We are looking for an experienced Administration Manager / ADMIN SALES to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills

The Qualifications:

• A diploma in Mechanical & Electrical or equivalent qualification.
• Mechanical & Electrical Coordination certificate from BCA
• A relevant Advanced Certificate / Higher NITEC / Advanced NBQ with 2 to 3 years of relevant work experience.
• A relevant certificate with 4 to 5 years of relevant work experience.
• NITEC / Higher NBQ with at least 5 years of relevant work experience12.

Duties and Responsibilities:

1. Assist the Project Manager to plan, monitor and control daily works at the project sites, able to read and drawing M&E drawing by using AutoCAD.

2. Implement all policies, activities, procedures, instructions as relevant and required by the QESH management system.

3. Comply with client and applicable legal and other requirements.

4. Implement plan actions from risks and opportunities assessment.

5. Take responsibility for prevention of work-related injury and ill health.

6. Ensure that project operations and document control procedures are adhered to.

7. Plan, coordinate and monitor M&E subcontractor’s activities at project sites.

8. Maintain good house-keeping and implement safety practices.

9. Ensure that all M&E works carried out are in accordance to the drawings, specifications, construction plan, procedures, work instructions, etc.

10. Ensure that inspection and tests are carried out as per Inspection and Test Plans, quality control mechanisms are being used and results are conformed to specifications.

11. Submit sample materials and calibration certificates to consultants for approval.

12. Undertake any and all other duties and responsibilities as so instructed by the superior.

13. Accountable for the quality, safety, health and environmental management and performance at the project site.

The skills required for an M&E Coordinator position:

• Analytical skills: The ability to analyze data and information to identify patterns, trends, and insights.
• Communication skills: The ability to communicate effectively with stakeholders, including project staff, partners, and donors.
• Project management skills: The ability to manage projects, including planning, implementation, monitoring, and evaluation.
• Research skills: The ability to conduct research, including designing research studies, collecting and analyzing data, and presenting findings.
• Technical skills: The ability to use software and tools for data collection, analysis, and reporting.

The Qualifications:

• A diploma in Mechanical & Electrical or equivalent qualification.
• Mechanical & Electrical Coordination certificate from BCA
• A relevant Advanced Certificate / Higher NITEC / Advanced NBQ with 2 to 3 years of relevant work experience.
• A relevant certificate with 4 to 5 years of relevant work experience.
• NITEC / Higher NBQ with at least 5 years of relevant work experience12.

Duties and Responsibilities:

1. Assist the Project Manager to plan, monitor and control daily works at the project sites, able to read and drawing M&E drawing by using AutoCAD.

2. Implement all policies, activities, procedures, instructions as relevant and required by the QESH management system.

3. Comply with client and applicable legal and other requirements.

4. Implement plan actions from risks and opportunities assessment.

5. Take responsibility for prevention of work-related injury and ill health.

6. Ensure that project operations and document control procedures are adhered to.

7. Plan, coordinate and monitor M&E subcontractor’s activities at project sites.

8. Maintain good house-keeping and implement safety practices.

9. Ensure that all M&E works carried out are in accordance to the drawings, specifications, construction plan, procedures, work instructions, etc.

10. Ensure that inspection and tests are carried out as per Inspection and Test Plans, quality control mechanisms are being used and results are conformed to specifications.

11. Submit sample materials and calibration certificates to consultants for approval.

12. Undertake any and all other duties and responsibilities as so instructed by the superior.

13. Accountable for the quality, safety, health and environmental management and performance at the project site.

The skills required for an M&E Coordinator position:

• Analytical skills: The ability to analyze data and information to identify patterns, trends, and insights.
• Communication skills: The ability to communicate effectively with stakeholders, including project staff, partners, and donors.
• Project management skills: The ability to manage projects, including planning, implementation, monitoring, and evaluation.
• Research skills: The ability to conduct research, including designing research studies, collecting and analyzing data, and presenting findings.
• Technical skills: The ability to use software and tools for data collection, analysis, and reporting.

• Organizing materials and ensuring sites are safe and clean.
• Preparing cost estimates and ensuring appropriate materials and tools are available.
• Authorizing technical drawings and engineering plans.
• Coordinate and monitor work progress at site including periodic site inspection and attending meetings during the course of the construction of the project.
• Proven problem-solving and achievements work progress according to the work schedule
• Prepare submission of shop drawing / Materials / MOS/ Monthly progress Claims and PM Reports.
• Lead in Site Coordination and execution relating to the construction project.
• Supervise and monitor projects are carried out in accordance with the company’s operating procedures, quality standards & contractual specifications.

Job Description

5.5 Days Work (Monday-Friday/ Sat (Half-day)

Friendly Working Environment

Guarantee great learning experience

Construction site & office working environment

Willing to travel around Singapore to get to job site

Responsibilities:

Able to communicate and convince various stake holders with your work proposal.

Basic Reinforced Concrete(RC) design calculation for temporary & permanent works

Proficient in costing and quotation for ad hoc quotes to client.

Able to be resourceful and scout for products, subcons, material, etc (manually, online, etc)

Examine and check drawings to ensure compliance with project requirements and specifications.

To prepare drawings using AutoCAD for Authority submissions.

To prepare schedule using Excel/ Microsoft Project for works planning

Work closely with the team and update changes of site requirements and schedule of works.

Performs other ad hoc duties as assigned by reporting supervisor.

Requirements:

Degree in Civil Engineering or equivalent. (PEB recognized degree only)

Min. 2 years of working experience in the construction industry. (Fresh Graduate are encourage to apply)

Proficient in AutoCAD Software.

Familiar with Eurocode.

Fluent in English.

Ability to work within a team and independently.

Dynamic and keen to learn.

* Reporting directly to the manager and fulfilling the Manager's duties in their absence.

* Being well-versed in internal operations.

* Taking minutes at meetings.

* Forwarding and distributing mail as required.

* Preparing and filing relevant documents.

* Supporting managers in devising plans in order to improve business performance.

* Monitoring various operational aspects.

* Collaborating with the logistics office.

* Assigning tasks to employees and hiring new staff.

* Providing training, instruction, and guidance to subordinate employees to ensure their knowledge of company products, fabrication and assembly methods, management skills, and the effective use of accepted work processes and standards.

• Managing the planning and design stages of construction projects.

• Contributing technical expertise to project drawings and designs.

• Performing cost calculations and preparing financial projections.

• Preparing work schedules in collaboration with the project manager.

• Liaising between contractors, subcontractors, vendors, and suppliers.

• Overseeing construction engineering processes.

• Performing regular tests on materials and procedures to ensure compliance with industry regulations.

• Ensuring that the construction project is completed on time and within budget.

• Documenting processes and keeping detailed construction logs.

• Presenting construction project progress updates to clients and senior managers.

• Manage end-to-end recruitment process
• Administer on-boarding and off-boarding programs
• Coordinate and communicate with other departments to meet staff training needs
• Manage staff training matter and administer training related funding and claims
• Ensure the correct recording of all relevant record logs and documentation
• Organise and execute employee engagement and welfare activities
• Maintain and update employees' personal files
• Follow-up on contract renewal and expiry
• Handle employee relations matter
• Handle HR letters and correspondence
• Support HR activities and initiatives
• Provide support on office administrative matter
• Other general HR admin duties

• To carry out the supervision of Soil Investigation works.
• To keep and maintain site record on progress of works, instructions given to contractors,materials delivered to site, daily activities and weather conditions at site, number of workers and visitors at site and any other significant information.
• To supervise and keep records of day works.
• To attend site / co-ordination meeting as directed.
• To assist in enforcing the safety requirements.
• To comply with Authority’s appointed consultants’ Quality Assurance Procedure for construction works.
• To carry out site supervision and inspection of the works including any off-site manufacturing as instructed by the Authority’s appointed consultants to ensure that the works are constructed to required quality and accuracy.
• To monitor progress of the works on site and at any off-site manufacturing facilities and report delays immediately.

Job Description:

To organize and arrange all the necessity of the daily site operation matter, first thing in the morning.

• Understand and familiar with the contract requirement and specification.
• Superior of architectural supervisor and architectural foremen and draughts man.
• Liaise with all consultants on any architectural design and construction issues.
• To conduct architectural sub-contractor meeting.
• Liaise with project team on all the architectural & coordination shop drawings.
• Responsible on the material submission for architect and owner approval.
• Liaise with PM on sub-contractor and supplier matters.
• To counter propose on the architectural materials and designs for the ease of construction and cost effective.
• Monitoring of VO on the architectural items with all the substantiation to PM.
• Monitoring of architectural schedule, materials submission and material delivery.
• Maintain records in accordance to ISO procedure.
• To advise project team on the architectural matters.
• Plan and advise architectural supervisor and foremen on the architectural construction sequencing and arrangement.
• Liaise with Project manager on the CONQUAS/QM assessment.
• Inspect architectural works carried out by sub-contractors and accompany client architect (if necessary) to inspect the works.
• To compile all the TOP document from sub-contractor and supplier for the RI inspection and BCA submission.
• To support on the handing over kit and defects monitoring min 3 months after TOP.
• To monitor and submit as built architectural drawing 2 months before TOP.
• Responsible to work extra hours for any operation after working hour are deemed to be part of the overall responsibility.
• Perform any other duties as assigned by your reporting PM.

Requirements:

• Minimum 3 years’ or relevant experience in Singapore
• Good organizational and communication skills

Responsibilities:

· Handle full sets of accounts, GST and assist during audits

· Processing and control of AR & AP

· Ensure accurate and timely month end closing of accounts

· Ensure good filing practice of accounts documents and others to be orderly maintained and kept up to date

· Handle telephone enquiries and correspondences relating to accounts and admin matters

· Any adhoc duties as assigned by Superior

Requirements;

· Completed certified courses in bookkeeping or accountancy

· Minimum of 3 years relevant working experience

· Able to handle full sets of accounts

· Team player, responsible, meticulous and independent

· Able to multi-task and assist in other duties as and when requires

• Organizing materials and ensuring sites are safe and clean.
• Preparing cost estimates and ensuring appropriate materials and tools are available.
• Authorizing technical drawings and engineering plans.
• Coordinate and monitor work progress at site including periodic site inspection and attending meetings during the course of the construction of the project.
• Proven problem-solving and achievements work progress according to the work schedule
• Prepare submission of shop drawing / Materials / MOS/ Monthly progress Claims and PM Reports.
• Lead in Site Coordination and execution relating to the construction project.
• Supervise and monitor projects are carried out in accordance with the company’s operating procedures, quality standards & contractual specifications.