Specific areas of responsibility include:
1. Manage all activities of the warehouse regarding receipt, storage and dispatches, etc.
2. Verify the quantities and weight of commodities released from the transportation companies into
the warehouse.
3. Observe the FIFO (first in first out) rule to ensure that commodities first received are the ones
dispatched first.
4. Instruct laborers on proper stacking and storage procedures of all commodities by packing in such
a manner as to facilitate counting and inventory taking.
5. Keep warehouse commodity ledger up to date, with all transactions being recorded on a daily
basis, according to classification, PL#, and commodity type.
6. Ensure cleanliness of the warehouse and its surroundings
7. Immediately report to the Commodity Manager upon the discovery of damaged commodities,
pilferage, weevil detection or rat infestation for necessary action.
8. Participate in the preparation and finalization of Commodity movement forms including waybills;
Inventory Report and Loss Reports.
9. Patrol warehouse, performs daily warehouse inventory and inspection with the Commodity
Manager; take part in the monthly Physical Inventory.
10. Prepare and submit a monthly status report on activities in the warehouse, including receipts,
dispatches, burglaries and other discrepancies to the Commodity Manager and make
recommendations for improvements where necessary.
11. Properly register any movement of commodities in the stock cards and the ledgers without
cancellations.
12. Supervise the exact loading of the commodities from the warehouse to the schools and have all
parties signed the appropriate documents.
13. Maintain a good filing system of the documents in the warehouse
14. Assist the commodity manager in the drafting of monthly and quarterly reports
15. Avoid complicity and fraud on commodity under his/her responsibility
16. Perform other duties as designated by the Commodity Manager and Country Director.
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