Facilities Coordinator

Work Dynamics - Integrated Facilities Management

What this job involves:

Providing onsite support

You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.

Day-to-day operations
You will be involved in the overall upkeep of client property and facilities equipment to ensure smooth daily operations. To do this, you’ll need to regularly inspect all areas within the facilities and take note of any problems using the predefined checklists.

Facilities Coordinator Job Responsibilities and Duties
• Support facility management in the areas of Client Property & Office equipment and AV

• Support in managing all M & E and non-IT related matters.

• Work with JLL vendor for repair works.

• Support office event set up.

• Managing and assign lockers to user

• Track and update Parts & Inventory

• Support FM matters

• Monthly checking of office premises and walk thru office premises to ensure all equipment are

upkeep in a proper manner.

Certified and experienced
Are you certified to do electrical or mechanical repair? Have you worked in a facilities and maintenance role before? If yes, then you are who we’re looking for!
Good-natured and customer-oriented
Can you clearly report issues and problems and provide clear instruction to repair bugs and malfunctions?

A positive attitude

Are you able to connect with, engage and inspire the people around you? You should be able to develop positive rapport with different kinds of people. Strong written and verbal communication and analytical skills will also help you land the job.

• Support on the day-to-day HR queries related to all employees
• Assist in employees onboarding/ offboarding procedure
• Improving and monitoring employee productivity
• Managing staff wellness initiatives
• Any other ad-hoc duties as assigned / required

Location: Tuas

Benefits:

• Gross up to $4,000 with allowances and OT
• Performance Bonus + Good Benefits
• Working Days: Monday to Saturday

Responsibilities:

• Delivery Cement to construction site
• Car maintenance after delivery

Requirements

• Candidates with Class 4 Driving License

Attend site meeting

- Liaise with site engineering to ensure a smoothly workflow

- Schedule, monitor and supervise the progress of M&E work on site

- Assist in planning, controlling and coordinating of mechanical and electrical works

- Oversees the entire installation works

- Carries out inspection on electrical components, such as electrical and mechanical equipment

- Install, maintain, and / or repair electrical wiring works

- Installs electrical apparatus, equipment and fixtures

- Troubleshoot electrical issues, run tests to determine its cause and fix/replace electrical components depend on the results

- Carries out plans for electrician wiring for well-functioning electrical systems

Requirements:

- 5 years of relevant working experience

- Strong critical thinking skills

- Excellent troubleshooting skills

- Profound experience in industrial and/or construction electrical system

- Several years of professional or proven work experience as an electrician

Attend site meeting

- Liaise with site engineering to ensure a smoothly workflow

- Schedule, monitor and supervise the progress of M&E work on site

- Assist in planning, controlling and coordinating of mechanical and electrical works

- Oversees the entire installation works

- Carries out inspection on electrical components, such as electrical and mechanical equipment

- Install, maintain, and / or repair electrical wiring works

- Installs electrical apparatus, equipment and fixtures

- Troubleshoot electrical issues, run tests to determine its cause and fix/replace electrical components depend on the results

- Carries out plans for electrician wiring for well-functioning electrical systems

Requirements:

- 5 years of relevant working experience

- Strong critical thinking skills

- Excellent troubleshooting skills

- Profound experience in industrial and/or construction electrical system

- Several years of professional or proven work experience as an electrician

· Assist the Management to define project scope and objectives, involving all relevant Stakeholders and ensuring technical feasibility

· Attend project meetings and work with main contractor, consultants, asset team to determine and overcome client requirements, regulatory matters, marketing & leasing requirements, property management matters etc

· Oversee all technical changes, deviations and modifications to the designs and specifications

· Ensure that all assigned projects are delivered on-time, within scope of designs and specifications and within budget set by Management

· Maintain and track key milestones of assigned projects

· Effectively and accurately communicate relevant project information to the Management, Stakeholders, JV Partners, main contractor team and any other relevant project consultants

· Review the competency of Contractor Quotations to ensure only fair and reasonable pricing is recommended for Management Approval

· Issue Contracts, Letters of Awards, Purchase Orders, RFP (Request for Proposal), Tender Requirement, Technical Specifications etc, where applicable

· Conduct site inspection, prepare progress reports and organize development meeting with Asset Manager, Management and Stakeholders throughout the lifecycle of the project

· Manage changes to the project scope, project schedule, and project costs using appropriate verification methods / through accredited consultants

· Report and escalate critical issues and significant project discrepancies to the Management as needed

· Monitor cost overruns, variation orders, omissions and any deviations from contracts and specifications

· Liaise closely with the asset, marketing and leasing team to ensure consistent and effective marketing and leasing activities to achieve targeted occupancy rate and effective rental for all assigned projects

· Liaise closely with asset team and the Appointed Managing Agent and/or relevant 3rdparties/vendors to ensure a smooth and consistent handover process to Tenant and efficient operation process during whole lease tenure

· Assist property team to handle unsatisfactory incidents and complaints from tenant during the Defects Liability Period (DLP), where applicable

· Assist business development team to prepare feasibility studies on all assigned government land tender sites, redevelopment sites, asset enhancement sites and any other real estate development sites that may be assigned from time to time

· Ability to keep abreast of technological change, to learn from and reflect on the past, to ensure effective training & development of team members, to find most expedient way to develop new skills and knowledge required

· Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others

· Create and cultivate the team work, team spirits and team bonding of the project team

Qualifications

· Degree or Diploma in Architectural, Civil Engineering & Structural, Building Surveying, Quantity Surveying or Project/Construction Management

· 3-5 years of experience

· Familiarity with construction methods and the building codes

· Proven ability to work effectively both independently and in a team based environment

· Demonstrated willingness to be flexible and adaptable to changing priorities

· Effective communication skills including verbal, written and presentation skills

· Strong multi-tasking and organizational skills

· Excellent client-facing and internal communications skills

Responsibilities:

• To manage intellectual property team.
• Preparation, prosecution, registration, and renewal support for trademark and other forms of intellectual property globally
• To handle IP Official Action or third party’s opposition
• Maintain our intellectual property portfolio
• Handle contract templates and guideline documents
• To cooperate with team members from overseas offices

Requirements:

• Singapore Qualified Lawyer with 2 years of relevant experience
• With Notary Public license is an advantage
• Excellent communication skills.

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to shinleng.liew(at)cvistahr.com

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion

R23119309 | EA License 16C7883

Role and Responsibilities

• Experience in Plastering, Tiling Works (Wet works), Plumbing and Electrical
• Coordinate tasks according to priorities and plans
• Produce schedules and monitor attendance of team members
• Allocate general and daily responsibilities
• Supervise and train team members
• Ensure manpower and resources are adequate
• Guarantee all safety precautions and quality standards are met
• Supervise the use of machinery and equipment
• Monitor expenditure and ensure it remains within budget
• Resolve and mitigate problems onsite
• Report on progress to company director
• Monitor work progress and control workmanship on site

Requirements

• Relevant certificates from BCA or equivalent
• In-depth knowledge of construction procedures and equipment
• Able to communicate to clients, management and relevant authority

In this role you will be involved in the overall business of the company which includes the property management, accounting and administrative functions. You will also be responsible for the development of strong client relationships as well as providing high standards of property management service at all times.

Property Management and Maintenance

■ Manage and maintain the property and keep it in a state of safe, good and operational condition

■ Ensure compliance of all relevant legislations, standards and requirements governing the maintenance and management of buildings in Singapore, including customary business practices

■ Implement and regulate all instructions, by-laws and laws permitted under the requirements of BMSMA and House rules

■ Liaise, schedule, supervise and conduct routine inspections of the property, grounds, facilities and equipment to ensure that the property is properly maintained and serviced by staff and/or contractors

■ Prepare, implement and review checklist and preventive maintenance programmes for the property

■ Liaise with property developers, consultants, architects, contractors during TOP and POST TOP for new developments

■ Respond to after office hour emergency calls, messages and emails and take appropriate actions

Requirements:

■ Diploma or above

■ At least 1 year of related working experience

■ Proven management experience within property management industry

■ Strong understanding on Running Management Corporations and the Building Maintenance & Strata Management Act

■ Experience in managing relationships with clients

■ Demonstrate strong ability to influence and negotiate

■ Strong interpersonal, organisational, people management skills

■ Passion for and experience in developing people

■ Fluent in English & excellent communication skill

• Preparing and maintaining accurate project documentation, including reports, schedules and change orders. Ensuring compliance with safety regulations and implementing measures to mitigate construction project risks. Plan, organise and manage construction projects from start to finish, ensuring compliance with specifications, building codes and safety regulations. Develop detailed project schedules, including task sequencing, resource allocation and critical milestones, and monitor progress against established timelines.
• Prepare monthly progress report and follow up claims
• Supervise the construction team and own general work.
• Drafting 2D and 3D drawings.
• Attend meetings as required and follow-up with issues raised.
• Perform other duties and tasks as assigned.

About Shin Khai Construction

Shin Khai is a highly innovative and integrated construction company based in Singapore. Established in 2007, the company has garnered numerous awards, accreditations, and certifications within the industry.

With its headquarters located in Kaki Bukit, Singapore, Shin Khai is dedicated to providing top-notch services and effective solutions to its clients, while also prioritizing the career development of its employees. By transforming homes and ensuring a lively and safe place to live in, Shin Khai has brought smiles to the faces of countless residents. The happiness and satisfaction of our clients and customers is our ultimate goal.

As a fair and progressive employer, Shin Khai actively adopts Tripartite Standards in various areas, including Age-Friendly Workplaces, Recruitment Practices, Grievance Handling, and Flexible Work Arrangements.

To learn more about our company, you can visit our social media pages on Facebook, Instagram, and LinkedIn by searching @shinkhaiconstruction. There, you can delve into how we take immense pride in our work, prioritize safety, and foster a rewarding relationship with our employees. We owe our vibrant work culture to our dedicated and supportive leaders, as well as our enthusiastic and grateful team members.

If this sounds like something you’d like to be part of, we would be thrilled to receive your application and learn more about you.

Job Role Description

-Spearhead all Workers-related HR Administrative Works

-Update, maintain, and organize HR Records and Filing System

-Assist HR Manager & HR Executive with all HR-related works

-Work with the HR Team (Singapore & Overseas-remote working)

-Work for and with different Business Units and their BU Heads/Directors, Project Managers & Site Personnel

-Organize company events/team bonding activities

Job Requirements

-Diploma/ITE/A/O'Level

-2+ years of working experience in human resources

-Good communication skills, writing skills, interpersonal skills, and a team player

-Familiarity with HR software (WhyzeHR) and working knowledge of MS Office

-Understanding of HR laws and requirements (e.g. Employment Act, EFMA, CPF Act, WSH Act, Fair Consideration Framework, Tripartite Standards, PDPA, etc) is an advantage

-Detail-oriented, organizational nature, self-motivated, independent, active, hardworking, and grateful person

• Worker Passes application, renewal and cancellations
• Coordinates all training activities, which includes course registration, liaison with training provide and participant, training grants, training review, update training record etc.
• Application an allocation of foreign worker PA and MYE
• Manage foreign worker accommodation
• Handling foreign worker disciplinary issues and grievances
• Assist for Foreign worker insurance claim for WIC/ H&S
• Assistant for Foreign worker performance bond
• Assist for Foreign worker tax clearance
• Assist for ISO Audit & BCA licensing
• Assist MOM matters and survey
• Assist for Foreign worker related matters
• Handle for Admin related works
• Communication in English and Mandarin ( In order to liaise with Chinese speaking associate)

Job Description :

1. Need to take Bar Bending Schedule from rebar structural drawings.

2. Need to Take the exact rebar quantities from the provided drawings.

3. Submission of Cost control reports for total rebars received & total rebars used & wastages.

4. Able to test and use the communication devices.

Job Requirements :

1. Experience in Bar Bending Schedule.

2. Diploma or above relevant qualifications.

3. Previous Singapore work experience will be an added advantage

Job Description & Requirements

1.To supervise foreign workers closely & also take care of their well being,

2.To be able to visit dormitories to resolve issues etc,

3.To lead the installation teams at construction sites to plan and execute works according to the project schedule

4.To ensure efficient utilization of manpower, raw materials and consumables for our construction projects at construction sites;

5.To oversee the works and resolve any technical issues/ difficulties that may arise on constructions sites;

6.To report to project team on work progress at construction sites;

Full time supervision at site;

7.To plan the manpower deployment require for the site works.

8.Ensure that construction projects are completed as per approved drawings within the required deadline and allocated budget;

9.To perform any other ad-hoc duties as assigned.

Job Requirements:

1. 2 years of work experience in the related field is required for this position.

2.Fresh graduate may considered

Job Description :

1. Need to take Bar Bending Schedule from rebar structural drawings.

2. Need to Take the exact rebar quantities from the provided drawings.

3. Submission of Cost control reports for total rebars received & total rebars used & wastages.

4. Able to test and use the communication devices.

Job Requirements :

1. Experience in Bar Bending Schedule.

2. Diploma or above relevant qualifications.

3. Previous Singapore work experience will be an added advantage

Job Description

• Serve as the first point of contact for clients, visitors, and employees entering the office.
• Create a positive and professional impression of the company to guests and visitors.
• Manage the front desk and maintain a tidy and organized front facing area (lobby, waiting area, conference room, breakout area).
• Provide support services to employees, such as booking meeting rooms, arranging catering, and managing IT and AV equipment.
• Support all staff onboarding and offboarding processes from administration standpoint
• Support staff engagement activities & employee communications (incl. signage)
• Communicate with employees about important messages, announcements, and events.
• Foster a positive workplace culture by organizing events, managing employee feedback, and ensuring that the workplace is inclusive and welcoming to all employees.

Job Requirement

• Bachelor's degree in hospitality, event management, or a related field.
• 2-3 years of experience in event coordination, preferably in a corporate.
• Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Strong interpersonal and communication skills, both verbal and written (English & Chinese preferred)
• Strong organizational and time management skills
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Ability to work flexible hours, occasional weekends and evenings.

Job Description:

• Prepare and analyze cost comparison
• Obtaining quotations, liaising and negotiate with sub-contractors and suppliers
• Responsible for measuring quantities and taking off
• Prepare Variation Orders, claims, final accounts, settlement and sub-contractor payments
• All other QS related job as assigned

Job Requirements:

• Min Degree / Diploma in QS / Building / Engineering or its equivalent
• Min 3 years and above QS experience in main-contractor companies in Singapore.
• Proven ability in contract negotiation, contract administration & variation orders
• Supporting VO, progress claim, contract administration and documentation for the project
• Able to work independently, be meticulous, analytical with excellent problem-solving skills, proactive, a good team player & able to meet tight deadlines

Looking for someone with a class 4 license to join our company as a lorry driver

Personal Requirements:

- Class 4 license

- Good attitude & Team player

- Good time management

Job Description:

- Working 8am - 7pm, Monday to Saturday. OT (5pm to 7pm) is claimable

- Material collection and deliveries

- Material lifting, relocation & arrangement

.Maintaining safety and health standards in the workplace.

.Creating and carrying out WSH plans.

.Evaluating tools,machinery and processes

.Organising activities to boost WSH awareness.

.Report to Safety Officer.

.Other ad-hoc duties as assigned.

Requirements

.Diploma/Degree in Evironmental,Health and Safety or other relevant subjects

.Advanced certificate in workplace safety and health(WSH)

.At least 2 years of experience in WSH field,preferably in construction industry

.Able to provide hands-on support to sites as well as ability to take a strategic approach to improving EHS performance

.Strong communication skills,strong English language

.Collaborative approach,strong team-working skills Dynamic,self-motivated

Interested candidtes,please send your resume to [email protected]

Please indicate the following:

.Last drawn salary

.Expected salary

.Reason(s) for leaving your current and previous employment(s)

.Availability

• Lead, manage, collaborate, and work with internal staff like AV Designer, Drafter, Engineer, Site Engineer, Safety Officer, and external parties like, Consultant, Main Contractor, Subcontractor, Manufacturer, and Supplier.
• Study schematic design and construction drawings to produce AV construction drawings
• Manage Project schedules, Project budgets, change in orders, Bill of Material
• Manage customer’s expectations and deliver customer experience
• Plan, manage and schedule resources.

• Assist Project Manager in monitoring and managing the day-to-day operations of project
• Liaise with consultants and /or sub-contractors on the project matters
• Attend meetings with owner/client/contractors/sub-cons on the project related matters
• Check drawings and raise technical queries to resolve the discrepancies in between drawings and as well as those arisen during the project execution
• Carry out in-progress inspection and joint inspection and to ensure that the works were executed to the required quality standard
• Update the project quality plan as and when appropriate
• Assist Project Manager on the tasks assigned

In Singapore, where construction projects are often complex and highly regulated, Construction Project Managers play a crucial role in driving successful project outcomes while ensuring compliance with local laws and regulations. Their leadership, technical expertise, and strategic decision-making are essential for delivering projects on time, within budget, and to the highest standards of quality and safety.

The duties and responsibilities of a Construction Project Manager in Singapore typically encompass a broad range of tasks, combining leadership, technical expertise, and strategic oversight.

Duties and responsibilities:

1. **Project Planning and Coordination:**

- Develop project plans, including scope, budget, schedule, and resources.

- Coordinate with architects, engineers, consultants, and contractors to ensure project milestones are met.

- Conduct feasibility studies and risk assessments.

2. **Budget and Cost Management:**

- Oversee project budgeting and financial management.

- Monitor project expenditures and ensure adherence to budget constraints.

- Implement cost-saving measures without compromising quality or safety.

3. **Contract Management:**

- Negotiate contracts with vendors, subcontractors, and suppliers.

- Review contract terms and conditions to mitigate risks and ensure compliance.

- Manage contract variations and claims.

4. **Quality Assurance and Compliance:**

- Establish quality control procedures and ensure compliance with building codes, regulations, and safety standards.

- Conduct inspections and audits to maintain quality assurance.

5. **Team Leadership and Management:**

- Lead and manage a multidisciplinary project team.

- Delegate tasks and responsibilities effectively.

- Provide guidance, mentorship, and training to junior staff.

6. **Client Relations and Stakeholder Management:**

- Act as the main point of contact for clients and stakeholders.

- Manage client expectations and ensure customer satisfaction.

- Resolve conflicts or issues that may arise during the project lifecycle.

7. **Risk Management and Problem-Solving:**

- Identify potential risks and develop risk mitigation strategies.

- Address issues or obstacles promptly to keep the project on track.

- Make decisions that align with project goals and objectives.

8. **Communication and Reporting:**

- Prepare regular progress reports, presentations, and updates for stakeholders.

- Facilitate effective communication between project teams, clients, and management.

- Ensure documentation is accurate and comprehensive.

9. **Sustainability and Environmental Management:**

- Integrate sustainable practices into project planning and execution.

- Ensure compliance with environmental regulations and promote eco-friendly construction methods.

10. **Continuous Improvement and Innovation:**

- Stay updated with industry trends, technological advancements, and best practices.

- Implement innovative solutions to improve project efficiency and performance.

Construction Project Manager Requirements and Qualifications:

· Degree qualification: At least bachelor’s degree in mechanical engineering from a reputable institution.

· Project Management Certification: Certifications such as Project Management Professional (PMP) or Certified Construction Manager (CCM) can be advantageous and demonstrate competence in project management.

· Relevant experience: Minimum of 8 years of construction project manager experience with duties of an engineer also

· Software Proficiency: Familiarity with project management software (e.g., Microsoft Project, Primavera, Procore) and other relevant tools for scheduling, budgeting, and collaboration.

· Networking and Relationship Building: Strong networking skills to build and maintain relationships with clients, contractors, and stakeholders.

· Local Regulations: Understanding of local building codes, regulations, and permitting processes, especially if working in a specific region like Singapore.

· Attention to Detail: Ability to oversee multiple details of a project without losing sight of the bigger picture.

· Adaptability: Flexibility to adjust plans and strategies in response to changing project needs or external factors.

· Ethics and Integrity: Commitment to ethical standards, professionalism, and compliance with regulations.

Roles & Responsibilities:

your primary responsibility is to assist the project manager and lead the team in completing project objectives and ensuring progress. You will be responsible for the Bar Bending Schedule (BBS) management and reception of rebar materials on site, along with meticulous record-keeping of essential data.

Your core duties include:

1. Daily Meetings: Attend daily toolbox meetings and workers briefings to ensure team alignment and understanding of project goals.

2. Material Management: Assist in managing the Bar Bending Schedule (BBS) and oversee the reception of reinforcement materials sent to the site.

3. Drawing Familiarity: Possess a strong understanding of architectural and structural drawings to guide the team effectively.

4. Project Implementation: Communicate and implement the project manager's objectives to guarantee work progress, quality, and safety, meeting customer requirements.

5. Skill Demonstration: Provide hands-on training by personally demonstrating how to erect stirrups, install, and bind rebar to team members.

6. Quality Control: Check the size, quantity, and spacing of steel bars, ensuring completed rebars meet consultant's specifications and PE Design Requirements.

7. Inspection and Rectification: Work closely with RE or RTO on site to conduct inspections, rectify defects, and oversee handover to the concrete supervisor for casting.

8. Efficiency Targets: Achieve efficiency targets set by the company and site Project Manager, ensuring timely completion of tasks.

9. Reporting: Daily reporting of progress, quality, safety, and efficiency to the project manager before the end of the workday.

Job Specifications:

1. Certification: Hold a valid BCSS certificate, demonstrating proficiency in steel bar skills through the BCA test.
2. Technical Proficiency: Able to read, understand, and execute work based on construction drawings, possessing basic drawing recognition skills. Proficient in reading material lists and BBS drawings.
3. Communication Skills: Exhibit excellent communication, interpersonal, and collaboration skills to facilitate effective team coordination.
4. Experience: Have a minimum of 2 years of relevant experience in rebar supervision and construction projects.

Roles & Responsibilities:

your primary responsibility is to assist the project manager and lead the team in completing project objectives and ensuring progress. You will be responsible for the Bar Bending Schedule (BBS) management and reception of rebar materials on site, along with meticulous record-keeping of essential data. Your core duties include:

1. Daily Meetings: Attend daily toolbox meetings and workers briefings to ensure team alignment and understanding of project goals.

2. Material Management: Assist in managing the Bar Bending Schedule (BBS) and oversee the reception of reinforcement materials sent to the site.

3. Drawing Familiarity: Possess a strong understanding of architectural and structural drawings to guide the team effectively.

4. Project Implementation: Communicate and implement the project manager's objectives to guarantee work progress, quality, and safety, meeting customer requirements.

5. Skill Demonstration: Provide hands-on training by personally demonstrating how to erect stirrups, install, and bind rebar to team members.

6. Quality Control: Check the size, quantity, and spacing of steel bars, ensuring completed rebars meet consultant's specifications and PE Design Requirements.

7. Inspection and Rectification: Work closely with RE or RTO on site to conduct inspections, rectify defects, and oversee handover to the concrete supervisor for casting.

8. Efficiency Targets: Achieve efficiency targets set by the company and site Project Manager, ensuring timely completion of tasks.

9. Reporting: Daily reporting of progress, quality, safety, and efficiency to the project manager before the end of the workday.

Job Specifications:

1. Certification: Hold a valid BCSS certificate, demonstrating proficiency in steel bar skills through the BCA test.
2. Technical Proficiency: Able to read, understand, and execute work based on construction drawings, possessing basic drawing recognition skills. Proficient in reading material lists and BBS drawings.
3. Communication Skills: Exhibit excellent communication, interpersonal, and collaboration skills to facilitate effective team coordination.
4. Experience: Have a minimum of 2 years of relevant experience in rebar supervision and construction projects.

• Conducting regular site inspections to ensure adherence to health and safety regulations
• Managing the daily operation of construction projects
• Interpreting and implementing construction plans as per the project blueprint
• Liaising with subcontractors, architects, and other professional staff to ensure project requirements are met
• Assessing potential risks and implementing preventive measures to mitigate them
• Ensuring materials and resources are used effectively and wastage is minimized
• Keeping accurate records of construction progress, changes, and other relevant information
• Resolving technical issues with the project team and offering advice on improvements and solutions
• Coordinate with clients, stakeholders, and local authorities to ensure smooth project execution
• Supervising and instructing the construction team as well as onsite laborers