Salary: up to $2700
Duration: 6 months
Location: Jurong East
Working Hours: Mondays to Fridays Office Hours
Job Responsibilities:
ā¢ Compile information and data for regular reporting of Dengue and daily attendance.
ā¢ eProcure stationary or PRs for the department via procurement portal.
ā¢ Monitor and scan RFID tags to order MMD supplies (Zebras,Sticky Labels, Paper Cups, Nets & Credit rolls, Alcohol wipes & Tissue Boxes)
ā¢ Monitor and ensure department stocks are orderly and efficiently maintained. (Stationeries, Envelopes, Copier Paper, Printer Toners, EQMS rolls)
ā¢ Maintain ED inventory sheet for personal tracking of stocks
ā¢ Collate NP306 to mail out to respective divisions
ā¢ Collate decantment list and update excel list (rejected cases)
ā¢ Scanning of closing envelopes into drive
ā¢ Update staff deployment changes in excel list based on manpower updates on ED PSA Leaders chat
ā¢ Calculate monthly lateness via Attendance log.
ā¢ Update lateness excel on Teams
ā¢ Check and update staff payback on Teams via payback form submissions
ā¢ Check and print GP replies are tagged to the correct address before being posted out.
ā¢ Amend GP referral tagging in EPIC if case is still open
ā¢ Manually edit wrongly tagged GP replies via Letters if case is close
ā¢ Raise eBarf for wrongly tagged gp replies that have exceeded the 3 days limit.
ā¢ Prepare Staff biodata file and Induction files for new hire training
ā¢ Log staff fingerprint (2 different fingers, 1 on each hand) into biometric machine
ā¢ Assign locker, raise IT req for system access
ā¢ Conduct a short ED tour to intro the different areas to new hire
ā¢ Raise IT req for issues on system access
ā¢ Order hampers for staff on HL/ML
ā¢ Submit e-pay request for bereavement token
ā¢ Order name stamps/nametags/staff pass
ā¢ Manage office admin duties - faxing, scanning, shredding and filing documents
ā¢ Coordinate meetings and room bookings for meetings.
ā¢ Process staff claims when necessary via e-pay/petty cash fund.
ā¢ Maintain ops petty cash fund
ā¢ Maintaining birthday board
ā¢ Tracking and updating of new GP Clinics into EPIC (via EPAS)
ā¢ Mailing of docs (NP306, Recall/Referral Memo, MCAF for MOH, GP Replies) and mail collectiong for the department
ā¢ Minutes writing for TL/PSA/Dept Meetings
ā¢ Distributing of gifts
ā¢ Any other duties as requested by department
Requirement:
ā¢ Diploma holder
ā¢ Able to work for 6 months period
ā¢ Must be comfortable in using excel file & looking at numbers
ā¢ Must be comfortable in calling patients & organisations with outstanding payment
Interested candidates, please submit your resume to: [email protected]
Ally Audrey Lok Xin Woon
Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R21102307
[email protected]