Responsibilities

• Advise the Board on their roles and responsibilities, as well as the relevant statutory and regulatory requirements on corporate governance
• Advise and support the Honorary Secretary in guiding the Board on matters of corporate governance in the context of current laws regulations
• Advise and guide the Board in matters of litigation that may arise
• Research and respond to the Board’s requests for information in a timely manner, enabling the full contribution of Members during Board meetings
• Provide recommendations on Budget of the Board, to ensure that the Board and its members have the resources to fulfil their fiduciary duties

Administration

• Define, in close collaboration with the relevant Chairperson, the relevant agenda of Board and Sub-Committees meetings, and with the Honorary Secretary for the Annual General Meeting (AGM), and Extraordinary General Meetings (EGM)
• Ensure accuracy and quality of minutes taken by the Board Secretariat at General meetings, Board meetings, and individual Sub-Committee meetings
• Work closely with the Honorary Secretary, Sub-Committee Chairs, School Management, and key staff to prepare Sub-Committee agendas
• Organise and attend Board of Governors’ and Sub-Committees’ meetings and statutory meetings such as AGMs and EGMs. Ensure that all meetings are conducted in accordance with the provisions of the Societies Act, Charity Act and the relevant Constitution
• Ensure that Annual Returns, Audited Financial Statements, Annual Reports and Code of Governance Evaluation Checklists are prepared and filed, within the statutory deadlines required by the relevant Acts, to the respective authority Accounting and Corporate Regulatory Authority by Registry of Societies (ROS), Committee for Private Education (CPE), Charity Commission and Ministry of Education (MOE)
• Coordinate and organise Board of Governors’ events, onboarding of new Board of Governors, training opportunities, and any other related activities that involve the Board of Governors

Compliance

• Ensure safe custody of the School’s Certificate of Incorporation, Constitution and Certificate of Registration with CPE.
• Ensure that the School complies with the requirements of the Constitution, Companies Act, Private Education Act and Regulations, Charities Act and German regulations, by maintaining a current knowledge of those regulations and related procedures
• Organise and prepare the necessary applications and Board resolutions for the registration and de-registration of members of the Board of Governors and School Managers with ROS, Charity Council, CPE, MOE, Ministry of Manpower (MOM), as relevant, upon appointment and cessation of members. In addition, to lodge any changes of members’ particulars with the relevant authorities
• To support the School in the lodgement of board-related applications to ROS, CPE, MOE, Charity Council, CorpPass and ZFA
• Assist the Board in reviewing and implementing good corporate governance practices within the School
• Develop and review policies in relation to Governors professional relationships with each other and with the School, ie. Conflict of Interest Policy (COI), and coordinate COI declarations
• Act as the bridge between Management and the Board, drawing on experience and expertise within the School to advise the Board and Board Sub-Committees
• Support the Honorary Secretary in executing Board instructions and implement Board decisions
• Monitor corporate governance developments and assist the Board in tailoring governance practices and the governance framework to meet the Board’s needs and expectations
• Collaborate and develop strong relationships with all members of the School Management Team to identify and recommend prioritization of matters in the agenda for the Board and the Board Sub-Committees
• Partner with the Board Development Sub-committee in designing the board induction and orientation process, as well as ensure the dissemination of all relevant onboarding documents needed throughout the early stages of board service, including Board Member familiarity with the Constitution, Bye Laws, the School’s work and governance practices

Requirements

• Bachelor’s degree in Business Administration, Law or related
• Qualified individual and member of the Chartered Secretaries Institute of Singapore (CSIS), especially individual with in-house corporate secretarial experience
• Minimum 6 - 8 years of experience working in a Corporate Governance & Secretariat function. Prior experience working in a non-profit/charity sector or managing a company limited by guarantee is an advantage
• Excellent knowledge of Singapore laws and corporate governance principles, including driving high quality governance standards, via credible and practical experience
• Skills associated with being a Board Secretary - administration, records, minutes etc
• Proven ability to work well with all levels of management, handle confidential and sensitive information, work independently and handle multiple and complex tasks
• Good knowledge of the German language (level B1) would be an advantage
• Excellent communication skills, intercultural and social skills

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to ref18 # trustrecruit.com.sg or please click on “Apply Now” and provide the below details in your resume. We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd | EA License No: 19C9950

EA Personnel: Darrell Lee | EA Personnel Reg No: 23113464

This position will be based in Singapore to use their specialized knowledge to maintain an efficient procurement system to supply cost effective materials and services to support the company’s operations.

Job Responsibilities

• Support the procurement function and other relevant departments and communicate any supply problems which may impact on business operations. Act as an interface between suppliers and relevant departments on purchasing processes and new projects and activities.

• Maintain system integrity of supplier’s info in the ERP system, such as items suppliers connect, purchasing agreements and supplier basic data like MOQ, order multiple, purchasers responsible and supplier maintenance.

• Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down, new programs and improvement opportunities or mitigate the risk.

• Create and review opportunities on alternative materials and or suppliers to meet the business unit objectives in procurement activities and deliver best values and business savings.

• Collaborating with our technology to understand our company needs as well as work with our existing/new suppliers to determine company strategic alignment.

• Understand the trend of raw material / feedstock related, update the information to commercial team, provide analysis on costs, new and cost savings activities. Develop strong partnership with suppliers.

• Monitor market trends, competitor strategies and market suppliers, provide analysis on costs, new and existing and review cost to achieve savings. Establish r/s with suppliers to leverage the needs in term on tight supply situation as well as to be ahead of the market requirement.

• Contribute and communicate the impact on Procurement activities to new business initiatives and projects. Involve in Global procurement project activities.

• Assess and evaluate supplier’s performance reviews, compiling data relating to supplier performance to enable evaluation.

• To audit supplier supply capability and quality standard when required. Maintain proper documentation in accordance with ISO procedures.

Job Requirements:

• Degree in Mechanical / Electrical Engineering / Material Science or other relevant discipline

• At least 3 year(s) of working experience in the related field

Specific Knowledge

• Possess very strong sourcing skills.

• Accountable team worker, proactive, problem solving and analytical abilities.

• Excellent communication skills with all levels of organization and suppliers.

• Strong interpersonal skills to work productively and collaboratively with multi-functional teams to achieve business goals.

• Candidates with good raw material commodity price trend analysis will be at advantage

Language

• Fluent in English for handling English speaking people