JOB RESPONSIBILITIES:
· To attend Council Meetings and Annual General Meetings
· To handle Operation in property management and asset management experiences
· Able to handle portfolio projects
· Able to Oversee and ensure the smooth operations and effective management of the building/estate
· Lead and supervise administrative staff and contractors providing maintenance, security, fire safety and carpark management
· To effective Maintenance Fund collection
· To effective preventive maintenance programs
· To ensure competitive tendering purchase and service contracts
· Assist in insurance claims for any damages to common property if required
· Effective, efficient control expenses
· To recommend budget for each year to determine the amounts to be collected for the Maintenance Fund and Sinking Fund
· To ensure compliance with warranties & guaranties
· To ensure satisfactory level of security, cleanliness and housekeeping
· To prepare Minutes of Council Meetings, Minutes of AGM
· To prepare AGM documents
· To ensure compliance with divisional policies
· To plan and carry out preventive building maintenance works for common facilities and properties
· To ensure all resident’s complaints are attended to promptly and efficiently and monies collected are handed to the Accounts Department immediately
· To place orders for building maintenance materials and to keep track of its issuance as and when required
· To plan duty roster, affecting replacement and covering of duties for all site staff
· Day to day supervision of the site management staff
· Oversee the security of the building and keep tenants informed of the emergency procedure
· To oversee the administration maintenance contracts
· To prepare all tender documents, agreements, contracts and other legal documents
· To review of property for insurance purpose and recommend sum insured for the various policies
· To recommend annual salary adjustment
· To review all contracts, agreements and insurance 2 months before their expiry and recommend renewal or call for quotation/tender
· To vet all outgoing correspondence and minutes of meetings
· To arrange for annual audit of accounts
· To advise Council if expenditure is within the budget approved at General Meetings/Monthly financial accounts/revision monthly statement
· Able to handle night meetings and weekend meeting
· Any other duties assigned
Job Requirement
· Well versed in BMSMA
· Able to handle stress
· High EQ required
· Independent person
· Problem solver
· Team leader personality
· Positive attitudes
· Able to assist in business development of company to bring in business or expansion of business
· At least 10 years relevant experiences in property management industry required