Junior Secretary (1 year contract, renewable)
Full-time
Junior Executive
1 week ago
Position Summary
To provide secretarial & administrative support to the Head of Capital Markets & all Capital Market staff.
To organize &..
Position Summary
- To provide secretarial & administrative support to the Head of Capital Markets & all Capital Market staff.
- To organize & coordinate events for Bank Customers
- To handle adhoc projects for Capital Markets
Responsibilities:
- Provide a broad spectrum of secretarial and administrative duties to Head of Capital Markets and all dealing room staff.
- Scheduling and setting up meetings, video and audio conferences; including booking of meeting rooms for department head & staff
- Liaise with different personnel of all levels (Internal & External) on a daily basis in the updating & collation of reports, schedule, coordinating activities and communications.
- Establish and maintain organizational files and records of matters in progress and follow-up to ensure actions are completed.
- Managing and coordinating business travels for department staff, including arrangement of accommodation, travel itineraries, visa application and claim submissions.
- Take care of accommodation and meeting agenda of oversea visitors.
- Event Management – organizes customer seminars, road shows and staff incentive trip in Singapore and to travel overseas to take care of such events.
- Drafting and writing of correspondences (emails, letters etc)
- Assist staff in preparation of pitches and presentations
- Record and update all details of accounts approved by MD and ensure dealing room monthly expenses are within the budget / processing of Team’s expenses
- Minutes taking for adhoc department meetings
- Administer some of the processes of approvals in GRANT, HR, RPC, Permanent Controls and Kiwis
- Ensure reports for LGMD that are required are coordinated in a timely and accurate manner
- Responsible for collating and disseminating research reports to all clients
- Any other designated assignments
- Any adhoc duties as assigned
Skills/Requirements:
- Minimum 2 years of experience in an administrative or secretary role.
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple tasks/projects
- Proficient in Microsoft Office
- Ability to maintain confidentiality of information related to the clients, business or employees
- Flexible team player, willing to adapt to changes and rise up to challenges
- Demonstrated proactive approaches to problem-solving
- Emotional maturity
- Committed and Reliable
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
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