Description:

• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Manage agendas/office arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial, and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Other ad-hoc duties assigned by management

Requirement:

• High school diploma and above, preferred with minimum 3 years experience related works
• Excellent communication and presentation skills
• Ability to multitask, prioritize, and manage time effectively

The M&E Officer need to manage the "M&E process" which can include multiple task and people.

• Performing checks on the M&E materials/works to ensure that the final touch-up works are ready for inspections.
• Good knowledge of construction quality control/assurance
• Conducting regular inspections to ensure works are in compliance with method statements (in accordance to BCA’s Good Industry Practice)
• Monitoring the performance of maincontractor workers for all trades and ensure any defects are properly rectified
• Supervising M&E maincon works and ensure main-contractor’s progress in accordance to schedule set
• Any other duties as may be required by the Company.

Job Requirements

• Diploma or Certified in construction related field.
• Minimum 5 years’ experience in construction projects.
• Able to work independently and possess strong leadership quality
• Require working on site experience
• Related safety course certificate
• Ability to use measuring devices like gauges, meters,calipers etc.

Job Responsibilities

System Maintenance and Configuration:

• Install, configure, and maintain hardware and software for the organization’s infrastructure.
• Monitor system performance to ensure everything runs smoothly and securely.
• Regularly update systems to provide necessary patches and upgrades.

Network Management:

• Manage network servers and technology tools.
• Set up user accounts and workstations.
• Monitor network performance and integrity.

Security:

• Ensure security through access controls, backups, and firewalls.
• Frequently review security protocols and make adjustments as needed.
• Respond to and resolve help desk requests.

Data Management:

• Oversee data storage solutions and database systems.
• Ensure data recovery and backup procedures are in place and functioning correctly.
• Manage and store backups.

Troubleshooting and Support:

• Troubleshoot issues and outages.
• Upgrade systems with new releases and models.
• Provide technical support and training to other employees.

Documentation and Policy Development:

• Develop expertise to train staff on new technologies.
• Build an internal wiki with technical documentation, manuals, and IT policies.
• Document system performance and plan for future upgrades.

Collaboration and Communication:

• Work closely with IT project managers and other technical staff.
• Collaborate with other departments to understand their technical needs and implement IT solutions.
• Report regularly on operation status.

Job Requirements

• Degree/Diploma in Computer Science/Information Technology.
• Basic knowledge of computer networks/infrastructure.
• Strong analytical and problem-solving skills.
• Good understanding and possess troubleshooting know-how on IT infrastructure and software.
• Able to handle sensitive information confidentially.
• Minimum 2 years of experience in a similar field.
• Strong knowledge of MS 365 and Azure.

Resident Relations/ Facility Officer supports the Manager in the general administration of the estate

Job Responsibility

Responsible for the common facilities in:

• The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).
• Keying in of data
• Handing over of security pass / carpark label
• Collection of Admin fee / Renovation fee / Security Pass
• Administer the following works:
• Refund of renovation deposit
• Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)
• Order and keeping track of stationery inventory including office inventory
• Postage record for mailing
• Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
• Registration of movement of key (in key press)
• Preparation of circular to Subsidiary Proprietors / residents
• Distributing incoming fax / letters and keeping proper records of correspondences
• Keeping record of file opened
• Negotiate / Sourcing in purchase of budget items for office equipment
• Keeps the petty cash, if assigned.

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting a Property Officer be part of their Facilities Team for ongoing transformation projects.

Duties of Property Officer:

• Assist in day-to-day property maintenance and operational support.
• Oversee preventative maintenance and ensure timely completion of tasks.
• Monitor vendor performance to confirm services meet established KPIs.
• Organize and oversee minor repair and improvement work.
• Obtain quotations and coordinate with contractors for repair tasks.
• Maintain accurate records and standardized systems on-site.
• Be on-call to respond to emergencies and urgent breakdowns.
• Supervise major repair work and assist in annual electrical shutdown events.
• Conduct inspections for building and equipment upkeep.

Requirements:

• Nitec / Diploma in related field
• Relevant experience with Facilities Management / Commercial Building settings

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements:

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 days

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

Job Responsibilities:

• Responsible for the administrative aspects of our day-to-day operations within the property
• Establish a professional communication with our co-living residents, including managing tenancy related enquiries, requests, pre-termination and lease transfers
• Manage tenancy related documentations including tenancy agreements, personal information and rental collection particulars of the residents, security deposits and other important documents.
• Upkeep residents' records on our property management system
• Coordinate the monthly invoicing and payment collection from residents.
• Monitor payment arrears and follow-up with the respective residents to ensure payments are made promptly
• Liaise with Finance team on issuing monthly and ad hoc invoices, and security deposit refunds
• Monitor day-to-day functionality of the facilities and liaise with in-house / external team on operational matters when necessary
• Inventory management and keep record of office supplies
• Perform any other ad-hoc assignments as assigned from time to time

Requirements:

• Minimum Diploma in Hospitality or relevant field.
• At least 2 year(s) of experience in student hostel / serviced office operations management.
• Experience in property / facilities management or front desk would be advantageous.
• Good team player with interpersonal, analytical, presentation skills.
• Service-orientated with pleasant disposition.
• Experience in using MS Office.
• Candidates who is able to start work immediately or on short notice would be preferred.

We regret that only shortlisted candidates will be notified.

Position: HR Executive

• Monday-Friday (9.00 - 6.00pm)
• Address: Kallang
• Salary : $3,400 - $3,800

Requirement:

• Minimum 5 to 7 years of experience in full spectrum of Human Resources function
• Familiarity with Singapore employment laws and regulations
• Process at least Diploma/Bachelor’s degree in Human Resources, Business Administration, or related disciplines

Job Scope:

HR Planning

• Work closely with managers and supervisors to understand individual team needs and challenges with respect to skills and resources.
• Maintain a close understanding of the team structure, in order to provide support and advice in times of people and business change.
• Emphasize productivity improvement for business profitability.

Recruitment

• Utilize effective recruitment and selection strategies.
• Develop innovative and creative alternatives to identify potential candidate pools.
• Work with managers to ensure that suitable internal or external candidates are recruited for specific positions as required.
• Maintain a clear pathway for internal recruitment and promotion.
• Maintain internal communication of vacancies and appointments.
• Maintain candidate pool records for future reference.

Onboarding

• Execute all new employee records including Employment Agreements, signed position descriptions and employee handbook.
• Follow through on new appointments to receive the appropriate induction program, coordinated by respective manager.
• Ensure probation reviews are completed for all new employees with a confirmation period.

HR Systems

• Ensure all employee records are maintained including any changes to employment agreements, documented salary review, promotion and updated signed position descriptions.
• Maintain personal file records with respect to skills and training undertaken by the employee.
• Ongoing legal compliance with the relevant legislation including right to work and visa validity.
• Monitor time and attendance records and identify any concerns at an individual or team level.

Employee Development

Work closely with Managers and employees in target teams to:

• Identify standout performers with potential for career advancement.
• Map career path options for all employees.
• Identify gaps in skills matrix, and offer solutions (training, secondment, etc.).
• Support senior managers to implement development plan for team leaders and supervisors.

Learning & Development

• Work with the team manager and HOD to identify annual training needs analysis.
• Coordinate delivery of training programs.
• Implement company wide L&D programs around the key themes of leadership development, effective management practice, communication excellence and teamwork.

Management Support

• Support and foster a management culture of accountability and performance.
• Ensure position descriptions and standard operation procedures are in place at all times.
• Ensure that managers are on track with annual performance appraisals for all employees.
• Manage employee feedback (formal and informal systems).
• Support the manager to address and resolve productivity and team performance concerns.
• Ensure any potential serious grievance is promptly communicated to appropriate management, and best practice handling of the situation follows policy and procedure.
• Actively promote safe work practices and compliance with all designated policies.

Disciplinary & Termination

• Ensure Code of Conduct policies and processes are applied consistently and fairly.
• Address formal disciplinary issues and termination whenever necessary.

Compensation & Benefits

• Utilize external resources, candidate interviews, employee surveys and exit interviews to maintain clear understanding of market remuneration in line with employee capability and role requirements.
• Ensure managers have clear understanding of market remuneration as pertains to their team.

Privacy and Data Security

• Ensure all personnel, payroll and other files are secured at all times.
• Uphold complete confidentiality and data security.

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Descriptions:

• Assist the Planning Manager during project execution
• Assist Planning manager in gathering information and data entry
• To check and verify subcontractors programme, project deliverables, site progress with project baseline.
• Preparation of progress reports for submission to client
• Gather site construction / installation progress information and prepare progress monitoring documents.
• Liaising with construction / Installation teams to develop weekly working programme.
• Any other assigned ad-hoc duties

Requirements:

• Degree in Civil Engineering or related.
• Minimum 3 years of experience in construction Industry
• Expertise in Microsoft Office (Excel, PowerPoint), knowledge in Project Management software Primavera is at an advantage.
• Good team player and able to work independently with minimal supervision
• Willing to work in Tuas and commit overtime as and when required

Job Description:

Preferred Experience in Underground Service Construction – Open Cut Trenching, Shaft Construction & Pipe Jacking experiences.

• Responsible for the successful delivery of projects, ensuring they are completed on time, meeting requirements and within allocated budget.

• Supervise staff & workers in relation to construction works, ensure progress adheres to schedule, quality standards are maintained, site inspections are carried out and technical issues are resolved on a timely manner

• Coordinate effectively with subcontractors, architects, consultants and authorities

• Coordinate effectively with subcontractors, architects, consultants and authorities

• Monitor and track progress of projects and stay on top of the projects to ensure smooth execution.

• Attend site meetings and resolve problems

• Train, supervise, and mentor construction team members on site

• All other ad-hoc duties assigned by the management.

Requirements

• At least 10 years’ experience in preferably as Main Con in PUB/ LTA contract

• Strong leadership qualities with good analytical and communication skills

• Competent in planning & organizing work schedules and profound ability to deliver to timelines

Position: Operation Administration Executive

• Working days & hour: 5 days, Mon- Thur (9am-5pm), Fri (8am-4:30pm)
• Location: Gul Drive (west area)
• Salary: $2700 - $3200

Requirement:

• At least 1 year experience as admin in construction industry

Key Job Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Responsibilities:

-Planning the construction project.

-Creating a construction schedule.

-Balancing the budget.

-Assigning tasks to the various contractors and subcontractors.

-Tracking activities in a project from beginning to end.

-Working with vendors.

-Managing supplies.

Job Description:

-Define the project scope.

-Create and manage a construction project budget.

-Create a construction project management plan.

-Negotiate with general contractors and subcontractors to obtain profitable construction contracts.

-Develop a construction schedule, with project deliverables and milestones.

-Manage resources such as construction materials, construction workers and equipment.

-Oversee the performance of the general contractor, site manager and other members of the construction team.

Job Summary:

- Lead construction projects from planning to completion, ensuring timely, within-budget, and high-quality delivery.

Key Responsibilities:

1. Project Planning: Develop comprehensive plans, schedules, budgets, and resource allocation.

2. Project Execution: Supervise and direct the project team to ensure work meets quality standards.

3. Team Management: Lead and manage the project team, ensuring effective communication and collaboration.

4. Issue Resolution: Identify and address issues, devise solutions, and take appropriate actions.

5. Quality Assurance: Ensure adherence to quality standards, conduct inspections and audits.

6. Progress Monitoring: Monitor project progress, address delays and changes promptly.

7. Compliance: Ensure compliance with laws, regulations, safety, and environmental requirements.

8. Risk Management: Identify, assess, and mitigate risks.

9. Reporting: Provide regular progress reports to stakeholders.

Requirements:

1. Education: Bachelor's degree in Construction Management, Civil Engineering, or a related field.

2. Experience: Minimum 5 years in construction project management.

3. Track Record: Proven success in managing construction projects.

4. Skills:

- Excellent communication, leadership, and problem-solving skills.

- Ability to work under pressure and meet deadlines.

- Familiarity with construction software and technologies.

Job Description:

• To provide site support to the Project Manager & Engineers;
• To perform job estimations. drawings, site surveys and etc;
• To effectively handle customer’s direct complaints and feedbacks so that situation won’t be aggravated;
• To assist in preparation of daily and weekly program for asphalt laying works;
• To closely co-ordinate and supervise progress of works by ensuring timely and safely completion of each works and fully comply with customer’s needs;
• To perform site measurements, maintain records and submit date to Project Manager & Engineers for billing;
• To update daily work done for all jobs;
• To lead team in performing house-keeping on site after every job is completed;
• To ensure compliance with ISO requirements & EHS standards;
• Under the WSH Act, employees have a duty to keep their workplace and colleagues safe:Cooperate with employers and follow safety and health procedure;
  Report unsafe acts and incidents;
  Do not tamper with safety devices or perform willful or reckless act; and
  
• Be responsible for any other duties that may be assigned to you from time to time as your superior/management deems fit.

Highlights

• AWS + Variable Bonus
• Birthday allowance
• Mondays to Fridays (830am-6pm)
• Kaki Bukit, Singapore

Responsibilities

• Assist sales team with the preparation of all sales and tender related documents, costings and material submissions.
• Prepare sales quotations and proposals.
• Provide sales and administrative support to the Sales Team.
• Follow up with factories on document requirements and ensuring that all submissions are properly presented and submitted on time.
• Supporting the sales team in responding to customer inquiries and assisting to resolve issues, where appropriate.
• Liaise with internal teams and colleagues from Procurement, Logistics and Finance.
• Sales order processing from Quotation, Sales Order, Purchases Order to Delivery Order.

Requirements

• Minimum 1 or 2 years of experience in project management or sales support function.
• Enjoy working with numbers and good with excel, powerpoint and words.
• Diploma in Business management or Electrical engineering
• Knowledge in Lighting Simulation Software (Relux/Dialux EVO) will be an advantage.

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Position: Project Admin

• Location: Kranji Way | Office will move to Tuas start of next year 2025 (2mins walking from Tuas MRT)
• Working Days: 5 days / 8am - 5pm
• Salary: $2,000 - $2,500

Requirements:

• Relevant experience in Project Admin related

Responsibilities:

• Support in submission of monthly claim / receivables for projects
• Correspondence with clients
• Record and maintain monthly claim/receivable reports
• Ensure proper documentation in project files
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Responsibilities:

-Planning the construction project.

-Creating a construction schedule.

-Balancing the budget.

-Assigning tasks to the various contractors and subcontractors.

-Tracking activities in a project from beginning to end.

-Working with vendors.

-Managing supplies.

Job Description:

-Define the project scope.

-Create and manage a construction project budget.

-Create a construction project management plan.

-Negotiate with general contractors and subcontractors to obtain profitable construction contracts.

-Develop a construction schedule, with project deliverables and milestones.

-Manage resources such as construction materials, construction workers and equipment.

-Oversee the performance of the general contractor, site manager and other members of the construction team.

Responsibilities:

• Handle full set of accounts (AR, AP and GL)
• Prepare monthly financial reports
• Issuing invoices, statement of accounts and reminders
• Issuing payments to suppliers
• Prepare and submit of GST
• Coordinate and liaise with external parties like external auditors
• Attend to owners on enquires regarding their statement
• Supervise and guide Accounts Assistants
• Receiving, courier or handling cash/cheques from clients
• Banking of cash/cheques
• Complete ad-hoc projects or tasks as assigned

Requirements:

• Minimum Diploma in Accounting related
• At least 1-2 years of Accounting work experience
• Proficient in MS Office applications
• Meticulous, resourceful & motivated
• Strong interpersonal and communication skills

Responsibilities:

• Review specifications, clarifications, and drawings.
• Schedule works, requisition materials, control costs, and supervise projects.
• Coordinate with Structural, Architectural, and M&E teams to resolve issues.
• Ensure timely progress and compliance with safety and regulations.
• Conduct QA/QC and enforce safety on-site.
• Prepare progress and handover reports.
• Handle additional assigned tasks.

Requirements:

• Degree in Civil Engineering with PEB recognition.
• Working experience in A1/A2 building companies is preferred.

_______________________________________________________

HOW TO APPLY :

Interested candidates, please submit your resume by clicking on “Quick Apply” or contact [email protected] for more details.

Please provide following information in the resume for immediate processing

1) Reasons for leaving current and/or last employment

2) Last drawn and/or current salary

3) Expected salary

4) Date of availability and/or Notice Period

All applications will be treated in strictest confidence and only shortlisted candidates will be notified

Wee Wai Dan

EA License No : 03C5391

EA Reg No : R22109628

TUNNELLING MACHINE OPERATOR (CONSTRUCTION)

Required to be experienced in operations of TBM machine, excavation and ring building, tunnel pipe roofing.

• Prepare tunnel progress reports, and other tunnel-related documentation.
• Prepare and carry out the presentation of tunneling works prior to the commencement of works.
• Plan and monitor and track site progress, manpower mobilization, and equipment deployment.
• Conduct daily site inspection and supervision of bored tunneling works.
• Supervision work on a TBM machine controlling the tunnel labor in excavation and ring build.
• Maintain site records of excavated volumes, grouting records, and other construction work.
• Providing technical advice and suggestions for improvement on tunnel projects.
• Diagnosing and troubleshooting equipment as required.
• Resolve any unexpected technical difficulties and other problems that may arise.
• Drawing up work schedules and communicating any adjustments to crew members and clients.
• Delegating tasks and scheduling meetings and training sessions where required.
• Completing quality assurance and providing feedback to the team.
• Act as the main technical adviser for tunnel projects.
• Check plans, drawings and quantities for accuracy of calculations.
• Ensure that all materials used and work performed are in accordance with the specifications.
• Oversee the selection and requisition of materials.
• Oversee quality control and health and safety matters for tunnel project.
• Prepare reports as required.

• Position : Project Engineer (A&A Construction/Junior Role) - Up to 5,500 + Bonus
• Office Location : East - Aljunied
• Working hours : Monday to Friday | 8am to 6pm | Saturday 8am to 12pm
• Salary (commensurate with experience) : Up to $5,500 + Variable Bonus + Annual Leaves + Medical Benefits + Travel Reimbursable
• Duration : Permanent
• Industry : Construction Sector - A&A / Building Works

Main Responsibilities:

• Manage the transmission of documents and drawings to the client and subcontractor to ensure the updated drawings are issued.
• Prepare method of statement and work procedure
• Conduct weekly or monthly meeting with sub-contractors to update progress of work
• Ensure quality of work is achieved and all government and safety regulation are complied
• Oversee drawing management and control of technical documentation
• Manage procurement of resources, monitor and control material usage on site to avoid unnecessary wastage or wrongly usage.
• Assist the Project Manager or Senior Project Engineer in co-ordination with consultants on change order issued and liaise closing with the Quantity surveyor by providing necessary supporting documents on the change order
• Any other duties assigned

Requirements:

• Minimum of Degree in Architectural/ Building / Construction Management or related; with at least 1 year of experience with restoration projects.
• Great team player with pro-active attitude.
• Bilingual in English and Mandarin to liaise with Mandarin speaking associates

Email to: [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

• MNC Company (A1 Maincon)
• Basic up to $5000 + AWS + Variable Bonus
• Location: City Hall
• Working days: Monday to Friday (Normal working hours)
• Training is provided for those with/without lesser experience
• Multiple roles available: Junior or Senior, Project and Tender

Job Responsibilities:

• Quantity take off / BOQ
• To source quotations for relevant trade works including price comparison and cost analysis;
• Ability to raise tender queries/ design discrepancies timely for clarification;
• Ability to handle tender correspondences and addendum to update changes made to tender documents;
• To assist in compilation of tender submission including tender qualification; and
• Other Ad hoc duties as assigned.

Requirements:

• Possess Diploma/Degree in Quantity Surveying;
• Fresh graduates are welcome to apply as training will be provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Position : Safety Manager (Construction/WSHO/ECO) - Up to $9,000 - 6 Days Work
• Location : Island-wide
• Working hours : Monday to Saturday | 8am to 5pm
• Salary (commensurate with experience) : Up to $9,000 + Performance Bonus + 14 Days Annual Leaves + Medical Benefits
• Duration : Permanent
• Industry : Engineering & Construction

Main Responsibilities:

• Ensure compliance to corporate EHS policy, implement actions to drive compliance and improvements to maintain EHS Management Systems
• Review any statutory updates, identify relevant EHS requirements, prepare procedures towards achieving compliance to the new statutory requirement
• Lead and facilitate compliance, EHS internal audit / surveys
• Organize and lead regular EHS inspections, meetings and monitoring of corrective / preventive action
• Develop procedures, programme to maintain compliance
• Review new process and lead risk assessment relevant to the new process
• Responsible for corporate EHS reporting requirements
• Lead incident and accident investigation, follow up on effectivenees of implemented action
• Plan EHS training programme to increase safety awareness
• Coordinate and work together with all departments, clients and contractor/vendors to advise on all EHS related issues
• Promote zero accident culture in the company to strive group EHS KPI targets

Requirements:

• Bachelor Degree in Engineering or Health and safety related disciplines with minimum 6 years working experience in Civil & Building Construction Industry / 3-5 years experience in Bored Piling Works
• Possess valid MOM registered WSHO, NEA registered ECO and PUB
• Certificate in BizSafe level 2 Risk Management or equivalent
• Possess class 3 driving license
• ISO 9001, ISO 14001 and ISO 4500

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

Responsibilities

• Lead and oversee a team on the daily operations of estate management
• Drive high performance in all aspects of maintenance such as; Landscaping, Irrigation, Pumps, Cleaning, Pest Control, Mechanical & Electrical, and Civil & Structural (C&S) works
• Develop a facilities management work plan to operate and manage the estate efficiently
• Implement the quality maintenance program and comply with government / statutory regulations; conduct regular audits of building and M&E systems
• Ensure all installation works are in conformance with building and statutory requirements
• Supervise contractors’ maintenance works and ensure that contractors carry out works in accordance with contract requirements
• Collaborate with the Community Relations team to engage with residents
• Ensure all feedback and issues are attended to and resolved promptly
• Plan, schedule, and coordinate all maintenance works, ensuring that all equipment within premises is in working condition
• Prepare monthly reports for management and client
• Responsible for building risk management, safety & security
• Implement an energy management program to reduce operating costs
• Monitor maintenance budget and progress payments to ensure cash flow projections are met and prompt payments to contractors and service providers

Requirements:

• Degree in Estate Management, Real Estate, Engineering, Building or Facilities Management,
• At least 5 years of working experience in leading a team to manage an estate or development in the building and facility management industry
• Conversant with local codes of practice and regulations
• Good knowledge of mechanical & electrical system
• Strong leadership, interpersonal, and presentation skills
• Experience in managing a large residential precinct or township would be advantageous

Benefits:

• AWS, Variable Bonus
• Structured Training Programs
• Birthday Leave

We regret that only shortlisted candidates will be notified.

Community Host

Work Dynamics - Integrated Facilities Management

ROLE AND RESPONSIBILITIES

OVERALL ROLE

These roles include Community Manager and Community Host – they are the people-centric roles within the team, responsible for connecting people with equipment and services that we provide. They also connect people to people. E.g. while Workplace Managers make sure coffee machines are operational (e.g. contract in place, piping/plumbing installed etc.), Community Managers help employees to make the best use of the coffee services we provide. They work with employees to select the beans, flavors and guide employees (if needed) to use the machines.

MAJOR RESPONSIBILITIES

People

• Ensure the timely introductions to the people about any new / change equipment
• Ensure people are well known with the usage of any machines/ meeting rooms etc
• Ensure people are welcomed and guided properly when any guests or new joiners
• Ensure people are equipped with the required support / guidance
• Provide support to the space / meeting room management
• Connect with people when required
• Event Management
• Event coordination / arrangement

Front Desk

• Manage the front desk
• Welcome the people and provide required support to the guests
• Call management / Register management
• Access Management

Communication

• Lead the development and implementation of all internal communication strategies in collaboration with client’s leadership with a focus on improving culture and employee engagement.
• Liaison with JLL team, vendor and client on soft service delivery
• Share regular event and celebrations content through client’s internal monitors, blog posts, newsletters and other communication channels.
• Create, manage JLL profile within the client account
• Adopt innovative communication strategies
• Champion monthly meetings with stakeholders to enhance relationships

Vendor Management & Procurement

• Ensure vendors are well-managed, delivering services on time and within budget
• Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as JLL best practice
• Manage/capture all PPM activity within a 52 Maintenance Plan (Tracker)
• Ensure Contract Management Database is up to date at all times
• Supervision and co-ordination of trades for maintenance / minor works for local and interstate ensuring tracking of all jobs
• Supervision of all trades on site
• Provision of quotes and recommendations to client
• Invoice administration related to facilities requests

Site Operations Management

• Implement Industry Best Practice operations
• Assist and monitor to ensure all building procedures and performance measures are maintained at all times
• Ensure all Critical Environment (CEM), if any, requirements are met
• Stock Control, Ordering and maintaining utility areas on all floors in a tidy and fully stocked condition
• Seek ways to reduce costs and improve operational standards
• 24/7 emergency call support and site attendance is required

Reporting and Analytics

• Support the to ensure key client reporting interfaces are effective and accurate
• Support the FM/RAD with identifying and implementing reporting and data efficiencies ensuring all aspects of reporting are being produced efficiently to add value across the account team
• Support in the budgeting and forecasting processes ensuring timely information is easily accessible and usable.
• Support master data set-up in the JLL IT systems e.g. new business unit set up

Finance Management

• Ensure that the site’s financial operations are meeting targets and control requirements, including all SAP/SRM data input including creating Shopping carts (SC’s), Check Requests (CR’s) and Goods Receipt Numbers (GRN’s).
• Assist and monitor financial processes to ensure account payable procedures are followed at all times
• Work within JLL policy and limits of authority (LOA) when requesting works to proceed; or prior to approval of any reactive/quoted activities

Ideal Experience

• 2 years of experience in Event management and organizing
• Good customer handling experience
• Experience in managing registers, space, calls, vendors, food program
• Experience in MS Office and basic computer skills

Other Personal Characteristics

• Demonstrated superior client relationship skills – able to interact and interact face to face with clients
• Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
• Self-motivated and confident
• Passion for quality – has an eye for detail to make sure the best delivery of services
• Flexible – able to adapt to rapidly changing situations
• Proven ability to initiate and follow through with improvement initiatives
• Able to work independently and be a team player
• Ability to effectively deal with stressful situations
• Exhibits honesty & trustworthiness
• Open to new ideas & willing to challenge status quo