• Evaluating campaign performance and data analytics

• Liaising with frontend and backend departments to promote programs and campaigns

• Working closely with team and coordinators

• Website and social media platform content update and content writing

• Organising events, exhibitions and promotional activities

• Ensuring marketing plans are executed according to the project timeline

• Organised, meticulous, results-oriented and can handle stress and tight deadlines

• Ability to multi-task and prioritize tasks in a fast-moving environment

• Possess great communication skills, creative, resourceful and a team player

• Handle customer complain

• Able to speak English and Mandarin to oversee Marketing activities with Chinese-speaking partners and agencies

• Assist in any ad-hoc duties when assigned

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Location: Tampines

Working Hours: 5 days (8am to 5:30pm)

We are seeking someone who is eager to learn, embrace challenges, and assist in organizing and improving current processes and documentation.

Job Description:

• Responsible for day-to-day HR operational functions
• Manage staff's administration including on-boarding and off-boarding
• Handle EP, SP, and WP applications, renewal, and cancellation including arranging for repatriation
• Handle Insurance Claims for WICA and Medical
• Maintaining personnel records and ensuring filing are up-to-date
• Any other duties as assigned

Requirements:

• Diploma or Degree in Human Resources or equivalent
• Able to work independently in a fast-paced environment
• Ability to work independently and meet tight deadlines
• Fresh Graduate are welcome to apply

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Admissions Executive and invite talented individuals to join us in our mission.

Job Description:

• Support the management of strategic and operational activities related to student admissions processes, including stakeholder engagement.
• Strong ability to manage and maintain a database of student information, including familiarity with Immigration Checkpoints & Authority ("ICA") processes, such as the creation of SOLAR+ accounts and handling student pass applications, appeals, and issuances.
• Strong ability in analysing applications of prospective students based on admission policies (local and abroad).

Job Requirements:

• GCE O-Level, Diploma, or Bachelor’s degree in Business Administration, or a related field.
• 2 years of progressive experience in student admissions or administrative management within a private education institution is highly preferred.
• Ability to effectively plan and coordinate the execution of admissions tasks.
• Ability to handle confidential information with discretion and professionalism.
• Ability to be operationally hands-on, possess a proactive mindset, and remain committed to delivering impactful results within stipulated timelines.
• Ability to demonstrate strong organisational and problem-solving skills.

Responsibilities:

• Understand the marketplace thoroughly, including competitors’ products, pricing, and sales strategies.
• Develop comprehensive marketing strategies, refine product positioning, and craft impactful messaging.
• Execute advertising and promotion activities, such as product launches and training programs.
• Collaborate closely with the sales team to highlight product features, benefits, and commercials.
• Manage marketing, sales, and product P&L to ensure profitability targets are met.
• Interact with business partners to align efforts and achieve sales objectives.
• Perform sales and inventory management, ensuring optimal stock levels and purchase efficiency.

Requirements:

• Minimum Degree in Marketing/Business.
• At least 2 years of experience in Sales & Marketing within consumer products.
• Strong interpersonal, communication, and coordination skills.
• Proficiency in MS Excel and PowerPoint.
• Knowledge of Business Accounting P&L is advantageous.
• Team player with strong analytical and presentation skills.
• Demonstrated business acumen and ability to conceptualize marketing directions.
• Able to thrive in a fast-paced environment and work overtime when required.
• Occasional travel may be necessary.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration No.: R21103560

EA License No.: 20C0426 (Elitez & Associates)

1) Assist, support, prepare and execute various clerical and administrative duties that can be of various forms (e.g. licensing applications, form submissions, internal SOPs / checklists etc.)

2) Handle, set up and maintain document filing systems, both physical and digital

3) Assist in strategic planning and provide administrative support for special projects across various departments

4) Conduct research and compile data for executive decision-making

5) Needs to be willing to learn, is independent, exercises initiative and critical thinking, is resourceful

6) Be a strategic team player who is able to communicate with personnel from various departments, backgrounds and education levels.

Company Description

Artisan Medical Group is Singapore's premier health and aesthetic medical group, redefining health and beauty through personalized care and advanced technologies. Founded in 2019, our team blends state-of-the-art technology with bespoke treatments and surgeries to empower individuals to achieve their unique version of perfection.

Role Description

This is a full-time on-site role for an Operations Executive located in Singapore at Artisan Medical Group. The Operations Executive will be responsible for daily operational tasks related to managing processes, analyzing data, and ensuring effective operations management.

Qualifications

• Interpersonal Skills and Communication
• Strong Analytical Skills
• Experience in Operations Management
• Excellent organizational and problem-solving skills
• Ability to work well under pressure and meet deadlines
• Knowledge of healthcare industry practices is a plus
• Diploma in Business, Operations Management, or related field preferred

Job Responsibilities:

1. Handle full set of shipping documentations (Processing of import & export documents)

2. Collaborate and assist operation team on the execution of contracts on day-to-day shipping matters (including LC, OBL, etc)

3. Liaise with banks for LC opening, presentation, and negotiation.

4. Managing and preparing of full-sets of account.

5. Performs the day-to-day accounting functions.

6. Liaise with suppliers/customers on invoice and payment matters.

7. Prepare timely and accurate weekly / monthly finance reports.

8. Coordinate issuance of commercial import and export documentation

9. Perform all shipping functions, including shipping database update and necessary operations support.

10. Other ad-hoc duties assigned by the supervisors.

Job Requirements:

1. Diploma and above in accounting study.

2. Bilingual in Chinese and English so that can liaise with Chinese counterparties.

3. Knowledge of Incoterms and International trade.

4. Basic knowledge of Accounting, UCP and ISBP rules.

5. Good organizational, planning and co-ordination skills.

6. Must be a team player and be able to work independently with minimum supervision while demonstrating attention to detail.

7. Familiar with accounting software, knowledge of Oracle is preferred.

What the day will look like

• Assist in the broking, negotiation and placement of risks to the re/insurance market
• Initiate technical reviews of renewal or new placement plans including negotiations with underwriters
• Actively engage with markets on a day to day basis and maintain key market relationships
• Participate in new business development initiatives and prospect presentations
• As required, run a placement account independently.
• Draft broking slip, insurance contracts, endorsements and other relevant broking documents
• Prepare underwriting submissions for broking risks to the underwriters
• Assist the team in promoting best practices, utilising standardised templates for various documents, archiving of broking files, supporting the peer review process, highlighting and contributing to the resolution of compliance issues
• Responsibility to ensure that all broking / placement activity is in compliance with MAS regulations and Aon Company Policy and Guidelines.

Skills and experience that will lead to success

• Prior experience in Insurance and/or Reinsurance market
• Good client relationships with both insurers and reinsurers
• Goal-oriented and collaborative amongst the team ensuring open communication; focus on common purpose and active personal participation.
• Excellent communication skills; oral/written English proficiency
• High motivational, ability to work independently and takes initiative
• Competent in Microsoft Word, Excel

Job Responsibilities:

• Manage reception duties, including handling calls, inquiries, and visitors.
• Provide administrative support, including filing, document management, and scheduling.
• Assist with the preparation of reports, presentations, and other documents.
• Manage office supplies and ensure smooth daily office operations.
• Provide administrative support to the management team as required.

Job Requirements:

• Diploma in any field.
• Prior administrative assistant or receptionist experience.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office Suite.
• Ability to work both independently and collaboratively.

Visit https://ourengineers.com

Job Responsibilities:

- Monthly financial closing activities

- In charge of daily and monthly issuance of sales tax invoices, receipt function, journal entry preparation and etc

- Ensure that vendor invoices, sales invoices, payments, receipts, accruals and other relevant month end journals are posted accurately into accounting system

- Perform monthly bank reconciliations and supplier statement reconciliations

- Prepare monthly reports on project cash flows, debtors list, treasury reports, progress claims receivables report

- Prepare quarterly GST returns

- Ensure proper filing of business correspondences and documents

- Assist with data migration for implementation of new accounting system

- Other ad-hoc duties as assigned by superior

Job Requirements:

- Degree in Accountancy

- Min. 3 years of relevant experience in full set accounting

- Strong accounting knowledge, especially with accounting double entries

- Highly motivated, independent and hardworking individual who can work under pressure and meet tight deadlines

- Have the maturity and interpersonal skill to deal effectively with both internal and external parties

- Able to communicate, meticulous, organized and resourceful with positive work

- Experience with Yardi accounting system will be advantageous

Responsibilites:

• Interact with customers to understand their needs and interests
• Promote and sell products to customers
• Provide product information to customers
• Keep track of inventory and restock products as needed
• Manage and organize the store shelves and merchandise
• Help customers with product returns or exchanges
• Meet sales goals and targets set by management
• Use technology and software to manage sales and inventory data.

Requirements:

• Strong communication skills, both written and verbal, to effectively engage with team members and clients
• Able to work on weekends/public holidays

Hegen is a multi-award winning organization specializing in mother and baby products with a mission to empower mothers in their breastfeeding journey and ease the transition into parenthood through meaningful products and services. As one of the top 10 fastest growing companies in Singapore, Hegen takes pride in creating innovative and practical solutions for time-strapped parents.

THE ROLE

We are seeking a Finance Executive with strong analytical skills and accounting functions to be part of our dynamic business. In this role, you will be pivotal in facilitating financial operations, ensuring timely execution and business continuity through close partnership across key stakeholders.

Responsibilities:

• Handle accounts payables and ensure payments are processed in accordance to accounting guidelines, standards and GST regulations
• Handle accounts receivables, prepares AR aging report and manage AR collection
• Handle staff reimbursements based on expense claims policy
• Preparation of invoice, payment vouchers, cheques and GIRO transactions;
• Handle reconciliations including bank and petty cash reconciliations
• Support annual financial audit requirements
• Liaise with relevant departments & external stakeholders relating to AP/AR matters;
• Support process streamlining, creation and maintenance of process documentations
• Any other adhoc duties assigned by supervisor

Requirements:

• Candidate should ideally possess a Bachelor’s Degree or Diploma in Accountancy, ACCA, CAT or any equivalent qualifications
• At least 1 to 2 years of relevant working experience in Accounts Payable and Accounts Receivable
• Experience in computerized accounting environment, preferably ERP accounting software
• Proficient in MS office applications especially in Excel
• Strong communication skills and a team player
• Meticulous, adaptable, and resilient - Comfortable working in a high velocity startup environment
• Results-oriented and able to work independently with minimal supervision and ambiguity
• Fresh graduates with relevant experience are welcomed to apply

At Hegen, we are passionate about fostering an inclusive and collaborative work environment where every team member can thrive. We’re committed to supporting personal growth and offering opportunities for career development at every stage of your journey.

Join us on this dynamic vision to impact 100 million mothers worldwide. Apply now and embark on an exciting career journey with Hegen! You may also submit your resume and cover letter to [email protected].

About Company:
The company has been providing corporate accounting services, payroll services, corporate tax services and corporate secretarial services since 2004. Taking care of the administrative and statutory requirements for their clients.

Job Description:
- Prepare financial data for entry into the accounting system
- Ensure all receipts are updated in the accounting system on timely basis
- Handle the banking of cheques into bank accounts on timely basis
- Handle accounts receivables and accounts payables
- Prepare bank reconciliation and audit schedules
- Prepare monthly payslips for payroll purpose
- Handle account closing up to the monthly trial balance, income statement and balance sheet
- Handle quarterly Goods and Services Tax filing
- Handle corporate secretarial documents and annual return filing
- Compilation of accounts or reports (preparation of unaudited report)
- Liaising with external auditor
- Handle corporate tax computation and tax return filing
- Perform other ad-hoc duties as assigned

Job Requirements:
- Minimum Diploma/Degree in Accountancy/Finance;
- Proactive and committed to meet deadline;
- Pleasant personality and organised.
- At least 2 years of professional firm experience will be an advantage.
- Experience of auditing or tax (corporate income tax) will be an advantage.
- Experience of usage of Quickbooks, Xero, SAGE will be an advantage.

Compensation:
- Working Hours: Monday to Friday 9am to 6pm
- Performance bonus (Averagely 2 months)
- Company trip (year 2024: trip to Japan)
- Team building has been conducted once every 2 months.
- Balance workload

Our esteemed client, an established MNC, is searching for a Procurement Executive:

Job Responsibilities:

• Identify and manage the organizations purchasing needs for indirect materials, including equipment, machinery parts, fabrication parts, and services like calibration or modifications.
• Build and maintain relationships with suppliers, negotiating for optimal pricing, quantities, and delivery schedules.
• Act as the main liaison between suppliers and internal stakeholders.
• Handle daily procurement operations, including issuing purchase orders (POs), tracking shipments, and monitoring delivery schedules.
• Evaluate, review, and manage supplier performance, ensuring alignment with organizational requirements.
• Prepare and submit accurate monthly cost-saving reports.
• Source and assess potential suppliers to expand the supplier base.
• Undertake additional duties as assigned by the supervisor.

Job Requirements:

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• 1-2 years of procurement experience, particularly in purchasing machinery and parts, is advantageous.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Knowledge of RPA or Power BI is a bonus.
• Strong interpersonal and communication skills, with the ability to troubleshoot and resolve issues effectively.
• Self-motivated, energetic, and adaptable, with the ability to work independently in a fast-paced manufacturing environment.
• Strong analytical and organizational skills.
• Ability to multi-task and perform under pressure.
• Team-oriented with a positive working attitude.

Additional Information:

• Salary: Up to SGD 4,200 + AWS +VB (2 - 3 Months)
• Working Location: Tuas
• Working Hours: Monday to Friday, 9:00am - 6:00pm

For interested parties, kindly click on "APPLY NOW" or send in your resume in MS Word format to

[email protected]

*We regret that only shortlisted candidates will be notified*

TSTAR Recruit Pte Ltd| EA Licence No:22C1039| Co.Reg.No.202207088Z| EA Registration No.: R1767370 (SIA KAI SING)

We Are

YouTrip is at the forefront of Asia's financial revolution, defining the future of digital finance with its leading multi-currency payment platform. Launched in 2018, YouTrip has swiftly ascended as a powerhouse, orchestrating billions in transactions annually and securing the trust of millions. With innovative solutions like YouTrip for consumers and YouBiz for businesses, we offer unmatched financial ease and cost-effectiveness. Fresh off a successful US$50 million Series B funding round led by Lightspeed Venture, we're setting new benchmarks in the digital financial services sector.

At the heart of our mission is a commitment to eliminate financial borders across Asia, propelling us into the next wave of digital finance.

You will:

• Formulate and execute a social strategy across Instagram, TikTok, and other platforms that is aligned with YouTrip’s unique brand voice and objectives.
• Be the face of YouTrip on social media, creating relatable and authentic on-camera content that strengthens the brand's connection with its audience.
• Produce engaging and creative content, with an emphasis on creating viral videos that boost brand awareness
• Align social media initiatives with broader marketing goals, ensuring a cohesive and impactful brand presence across all channels.
• Be responsible for driving organic performance such as platform growth and engagement across key social media channels
• Identify and capitalize on trending topics, memes, and cultural moments to keep our content hyper-relevant and relatable
• Provide reporting and analysis of platform performance and optimise content through data-driven insights
• Work closely with the marketing team to curate social-driven campaigns to acquire and engage with users

You are:

• A social native – You have a strong awareness of emerging trends and behaviors on social media and are able to interpret digital culture to drive business objectives. You should possess a minimum of 1-2 years of relevant industry experience.
• A creative storyteller – You have a knack for crafting compelling narratives that resonate with diverse audiences, turning complex ideas into engaging and digestible content.
• A content creation expert – You have deep experience in content creation for social media using editing tools such as Photoshop or Video-Editing tools. You are comfortable being in front of the camera and creating content representing the YouTrip brand.
• A fearless self-starter – You dare to push the creative boundaries, implement new ideas and test new formats to drive brand presence on social media.
• Data-driven – You have a detailed understanding of social analytics and ability to synthesise data into actionable insights.

• Attend to all telephone and visitors’ enquiries at frontdesk.
• Administer receiving of all company mails/parcels.
• Sorting, scanning and filing of documents.
• Administer the supply of company’s stationaries, equipment and office pantry. Including assistance in organizing Company functions.
• Data entry into HR system (including verification against other HR records)
• Work passes application, renewal, and cancellation.
• PLRD notification of employment and cessation of employment.
• Security Licence application and renewal.
• Preparation of HR Letters (Certificate of Employment, Confirmation, etc.)
• HR & Recruitment duties, onboarding and offboarding; including liaising with external vendors and employment agencies.
• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis.
• Working closely with HR Manager and respective department on any HR & administrative needs.
• Interviews, on/off boarding process, career fairs, etc.
• Other ad hoc admin and HR duties assigned.

Requirements:

• Minimum 2 years of relevant experience
• Good communication and interpersonal skills
• Independent and must be able to multi-task.
• Good knowledge of employment laws and best practices and well-versed in MS Office
• Able to work under pressure to meet tight deadlines and perform in a fast-paced environment.

Job Description:

· Work closely with the Condo Manager in assisting all aspects of management including administrative and financial duties.

· Organize and maintain file system, and files correspondence and other records. Answer phones and communicate via email in a timely manner.

· Assist residents and staff to ensure excellent customer service.

Job Requirements:

· Conversant in Building Maintenance and Strata Management Act

· Strong communication and negotiation skill.

· Ability to handle pressure and multiple tasks.

· Good administrative and Computer literacy.

· Mature and outgoing personality.

· At least 1 year experience in condominium/building management.

· Salary will commensurate with experience and qualification.

Working Location: Kallang

Key Responsibilities

Administrative Support

• Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence, and prioritize them for the executive’s attention.
• Prepare and edit reports, presentations, and other documents as required.
• Organize and maintain the executive's files, ensuring confidentiality and easy retrieval.

Coordination and Communication

• Serve as a liaison between the executive and internal/external stakeholders.
• Coordinate team meetings, prepare agendas, and record minutes.
• Follow up on action items from meetings to ensure timely completion.

Event Planning and Logistics

• Organize and manage events, conferences, and other functions.
• Handle logistics such as venue booking, catering, and travel arrangements for attendees.

Project Management

• Assist with special projects by coordinating resources, monitoring timelines, and updating the executive on progress.
• Conduct research and compile data to support decision-making.

Operational Support

• Monitor and manage budgets, invoices, and expense reports.
• Procure office supplies and equipment as needed.
• Oversee and ensure compliance with company policies and procedures.

Qualifications and Skills

Education and Experience

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Proven experience as an Executive Assistant or in a similar role (typically 3-5 years).
• Flexibility to work extended hours, including evenings or weekends, if necessary.
• Willingness to travel occasionally for business purposes

Job Description

• In Charge of the site of the day-to-day operation.
• Responsible for deployment of Security officers.
• Carry out investigation and write reports.
• Conduct on - the - Job training according to specified duties required by clients.
• Provide support for Site Security Supervisors & assist in handling complaints or operational issues.
• Make rounds and checks to various sites to ensure staff are carrying out their duties accordingly and meet up with clients to get feedback on regular basis.
• Provide timely updates and reports.
• Ensure customer satisfaction.

Requirements:

• Minimum GCE ‘O’ Level, or diploma any field. Training Provided.
• Preferably possess Security License.
• Customer Service uniform groups like Police or investigation background or army/ SCDF or related are welcome to apply
• Class 3 license.
• Able to work under pressure and fast pace environment.
• Work on weekends when required.
• PC Knowledge.
• Good interpersonal skills and communication skills.
• Able to speak local dialect will be an added advantage.
• Problem solver with timely manner.
• Good team player and leader.

Interested candidate, please send in your latest detailed resume to

[email protected]

**Only shortlisted candidates will be invite for an interview**

• Working closely with the Head Chef, supporting in running the entire daily kitchen operations.
• Ensuring consistency in work performance, learn the full knowledge of the menus and recipes.
• Ensure quality control and food presentation as per standard company recipes.
• To ensure good hygiene and personal grooming standards, ensure working with safety for yourself and all fellow colleagues and adhere to Risk Management/safety practices.
• Monitoring portion and waste control to maintain profit margins.
• To assist in monthly inventory for the entire kitchen for the smooth running of daily restaurant operations.
• Perform any other duties as assigned by the Chef/Manager.

Requirements:

• Minimum Diploma/Degree in Hospitality Services or related field of study.
• Must have at least 1 year of relevant working experience.
• Must be able to build teamwork and work with diverse people.
• Able to work for 6 working days.

Interested applicants, please send in your updated resume.

We regret that only short listed candidates will be notified.

EA License : 17C8871

Uni Recruit (Singapore) Pte Ltd

Job Responsibilities

• Oversee full spectrum of Company's recruitment and selection process
• Communicate actively with Centre Supervisors and employees on areas such as benefits and claims, payroll deductions, manpower needs
• Act as a liaison for employee grievances and disciplinary matters, providing timely reports to Management
• Propose new HR policies to fulfil existing HR gaps
• Update employee handbook with new company policies
• Conduct staff orientation and regular briefing on company policies and procedures
• HR administration such as data entry, filing, preparing employment contracts, letters and other documentation
• Support in monthly payroll including attendance checking and overtime processing
• Oversee the maintenance of staff records on HR software across child care and student care centres
• Administration on work pass applications, renewals, cancellation for foreign employees
• Administration on employee insurance, government paid claims, staff benefit claims, employee training and others
• Support and manage Company events and activities such as annual dinner, festive celebrations
• Prepare and deliver timely and accurate data, reports and office administration
• Participate in HR projects and provide any other HR support as and when assigned

Working Hours

• 9am - 5pm (Good work-life balance)
• Monday to Friday
• Dress Code: Casual

Job Requirements

• Minimum Degree/Diploma in Human Resources, Business Admin, or related field
• At least 2 years working experience in Human Resource role or related field
• Excellent written and oral communication and ability to build effective working relationships with all levels
• Strong knowledge of employment laws and statutory regulations
• Resourceful and meticulous
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint
• Good knowledge of Infotech will be an added advantage

About the Company

Founded in 2016, Car Choice Group is one of the largest pre-owned automotive dealerships in Singapore with over 6 showrooms islandwide. Our diversified entities include Bike Choice Singapore, SK Magic (Singapore), GEM Credit, and Auto Infinite.

Mission & Vision: Driving Progress

• Mission: Redefine car buying, nurturing long-term relationships, and ownership.
• Vision: Be the preferred destination for car buying in Singapore while upholding our commitment to sustainability and social responsibility.

Core Values: Our Pillars

• People First: Elevating customer experience, empowering our staff.
• Dynamic Mindset: Always responding quickly, efficiently, and decisively.
• Sustainable Business: Prioritizing long-term over short-term objectives.

Responsibilities

• Identify prospective customers through personal sourcing, leads from existing clients, participation in organizations, and roadshows and events attendance.
• Process leasing sales through preparation of sales agreements and relevant sales documentation, liaising between customers and internal departments to ensure successful sale.
• Oversee showroom operations and product maintenance.

Skills Required

• Team player with a strong desire to strive for results
• Outgoing personality and willing to go the extra mile
• Excellent communication and interpersonal skills

Other Requirements

• Singaporean, possess a valid Class 3/3A driving license
• Able to work on weekends and public holidays

As an Event Executive, you will play a key role in the planning and execution of corporate events and incentive programs for our clients. You will work closely with the Events Manager and other team members to research and source venues, vendors, and suppliers, and develop event budgets, timelines, and schedules.

You will also be responsible for coordinating travel arrangements for event attendees and overseeing on-site event execution. Your attention to detail and ability to troubleshoot any issues that may arise will be essential to ensure the success of each event.

In addition to executing events to perfection, you will also have the opportunity to assist in the development of new and innovative event concepts. With the opportunity to travel to various event locations, you'll have the chance to see the world while doing what you love.

Key Responsibilities:

* Assisting in the planning, coordinating and execution of corporate events and incentive programs

* Researching, sourcing and contracting venues, vendors, and suppliers for events

* Assisting in the development of event budgets, timelines and schedules

* Coordinating travel arrangements for event attendees

* Assisting in the development and management of relationships with clients, vendors, and suppliers

* Overseeing event logistics such as registration, transportation, and audio-visual needs

* Assisting in managing on-site event execution, including overseeing staff and troubleshooting any issues that may arise

* Providing post-event evaluations and reporting on event success

* Continuously seeking new and innovative event concepts to stay ahead of industry trends

* Traveling as needed to various event locations, to assist in managing and executing events

Key Skills:

* Project management

* Event planning

* Vendor management

* Strong communication

* Time management

* Budget management

* Problem-solving

* Strong attention to detail

* Travel Management

If this sounds like the perfect opportunity for you, apply today and let's create some unforgettable experiences together!

Interested applicants, please send your resume to [email protected]

Role Overview

In this role, you will support SIMC’s technology initiatives. You will be responsible for managing and supporting AI solutions, managing IT suppliers, co-ordinating IT projects, and occasionally assisting with day-to-day operational needs. You will also stay informed about emerging AI tools, focusing on prompt engineering for internal usage.

Key Responsibilities

1. Project & Vendor Management

a. Manage IT vendors to ensure service quality & timely project deliverables.

b. Manage budgets, timelines, and communications for IT-related projects, including software rollouts and system upgrades.

c. Collaborate to gather requirements and document project progress.

d. Oversee IT contracts, service-level agreements & performance reviews.

2. Generative AI & Prompt Engineering

a. Keep abreast of the latest AI and machine learning tools that could benefit SIMC’s mediation services and efficiency.

b. Experiment with, and write prompts for, internal AI tools to enhance user experience and operational efficiency.

c. Identify and develop AI-driven solutions to address business challenges.

d. Work within the guardrails of confidentiality, security, ethical standards and societal values

3. IT Operations & Support

a. Provide day-to-day support on basic IT issues.

b. Act as the first point of contact for internal helpdesk queries; escalate complex issues to external suppliers or senior IT consultants if need be.

c. Assist in user account set-up and management, ensuring compliance with internal security protocols.

d. Co-ordinate basic infrastructure improvements (e.g., system updates, network installations) in collaboration with suppliers.

4. System Adoption & Training

a. Champion the adoption of new technologies and systems within SIMC, serving as a key resource for both technical and non-technical teams.

b. Conduct training sessions and develop materials to ensure the smooth onboarding of new systems for internal users.

c. Gather feedback and conduct reviews to refine processes.

5. General tasks

a. Undertake additional projects, research, or administrative tasks as assigned, ensuring alignment with the organisation’s strategic goals.

b. Provide basic technical assistance to other departments during peak workloads, special events, or new system rollouts.

c. Stay up to date with emerging trends in IT and AI, and participate in any mandatory or recommended professional development programmes.

The responsibilities listed above describe the general nature and scope of this position. They are not intended to be exhaustive. You may be required to undertake additional tasks and responsibilities and in keeping with your position and experience level.

Requirements

Education & Experience:

· Diploma or Degree in Information Technology, Information systems, or a related field.

· 1–3 years of relevant experience in IT support, vendor management, and project coordination preferred (exceptional fresh graduates with a strong interest and aptitude are welcome to apply).

Technical Skills:

· Basic proficiency with Microsoft environments (e.g., Windows OS, Office 365, basic networking).

· Experience in prompt engineering

Soft Skills:

· Comfortable managing external IT suppliers, service providers, and consultants.

· Excellent communication and stakeholder management abilities.

· Strong problem-solving and analytical skills.

· Adaptability and willingness to learn new systems and technologies.

· Basic project management skills, including planning, co-ordination, and documentation.

• Ability to work in a team and adapt to dynamic and changing environments.
• Strong passion for technology, innovation, and artificial intelligence.

Why Join Us?

Be at the forefront of digital transformation in an innovative mediation centre.

Expand your technical expertise and gain exposure to emerging AI technologies.

Work closely with a diverse team and drive meaningful improvements in cross-border commercial dispute resolution.

Experience a dynamic and collaborative work culture that encourages continuous learning and innovation.

Who We Are: OnebyZero is a data-first customer strategy firm offering end-to-end business transformation. Headquartered in Singapore with a local presence in the US, Philippines and India, and with a team of expert practitioners and technologists, we deliver sustainable business outcomes using AI/ML.

Job Title: Executive Assistant to the CEO
Location: Singapore
Reports To: Chief Executive Officer (CEO)

Role Summary: Executive Assistant

We are seeking a proactive, detail-oriented, and versatile Executive Assistant (EA) to support the CEO in administrative, financial, and strategic capacities.

This role offers a unique opportunity to work closely with the CEO, contribute to key business, financial, and strategic functions, and play an integral part in the company’s growth, operational success, and cultural development.

Key Responsibilities:

1. Calendar & Schedule Management:

• Organize and manage the CEO’s schedule, including appointments, meetings, and travel arrangements.
• Prepare a weekly priorities overview to optimize the CEO’s time and focus.
• Coordinate with internal and external stakeholders to ensure seamless scheduling.

2. Overseas Entity Setup & Management:

• Support the setup of new entities overseas, including administrative and compliance-related tasks.
• Act as a liaison between the CEO and local teams to address operational requirements, regulatory needs, or ad hoc support.
• Ensure that overseas entities align with company policies and processes.

3. Travel & Logistics:

• Manage end-to-end travel arrangements for the CEO and other key executives, including flight bookings, accommodations, visas, and local transportation.
• Ensure seamless coordination of itineraries and adapt to last-minute changes.
• Maintain a system for tracking and reconciling travel expenses.

4. Operational & Administrative Support:

• Maintain a well-structured system for filing and retrieving critical documents, including contracts, agreements, and reports.
• Track key deadlines and commitments to ensure the CEO remains on top of priorities.
• Prepare meeting agendas, presentations, and follow-up reports.
• Handle ad hoc requests and projects with professionalism and discretion.
• Act as a POC for CEO to oversee the incorporation of new entities across ASEAN, ensuring compliance with local regulations.

5. Stakeholder Coordination:

• Act as a primary point of contact for the CEO, ensuring efficient communication and follow-ups with internal teams and external partners.
• Support strategic initiatives by coordinating across departments and geographies.

6. Cultural Identity & Employee Engagement:

• Build a strong cultural identity by establishing meaningful relationships with all employees.
• Act as a bridge between leadership and teams to promote open communication and trust.
• Support initiatives that enhance employee engagement and alignment with the company’s mission and values.

7. Financial Administration:

• Assist Finance Team with project billings to ensure timely and accurate invoicing.
• Monitor invoices, payments, and cashflows across various entities to maintain financial stability and accuracy.
• Submit claims and expense reports on behalf of the CEO.
• Liaise with finance teams to ensure smooth reconciliations and timely reporting.
• Act as a POC between CEO, HR, Finance and Project Delivery teams to ensure information flow is seamless.

Key Qualifications:

• Bachelor’s degree in Business Administration, Finance, or a related field (preferred).
• Proven experience in an Executive Assistant role with financial or project management responsibilities.
• Strong understanding of financial processes such as billing, invoicing, cashflows, and claims submission.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Exceptional communication and interpersonal skills.
• Proficient in Microsoft Office Suite, financial tools, and scheduling software.
• Experience working with multinational teams and supporting regional entities is a plus.
• Discretion and integrity when handling confidential information.

OnebyZero is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.