Dulwich College (Singapore) is seeking a talented Events Manager. The post holder will play a vital role in planning, coordinating, and executing high-quality events and programmes at the College, and will ensure that all events align with the school's vision and values, meet safety and safeguarding standards, and foster community engagement. The Events Manager will collaborate closely with academic and business support staff to deliver seamless and impactful experiences for students, parents, and stakeholders.

Taking on a project leadership role, the Events Manager works on College-wide events with domain owners to manage and coordinate all aspects, from strategy to execution.

Detail oriented and insightful, the Events Manager should possess excellent communication and people management skills and should be able to rally team members to implement events within tight schedules and stipulated budgets. They must be confident at dealing with people at all levels of the organisation and must be able to multitask numerous projects at the same time and confidently manage multi-team meetings. Strong project management skills sets and an equally strong sense of initiative and ownership are the basic competencies required for this role.

Duties and responsibilities include:

Event Management, Strategy and Delivery

• Event management of Whole College events, from planning and outlining event execution, managing resources, budgets and timelines, development of detailed program content and creating comprehensive itineraries.
• Provide financial oversight for event budgets and prepare regular reports on expenditures and outcomes.
• Lead and liaise effectively with all stakeholders across the College (including the College Leadership Team, Heads of Department, colleagues, parents and students), to plan and execute internal and external College events across each academic year.
• Collaborate closely with the AV Manager to utilise the available space in the College effectively.
• Conduct surveys with event participants and other stakeholders as appropriate.
• Review and analyse events and produce appropriate data, usage reports and feedback to ensure continuous improvement.
• Communicate feedback and recommendations through appropriate channels.
• Build relationships and work closely with vendors such as the onsite caterer, ICT and AV teams, operations, security, and academic staff.
• Provide strategic oversight and guidance for the management of College facility rentals, ensuring efficient processes and profitable margins. Support the cultivation of vendor relationships to establish and maintain a strong portfolio of high-quality renters.
• Coordination and management of annual events calendar together with the Events and Projects Officer and the Executive Assistant to the Head of College.

Vendor Management

• Source, negotiate, and manage contracts with vendors, ensuring high-quality services and cost-effectiveness.
• Act as the primary liaison for all vendors, including caterers, AV technicians, decorators, and transportation providers.
• Oversee vendor performance and ensure compliance with contractual agreements and safeguarding standards.

Risk Assessment and Compliance

• Conduct comprehensive risk assessments for all events, including camps and off-site activities, ensuring alignment with health and safety regulations.
• Ensure all event activities comply with the school’s safeguarding policies and government regulations.
• Develop contingency plans to address potential challenges or emergencies during events.

Collaboration and Stakeholder Engagement

• Work with stakeholders to align events with the school’s branding and objectives.
• Partner with academic staff to design events that support student learning, engagement, and well-being.
• Provide guidance and advisory services as the school’s in-house events agency, ensuring adherence to best practices and established protocols.

Administrative Responsibilities

• Provide administrative support for the Events unit.
• Assume the role of Event Lead for designated events, taking full ownership of the planning and execution.
• Organize and manage events with responsibilities for all administrative and logistical tasks, including:Liaising with speakers and guests.
  Arranging flights, accommodations, and transportation.
  Coordinating with vendors and managing contracts.
  Managing event budgets and ensuring financial accountability.
  Conducting rehearsals and virtual test calls where required.
  
• Monitor the progress of event planning and execution to ensure all milestones are achieved.
• Ensure compliance with policies and regulations while meeting all administrative and operational requirements.

Holiday Camps Partnership

• Serve as the primary liaison between the Holiday Camp provider and Dulwich College (Singapore), overseeing the development of each camp programme, coordinating its promotion through internal channels, and acting as the key contact for the provider during the delivery of each camp.

The successful candidate will have:

• A Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field, or equivalent.
• A minimum of 3-5 years of experience in event planning and management, preferably in an educational or international organisation.
• Experience of negotiating vendor or supplier contracts and managing service provision.
• Experience of managing projects cross-departmentally.
• Experience working in an international environment would be desirable.
• Experience of coordinating with community groups in the organising of events.
• Strong leadership and project management skills with the ability to oversee multiple events simultaneously.
• Excellent organisational skills, and the ability to collaborate across the organisation at all levels.
• Strong communication skills and the ability to communicate effectively in English, both verbally and in writing.
• Outstanding customer service skills, and an attitude of ‘going the extra mile’ to meet customer needs and expectations.
• Ability to manage multiple tasks and work under pressure to meet agreed deadlines and goals.
• Ability to work autonomously with minimum supervision, managing own workload to ensure the highest standards of performance and customer service provision are achieved.
• Strong IT skills in using Microsoft Office.
• Flexible approach to work, and the ability to be agile in the requirements of planning and delivering events.

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references.

PEI Registration Number: 201027137D. Period of Registration: 09 January 2024 to 08 January 2028

Job Responsibilities

• Loyalty - Steer and manage the strategic and operational functions of the PLC VIP Program. Lead the optimisation of campaigns in order to maximize acquisition of new VIP customers and retention of existing customers.
• Partnerships (as an extension of Loyalty) - Engage and maintain collaborations with partners (subsidiaries, shopping malls and potential partners) to enhance our customers’ experience with PLC and to place PLC at the top of the minds of the pets community.
• Events (as extension of CRM) - Participate in pets related events, ensure these events are operated smoothly and event objectives are met.
• Public Relations - Work with PR agency to ensure appropriate response to customer feedback on social channels & forums as well as press queries
• CSR - Facilitate requests for donations and support from various communities, and ensure Pet Lovers Foundation funds are properly managed and maintained.

Job Requirements

• Degree in Marketing, PR or equivalent
• Minimum 7 years of relevant experience in Loyalty or CRM, partnership, events and CSR management.
• Experience of working in retail environment and in CRM
• Highly motivated and approachable, with excellent communication skills.
• Ability to work in a fast paced, dynamic and challenging work environment.

Interested candidate, you may apply via our career website: https://plc.applyourjobs.com.

Only shortlisted candidates will be notified.

Come be a part of shaping the future of the MICE industry in Singapore and leave a lasting impact on the MICE landscape and beyond!

SACEOS is a leading association with over 40 years of proven dedication to serving the MICE industry in Singapore.

We are looking for a dynamic individual to join our team as Manager, Members Engagement & Events. In this role, you will be supporting the association to manage member relationship, organise membership-related activities as well as SACEOS' flagship events and business missions.

Key Responsibilities:

• Event Management: Plan, coordinate, and execute SACEOS' flagship events, such as the Singapore MICE

Forum and Asia CEO Summit.

• Trade Missions: Manage inbound and outbound trade missions, coordinating logistics, delegations, and

business matching activities.

• Member Recruitment and Retention: Develop and implement strategies to attract, recruit, and retain

members. Identify opportunities to add value to member organisations through targeted initiatives and

resources to drive satisfaction and member retention.

• Member Connect Activities: Organise regular Member Connect activities, including networking sessions and

workshops, to facilitate knowledge sharing and interaction among members.

• Membership Administration: Administer membership fee collection and membership database management.

• Administrative and Operational Support: Provide support for SACEOS’ training courses when needed.

• Any other ad hoc duties assigned.

Requirements:

• Tertiary education with a minimum of 5 years’ experience in related fields.

• Prior experience in organising large-scale events involving C-level participants.

• Takes initiative and work independently to complete assigned tasks within the given timeline.

• Strong operation and execution skills.

• Strong interpersonal skills with the ability to collaborate across teams and build relationships with members

and stakeholders.

• Proficiency in all Microsoft Office applications.

• Ability to work effectively in a fast-paced environment and manage multiple projects simultaneously.

Interested candidates are invited to send their resumes with current and expected salary information.

Why Join Us:

Joining SACEOS offers a unique opportunity to play a key role in shaping the future of the MICE industry in Singapore and beyond. You will work alongside a passionate and dedicated team committed to driving innovation and excellence in the sector. Additionally, you will have the chance to network with industry leaders, participate in industry events, and contribute to the growth and success of Singapore's MICE ecosystem.

SACEOS is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest in joining our team; however, only shortlisted candidates will be contacted for an interview.

About the company:

I am representing an award-winning, independent agency specializes in crafting engaging events and brand experiences.

We are seeking a driven and enterprising Event Manager / Assistant Manager to join our team in Singapore. You will play an important role in creating and executing a diverse range of events across Asia, from conferences and meetings to exciting product launches and incentive programs.

Key Responsibilities:

• Plan, coordinate, and execute all aspects of events, including venue sourcing, budget management, and supplier liaison.
• Develop and manage client relationships, ensuring their satisfaction throughout the project.
• Contribute to new business development activities, including proposal writing and client presentations.
• Travel within Asia to manage on-site event logistics.

Requirements:

• At least 2 years of experience in event management (a plus if within agency).
• Excellent communication, interpersonal, and client management skills.
• Strong organizational and project management abilities.
• Proficient in Microsoft Office Suite; knowledge of design software a plus.
• Passionate about events and eager to contribute to the team.

Benefits:

• Opportunity to work on a variety of exciting projects across Asia.
• Collaborative and supportive team environment.
• Hybrid work arrangements.

If this sparks at interest for you, drop me a message / apply!

EA License No.: R22109322

Agency License No.: 11C4388

Join a leading international school and enjoy:

• 13th month (AWS) ;
• 5-day work week;
• 40 working hours/week during school days; 30 working hours/week during school holidays (flexibility will be required to ensure duties are undertaken in full);
• Paid school closure day and subsidized lunch;
• Competitive remuneration package & benefits (medical, dental, etc.)

Dulwich College (Singapore) is looking for an Events Officer to join its Marketing team.

The Events Officer supports the planning, coordination, and execution of high-quality events and facility rentals at Dulwich College (Singapore). Reporting to the Event Manager, the Events Officer plays a key role in ensuring the smooth delivery of events by handling administrative, logistical, and operational responsibilities. This position works closely with internal stakeholders, vendors, and the broader school community to enhance engagement and foster a vibrant campus culture.

Detail oriented and insightful, the Events Officer should possess excellent communication skills and should be able to rally team members to implement events within tight schedules. They must be able to work well with people at all levels of the organisation and must be able to multitask numerous projects at the same time.

Strong project management skills sets and an equally strong sense of initiative and ownership are the core competencies required for this role.

Event Support and Coordination

• Coordination of pre-event planning including liaising with suppliers and vendors such as the onsite caterer, ICT and AV teams, operations, security, and academic staff.
• Coordinating events logistics on the day of the event. Working with the onsite operations and security teams and caterers to ensure correct set up and execution of the event.
• Administrative support associated with both internal and external events
• Monitor event timelines and ensure all tasks are completed on schedule.
• Liaising with the communications team to make sure all communications channels are regularly updated in terms of upcoming events.
• Production of event collateral and signage.
• Coordinating event registrations, managing attendee lists and communications to events attendees.
• Coordination of annual events calendar together with Events Manager and Assistant to the Head of College
• Serve as the Admin Manager for the school’s events webpage, maintaining up-to-date and engaging content for internal and external audiences.

Administrative Responsibilities

• Provide administrative support for the Events Unit.
• Handle administrative tasks such as preparing event checklists, updating event records, and managing communication with stakeholders.
• Assume the role of Event Lead for designated events, taking full ownership of the planning and execution.
• Assist the Event Supervisor in organizing and managing events with responsibilities for all administrative and logistical tasks, including:Liaising with speakers and guests.
  Arranging flights, accommodations, and transportation.
  Coordinating with vendors and managing contracts.
  Managing event budgets and ensuring financial accountability.
  Conducting rehearsals and virtual test calls where required.
  
• Monitor the progress of event planning and execution to ensure all milestones are achieved.
• Ensure compliance with policies and regulations while meeting all administrative and operational requirements.

Risk Assessment and Compliance

• Support the Event Manager in conducting risk assessments for events, ensuring compliance with health, safety, and safeguarding standards.
• Assist in preparing and implementing contingency plans to address potential issues during events.
• Ensure all event activities align with the school’s policies and regulatory requirements.

Duties and responsibilities of the role include:

Marketing and Community engagements

• Work with the Marketing team to develop appropriate promotional materials, using brand guidelines.
• Work closely with the Communications team to make sure events and activities are promoted across all relevant channels.
• Promote and develop revenue generating activities to optimise space utilisation of school premises (including the theatre, sports facilities, and meeting venues).

Marketing Projects Coordination

• Assist with planning biannual student and staff professional photography shoot in terms of managing the external provider, the onsite process and post event process.
• Oversee the management of College facility rentals, ensuring prompt responses to all inquiries and seamless execution of bookings. Cultivate relationships with vendors to build a portfolio of high-quality renters.

Community Outreach and Charities

• Collaborate with the Head of Marketing and other stakeholders t develop and execute initiatives that promote community outreach and charitable engagement.
• Work with local organizations, charities, and non-profits to coordinate fundraising events, volunteer opportunities, and donation drives.
• Ensure that community-focused events align with the school’s values and contribute to a positive impact on the wider community.
• Support the planning and implementation of charitable activities within school-wide events, such as auctions, awareness campaigns, and service-learning projects.
• Maintain relationships with community partners and represent the school at outreach and charity-related meetings or events.

The successful candidate will have:

• A degree, diploma, or professional qualification in a business discipline, or equivalent, or other relevant subject.
• A minimum of three years’ experience in a similar customer-facing events role including project management.
• Experience of negotiating vendor or supplier contracts and managing service provision.
• Experience of managing projects cross-departmentally.
• Experience working in an international environment would be desirable.
• Experience of coordinating with community groups in the organising of events would be desirable.
• Excellent organisational skills, and the ability to collaborate across the organisation at all levels.
• Strong communication skills and the ability to communicate effectively in English, both verbally and in writing.
• Outstanding customer service skills, and an attitude of ‘going the extra mile’ to meet customer needs and expectations.
• Ability to manage multiple tasks and work under pressure to meet agreed deadlines and goals.
• Ability to work autonomously with minimum supervision, managing own workload to ensure the highest standards of performance and customer service provision are achieved.
• Strong IT skills in using Microsoft Office.
• Flexible approach to work, and the ability to be agile in the requirements of planning and delivering events.

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references.

PEI Registration Number: 201027137D. Period of Registration:09 January 2024 to 08 January 2028

We have a current opportunity for an Event Producer a permanent basis. The position will be based in SINGAPORE. For further information about this position please apply.

ROLE: EVENTS PRODUCER

LOCATION: SINGAPORE

The Producer has specific responsibility as directed for the assigned tasks that are essential to delivery of a project, from brief to execution. Working as part of the production team, the Producer is a vital piece in the pre-production process which to bring truly memorable experiences to life and works very closely with a multitude of colleagues, partners, suppliers and of course clients.

Client facing interaction and a higher developing level of management of client needs is expected for the role of Producer, inclusive of presenting proposals, running WIPS, on-site site visits or engaging colleagues when leading a project delivery.

The Producer should possess exceptional time and project management skills, as well as passion and agility, to ensure success. The Producer works closely with the Executive Producer, Senior Producer and Associate Producers in actively supporting client relationships and growing revenue by acting as a supportive and process driven safe pair of hands trusted within the team.

The Producer leads the Associate Producers and Event Co-Ordinators to deliver on tasks for the team and client.

The role is a vital key within the project team to ensure that all work - from creative concepts to logistics and technical - delivers against agreed objectives and budget parameters and surpasses clients’ expectations.

With a expertise in content, live or experiential you will ideate within the team, have your contribution and POV valued and engage directly with clients to deliver and expand your account management skills.

Accountabilities

1. Leadership

2. Business Development

3. Production Management

4. Admin and Support

5. Standard Operating Procedures

Who you are

• Minimum of 7-8 years experience within the industry with client side or event agency experience
• You are willing to learn, and develop your foundation skills with a keen eye for detail, quality management, production experience, time management and ready to embrace learning and growth in your role, and teach and mentor others.
• Outgoing, friendly, sense of team spirit, confident and dedicated to event management - Able to shine with ideas, innovative ideas and also unique points of view.
• You understand the importance of and are learning good project management, administration, organisational and communication skills, as well as good attention to
  detail.
• Willing to travel on-site to events across Asia-Pacific as needed
• You have an excellent working knowledge of MS Office and Google Suite including Drive, Mail, Sheets and Slides
• Writing and communication skills, developing from good into definitive for the industry, keen to learn and engage further in communications
• You are unfazed by tight deadlines, multiple projects and conflicting priorities and remain calm and collected under pressure.

EA License Number: R2198671

Agency License Number: 11C4388