Accounts receivable
· To monitoring AR incoming status to ensure or minimise exposure to company.
· Follow up with customer for the long outstanding balance and highlight to BATSM if there any high-risk debt.
· Key in customer’s receipt with most efficient way. ( Utilising my best excel knowledge to reconciliation and input data to Navision )
Stock
· To generating monthly stock report to Management & All BUs.
· Review stock status and highlight to BUs or management for those old stock.
· Organise monthly stock meeting with Management with BU to review current stock status when required.
· To answer stakeholders’ queries for the stock report sent to them.
· Structure and design better stock reports to give relevant users of the report be more understand able for the stock situation, for instance, grouping by product category, branding, etc.
· Gather more information about stock’s pallet usage to get estimation of the warehouse utilisation.
· Assisting finance manager to provide the stock report yearly stock provision for all BUs.
· Assisting finance to calculate stock movement in particular month for those stocks have been done for provision.
· Conducting monthly stock count for BU 555.
Ad-hoc
· Assisting user’s handheld device issue.
· Assisting operation’s issue, for instance, to rectify wrong payment mode in the system, to helping to reconciliation for the stock discrepancy, cash customer request to use e-payment, etc.
· Send customer POs to the WhatsApp group.
· Coordinator for the customer and salesman for the payment collection method.
· Assisting any issues that pertaining to BU 555.
· Assisting finance colleague pertaining Navision issue, audit issue.
· Assisting to prepare the data for IT to do data migration.
· Coordinator with external vendor like Cisco for the arranging machine for servicing.
Audit
· to satisfy auditor’s request pertaining to BU 555 matter ( AR,AP,G/L, Stocks,etc ).
· To prepare AR confirmation that selected by auditor ( Usually 90 percent of samples selected are belonging BU 555 )
· Assisting for the reconciliation for the AR matter.
· To provide all the necessary information to auditor , for example, receipt with supporting documents.
· Lead the yearly stock count with external audit. ( Preparing stock count sheet, to satisfy audit’s testing, to provide completed stock listing to auditor, etc. )
Management Skills
· Managing one accounts officer/accounts assistant, 2 cashiers.
· Ensure all the subordinates can function what they supposed to do in SUTL.
· Coaching them if there are any new changes.
· Review their work to ensure all are in accuracy manner.
· Set concrete SOP to prevent any possibility of loophole of daily operation. It required strong operation knowledge and IT skills, not only for handheld device, and back-end system as well.
· Ad-hoc light tasks given to cashier with coaching them with best method to let them to easier to digest what I am expecting for the output. For example, put out ad-hoc reports from system, and guiding them step by step with patient, etc.
· For the skill of transfer knowledge, I make ensure myself very understand the targeted trainee’s knowledge, then can arrange to transfer it according from difference point, and try to make it more efficient.
· Willing to listen the feedback from my team members, regardless of what the issue and sit down to discuss together. For example, operation issue pertaining to daily cash variance of salesman, after I get my team members feedback then highlight the issue to operation manager and business unit head to resolve the issue. Sometime for the daily report preparation, they have some feedback, then we sit down together to enhance the report that suit for all parties’ needs.
· Managing direct reporting line, to support her what she needs without any further her guidance. ( Always ask what she needs then I will deliver the thing for her within the timeline set )
· Managing business unit head & operation manager, to provide a lot of requests that their needed.
· Managing other management needs, such as GGM, head of BU request ad-hoc stock reports that they needed, sometimes also satisfy CFO’s requirement pertaining to the stock.
BATSM
· Ad-hoc request from BAT, for instance, updated customer master, route planning, create new SKU in the system, update selling price, purchase price, rebate and discount.
· Update customer discounting group according to request.
· Furnish the reports according BAT’s request , mostly from trade team, also part of from finance.
· Assisting BAT to achieve H1 or H2 cash flow target, and coordinate with AP, and FM to do fund arrangement.
· To participating meeting organised with customer pertaining to the new changes of their system.
Finance
· Assisting AP to pre-plan payment to BATSM. (Invoice financing and payment arrangement)
General
· All the team member’s job scope must be know very well, and able to cover any one of them when there’s required. ( It happen I myself to do 4 ppls jobs per day when other members absent)
