DUTIES & RESPONSIBILITIES

· Provide high level support to partners and fee earners as a Legal secretary

· Working collaboratively with rest of the team (hub service) to deliver and provide seamless secretarial and administration support to assigned practice group fee earners

· Provide administrative support to fee earners with conflict searches and audit requests

· Responsible for practice group specific tasks, e.g. super-user on specific tools, global billing, client reporting, knowledge management support

· Handle external or internal telephone calls and queries in a professional manner and take clear and concise messages as required

· Coordinating internal and external client meetings effectively

· Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner

· Organising and assisting with client functions, entertainment and seminars, as required

· Organising complex travel arrangements including booking and confirmation of reservations, flights, hotels, taxis, rental cars, after flight transfers; liaising with third party provider to obtain visas and producing detailed itineraries

· Managing group and fee earner contacts and maintaining up to date client record in Outlook and Interaction (CRM tool)

· Ensuring accurate and timely use of the finance management system to facilitate matter opening, maintenance, closure and archiving

· Generating accurate billing reports, letters, drafting bills and issue all finalise bills in a timely manner

· Managing invoices, expenses and disbursements

· Recording time for fee earners when required (including non-billable productive time) on a daily basis

· Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary

· Utilising document production for the creation of all first draft documents, i.e., produce and amend documents with speed and accuracy; format, paginate, number and present documents in house-style;

· Assist on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.

· Any other secretarial or administrative duties as required.

Requirements

· Minimum 2+ years’ experience as a legal secretary within the professional services industry

· Experience working with Office 365 ProPlus, document management tool, billing system and collaboration tools (MS Teams, Zoom and Skype for Business)

· Excellent communicator in English, both spoken and written

· Excellent diary management

· Strong organisational skills and an ability to prioritise and complete simultaneous projects when numerous and diverse demands are involved

· Ability to accurately prepare and maintain records, files, and reports

· Detailed understanding and experience of billing

· Flexible approach to working practices in order to meet business needs

· Conscientious and armed with a can-do attitude, proactive, friendly and professional demeanour

· Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise

· Ability to process and handle confidential information with discretion

· Ability to build rapport and develop profession relationships internally and externally

· Ability to work successfully as both a member of a team and independently with minimal supervision

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [email protected].

We regret that only shortlisted candidates will be notified.

This international household name corporate is looking for a corporate/commercial counsel to join their legal team in Singapore.

You will enjoy varied work supporting multiple businesses in the APAC region, including transactional commercial contract work, compliance, data privacy and company secretarial responsibilities.

Ideally you have in-house experience supporting sales and have handled government tenders and contracts. Candidates from private practice with general contract management experience and legal executives with strong in-house experience in the areas listed above are welcome to apply.

Please contact Benedict Joseph at JLegal in Singapore on +65 6632 3636 or submit your resume to [email protected] quoting Ref no: JGB – IS – 1887.

JLegal Pte Ltd Employment Agency Licence No: 16S8076

Benedict Joseph, EA Registration No: R1324716

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days, please accept this as notification that you have not been shortlisted.

INFINITY LEGAL LLC is seeking to employ legal executive to assist in the firm’s growing and dynamic personal data protection and litigation practice.

A Level and above, with legal experience preferred but not essential as on-job training will be provided. Familiarity with the PDPA and e-Litigation will be an advantage. Good interpersonal skills and able to communicate well with all levels. Proficient with MS Office. Careful and meticulous with initiative and good working attitude. Interested applicants please apply with resume and

expected salary.

Please email your detailed CV to [email protected]

The Role

• Providing legal services and maintaining and coordinating contract administration

To Qualify

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Law or equivalent.
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Law/Legal Services or equivalent.
• Good communication/writing skills

To Apply

If you feel your experience and professionalism can make an impact with this firm, please submit your details resume to hsingh[at]sg.drakeintl.com / +65 6645 4540

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies, a copy of which will be provided.

*Only shortlisted candidate will be notified.

Registration No. R1658237 | EA License No. 11C3510 | Drake International

You may also register at our company website https://sgjobs.drakeintl.com/jobs/

Or like us on Facebook www.facebook.com/drakesgtemp/ for more job opportunity!!!

• Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc
• Scheduling of meetings/appointments
• Perform secretarial and general administrative duties
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
• Minimum 3 year of secretarial working experience
• Good command of spoken and written English
• Good work attitude and team player

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

65,92

Kinetica Pte. Ltd. is a professional services firm providing corporate secretarial, immigration, payroll, book-keeping, accounting, tax and other advisory services to a variety of clients, including those of Kelvin Chia Partnership, the regional law firm with which we are associated.

We are looking for a dynamic and motivated individual to join us as a Senior Corporate Secretarial Executive.

Responsibilities:

• Handling a full spectrum of corporate secretarial duties for mostly private companies limited by shares, including company incorporations, preparation of directors’/shareholders’ resolutions for on-going corporate secretarial matters for clients, maintenance of statutory records and registers.
• Ensuring compliance with relevant statutory and regulatory requirements.
• Assisting with employment pass applications for clients (training will be provided if no experience).
• Assistance with converting financial statements into the XBRL format (experience preferred, but training will be provided if no experience).
• Other corporate or ad-hoc duties as required.

Requirements/Qualifications:

• Minimum Polytechnic Diploma or equivalent.
• At least 5 years’ relevant work experience.
• Good communication and interpersonal skills.
• Well versed in both spoken and written English.
• Organized, detail and result oriented personality who is willing to learn and improve.
• Familiarity with TeamWork software (for maintaining registers) is a bonus (but not mandatory; training will be provided).
• Able to work independently after a period of training.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

Job Description & Requirements :

You will work with a dynamic team of lawyers to represent a broad spectrum of clients in commercial and civil litigation and other types of disputes.

You will be able to hone your skills as a legal professional under the tutelage of our team which takes a keen interest in mentoring and developing younger lawyers.

Requirements :

* NQ to 2 years PQE;

* Singapore-qualiíed lawyer;

* Good drafting, communication, research, and advocacy skills;

* A good team player who can also work independently.

Kindly send us your detailed resume and academic transcripts, stating full details of qualiícations and experience to : [email protected]

1. Able to type fast with accuracy.

2. Writing skills for simple correspondence and court documents.

3. Good in documents formatting with sound knowledge of MS Word,

Excel and Google documents in Google Drives.

4. Law Research.

5. Knowledge of e-litigation and ICMS are added advantage, training will

be provided.

6. Scanning, photocopying, printing and binding of court documents.

7. Upkeeping of case files by ensuring all physical and digital case files are

up-to-date.

Job Responsibilities:

• Provide secretarial and administrative support to the law firm, including updating records, managing correspondence, emails, faxes and billing matters
• Coordinate and schedule meetings and appointments
• Perform general secretarial and administrative tasks
• Assist with other duties as required

Requirements:

• Minimum 'O' levels
• Prior experience in a similar role is preferred
• Knowledge of e-litigation systems is an advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Fluent in English with excellent communication skills
• Work location: Chinatown Point
• Working hours: 9 AM – 6 PM, Monday to Friday
• Immediate availability is an advantage

To Apply

If you feel your experience can make an impact with this firm, please submit your detailed resume to +65 90628335 or submit your application via Mycareersfuture.

(We appreciate all applications but only shortlisted candidates will be notified. All applications will be treated in the strictest confidence).

My client is a listed co within the consumer food & beverage industry. They are seeking an experience Corporate Secretary to be part of their organisation.

Salary: Up to $11,000/month.

Key Responsibilities:

1. Board and Committee Support: Organize and coordinate Board and Committee meetings, including scheduling, preparing agendas, distributing materials, and recording minutes.
   Advise the Board and senior management on corporate governance matters, ensuring compliance with regulatory requirements.
   Facilitate the induction and ongoing development of Board members.
   Ensure effective communication between the Board, management, and shareholders.
   
2. Regulatory Compliance and Filings: Oversee compliance with relevant corporate laws, listing rules, and regulatory requirements (e.g., Securities and Exchange Commission, stock exchange rules).
   Ensure timely and accurate submission of regulatory filings, including annual reports, financial disclosures, and shareholder communications.
   Monitor changes in corporate governance regulations and make necessary adjustments to company policies and practices.
   
3. Shareholder Relations: Manage shareholder meetings, including annual general meetings (AGMs) and special meetings, and ensure that shareholder rights are upheld.
   Facilitate communication with shareholders, including responding to inquiries and managing voting processes.
   
4. Corporate Records and Documentation: Maintain the company’s corporate records, including minutes of meetings, corporate resolutions, and compliance documents.
   Ensure the accuracy and integrity of corporate records and documents, including filing them in compliance with statutory requirements.
   Ensure the proper maintenance of the company's share registry and shareholder communications.

Qualifications:

• Education: A professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent is preferred.
• Experience: Minimum of 8 years in a corporate secretarial role, preferably in a publicly listed company or inhouse.
• Knowledge: Strong understanding of corporate governance, securities regulations, and compliance for listed companies. Familiarity with stock exchange listing rules and corporate compliance practices

To apply or to find out more, please submit your resume or reach out to [email protected] for a confidential discussion.

The RATIONAL Group is the world market and technology leader in the field of hot food preparation for professional kitchens. Founded in 1973, the company employs + 2,500 people worldwide. The primary objective of the company is to always offer its customers maximum benefits. Internally RATIONAL is committed to the principle of sustainability, expressed in its policies on environmental protection, leadership and social responsibility. Year after year, numerous international awards testify to the exceptional quality of RATIONAL’s work.

The ideal candidate will have a strong culinary background with excellent food and kitchen knowledge. Experience in leadership and coaching is considered a plus. The individual will report directly to the National Corporate Chef and collaborate closely with the Street Sales and Key Account teams.

Description

The Corporate Chef is responsible for the execution of local product- and application trainings incl. start-up trainings for new employees. The focus is on a sound and up-to-date knowledge of market trends in the Foodservice Industry and Culinary and can contribute this to the further development of RATIONAL demo formats in cooperation with the National Corporate Chef. The continuous implementation of quality assurance measures such as audits, coaching & training are ensured. This position works as a team player with strong collaboration with National Corporate Chef, Regional Sales Managers, Freelancers and Marketing.

We are looking for a Corporate Chef, based in Singapore, who will handle partner markets and key account in the Southeast Asia market.

Main Responsibilities

• Execution of local product- and application trainings incl. product- and application in start-up trainings for new employees
• Execution of qualification and auditing of RATIONAL cooking events under the direction of the National Corporate Chef
• Continuous development of local application team
• Continuous management and development of an efficient and comprehensive freelance network
• Exhibition: organizing shows, menu, application staff, HACCP, food logistics and back of the house organization
• Local implementation of the RATIONAL Customer Lifecycle concept (Academy, Unit introduction, Culinary Schools, ConnectedCooking)
• Development and execution of application concepts for target groups
• Consultation in application questions and issues by phone and in person
• Consolidation of local application requirements and food trends
• Networking within local chefs, consultants and all relevant multipliers
• Manage and ensure the “Best Quality Food” in all events
• Development of local recipes for ConnectedCooking
• Support and decision maker of Expert Kitchens locations together with National Marketing
• Responsibility to ensure the Quality of our Training Centers
• Continuous training and coaching of RATIONAL Application Chefs

Practical Background

• Long-time experience as sous- or executive chef (preferred experience in catering industry/ large scale production)
• Excellent food and kitchen knowledge
• Experience in Southeast Asia cuisine will be a plus
• Experience as a Teacher in Culinary Schools preferred
• Additional course / study in business administration, nutritional science or hotel and restaurant management preferred
• Experience in dealing with partners/customers as Sales employee (preferred)
• Experience in leadership & coaching
• Keen understanding of customer needs
• Outstanding presentation and training capabilities and ability to create and execute trainings
• Strong verbal and written communication skills in English
• Good IT-abilities (MS Office)
• Willingness to travel as the ratio of office work and travelling can be 20/80
• Valid driver's license

Key Responsibilities:

• Support the origination, business development, execution and marketing of private equity investment opportunities (originated from both investors and aspiring companies / issuers)
• Primary responsibilities will include preparation and review of marketing materials, review of key transaction documents for the financing or investment in end clients, including pitch books, investment memorandum, marketing presentations.
• Development of various types of financial models to validate debt and equity investment or financing structures.
• Undertake and perform valuation, compile research materials and perform both quantitative and qualitative analysis on markets, companies and industries.
• Actively lead in the development of relationships with other financial partners in the region, and assist in generating leads and relationships with new and existing clients in order to expand the business.
• Affinity for current events, critical issues, and relevant news.

Requirement:

• Demonstrated track record of successful transactions for HKEX IPOs as a principal officer/Deal execution/private equity funds and/or direct equity investments in developing markets
• Possess at least 7 years of relevant relevant professional experience in investment banking, private equity, structured financing, primary and private placement and M&A in Asia Pacific and or management consulting.
• Direct investing experience with a private equity fund, fund of funds, institutional investor, sovereign wealth fund, or similar entity, with a focus on equity and quasi-equity investments preferred
• Mandarin fluency is strongly preferred, along with solid knowledge of the China market.

Interested applicants, please send your resume to [email protected]

We are a leading offshore law firm with a network of nine international offices and we are growing. We are looking for a corporate lawyer to join our Singapore practice.

As one of the largest offshore law firms in Singapore, our office provides clients in Asia with access to specialist offshore lawyers who practise the laws of Bermuda, the British Virgin Islands, the Cayman Islands and Jersey.

We are seeking a Barrister, Attorney or Solicitor with excellent academic qualifications, who is admitted to practice in a common law jurisdiction and has a minimum of 2 years' post qualification experience in a diverse range of corporate and finance matters including acquisition finance, fund finance and restructuring. A UK qualification would be highly advantageous and experience in an offshore law firm is essential.

Our client, an established corporate secretarial and management consultancy firm in Singapore located in orchard area, is expanding. Join them in this exciting journey as a:

Responsibilities:

• Handle corporate secretarial duties for the subsidiaries and associated companies.
• Handling the full spectrum of corporate secretarial duties for our clients, including but not limited to company incorporations, striking off of companies, and preparation of directors' and shareholders' resolutions.
• Preparation of Corporate Secretarial documents and biz-filing of documents
• Ensuring compliance per relevant statutory requirements, maintenance of statutory registers, and submission of statutory returns.
• Handling and managing a portfolio of clients, liaison, and follow-up with clients
• Ensure timely filing of ACRA filings and other relevant regulatory documents.
• Coordinate and assist with the conduct of Board Meetings, Board Committee Meetings, Annual General Meetings.
• Assist with preparing resolutions, board agendas, board papers, and maintaining statutory records to ensure all records are up-to-date.
• Assist with internal and external audits by providing necessary documentation and information.
• Assist with the preparation of Annual Reports.
• Maintain and organize a list of archived documents.
• Other ad-hoc duties as and when required

Requirements:

• Degree in Corporate Secretarial Studies / Law / or other related disciplines.
• At least 3-5 years of experience in corporate secretarial matters gained from law firms or corporate service providers.
• Familiar with Companies Act, SGX Listing Manual, Code of Corporate Governance and guidelines and commercial practices.
• Conversant with ACRA filing and SGXNET.
• Familiarity with Diligent and Viewpoint platforms is preferred but not mandatory.
• Proficient in both spoken and written English.
• Strong Microsoft Office skills, sharepoint and document management.
• Excellent organizational & interpersonal skills.
• Ability to work independently as well as within a team.
• Singaporean

Position Summary

General

· Provide legal advice to senior management and cross-functional project teams in a solution-oriented and practical manner.

· Respond to legal related queries from business development and operating units as well as other functions.

· Oversee the selection, retention, management and evaluation of external legal counsels and service providers, including appropriate budget planning and control of group legal costs and expenses.

Investment & Commercial Transactions

· Support the investment team within the group on the M&A/JV activities and investments in a variety of sectors.

· Facilitate in negotiations with in-depth participation on ad-hoc projects and transactions.

· Liaising with and managing external counsel and instructing them according to business requirement in an efficient and cost-effective manner.

Dispute Resolution

· Partner with and manage external counsels in handling matters involving dispute resolution such as mediation, litigation and arbitration. In collaboration with external litigation lawyers, analyze issues, develop and implement cost effective legal strategies on complex claims and lawsuits and prepare for settlement or trial, as appropriate.

Corporate Secretarial

· Supervise and oversee group’s corporate secretarial matters (outsourced or in-house team), including without limitation the incorporation and closing of local companies, preparation of board and shareholders’ meeting minutes and/or resolutions, making necessary filings with relevant authorities such as ACRA and IRAS.

· Coordination on meeting of board of directors and shareholders upon management’s request

· Maintain proper statutory records of group companies (originals will be kept by external service provider if outsourced).

Position Requirements

• Master of laws from a reputable university.

• 3 to 5 years’ experience in the corporate legal department

• Experience in providing practical business solutions and sound legal and comprehensive advice to various business units and corporate functions, preferably in a dynamic organization.

• Good written and spoken in English and Mandarin in order to liaise with Chinese speaking associates and China HQ office

• Good relationship builder with strong interpersonal skills and working collaboratively.

• High integrity, high standard of professionalism and ethics.

• Driven and welcome new challenges

We are looking for a Recruitment Consultant/Senior Consultant to be part of our growing team in Singapore. Whether you're a seasoned professional with executive search experience or a fresh graduate ready to dive into the exciting world of recruitment, we welcome you to apply!

What You’ll Do:

• Manage the end-to-end recruitment process, including sourcing, interviewing, and placing candidates in legal, risk, and compliance positions.
• Build and maintain strong relationships with clients and candidates, acting as a trusted advisor throughout the hiring process.
• Develop an in-depth understanding of clients’ hiring needs and deliver tailored talent solutions.
• Provide insights on market trends to clients and candidates.

What We’re Looking For:

• Experience in recruitment or executive search, ideally within the legal, risk, or compliance functions (preferred but not mandatory).
• Fresh graduates with a strong interest in recruitment are welcome to apply!
• A go-getter attitude with a can-do mentality and a proactive approach to challenges.
• Excellent communication and interpersonal skills, with the ability to build rapport and influence at all levels.
• Resilience and adaptability in a fast-paced environment.
• A team player with the ability to work independently when required.

If you’re excited about making an impact and thriving in a rewarding industry, we’d love to hear from you!

Interested parties may click on Apply or contact [email protected].

Join us as Privacy Legal Counsel, Sr. Consultant in Singapore, where you will be able to do the best work of your career and make a profound social impact.

What you'll achieve

We are looking for an experienced Privacy legal professional who can act as Privacy Legal Counsel for Dell’s Asia Pacific, Japan (APJ) region and be a strategic partner in leading privacy compliance efforts for the company. You will play a significant role in policy and business counseling and compliance with relevant international privacy laws.

You will:

• Provide expertise and privacy legal advice on issues that arise in the APJ region, including: regulator inquiries, complaints, investigations, queries; data subject rights and requests; relevant contract negotiations; and the application of relevant privacy laws and other regulatory requirements to Dell’s business.
• Coordinate global privacy advice for one or more Business Units, ensuring an aligned approach from the Privacy Legal team.
• Proactively monitor and provide advice and guidance on the assessment and implementation of evolving global privacy risks and privacy regulations, and collaborate with legal, privacy and business colleagues on the application and implementation of international privacy laws to Dell’s business.
• Provide strategic vision, guidance and leadership on the company’s privacy strategy and compliance, including but not limited to, assessment of key regulatory risks and implementation of mitigation best practices, collaboration with regional counsel on privacy-related issues, advising the Government Affairs team on evolving international privacy laws and regulatory positions, guidance and oversight of training and communication to raise awareness on privacy obligations and responsibilities enterprise-wide, advice and guidance on privacy-related contractual matters, and management of privacy notices, statements and communications.

Essential Requirements

• 8+ years’ expertise with global privacy laws, with at least 3+ years’ expertise with privacy laws in the APJ region
• Deep experience in the application of regional APJ privacy laws and other applicable regulations to a global company, providing advisory support in regulatory matters and incident management, and providing strategic legal support to ensure privacy regulatory compliance readiness by an organization on emerging privacy laws and regulations
• Experience providing strategic direction on implementation of privacy programs and compliance mechanisms
• Personal skills: integrity, initiative, organization, perseverance, discretion, ability to assert yourself in difficult circumstances, communication, negotiation, conflict resolution, ability to build working relationships and ability to influence

Desirable Requirements

• J.D. degree with admission to at least one U.S. state bar or international equivalent. IAPP Privacy Certifications (e.g., CIPP/E, CIPP/US, CIPP/C, CIPP/A, CIPM, CIPT)
• Strong experience within the technology sector, AdTech deployments and global data transfer management, and global cloud/multi-cloud products and services

Long standing & well established law firm in Downtown (with branch in Toa Payoh) looking for Litigation Secretary to bring forth professional & meaningful legal services.

• Assisting Lawyer in Litigation department
• Opening and closing of legal files
• Filing of documents via E-litigation
• Assist in drafting of legal documents
• Monitoring Court deadlines and schedules
• Attending to routine client enquiries and communications
• Assist with expenses, keep proper record of client files
• Ad hoc duties as assigned

Applicants must have 1 to 2 years relevant experience and familiarity with e-Litigation filing, motor claims and accident claims.

Salary : $2,600 - $3,000 per month depending on experience

Join the largest and fastest growing New Law firm globally!

What are we looking for?

It's an exciting time to join Lawyers On Demand. We continue to expand in Singapore and our growing list of clients are seeking our assistance on a variety of interesting projects and transactions. We are therefore on the lookout for lawyers experienced in Finance work as well as General Corporate & Commercial work.

Who are we?

Lawyers On Demand is one of the world’s largest award winning law firms of assignment lawyers which provides a fresh, more adaptable and innovative alternative to the traditional legal and compliance services model. Our lawyers get closer to the action, are integrated within our clients' in house teams and we have over 600 lawyers and consultants around the world in Abu Dhabi, Dubai, London, New York, Sydney, Melbourne, Perth, Brisbane, Singapore and Hong Kong. Our clients include some of the biggest national and international companies, across a variety of different sectors.

Why join us?

So you can take the skills and knowledge you have developed over the years and apply them to a new model law firm that has already seen huge success and is growing quickly. We work hard, but we know how to have fun along the way and get a kick out of helping our clients find new solutions.

You will have the opportunity to undertake quality legal work, receive support to build your career, have more flexibility and all while being part of a fantastic team!

Want to know more?

If you'd like to join us in our mission to shape the future of the legal and compliance services industry, please apply via this link https://mylodsg.lodlaw.com/ .

You can also check out our website at www.lodlaw.com.

Job Requirements

You will:

· Be available to start assignments at short notice and work on a part time or full time basis
· Have top/reputable private practice and in house/secondment experience
· Be commercially minded, have the ability to hit the ground running and manage relationships with all levels of a business

Personal data provided by job applicants will be used strictly in accordance with our privacy policy which can be found at www.lodlaw.com/privacy-policy/

about the company
You will be joining a prominent ranked offshore law firm with a long standing presence in Hong Kong, Singapore, UK and the Americas.

about the job
You will be required to provide full legal secretarial support ranging from the opening of new matters, preliminary KYC screenings, processing of claims and travel arrangements as well as sorting through and organising extensive legal documents, including Mandarin Chinese documents.

about the manager/team
You will be part of the joining the firms high energy and fast paced disputes department where you will be assisting the Partner, and legal associate. The team has a passionate and rigorous work ethic.

skills and experience required
You would require at least 5 years of legal secretarial experiences. Fluency in written and spoken Mandarin Chinese is essential for handling large volumes of China based client correspondences. Prior international or offshore law firm experiences and senior stakeholder management skills are highly desirable.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

Job description

· Build a strong network within the Singapore market to identify opportunities and drive relevant the China market;

· Build and maintain relationships with external stakeholders, including investors, clients, and partners;

· According to the resolution of the company's board of directors, organize and operate the company's policies, business objectives, and business plans, divide them into various departments and organize their implementation;

· Explore and evaluate the feasibility of introducing new products to the China market;

· Identify opportunities for business growth and expansion;

· Ensure resources (financial, human, etc.) are allocated effectively to meet goals;

· Reporting to the board, providing market insights and strategic advice;

· Developing and executing business strategies to achieve short and long-term goals;

· Managing institutional investors from capital markets including China;

· Ensure customer satisfaction by managing current contracts in line with agreed objectives;

· Discuss with Managing Director on difficult issues and to find solutions to the problems; and

· Any other corporate and ad-hoc duties or assignments as required.

During your employment, you must:

a) Perform to the best of your ability all the duties of your position, and such other functions or work within the Company as the Company may reasonably require;

b) Well and faithfully serve the Company and use your utmost endeavours to promote the interests of the Company;

c) Comply with all reasonable and lawful directions given by the Company.

The Company reserves the right, at its sole discretion, to change and/or reassign duties and responsibilities to you from time to time.

Job requirements

· Mature, good image, pro-active and good team player

· Possess strong professionalism and rich experience in marketing, have outstanding leadership and management skills and good industry management concepts, have strategic vision, policy-making ability, and pay attention to timeliness

· Rigorous and steady style of work, with a strong entrepreneurial spirit and pioneering awareness, energetic, strong team organization ability, able to withstand work pressure; good language expression and communication skills, able to accept new things.

· Accurately grasp and predict market dynamics

· Familiar with relevant processes, knowledge, policies and other relevant content of the real estate industry, familiar with relevant policies, laws and regulations, and have a good reserve of industry contacts.

· Possess strong organizational coordination management ability and leadership ability, able to stimulate the potential of subordinates and promote teamwork

Overview:

The Corporate Secretary plays a vital role in ensuring the organization complies with statutory and regulatory requirements while also supporting the Board of Directors in corporate governance, documentation, and communication. This position also involves managing administrative, legal, and compliance-related matters across various departments.

Key Responsibilities:

1. Board Support & Corporate Governance

• Organize and schedule board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs), ensuring proper notice and distribution of agendas.
• Prepare, distribute, and archive meeting minutes, resolutions, and related documentation.
• Monitor the implementation of Board decisions and provide updates on action items.
• Advise directors and executives on their roles, responsibilities, and compliance with governance best practices.

2. Legal and Regulatory Compliance

• File and manage all necessary statutory forms and annual returns with the relevant authorities (e.g., ACRA, SEC, Companies Registry).
• Monitor legal and regulatory changes that affect the organization and ensure timely compliance.
• Maintain statutory books, including the register of members, directors, secretaries, and beneficial owners.
• Act as the liaison officer for legal matters with regulatory authorities, external lawyers, and stakeholders.

3. Administrative and Operational Support

• Manage the company seal and oversee the execution of legal documents.
• Draft and review corporate documents, including agreements, contracts, and policies.
• Maintain a systematic filing system for all corporate documents, ensuring easy access and retrieval.
• Oversee the administration of shareholding structures, issuance of share certificates, and transfers.

4. Shareholder and Stakeholder Relations

• Ensure the smooth organization of AGMs, including coordinating proxies, voting, and shareholder queries.
• Manage shareholder communications, including notices, dividend payments, and updates on company performance.
• Respond promptly to inquiries from stakeholders, regulatory bodies, and external parties.

5. Risk Management

• Maintain a risk register and work with relevant departments to identify and mitigate risks.
• Develop and monitor compliance checklists for various statutory requirements.
• Support internal audits and liaise with auditors to provide necessary documentation.

6. Human Resource and Corporate Training Support

• Maintain and update employment contracts, handbooks, and HR-related policies.
• Organize training sessions for directors and employees on corporate governance, compliance, and new regulations.
• Support the onboarding of directors, ensuring they are aware of company policies and governance structures.

7. Reporting and Communication

• Prepare reports for the Board, highlighting governance and compliance updates.
• Collaborate with finance and legal teams to compile and present annual reports.
• Serve as the central communication point for directors, stakeholders, and management.

8. Confidentiality and Ethics

• Safeguard sensitive company information and ensure that confidentiality agreements are upheld.
• Promote a culture of ethical behavior and corporate responsibility within the organization.

Qualifications and Skills:

Education & Certification

• Bachelor’s degree in Business Administration, Law, Corporate Governance, or a related field.
• Professional qualification as a Chartered Secretary (e.g., ICSA, CSQS) or equivalent is highly desirable.

Experience

• Minimum 2 years of relevant experience as a Corporate Secretary.
• Strong understanding of corporate law, governance frameworks, and regulatory compliance requirements.

Skills

• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and an aptitude for handling multiple tasks simultaneously.
• Proficiency in corporate governance tools, compliance software, and the Microsoft Office Suite.
• Ability to work independently and maintain confidentiality at all times.

Job Summary

We are seeking a skilled and motivated Corporate Actions for a global MNC Asset. The role focuses on ensuring the timely processing of corporate action events and maintaining robust oversight of our middle office service providers. The ideal candidate will have strong expertise in corporate actions, with a proven ability to collaborate across teams to achieve business goals effectively.

Key Responsibilities

• Collaborate with outsourced service providers to ensure the timely handling of both mandatory and voluntary corporate action events across all markets. This includes validating and creating gold copies, sending election instructions, processing events, settling transactions, and resolving reconciliation discrepancies.
• Supervise outsourced middle office service providers, proxy voting providers, securities lending agents, and tax reclaim partners to ensure efficient operations.
• Regularly review and update corporate action procedures to keep them current and relevant.
• Work closely with Fund Managers and ISS to ensure that proxy voting elections are completed accurately and on time.
• Assist with regulatory reporting related to corporate actions and proxy voting.
• Continuously evaluate existing processes to ensure robust control and oversight of middle office service providers, maintaining efficiency and effectiveness.
• Partner with other teams, functions, and entities to identify opportunities for workflow improvements and drive changes to deliver exceptional service.
• Serve as the primary point of contact for managing change requests and addressing ad hoc queries from stakeholders.
• Respond promptly to queries from all stakeholders, manage expectations, and develop and maintain strong relationships.

Key Qualifications

• 2-6 years of relevant experience in roles related to corporate actions.
• Recognized as a subject matter expert in corporate actions.
• Comprehensive understanding of asset management operations, especially the fundamentals of corporate actions and income events.
• In-depth knowledge of operational risk and control frameworks.
• Demonstrated excellence in both verbal and written communication.

We regret to inform that only shortlisted candidates will be notified / contacted.

EA Registration No.: YAP JUN WEI , R25126752

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544

COMPANY DESCRIPTION

The National Volunteer & Philanthropy Centre (NVPC) is the steward of the City of Good vision for Singapore, where individuals, organisations, and leaders come together to give their best for others. Through our brands, programmes, and initiatives, we facilitate partnerships with non-profits, organisations, public sector bodies, and individuals to enliven the giving ecosystem within Singapore. We invite you to join us in building a #CityofGood together.

RESPONSIBILITIES

We are looking for a part-time Legal Counsel who can provide expertise based on the needs of the organization. In this role, you will commit to about 15 hours per month, with the ability to adjust your schedule depending on the volume and urgency of legal requests. This flexible arrangement allows you to contribute strategically to our compliance, governance, and risk management efforts while working in a way that aligns with your availability.

In this role, you will offer strategic legal guidance on various organisational matters, mitigating risks and safeguarding our interests in upcoming initiatives and partnerships. Your expertise will play a key role in supporting our mission to drive positive change and inspire action within the community, all while balancing a flexible schedule that fits your needs.

Responsibilities

• Provide legal advice on various agreements, contracts, and legal documents
• Review, draft, and negotiate contracts for services, engagement letters, and other business agreements
• Offer guidance on corporate governance, data protection, and compliance regulations
• Collaborate with internal teams to address legal matters and mitigate risk.
• Advise and review media statements in crisis situations
• Stay informed on relevant laws and regulations to provide proactive legal counsel

• Law degree from an accredited Law School
• At least 3 years of relevant work experience and admitted to the Singapore Bar
• Strong interpersonal and communication skills, both written and oral
• Knowledge in relevant regulatory such as Code of Governance for Charity, Charity Act, ERM and PDPA will be added advantage
• Meticulous and service-oriented
• Ability to build strong relationships with internal and external stakeholders, including senior-level, peers, and other colleagues

• International Bank
• Central Location
• Great opportunity to grow and learn

Our client is looking to hire an Analyst who will contribute exceptionally to managing and monitoring the financial, regulatory, and legal intergrity of the bank's operations. Responsibilities include preparing and presenting financial statements and other accounting records, identifying, assessing, and mitigating financial risks, as well as preparing statutory and regulatory reports.

Our Ideal Candidate:

• Relevant Bachelor's Degree
• At least 2 years of relevant experience in Private Banking financial regulatory reporting
• Excellent communication skills to liaise with internal and external stakeholders

If you believe you fit the requirements for the role, please click "Apply"

Short listed candidates will be notified
Data provided is for recruitment purposes only

Business Registration Number: 200611680D.
Licence Number: 10C5117 EA R23114042