JOB DESCRIPTION (Finance and Admin Officer)
Join our team as a meticulous and reliable Finance and Admin Officer and play a pivotal role in ensuring the smooth financial and administrative operations of our organization. As a key member of the team, you will use your financial expertise and administrative acumen to manage accounts, support daily operations, and contribute to the overall efficiency and success of the company.
Duties & Responsibilities
Financial Management:
- Handle accounts payable and receivable, ensuring accurate and timely processing.
- Maintain and reconcile financial records, including invoices, receipts, and expense reports.
- Assist in preparing budgets, forecasts, and financial statements.
- Monitor cash flow and prepare periodic financial reports for management review.
- Bookkeeping and coordinating with external consultants.
Administrative Support (including Executive Assistant duties):
- Manage office supplies, equipment, and vendor contracts to ensure a well-functioning office environment.
- Organize, maintain, and file records, ensuring compliance with company policies and regulations.
- Coordinate meetings, events, and schedules to support the management team.
- Prepare and edit correspondence, presentations, reports, and other documents as needed.
- Act as the point of contact between executives and internal/external stakeholders.
- Handle confidential information with discretion, ensuring all communication is professional and accurate.
- Screen and prioritize emails, calls, and messages, responding on behalf of the executive when appropriate.
- Assist in planning and executing company events, meetings, and team activities.
- Maintain efficient office systems, including filing, record-keeping, and expense management.
- Support executives in managing ongoing projects by tracking progress, deadlines, and deliverables.
- Prepare agendas and meeting materials, ensuring executives are equipped with necessary information.
- Take meeting minutes and follow up on action items.
Compliance and Reporting:
- Ensure compliance with local financial regulations, including tax filings and statutory reporting.
- Liaise with external auditors, tax authorities, and financial institutions as needed.
- Provide regular updates on financial performance, operational budgets, and administrative functions to leadership.
Requirements & Qualifications
Qualifications:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
- Proficiency in financial software (e.g., QuickBooks, Xero), Microsoft Office Suite (Excel, Word, PowerPoint), and other productivity tools.
Skills & Attributes:
- Strong numerical and analytical skills with a keen attention to detail.
- Excellent organizational and time-management abilities, with the capacity to prioritize and handle multiple tasks effectively.
- Effective written and verbal communication skills, with the ability to work well with diverse teams and stakeholders.
- A proactive and solutions-oriented approach to problem-solving and process improvement.
- High level of discretion and professionalism in handling sensitive information.
Preferred Experience:
- Previous experience in finance or administrative roles, ideally in an SME environment.
- Familiarity with local tax regulations and compliance requirements.
- Demonstrated ability to maintain confidentiality and integrity in handling financial data.
- Familiarity with office management systems and procedures.
We are looking for a motivated and organized Finance and Admin Officer who shares our commitment to operational excellence. If you thrive in a dynamic environment and have a passion for numbers and organization, we invite you to join our team and contribute to the company’s continued growth and success!
