Qualifications:

Diploma in Facility Management, Engineering, or a related field preferred.

2-3 years of experience in facilities management or a related role.

Knowledge of building systems and maintenance processes.

Strong organizational and communication skills.

Ability to work collaboratively in a team environment and manage multiple tasks simultaneously.

Qualifications

• Degree in Human Resources Management / Business Administration or related
• With 4 years of experience in full spectrum of HR
• Knowledge of Employment Act and MOM regulations
• Resourceful and self-driven with a sense of commitment and urgency to meet goals
• Meticulous, good team player with initiative
• Good interpersonal and communication skills

Requirements

• Manage the full recruitment cycle, from job postings to offers, ensuring efficient and timely hiring processes
• Provide support for the full spectrum of HR functions, including onboarding and offboarding, resolving employee queries, and offering timely HR advice
• Support end-to-end payroll processing, ensuring accuracy and compliance with statutory requirement
• Maintain and update employee records and HR databases, ensuring accuracy, compliance with legal and company standards
• Ensure adherence to HR policies and procedures, including compliance with local audits and statutory requirements
• Assist in the planning and execution of Company initiatives for all employee welfare programs
• Perform any other administrative or ad-hoc duties as assigned by management
• Ad-hoc duties

As an HR personnel, you will be supporting the HR Department in the daily operation activities.

Responsibilities:

· Reporting to HR Shared Services Lead

· Assist in the day-to-day efficient operation of the Human Resource (HR) department

· Responsible for the up keeping of the administrative functions such as preparing confirmation letters and monitoring contract expiry for renewals for workers.

· Assist in work passes, medical checkup and on-boarding matters.

· Oversee the issuance of uniforms and maintenance of uniform inventory

· Issuance and maintenance of employee card and database updating

· Maintaining database and archival records

· Create and maintain employees’ personal files

· Ensure proper filing system within HR department

· Update and maintain employee database

· Provide general administrative support to HR Shared Services

· Perform other related duties as assigned by immediate superior

Requirements:

· Well versed in Microsoft software applications

· Excellent verbal and written communication skills in English and Chinese.

· Ability to multi-task and is detail oriented

· Ability to work independently and is a team player

Financial Planning and Analysis:

• Assist in the preparation of financial forecasts, budgets, and financial plans.
• Conduct variance analysis and provide insights to support decision-making.

Financial Reporting:

• Prepare and analyze monthly, quarterly, and annual financial reports.
• Ensure accuracy and compliance with GAAP and other regulatory requirements.

Accounts Payable and Receivable:

• Manage accounts payable and receivable processes.
• Monitor and reconcile vendor accounts and customer balances.

Cash Flow Management:

• Monitor cash flow projections and manage working capital.
• Ensure funds are available for operational needs.

Financial Operations:

• Assist in month-end and year-end close processes.
• Maintain accurate financial records and ledgers.

Tax and Compliance:

• Assist in tax preparation and filing processes.
• Ensure compliance with local, state, and federal regulations.

Financial Systems and Tools:

• Utilize financial software and tools to streamline processes and enhance accuracy.
• Recommend improvements to financial systems and procedures.

Audit and Internal Controls:

• Support audit processes and provide necessary documentation.
• Implement and monitor internal controls to safeguard company assets.

Financial Projects and Initiatives:

• Participate in financial projects, such as system implementations or process improvements.
• Collaborate with cross-functional teams to achieve financial goals.

Perform any other ad-hoc duties as assigned by the Manager, as required to support the team and organizational goals.

Job Requirements

- Achieve department objectives by planning thoroughly, setting sales goals, analyzing performance data, and making accurate forecasts.

- Establish, develop, and nurture strong relationships with clients, ensuring their needs are met and business opportunities are maximized.

- Set sales goals and regularly evaluate performance against these goals, making adjustments where necessary to stay on track.

- Negotiate trade conditions with buyers and sellers, ensuring favorable outcomes for the company.

- Manage trades in domestic, import, export, and multi-country operations, particularly in the ferrous raw materials sector.

- Handle credit risk management and perform financial analysis to evaluate the financial health of clients and minimize risks.

Job Requirements

- Degree or equivalent

- 1 – 2 years of relevant experience

- Fresh graduates without experience are welcome

- Experience with Trading house an added advantage

- Strong interpersonal and communication skills

- Able to travel for work

- Able to start work immediate or short notice

Responsibilities

• Involve in the daily operation of the outlet including frying of food products, sales of snacks and cashiering duties
• Provide good customer service to customers and ensure positive customer experience at all times
• Work as a team to ensure smooth daily operations of the outlet
• Monitor the stock inventory level by ensuring that orders are placed on time, deliveries are checked and report stock damages and discrepancies to the outlet manager
• Practice good hygiene standards and ensure compliance to basic food hygiene standards
• Adhere to day-to-day opening and closing sales procedure
• Any other duties as assigned by supervisor

Benefits:

• Birthday Leave/Voucher
• Annual Increment
• Bonus
• Productivity Incentive
• Medical Reimbursement
• Optical/Dental/Health Screening Reimbursement
• Hardship Allowance
• Annual Leave
• Sales Incentive

Requirement:

• No work experience required.
• On the job training will be provided.
• Able to work on weekends and PH

Functions:

• Assist Head of Community Programmes in the efficient planning and operations of community projects.
• Support the development of partnerships and new services with other healthcare organisations.
• Manage projects to ensure that all projects meet the intended objectives, outcomes, and deadlines.

Job Descriptions:

• Carry out quality control and compliance procedures.
• Conduct outreach activities.
• Conduct programmes.
• Develop informative materials.
• Guide volunteers in executing programme activities.
• Identify areas of improvements in programmes.
• Maintain daily records on clients' progress.
• Manage communications and feedback from stakeholders.
• Plan the manpower roster for programmes.
• Provide programme updates to supervisor.
• Support the review and development of programmes based on client needs.
• Work with other organisations to execute programmes.
• Coordinating staff and internal resources.
• Managing project progress and adapt work as required.
• Ensuring projects meet deadlines.
• Cover duties, whenever necessary and required.
• Prepare reports (Internal and External)
• Assist and cross over duties of other sections within the department when required
• Any other duties as assigned by the Head of Department.

The Person:

• Required to travel to Beach Road and Fernvale due to operations needs on alternate Saturdays
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office (PowerPoint, Excel etc.)
• Positive and willing to learn.

The work location is close to MRT, there are multiple locations to choose from

Retail Sales for Orthopedic Shoes & Customized Insoles

Full-time 5days / part-time

What We Offer:

• Average Monthly Gross Salary: $5,000 - $6,000
• Public Holidays: Get extra pay for working on public holidays /off in lieu
• Sales Commission: Earn 4% commission on sales! For example, if you make $35,000 in sales, you'll earn an additional $1,400 in commission,and Extra incentives for selling insoles – earn $400 for 20 insoles sold!
• Additional Challenges:For example,Meet monthly sales targets $35,000 and earn an additional $800 - $1,200 as part of performance challenges!

Key Responsibilities:

• Assist customers in selecting the right orthopedic shoes and custom insoles for their needs.
• Provide excellent customer service and educate customers on the benefits of our products.
• Help drive sales and earn commissions.
• Maintain a clean and organized store environment.

What We’re Looking For:

• A positive, energetic attitude with a passion for helping others.
• Strong communication skills and a willingness to learn about foot health and our products.

Join us and take the opportunity to build a rewarding career with competitive compensation!

Salary： basic 1800-2500, commission 1.8%-2.5%, personal incentive $100

6 days off per month, 9hrs /days (include break) (either 11am -8pm / 12 -9 pm)

Location: Main office near to MRT Sembawang

Job Scope:

• Listening to what customers want and helping them find the perfect product for their needs.
• Constantly building product knowledge and delivering this knowledge in engaging ways.
• Setting up attractive product displays and promotional booths.
• Delivering presentations and demonstrations to customers and other stakeholders.
• Engaging in meaningful interactions and building good relationships with customers.
• Following up with customers and providing guidance on product selection.
• Meeting daily targets and submitting sales reports.
• Networking with relevant stakeholders.

Requirement:

• Required minimun 1 year sales experience

Benefits:

• Performance incentive every 6 months
• AWS (Annual Wage Supplement)
• CNY (Chinese New Year) bonus
• Dental benefits
• Medical benefits
• Birthday leave
• Uniform and training provided

EA License No.: 96C4864

Reg.No.: R24124620 (BEE SIN HOEY)

This position presents an excellent opportunity for individuals seeking a role similar to that of an internal Talent Acquisition specialist. If you are looking to grow in this area, we encourage you to apply to us now!

Job Responsibilities:

• Oversee the full recruitment lifecycle, ensuring a seamless and positive candidate experience.
• Cultivate and maintain strong relationships with clients and stakeholders.
• Perform general HR administrative duties to support team operations.
• Participate in internal HR projects / any adhoc task assigned.

Requirements:

• Diploma or Degree in Information Technology or equivalent relevant field.
• At least 1 year of experience in recruitment.
• Experience in using Applicant Tracking System (ATS) is advantegous.
• Motivated, adaptable, and able to thrive under pressure.
• Ability to work independently with minimal supervision and as part of a team.
• Professional and responsive in interactions with individuals at all levels, both internally and externally.
• Meticulous attention to detail with excellent organizational skills.
• Strong written and verbal communication skills.

(EA Reg No: 20C0312)

Only shortlisted candidates will be notified.

Marketing Executive

• Working Location: Nearest Mrt: Tuas
• Working Days: Monday - Friday
• Working Hours:8:00 am- 5:30pm/ 8:30am-6:00pm / 9:00am-6:30pm
• Salary range: $3200 - $3700

Job Descriptions and Duties:

• Gain market insights and business intelligence
• Develop and implement relevant marketing strategy and action plan to promote the company’s product and services
• Implement strategies in an effective and timely manner to achieve results
• Conduct review of strategies and results
• Responsible to extend Company brand awareness; product marketing; public relations; launch of new products; project manage participation in exhibitions and/or conferences and other industry events
• Create and manage marketing campaigns across various platforms, such as social media, email, and print
• Update and maintain company website
• Conduct market research; publish monthly newsletter
• Monitor and analyse the performance of marketing campaigns to optimize results
• Provide regular reports and updates to senior management on marketing activities and outcomes
• Collaborate with sales team to generate leads and drive revenue growth

Requirements:

• Diploma or Bachelor in Business Studies or Marketing
• Minimum 1-2 years’ experience with business marketing or business development

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Roles and Responsibilities:

• Develop and execute a comprehensive marketing plan to increase brand awareness and exhibition attendance.
• Manage and update the exhibition's website and social media profiles, ensuring engaging and current content.
• Design and produce promotional materials
• Coordinate with PR and media agencies to secure media coverage and manage press relations.
• Analyze market trends and visitor data to adjust marketing strategies and campaigns.
• Organize promotional events and press conferences leading up to the exhibition.
• Monitor the effectiveness of marketing campaigns and produce reports on performance metrics.
• Manage the marketing budget and ensure cost-effective spending.
• Work with the design and sales team to design and conceptualise presentation deck templates to be in line with company marketing strategies

ASEANet Manpower Consulting Is a boutique search firm and our founder and consultants have years of experience from various industry and businesses background. Our expertise include Executive Search, Permanent Placement , Career Transition and Talent Development.

We connect outstanding people with the best Innovative Companies.

ASEANet Manpower Consulting offer different specialisms including:

Accounting & Finance, Admin & Secretarial, Banking, Construction, Engineering, Events, Education, Financial, F&B , Healthcare & Medical. , Supply Chain & Logistics, Manufacturing, Retail, and Information Technologies. With our professional recruitment service, we can assist you with your desired career path.

Contact us for a FREE Consultation.

We believe that YOUR SUCCESS - IS OUR MISSION.

Our client are looking for next team members to join their growing team:

Job Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.

• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.

• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

• Maintain historical records for annual accounting and ISO audits.

•Undertake additional tasks and responsibilities when required or as instructed

Job Requirements:

•Diploma or equivalent qualifications and proficient in Microsoft Office tools.

•Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines

•Must be able to speak Chinese in order to communicate with Chinese speaking clients

Chua Mui Khim

( EA Registration Number : R22104766)

ASEANet Manpower Consulting Pte Ltd

(Co Reg : 202141565E / EA License: 21C0866)

We regret that only shortlisted candidates will be notified.

Job Summary

Interact with prospective owners over the telephone and email and effectively uses sales techniques to convert them into purchasers. Develop relationships with prospective owners by following up on referrals and leads. Cater the sales experience to the individual needs and preferences of each prospective owner. Maintain the customer relationship after the sale is complete to ensure continued satisfaction with the organization and to develop future business opportunities (i.e., referrals, additional sales).

Job Specific Tasks

Building and Maintaining Customer Base

· Follows up on referrals from owners.

· Develops and maintains records on customer contacts and use that information to support effective follow-up encounters.

· Contacts owners to monitor satisfaction, makes aware of upcoming promotions, and develops business opportunities (e.g., reloads, referrals).

· Uses available Customer Relationship Management systems (e.g., Seibel, Universe) to maintain accounts of interactions and follow up with customers with regard to purchases and contracting activity.

Inviting or selling preview packages over the phone

· Establishes trust during the warm up, discovery, and intent statement and build rapport with customer.

· Promote preview packages using approved process.

· Invite members or guest over the phone to attend preview

· Practices and continues to develop and improve sales presentation.

· Presents to customers in a manner that effectively utilizes the elements of the sales process.

· Follows up customer interaction with email, phone, or mail correspondence.

Providing Services to Others

· Responds to and monitors the resolution of customer and owner inquiries in a timely manner with accurate information.

· Leverages resources for providing service to customers and owners (e.g., Vacation Ownership Advisors) in an effective manner.

Other

· Demonstrates total understanding of the culture and processes of the organization.

· Manages time effectively to punctually attend daily team meetings, training sessions, and customer/owner appointments.

· Participates in formal training sessions offered by management team.

· Maintains an awareness of current events (e.g., news, sports, pop-culture) and information on locations to enable customer relationship building.

· Assists in the development and mentoring of other Telesales Executives as requested.

· Understands and abides by state and federal regulation around all sales and/or marketing activity (i.e. Do Not Call Lists, State registrations, Exemptions, etc).

Performs other duties as assigned

Candidate Profile

· Minimum of one (1) year of experience in a similar position.

· Proficiency in the use of computer word processing skills with specific knowledge of Microsoft Excel and Word

Location: Tampines

Working Hours: 5 days (8am to 5:30pm)

We are seeking someone who is eager to learn, embrace challenges, and assist in organizing and improving current processes and documentation.

Job Description:

• Responsible for day-to-day HR operational functions
• Manage staff's administration including on-boarding and off-boarding
• Handle EP, SP, and WP applications, renewal, and cancellation including arranging for repatriation
• Handle Insurance Claims for WICA and Medical
• Maintaining personnel records and ensuring filing are up-to-date
• Any other duties as assigned

Requirements:

• Diploma or Degree in Human Resources or equivalent
• Able to work independently in a fast-paced environment
• Ability to work independently and meet tight deadlines
• Fresh Graduate are welcome to apply

Responsibilities:

• Understand the marketplace thoroughly, including competitors’ products, pricing, and sales strategies.
• Develop comprehensive marketing strategies, refine product positioning, and craft impactful messaging.
• Execute advertising and promotion activities, such as product launches and training programs.
• Collaborate closely with the sales team to highlight product features, benefits, and commercials.
• Manage marketing, sales, and product P&L to ensure profitability targets are met.
• Interact with business partners to align efforts and achieve sales objectives.
• Perform sales and inventory management, ensuring optimal stock levels and purchase efficiency.

Requirements:

• Minimum Degree in Marketing/Business.
• At least 2 years of experience in Sales & Marketing within consumer products.
• Strong interpersonal, communication, and coordination skills.
• Proficiency in MS Excel and PowerPoint.
• Knowledge of Business Accounting P&L is advantageous.
• Team player with strong analytical and presentation skills.
• Demonstrated business acumen and ability to conceptualize marketing directions.
• Able to thrive in a fast-paced environment and work overtime when required.
• Occasional travel may be necessary.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration No.: R21103560

EA License No.: 20C0426 (Elitez & Associates)

Company Description

Artisan Medical Group is Singapore's premier health and aesthetic medical group, redefining health and beauty through personalized care and advanced technologies. Founded in 2019, our team blends state-of-the-art technology with bespoke treatments and surgeries to empower individuals to achieve their unique version of perfection.

Role Description

This is a full-time on-site role for an Operations Executive located in Singapore at Artisan Medical Group. The Operations Executive will be responsible for daily operational tasks related to managing processes, analyzing data, and ensuring effective operations management.

Qualifications

• Interpersonal Skills and Communication
• Strong Analytical Skills
• Experience in Operations Management
• Excellent organizational and problem-solving skills
• Ability to work well under pressure and meet deadlines
• Knowledge of healthcare industry practices is a plus
• Diploma in Business, Operations Management, or related field preferred

Visit https://ourengineers.com

Job Responsibilities:

- Monthly financial closing activities

- In charge of daily and monthly issuance of sales tax invoices, receipt function, journal entry preparation and etc

- Ensure that vendor invoices, sales invoices, payments, receipts, accruals and other relevant month end journals are posted accurately into accounting system

- Perform monthly bank reconciliations and supplier statement reconciliations

- Prepare monthly reports on project cash flows, debtors list, treasury reports, progress claims receivables report

- Prepare quarterly GST returns

- Ensure proper filing of business correspondences and documents

- Assist with data migration for implementation of new accounting system

- Other ad-hoc duties as assigned by superior

Job Requirements:

- Degree in Accountancy

- Min. 3 years of relevant experience in full set accounting

- Strong accounting knowledge, especially with accounting double entries

- Highly motivated, independent and hardworking individual who can work under pressure and meet tight deadlines

- Have the maturity and interpersonal skill to deal effectively with both internal and external parties

- Able to communicate, meticulous, organized and resourceful with positive work

- Experience with Yardi accounting system will be advantageous

Our esteemed client, an established MNC, is searching for a Procurement Executive:

Job Responsibilities:

• Identify and manage the organizations purchasing needs for indirect materials, including equipment, machinery parts, fabrication parts, and services like calibration or modifications.
• Build and maintain relationships with suppliers, negotiating for optimal pricing, quantities, and delivery schedules.
• Act as the main liaison between suppliers and internal stakeholders.
• Handle daily procurement operations, including issuing purchase orders (POs), tracking shipments, and monitoring delivery schedules.
• Evaluate, review, and manage supplier performance, ensuring alignment with organizational requirements.
• Prepare and submit accurate monthly cost-saving reports.
• Source and assess potential suppliers to expand the supplier base.
• Undertake additional duties as assigned by the supervisor.

Job Requirements:

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• 1-2 years of procurement experience, particularly in purchasing machinery and parts, is advantageous.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Knowledge of RPA or Power BI is a bonus.
• Strong interpersonal and communication skills, with the ability to troubleshoot and resolve issues effectively.
• Self-motivated, energetic, and adaptable, with the ability to work independently in a fast-paced manufacturing environment.
• Strong analytical and organizational skills.
• Ability to multi-task and perform under pressure.
• Team-oriented with a positive working attitude.

Additional Information:

• Salary: Up to SGD 4,200 + AWS +VB (2 - 3 Months)
• Working Location: Tuas
• Working Hours: Monday to Friday, 9:00am - 6:00pm

For interested parties, kindly click on "APPLY NOW" or send in your resume in MS Word format to

[email protected]

*We regret that only shortlisted candidates will be notified*

TSTAR Recruit Pte Ltd| EA Licence No:22C1039| Co.Reg.No.202207088Z| EA Registration No.: R1767370 (SIA KAI SING)

Our client is in the Manufacturing Industry. Due to their current expansion plan, they are looking for a Warehouse Executive to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Oversee and manage daily warehouse operations, such as receiving, storage, picking, and shipping activities.
• Collaborate with freight forwarders to ensure smooth logistics and shipment processes.
• Coordinate with the EHS Officer to ensure compliance with safety standards at all times.
• Maintain accurate records and documentation of warehouse activities.
• Lead and conduct cycle counts with team members to ensure inventory accuracy.
• Plan and allocate manpower resources efficiently to meet operational demands.
• Perform staff evaluations and provide necessary supervision and guidance.
• Develop and implement training programs to enhance employee performance and organizational efficiency.
• Work in close coordination with the Sales team to ensure timely and accurate delivery of goods.
• Any ad-hoc duty as given

Requirement

• Min Diploma in Supply Chain or related
• Min 1 year of experience in relevant industry

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Working Location: Kallang

Key Responsibilities

Administrative Support

• Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence, and prioritize them for the executive’s attention.
• Prepare and edit reports, presentations, and other documents as required.
• Organize and maintain the executive's files, ensuring confidentiality and easy retrieval.

Coordination and Communication

• Serve as a liaison between the executive and internal/external stakeholders.
• Coordinate team meetings, prepare agendas, and record minutes.
• Follow up on action items from meetings to ensure timely completion.

Event Planning and Logistics

• Organize and manage events, conferences, and other functions.
• Handle logistics such as venue booking, catering, and travel arrangements for attendees.

Project Management

• Assist with special projects by coordinating resources, monitoring timelines, and updating the executive on progress.
• Conduct research and compile data to support decision-making.

Operational Support

• Monitor and manage budgets, invoices, and expense reports.
• Procure office supplies and equipment as needed.
• Oversee and ensure compliance with company policies and procedures.

Qualifications and Skills

Education and Experience

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Proven experience as an Executive Assistant or in a similar role (typically 3-5 years).
• Flexibility to work extended hours, including evenings or weekends, if necessary.
• Willingness to travel occasionally for business purposes

• Working closely with the Head Chef, supporting in running the entire daily kitchen operations.
• Ensuring consistency in work performance, learn the full knowledge of the menus and recipes.
• Ensure quality control and food presentation as per standard company recipes.
• To ensure good hygiene and personal grooming standards, ensure working with safety for yourself and all fellow colleagues and adhere to Risk Management/safety practices.
• Monitoring portion and waste control to maintain profit margins.
• To assist in monthly inventory for the entire kitchen for the smooth running of daily restaurant operations.
• Perform any other duties as assigned by the Chef/Manager.

Requirements:

• Minimum Diploma/Degree in Hospitality Services or related field of study.
• Must have at least 1 year of relevant working experience.
• Must be able to build teamwork and work with diverse people.
• Able to work for 6 working days.

Interested applicants, please send in your updated resume.

We regret that only short listed candidates will be notified.

EA License : 17C8871

Uni Recruit (Singapore) Pte Ltd

Job Description:

· Work closely with the Condo Manager in assisting all aspects of management including administrative and financial duties.

· Organize and maintain file system, and files correspondence and other records. Answer phones and communicate via email in a timely manner.

· Assist residents and staff to ensure excellent customer service.

Job Requirements:

· Conversant in Building Maintenance and Strata Management Act

· Strong communication and negotiation skill.

· Ability to handle pressure and multiple tasks.

· Good administrative and Computer literacy.

· Mature and outgoing personality.

· At least 1 year experience in condominium/building management.

· Salary will commensurate with experience and qualification.

Who We Are: OnebyZero is a data-first customer strategy firm offering end-to-end business transformation. Headquartered in Singapore with a local presence in the US, Philippines and India, and with a team of expert practitioners and technologists, we deliver sustainable business outcomes using AI/ML.

Job Title: Executive Assistant to the CEO
Location: Singapore
Reports To: Chief Executive Officer (CEO)

Role Summary: Executive Assistant

We are seeking a proactive, detail-oriented, and versatile Executive Assistant (EA) to support the CEO in administrative, financial, and strategic capacities.

This role offers a unique opportunity to work closely with the CEO, contribute to key business, financial, and strategic functions, and play an integral part in the company’s growth, operational success, and cultural development.

Key Responsibilities:

1. Calendar & Schedule Management:

• Organize and manage the CEO’s schedule, including appointments, meetings, and travel arrangements.
• Prepare a weekly priorities overview to optimize the CEO’s time and focus.
• Coordinate with internal and external stakeholders to ensure seamless scheduling.

2. Overseas Entity Setup & Management:

• Support the setup of new entities overseas, including administrative and compliance-related tasks.
• Act as a liaison between the CEO and local teams to address operational requirements, regulatory needs, or ad hoc support.
• Ensure that overseas entities align with company policies and processes.

3. Travel & Logistics:

• Manage end-to-end travel arrangements for the CEO and other key executives, including flight bookings, accommodations, visas, and local transportation.
• Ensure seamless coordination of itineraries and adapt to last-minute changes.
• Maintain a system for tracking and reconciling travel expenses.

4. Operational & Administrative Support:

• Maintain a well-structured system for filing and retrieving critical documents, including contracts, agreements, and reports.
• Track key deadlines and commitments to ensure the CEO remains on top of priorities.
• Prepare meeting agendas, presentations, and follow-up reports.
• Handle ad hoc requests and projects with professionalism and discretion.
• Act as a POC for CEO to oversee the incorporation of new entities across ASEAN, ensuring compliance with local regulations.

5. Stakeholder Coordination:

• Act as a primary point of contact for the CEO, ensuring efficient communication and follow-ups with internal teams and external partners.
• Support strategic initiatives by coordinating across departments and geographies.

6. Cultural Identity & Employee Engagement:

• Build a strong cultural identity by establishing meaningful relationships with all employees.
• Act as a bridge between leadership and teams to promote open communication and trust.
• Support initiatives that enhance employee engagement and alignment with the company’s mission and values.

7. Financial Administration:

• Assist Finance Team with project billings to ensure timely and accurate invoicing.
• Monitor invoices, payments, and cashflows across various entities to maintain financial stability and accuracy.
• Submit claims and expense reports on behalf of the CEO.
• Liaise with finance teams to ensure smooth reconciliations and timely reporting.
• Act as a POC between CEO, HR, Finance and Project Delivery teams to ensure information flow is seamless.

Key Qualifications:

• Bachelor’s degree in Business Administration, Finance, or a related field (preferred).
• Proven experience in an Executive Assistant role with financial or project management responsibilities.
• Strong understanding of financial processes such as billing, invoicing, cashflows, and claims submission.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Exceptional communication and interpersonal skills.
• Proficient in Microsoft Office Suite, financial tools, and scheduling software.
• Experience working with multinational teams and supporting regional entities is a plus.
• Discretion and integrity when handling confidential information.

OnebyZero is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Contracts Executive

Responsibilities

• Responsible in the overall contract administration, preparation of contract, negotiation with sub-contractors and other relevant duties.
• Preparation of consent form, purchase orders and contract award.
• Review contract conditions from Employer, and Main Contractors etc.
• Interpret contract and tender documents.
• Issuance of Letter of Award to Vendors/Sub-contractors.
• Working closely with QS, Engineers and Project Managers

Requirements

• Candidate must possess at least a Diploma, Advanced Diploma / Bachelor’s Degree in Engineering, Quantity Survey or equivalent.
• Candidates with construction industry experience will be added advantage.
• At least 1 – 2 year(s) of hands-on working experience.
• Able to read and understand technical drawing