KONE moves two billion people every day. As a global leader in the elevator and escalator industry, we employ over 60,000 driven professionals in more than 60 countries worldwide joined together by a shared purpose, to shape the future of cities. In 2023, we had annual net sales of EUR 11.0 billion.
KONE has consistently been featured on Forbes list of World's Best Innovative Companies, World's Best Employers & World's Largest Public Companies. At KONE, we believe in teamwork and a work culture where everyone can be who they are. This is exactly what makes us strong and successful.
Why this role?
This role has responsibility for overall management of the Singapore KONE offices in addition to providing Executive support to the APM Area Executive Vice President and area team.
What will you be doing?
Office management
• Supports management of the day-to-day operation of the Singapore office in partnership with People & Communication, Finance, IT and procurement. Central point of contact for vendors related to office maintenance, including, landlord, building / facilities management, office supplies, boardroom bookings, franking machine, etc.
• Creates and updates procedures for effective running of the Office and delivers the Office Maintenance schedule
• Supports corporate travel, is the key contact for escalations, coordinates addition/removal of traveler profiles in relevant systems, manages vendor performance, communicates key changes to KONE travelers. Hotel booking.
• Facility Management - Manage office access cards, including issuance and collection of access cards for all employees and visitors in Singapore office. Manages external vendors, such as cleaners, season parking registration and renewal
• Supports the management of local suppliers, including Singapore corporate hotels.
• Simplify and digitize tasks to enhance efficiency and streamline processes.
• Develop and implement Standard Operating Procedures (SOPs) for the Office Management.
• Support creation of materials to support use of corporate systems and processes.
Events organization
• Plan and organize company events including festive celebrations. Ensure programme and games/activities are properly planned out, venue is booked, invite sent, food and drinks are catered, etc.
• Supports leaders with organizing employee forums, such as Townhall and meetings (internal & external). Ensure all meetings (virtual or physical) run smoothly logistically and refreshments are provided if appropriate
Administrative support
• Support and coordinate global executive leader meetings and schedules, which may include logistics, meals, venues, group transport
• Assists in coordination of KONE distribution lists and organizing onboarding meetings for new Leaders in APM and KES Leadership team with advise from the respective managers.
• Maintain EVP’s office and accounting records.
Are you the one?
• Has a positive, pro-active, service and collaborative mindset. Willing to go the extra mile to achieve the best result/outcome.
• Able to communicate effectively with senior stakeholders and employees of all level.
· Fluent in English (both written and spoken)
· Advanced skills in Microsoft Productions, including Office, Outlook , Word, PowerPoint, excel, TEAMS, etc.
· Experience working in an MNC organization and enjoys a multi-cultural work environment.
· Highly organized, comfortable in managing different time zone and has good business appreciation and is able understand what work/meeting needs to be prioritized.
· Resourceful and able to complete task independently in a timely manner.
What’s On Offer
- Warm and friendly international working environment.
- Attractive package commensurate with the position
To Be Considered
Click the Apply button and complete the online application process. A member of our Talent and Culture team will review your application and will be in contact with additional information accordingly.
In the meantime, feel free to browse our website for additional information on our company, brands and culture – KONE Corporation.
KONE is proudly ranked as World's Best Employers in Forbes magazine and Statista's 2023 annual ranking!
KONE Singapore ranked 20th in The Straits Times Best Employer 2023 and KONE has been ranked among Singapore’s Best Employers for the second year running in 2024!
