Key Accountabilities
At the Project Level
§ Planning the Project: Defining the project’s scope, determining what resources are available/needed, estimating time and financial commitment, goals of the project,
intended outcome/deliverable(s), as well as how to monitor and report on the project’s progress (metrics).
§ Assembling and Leading the Project Team: Create team from available resources,
assign roles/functions/tasks to team members, ensure understanding and alignment on goals and deliverables, provide team members with parameters/expectations (in terms of time, cost and quality), ensure team members have necessary tools to
complete project and to collaborate, ensure communication within the team and without (to key stakeholders), and lead the team in all other ways to ensure success of the project.
§ Ensure integration amongst team members for overall project success: ensure
integration between the various functions (clinical, regulatory, CMC, non-clinical,
commercial, quality, finance, legal).
§ Budgeting Activities: Coordinating the development of aligned functional and project budgets, tracking actual spend.
§ Quality and Satisfaction: Ensuring quality delivery of project according to stakeholder expectations and communicating with stakeholders during the life cycle of the project.
§ Managing Issues and Risk: Predict, mitigate and manage risks. Implement and
manage change when necessary to meet project outputs.
§ Monitoring Progress: measure progress and compare against metrics determined in the planning stage. Adjust to keep project on track or to realign. Evaluate and assess result of project.
§ Reporting and Documentation: Present to stakeholders reports on progress as well as problems and solutions.
At the Portfolio level
§ Management and control of the delivery of multiple concurrent projects.
§ Delivery strategies which maximise project revenues, minimise costs, and ensure customer satisfaction.
§ Management of the full project life-cycle from beginning to end.
§ Determining the scope, deliverables and acceptance criteria for projects.
§ Obtaining stakeholder buy-in to project plans and programmes of change.
§ Plans and project timelines and milestones using appropriate planning tools.
§ Development of MS project plans and associated project documentation.
§ Working with resource managers, other departments and 3rd parties to identify and
schedule project resources.
§ Supervise and motivate resources involved in project deliveries in a matrix-management structure to ensure quality and consistency.
§ Tracking project costs so as to complete implementations within acceptable budget
tolerances.
§ Effective and regular communication with internal and external project stakeholders.
§ Delegation of tasks and responsibilities to appropriate personnel.
§ Resolution of issues and conflicts within projects.
§ Delivery of progress reports, proposals, requirements documentation, and presentations.
§ Ensuring project acceptance criteria and invoicing milestones are understood and agreed by the customer throughout project life cycle.
§ Proactively manage changes in project scope, identify and address issues, and devise
contingency plans.
§ Identification and management of project risks, dependencies, deliverables and milestones along a critical path.
§ Ensuring smooth transitions to business-as-usual at project completion.
§ Management of all financial aspects of the projects
§ Documentation and communication of project lessons to support a culture of constant learning.
§ Oversees strategic plan, monitoring and adapting as needed.
§ Maintains knowledge of larger landscape and strategy without neglecting granular details while tracking project health, staying alert for risk and resolving issues as they arise.
§ Maintains standards across projects.
§ Participate with senior leadership to establish strategic plans and objectives and
prioritization amongst projects.
§ Identify staffing needs/organizational changes as appropriate to meet company projects.
§ Work closely with heads of individual functions to ensure that each project is adequately resourced, budgeted and completed with required quality level.
Professional Experience
§ 10 years’ experience in biopharma as a cross functional program manager
§ Experience in strategic planning, risk management and change management
§ International biopharma experience
§ Neurology, CNS experience would be preferred
Skill Requirements
§ Proficiency in project management software tools (MS Project, Visio, Excel, etc.)
§ Proficiency in spoken and written English
§ Proficiency in MS Office software
§ Able to travel within Asia and globally
Education
§ BA/BSc degree in a relevant field
§ PMI certified (or equivalent)
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