Responsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines)
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g.

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily.
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system.
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QMS

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning).
• Office supplies – photo-copier, office stationery, toiletries, refreshments, and other consumables
• Liaising with the IT firm on computer-related tasks and problems
• Working hours: Mon - Fri, 9:00am - 6:00pm
• Working location: Singapore, Chinatown

Profile

• Executing the project in line with the Target Agreement (e.g., cost, time, functionality).

• Management of the combined cycle power plant (for an FPSO) and other EPC projects during offer / order stage as well as close coordination with technical leads and experts from the factories, vendors, and other fields of expertise.

• Ensure project controls are established throughout the project in line with PM@SE & Business Management Systems.

• Direct, lead and motivate the Project Team for successful project execution.

• Ensure work packages and targets are set for the project team to improve project delivery and profitability.

• Understand the contract and pursue opportunities to facilitate change, increase revenue and reduce / mitigate risks to Improve financial performance.

• Ensure regular risk & opportunity review are conducted with the project team.

• Ensure Health, Safety and Environmental audits and inspections are carried out with schedules in place.

• Monitor and control third parties to deliver services to meet the contract requirements.

• Ensuring timely decisions on open issues, escalating if necessary.

• Responsible for preparing Monthly Progress Reports on the assigned project for internal reporting & customer reporting.

• Supporting team member development needs in consultation with the Line Manager.

• Responsibility for planning, monitoring, and controlling the offer / order processing including technical conception, delimitation of the scope of delivery, scheduling / resource planning, costing, calculation, quality control as well as management of opportunities and risks.

• Responsible for snag / defect clearance, and preparation of handover documentation.

• Responsible for site management, interfacing and coordination during installation and commissioning phase and being a focal point between SE and Clients

Requirement

• Bachelor degree in engineering.

• Willing to travel as per business need.

• Great team player

• Good communication skill with internal and external stakeholders

• Good working knowledge in MS Office applications.

• IPMA certified Project Manager

• At least 10 years of working experience as a project manager for large scale EPC project especially in Power Generation & Oil and Gas, FPSO Project.

Job Description:

• Core Duties: Accounts Operations / Accounts Payable.
• Daily Tasks: Transaction Administration with Banks;
• Bookkeeping
• Data Entry and Office Management
• Initial Screening for third party payments; Office Support (preparation and submission of documents, scanning, records keeping etc.)
• General Administration; Managing and corresponding with outsourced accountants and auditors;
• Customer Service support.
• Any other ad hoc tasks required by Aerapass from time to time.
• Allocated Projects: Account Monitoring
• Reports review.
• Any other ad hoc tasks required by your reporting managers from time to time.

Job Purpose:

The AM Executive will be primarily responsible for managing transactions and relationships with Wallex’ customers (predominantly, Fintech, Startup and SME customers). The AM Executive will be assigned a portfolio of pre-existing customer relationships of Wallex and will be responsible for managing, engaging and growing the customer activity and so increasing the value and KPIs of the portfolio over time. The AM Executive will also be in charge of finding new business through referrals, be assigned prospects, given accounts, or a combination thereof. Required skills and attributes would include project and transaction management, strategic planning, engaging and interacting with customers with a growth mindset.

Job Description:

· Operates as the point of contact for assigned clients

· Responsible for providing your clients with ongoing market updates and to support engagement with your clients via both offline and online touchpoints.

· Generate sales among client accounts, including upselling and cross-selling

· Identify and drive upsell opportunities to maximize portfolio performance.

· Develops and maintains long-term relationships with accounts

· Build strong rapport with existing clients, ensuring client satisfaction and revenue growth.

· Develop strong understanding of diverse range of FX products and online platforms available to present core value proposition to clients credibly.

· Formulate strategic account plans

· Forecasts and tracks client account metrics.

· Close collaboration with cross functional internal teams on clients’ opportunities and issues to deliver and exceed customers’ expectations.

Skills and Qualifications:

· Bachelor’s Degree of any discipline or Diploma holder

· Fluent in Mandarin for liaison with Chinese- speaking counterparts would be an added advantage.

· Passion for Foreign Exchange and Sales.

· Strong interest in Corporate FX Sales or Dealing, derivatives, hedging and options

· Comfortable having face-to-face meetings with your business clients to explore their needs and present solutions, as well as giving presentations to both internal and external stakeholders.

· Ability to excel in a fast-paced environment and multitask.

· Ability to Manage Multiple Projects and Relationships Simultaneously

· Strong attention to detail.

· A team player.

· Project Management Skills

· Negotiation Skills, Listening Skills, Communication Skills, Presentation Skills, Time Management Skills

· Fresh Graduates are welcome to apply

• Seniority Level
  Executive
• Industry
  Financial Services
  
• Employment Type
  Full-time
• Job Functions
  Sales
  Business Development
  
• SkillsPresentation Skills
  Account Management
  Mandarin
  Time Management
  Communication
  Project Management
  Sales
  Negotiation
  Chinese
  Upselling
  

Employment duration: 1 April to 31 July 2024 (4 months)

Requirements

· A diploma in the field related to the study (education) is preferred.

· Work experience in Singapore schools preferred.

· Proven work experience as a Research Assistant or similar role.

· Excellent administrative skills.

· Ability to work under pressure.

· Excellent time management skills.

Responsibilities

· Attend project meetings and other meetings as necessary to represent the project team.

· Summarize project results.

· Prepare progress reports.

· Prepare other articles, reports, and presentations.

· Assist in preparing instruments and protocols for data collection.

· Assist in taking field notes during lesson observations, interviews, and focus group discussions.

· Travel to field sites to collect and record data and/or samples as appropriate to the specific objectives of the study.

· Review and clean data to ensure completeness and accuracy of information; follow up with subjects to resolve problems or clarify data collected.

· Maintain accurate records of survey, safeguarding the confidentiality of subjects, as necessary.

· Maintain accurate records of interviews, safeguarding the confidentiality of subjects, as necessary.

· Assist in transcribing and coding of interviews and focus group discussions.

· Provide ready access to all project related data for the faculty researcher and the project team.

· As appropriate to the specified position, code and verify data in accordance with specified research protocol and coding procedures and enter data into a computer database and/or spreadsheet application for subsequent analysis.

· Perform miscellaneous job-related duties as assigned.

· Assist in preparing findings for publication.

· Assist in writing and contributing to publications.

Responsibilities:

Project Engineers organise, administer and execute the project activities

• Coordinating activities – involve in meeting / liaising with Main Con, Owners & Consultants to arrange on-site works with Personnel. the project/s and ensures smooth transition and completion.
• Planning & Scheduling of Resources and Manpower - ensure schedules and deadlines are met and materials required are properly arranged.
• Budgeting and Control – monitor and always ensure that Budget and Manpower are managed properly
• Control Documentation and Responsiveness – Prepare and submit all necessary documentation from the commencement to completion of projects to all relevant project stakeholders.
• Preparation of Progress Claim, Materials Submission, Risk Assessment, Progress Report, Shop Drawings & As Built Drawings for projects
• To forecast and anticipate possible issue for projects and to eliminate potential risks
• Site supervision and to liaise with supervisors and workers to ensure smooth work flow
• Planning of manpower and work arrangement with site person in charge
• To liase with suppliers on procurement and delivery of materials and equipment
• Assist in settlement of project final account including variation orders

Requirements:

• Preferably Engineer specialized in Engineering - Electrical or Mechanical or equivalent.
• At least 1 Years of working experience in the related field is required for this position.
• Energetic, self motivated, good problem solving skills.
• positive attitude.

Responsibilities:

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documentation and following up on important actions and decisions from meetings.
• Preparation of necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining and assisting in project changes.
• Providing administrative support when required.
• Undertaking project tasks as required.
• Assist in the development of project strategies alongside the management.
• Ensuring projects adhere to necessary frameworks and all documentation is maintained appropriately for each project as required.
• Assessment of project risks and issues and providing solutions wherever applicable.
• Ensure stakeholder views are managed and aligned towards the best solution.
• Facilitate meetings where appropriate and distribute minutes to all project team members.
• Adhere to project management calendar for fulfilling each goal and objective.

Requirements:

• Working hours & days : 5.5 days work week.
• Working location - CBD Area.

The Role:

We are seeking a highly motivated and skilled Content Creator & Project Manager to join our dynamic team. This role is perfect for someone who thrives in a fast-paced environment and is passionate about creating compelling content across various digital platforms. As a key player in our project management team, you will manage client accounts for social media content posting, advertising, print marketing, digital marketing, and more. Your creativity, project management expertise, and ability to work seamlessly with regional teams will drive the success of our projects and ensure client satisfaction.

Key Responsibilities:

• Develop and implement content strategies that align with our clients' goals across different platforms (social media, websites, email, etc.).
• Create engaging content, including but not limited to videos, graphics, illustrations, and animations, using tools such as After Effects, Canva, and Adobe Creative Suite.
• Act as the primary project manager for multiple client accounts, ensuring projects are delivered on time, within scope, and on budget.
• Collaborate closely with regional teams to ensure cohesive and effective project delivery.
• Maintain and grow positive client relationships through excellent communication and service.
• Monitor project progress and adjust as needed to meet deadlines and client expectations.
• Provide creative direction and feedback to team members to ensure high-quality content creation.
• Stay up-to-date with the latest digital marketing trends and content creation technologies.

Qualifications:

• Proven experience in content creation, digital marketing, or a related field.
• Strong portfolio showcasing skills in video editing, graphic design, illustration, and other content creation tools.
• Excellent project management skills, with a track record of successfully managing multiple projects simultaneously.
• Outstanding communication and interpersonal skills, with the ability to connect with clients and collaborate with teams across regions.
• Proficiency in using content creation software (e.g., Adobe Creative Suite, After Effects, Canva).
• Ability to work in a fast-paced environment and adapt to changing project requirements and deadlines.
• Diploma in Marketing, Communications, Design, or a related field is preferred.

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and career advancement.
• A creative and collaborative work environment.
• The chance to work on exciting projects with a diverse, talented team.

We are seeking a candidate to manage the SPPG NDC Project.

- Major: Civil Engineering

- Experience: Minimum 5 years

The candidate must have an understanding of (1) process management, (2) on-site quality, (3) safety management, (4) overall construction procedures, and (5) necessary documentation for the SPPG NDC Project.

Further details will be discussed through resume and interviews.

Responsibilities:

• Conduct client onboarding exercise and complete onboarding checklist, SWOT analysis and gap assessment during the project conception.
• Planning with the team, choosing, organizing, and motivating across different vendors.
• Overseeing and monitoring all the Campaign progress activities as per the timeline.
• Delivering and ensure client satisfaction within budget allocated.
• Engage senior stakeholders to discuss and address project issues and risks.
• Drive and manage project end to end delivery including requirement, design, testing, deployment.
• Taking minutes and ensure proper documentation of client requests to manage delays arising from client or vendor.
• Provide timely updates to internal and external stakeholders as per required.
• Meet up with clients and conduct presentations whenever there is a need to.
• Be on time and reply to clients enquiries whenever necessary.
• Ensure all the Digital Marketing Campaign timelines are properly managed.
• Works closely with the Digital Marketing team.
• Conduct meetings, delicate work and communicate across clients feedback periodically.

Requirements:

• Diploma or Degree in Business Management, Marketing or Marketing Communication.
• Pro-active, hardworking, good working attitude, meticulous and results oriented.
• Resourceful and problem solver.
• Candidates must be able to function in agile work environments.
• Excellent analytics skill with strong business acumen.
• Excellent interpersonal and communication skills with the ability to translate complex concepts into actionable data and presentation
• Excellent presentation skills that encompass clear, compelling communications tailored to different group of stakeholders.
• An advantage to have, Marketing / Digital Marketing background, website development experience.

Responsibilities:

• Influence business unit leadership to make sound strategic decisions for business
• Provide key analysis of strategic concepts plus financial assumptions along with feasible recommendations
• Assisting the management operations, supporting administrative and clerical tasks, and coordinating with other departments for project support to meet the organization's objectives and profitability goals
• Assisted in developing policies and procedures to ensure greater control and accountability of all departmental functions
• Excellent communication, be organized, and have time-management skills to perform duties in a fast-paced environment

Technical Skills and Competencies:

• Active participation in strategic planning process, including development and execution of business campaigns
• To develop negotiation and presentation skills to communicate effectively and clearly to others
• To understand of audience engagement and other business support functions
• To identify key stakeholder relationships, needs and interests, and coordinate with stakeholders on day-to-day basis
• To collate feedback on different media and understand and present the advantages and / or disadvantages of different communications media options
• To develop company business campaigns and enhance campaign awareness and campaign visibility

Job Description & Requirements

• Plan, design and direct construction activities, to ensure safe and timely delivery and completion of development works.
• Present management reports pertaining to progress of projects, personnel performance and problems encountered and appropriate and effective solutions
• Cover site activities and documents, and timely report to management
• Overall management of the project with respect to contractual, budget, resources, design, procurement, construction, quality and safety.
• Lead the project team for the implementation and execution of works according to planned schedule.
• Coordination and monitoring of progress amongst various subcontracting works.
• Liaise closely with clients, architects, consultants, and subcontractors through regular meetings to resolve administrative, design and contractual issues and updating of project progress reports.
• Conduct regular site safety meetings and implement safe site working conditions and environmental control measures.
• Tender in Building projects, Method Statements,Technical Submission and Evaluation.

Qualification and Experience

• Diploma or above in Construction Management / Building Studies related disciplines.
• Min 2 years experience as Assistant Project Manager / Project Manager in construction industry.
• Should have excellent communication skills & capability of coordinating with clients, consultants, Contractors & Vendors.
• Candidate should be good at multitasking
• Candidate must be self-motivated, energetic, team player with a flexible and adaptable approach to work.
• Good in MS Office.
• Immediate availability is preferred.
• Has working experience in Meter / HDB projects is an advantage.

• Extensive experience in business development, particularly within the Singaporean market.
• Energetic professional capable of spearheading business expansion and cultivating robust connections with key stakeholders.
• Engage with potential clients in Singapore, covering agency and broking services.
• Manage hospitality arrangements for clients visiting Singapore.
• Proactively seek customer feedback to enhance the quality of our services.

Requirements:

• Diploma or higher education with 2–5 years of experience in commercial shipping.
• Demonstrated ability to contribute effectively as a team player and work autonomously.
• Personal attributes include a keen business acumen, high energy, a proactive attitude, and a results-oriented mindset.

Responsibilities:

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documentation and following up on important actions and decisions from meetings.
• Preparation of necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining and assisting in project changes.
• Providing administrative support when required.
• Undertaking project tasks as required.
• Assist in the development of project strategies alongside the management.
• Ensuring projects adhere to necessary frameworks and all documentation is maintained appropriately for each project as required.
• Assessment of project risks and issues and providing solutions wherever applicable.
• Ensure stakeholder views are managed and aligned towards the best solution.
• Facilitate meetings where appropriate and distribute minutes to all project team members.
• Adhere to project management calendar for fulfilling each goal and objective.

Requirements:

• Working hours & days : 5.5 days work week.
• Working location - CBD Area.

Responsibilities:

• Coordinate and Supervise project work on various site
• Manage project schedule efficiently
• Review M & E Drawings
• Follow up on drawing discrepancies
• Implement project planning, design, material requisition, cost control and documentation
• Ensure smooth progress of works on site and timely completion
• Liaise closely with clients, consultants, and suppliers on all project related matter

Requirements:

• ITE/Poly/Diploma/Degree in Electrical in any engineering field
• Prior experience in interior fit out works would be an added advantage
• Office proficient in (AutoCAD/Microsoft Office/Microsoft Project)
• Fluent in English, both written & spoken
• Independent, resourceful, pro-active and team player
• Possess good organization, planning and project management skills
• Ability to work under tight deadlines

Responsibilities:

• Gain deep and thorough knowledge of the company’s food or beverage operation by rotating on each position
• Maximizing sales and profitability of outlets
• Progressively master the skills to run restaurant operations.
• Responsible for manpower scheduling, administrative matters, performance management and inventory control where necessary
• Ensure new employees are trained properly
• Follow up on the training progress of employees
• Ensure compliance in all areas, Company policies and procedures
• Uphold safety, hygiene and cleanliness as required by NEA regulations and company requirements
• Preparing of business reports and other ad-hoc duties
• Consistently monitor individual performance and progression with your superior and management
• Upon completion of all basic training, set new goals and objectives with the management for your progression in the company

Requirements:

• Passion for service
• Excellent and positive service attitude
• Candidate must be highly motivated, independent and able to multi-task
• Able to work shifts, on weekends and public holidays
• Possess positive attitude and initiative

Responsibilities:

• Conduct client onboarding exercise and complete onboarding checklist, SWOT analysis and gap assessment during the project conception
• Planning with the team, choosing, organizing, and motivating across different vendors
• Overseeing and monitoring all the Campaign progress activities as per the timeline
• Delivering and ensure client satisfaction within budget allocated
• Engage senior stakeholders to discuss and address project issues and risks
• Drive and manage project end to end delivery including requirement, design, testing, deployment
• Taking minutes and ensure proper documentation of client requests to manage delays arising from client or vendor
• Provide timely updates to internal and external stakeholders as per required
• Meet up with clients and conduct presentations whenever there is a need to
• Be on time and reply to clients enquiries whenever necessary
• Ensure all the Digital Marketing Campaign timelines are properly managed
• Works closely with the Digital Marketing team
• Conduct meetings, delicate work and communicate across clients feedback periodically

Requirements:

• Diploma or Degree in Business Management, Marketing or Marketing Communication
• Pro-active, hardworking, good working attitude, meticulous and results oriented
• Resourceful and problem solver
• Candidates must be able to function in agile work environments
• Excellent analytics skill with strong business acumen
• Excellent interpersonal and communication skills with the ability to translate complex concepts into actionable data and presentation
• Excellent presentation skills that encompass clear, compelling communications tailored to different group of stakeholders
• An advantage to have, Marketing / Digital Marketing background, website development experience

Responsibilities:

• Achieve the shop sales and objectives that are set by the company
• Accountable and responsible for the day-to-day effective and efficient operations of the shop
• Responsible and committed in training staff and building teamwork
• Possess strong product knowledge, selling skills and able to manage optimal stock level in the shop
• Coach and counsel the team members for optimal shop performance
• Assist superior by performing the duties and tasks that are assigned at any time

Requirements:

• Able to work in weekends and public holidays
• Proven sales results, superior people management skills and shop operations experience
• Strong in coaching and counselling of team
• A team builder and developer
• Constantly explore and groom individual potential to acquire the skills and knowledge needed in the job

Responsibilities:

• Coordinate and Supervise project work on various site
• Manage project schedule efficiently
• Review M & E Drawings
• Follow up on drawing discrepancies
• Implement project planning, design, material requisition, cost control and documentation
• Ensure smooth progress of works on site and timely completion
• Liaise closely with clients, consultants, and suppliers on all project related matter

Requirements:

• ITE/Poly/Diploma/Degree in Electrical in any engineering field
• Prior experience in interior fit out works would be an added advantage
• Office proficient in (AutoCAD/Microsoft Office/Microsoft Project)
• Fluent in English, both written & spoken
• Independent, resourceful, pro-active and team player
• Possess good organization, planning and project management skills
• Ability to work under tight deadlines

Responsibilities:

• Coordinate and Supervise project work on various site
• Manage project schedule efficiently
• Review M & E Drawings
• Follow up on drawing discrepancies
• Implement project planning, design, material requisition, cost control and documentation
• Ensure smooth progress of works on site and timely completion
• Liaise closely with clients, consultants, and suppliers on all project related matter
• Any other duties assigned

Requirements:

• ITE/Poly/Diploma/Degree in Electrical in any engineering field
• Prior experience in interior fit out works would be an added advantage
• Office proficient in (AutoCAD/Microsoft Office/Microsoft Project)
• Fluent in English, both written & spoken
• Independent, resourceful, pro-active and team player
• Possess good organization, planning and project management skills
• Ability to work under tight deadlines

Responsibilities:

• Achieve the shop sales and objectives that are set by the company
• Accountable and responsible for the day-to-day effective and efficient operations of the shop
• Responsible and committed in training staff and building teamwork
• Possess strong product knowledge, selling skills and able to manage optimal stock level in the shop
• Coach and counsel the team members for optimal shop performance
• Assist superior by performing the duties and tasks that are assigned at any time

Requirements:

• Able to work in weekends and public holidays
• Proven sales results, superior people management skills and shop operations experience
• Strong in coaching and counselling of team
• A team builder and developer
• Constantly explore and groom individual potential to acquire the skills and knowledge needed in the job

Responsibilities:

• Gain deep and thorough knowledge of the company’s food or beverage operation by rotating on each position
• Maximizing sales and profitability of outlets
• Progressively master the skills to run restaurant operations
• Responsible for manpower scheduling, administrative matters, performance management and inventory control where necessary
• Ensure new employees are trained properly
• Follow up on the training progress of employees
• Ensure compliance in all areas, Company policies and procedures
• Uphold safety, hygiene and cleanliness as required by NEA regulations and company requirements
• Preparing of business reports and other ad-hoc duties
• Consistently monitor individual performance and progression with your superior and management
• Upon completion of all basic training, set new goals and objectives with the management for your progression in the company

Requirements:

• Passion for service
• Excellent and positive service attitude
• Candidate must be highly motivated, independent and able to multi-task
• Able to work shifts, on weekends and public holidays
• Possess positive attitude and initiative

Responsibilities:

• Influence business unit leadership to make sound strategic decisions for business
• Provide key analysis of strategic concepts plus financial assumptions along with feasible recommendations
• Assisting the management operations, supporting administrative and clerical tasks, and coordinating with other departments for project support to meet the organization's objectives and profitability goals
• Assisted in developing policies and procedures to ensure greater control and accountability of all departmental functions
• Excellent communication, be organized, and have time-management skills to perform duties in a fast-paced environment

Technical Skills and Competencies:

• Active participation in strategic planning process, including development and execution of business campaigns
• To develop negotiation and presentation skills to communicate effectively and clearly to others
• To understand of audience engagement and other business support functions
• To identify key stakeholder relationships, needs and interests, and coordinate with stakeholders on day-to-day basis
• To collate feedback on different media and understand and present the advantages and / or disadvantages of different communications media options
• To develop company business campaigns and enhance campaign awareness and campaign visibility

Responsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines).
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements.
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission.
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements.
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QM

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning)

Must have working experience in 3 or more of the following:

Web application

- ASP.Net platform (C#)

- HTML, CSS, Javascript, JQuery, BootStrap

- XML, JSON, SOAP (Interface, Webservice)

- Microsoft SQL Server

- Windows Presentation Foundation (WPF)

- Crystal report (version 7 & above)

Android & iOS project

- Flutter

- API (Entity Framework, Linq)

- Microsoft SQL Server