Job Description & Requirements

Castlery is looking for a Assistant Manager, Commercial Planning to join our Commercial Team

The Commercial team is focused on the company’s overall strategic direction and working across the entire business on planning and key initiatives. We support this with insightful perspectives on external market trends and internal performance to identify opportunities for growth.

What you’ll be doing

• Work with our top team to shape company direction by solving key strategic questions
• Partner with our functional teams to drive our business planning rhythm and coordinate execution to reach our company objectives
• Analyse market, financial and consumer trends as a framework for better decision-making
• Assess and challenge our performance and processes with constructive ideas
• Design and lead execution on special projects with a cross-functional team
• Grow, attract and retain talent

What you’ll need

• 5+ years in strategy role in consulting, investments, tech or leading MNCs / government agencies
• Bachelor’s degree or higher
• Strategic thinker that can see the big picture and is comfortable with the details
• Independent problem solver, effective communicator, trust builder
• Team player comfortable working across teams to drive change
• Experience in retail or consumer sector will be a plus
• Familiarity with our key markets (Singapore, United States, Australia) will be a plus

What we promise

Our first promise - the ride of a lifetime

You’ll be joining a company in its most exciting phase; we’ve proven our product market fit, and with the growing online penetration of furniture, we’re now focused on hypergrowth. You’ll have a front-row seat in witnessing the growth of our customer-base and organisation at a global-level.

Our second promise – a place to thrive

We’re building a company that has people as one of the company’s core pillars for success. It’s our mandate to help every employee perform to their highest potential so that they can do the very best work of their lives here, at Castlery.

We’re committed to our employees’ growth, and continuously strive to ensure our employees are set up for success through their journey, starting with an excellent onboarding experience, and carrying over into emphasis on personal and professional development

Castlery strives to maintain a psychologically safe, transparent, and flexible work environment to enable our people can perform at their best level and believes in partnering our employees to raise that level as they grow with us.

Responsibilities:

• Upsell existing clients’ other enterprise solutions
• Acquire new customers by cold calling, emailing, networking and using various Media platforms
• Plan and Execute sales plan such as meeting clients, preparation of tenders, proposals and quotations for clients
• Assist in new clients’ acquisition
• Assist in managing client accounts
• Any other ad-hocs as assigned

Requirements:

• Positive attitude & independent
• Experience and knowledge in office system furniture or commercial carpet or interior design
• Good contacts with interior Designer & Architect
• Possess good interpersonal skills
• At least 1 year of working experience in the related field is required
• Preferably Entry Level specialized in Sales – Corporate or equivalent

Responsibilities:

• Perform general bookkeeping and full set of accounting functions - handle daily operational AP/AR tasks including invoicing, payment, receipts etc.
• Perform monthly reconciliation and reports
• Debts collections - Contact customer to ensure that their payments are made on time
• GST filing
• Prepare monthly sales commission and checking of incentives.
• Handle any other ad-hoc hoc assignments and projects as assigned

Requirements:

• Meticulous and organized
• Possess positive learning attitude & a good team player
• Pro-active and able to multi-task and work independently within deadline
• Knowledge of "XERO" Software will be advantage
• With at least 2 years accounting experience will be advantage
• Working hours &days: 5 days work week,9 am to 6pm
• Working location - Ubi

Store Assistant duties and responsibilities

Our company is seeking an enthusiastic Store Assistant to work in our store. Duties include helping our customers identify and purchase items, restocking the retail space, and creating appealing merchandize displays. The ideal candidate will have a desire to provide excellent customer service and increase sales. Store Assistants ensure that retail operations are carried out effectively and efficiently for maximum customer satisfaction. Their day-to-day duties include:

· Assists in achieving store recruiting goals

· Run Cash Register

· Drive the achievement of the store’s sale targets while also meeting individual sales goals

· Assist in maximizing the business potential of the store and maximizing sales by department in line with company strategy

· Monitor proper use and ensure the quality of data in the sales staff’s client books, working with sales staff to propose action plans

· Facilitate staff trainings and new hire inductions, ensuring the proper follow up steps are taken

· Deliver exceptional service to all clientele by upholding brand service values and standards while managing customer relationships in a timely, professional manner

· Identifies performance issues and policy violations according to company policy and partners with the Store Manager

· Keeping the store fully stocked

· Maintaining the highest level of visual merchandising and store conditions

· Delivering exceptional sales services for improved customer satisfaction

· Interacting with customers and identifying their needs and preferences

· Operating cash registers and point-of-sale machines

· Receiving and verifying the quality and quantity of new shipments

· Enforcing in-store security and health and safety procedures and regulations

· Perform any other duties assigned by the director.

Store Assistant duties and requirements

• High school diploma or GED is preferred.
• Proven retail sales experience.
• The ability to stand for extended periods.
• The ability to use labeling and pricing equipment as well as Point of Sale (POS) software.
• The ability to work in a fast-paced environment.
• Strong organizational skills.
• Effective communication skills.
• Exceptional customer service skills.
• Detail-oriented.

· Previous specialty retail management experience, preferably in the outdoor industry

· Retail background preferred-previous management experience

· The ability to work under pressure.

· Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsibilities:

• Social Media/Digital Marketing: create & monitor content for several platforms at once
• Provide strategy on delivering content to the right audience on the right channels (Facebook/Instagram/Google/TikTok)
• Follow brand guidelines to execute a wide variety of activities that involve branding, advertising, social media, partnerships and more
• Create and design promotional material including posters, brochures, advertisements and other types of print and online media
• Plan and develop integrated marketing strategies to increase lead generation and drive brand awareness, engagement and conversion. Frequently encompassing both digital and offline media
• Brainstorm, plan strategies and execute innovative social media campaigns for multiple platforms according to brand guidelines
• Coordinate and assist in any photography or videography needed in the execution of marketing campaigns and social media content

Requirements:

• Degree / Professional Qualification in Marketing, Business, Communication Design, Video or related discipline
• Minimum of 1- 2 years of relevant experience working in relevant field
• Creating and publishing creative content for multiple platforms should be second nature to you (Facebook, IG, Youtube, Tiktok, Google)
• Experienced with Facebook Ads Manager or Google Ads
• Basic design and image editing skills
• Very meticulous, organised and digitally savvy.
• Works well in both team and individual settings
• Strong command of language, written and spoken
• Proficiency in Adobe Illustrator, Photoshop, Lightroom
• Big pluses for Video editing knowledge / experience in Hubspot / SEO article writing

Responsibilities:

• Involved in the preparation of food and beverages
• Ensure that kitchen utensils and equipment are in good condition to operate
• Responsible for maintenance of cleanliness of kitchen and any ad-hoc duties assigned
• Ensure compliance with all health and safety regulations in a kitchen area
• Ensure that food can be prepared in a timely manner
• Ability to work in a fast-paced environment
• Ensure freshness of food items and discard expired/ spoilt items
• Observe food stock levels and place orders when necessary

Requirements:

• No experience required as on-the-job training will be provided
• Pleasant disposition and well-groomed
• At least a Certificate in Food & Beverage service
• Able to commit shift work, weekends and public holidays

Overall in charge of the company's HR & Accounts Work and general day-to-day office administrative duties.

Report directly to the Director.

Fresh graduates are welcome!

Accounting Responsibilities:

• Verifying suppliers invoice, intercompany transaction
• Preparation of invoices, Purchase Order, Payment Voucher and Cheque Payment to Supplier
• Checking, verifying and processing expenses claimed by staffs(Petty Cash)
• Monitoring cash flow, and aging report
• Daily bookkeeping
• Monitor A/R & A/P
• Profit Balance Loss
• Xero software knowledge would be advantage

HR Responsibilities:

• Assist with foreign employee related queries
• Assist with preparation and issuance of Appointment Letters
• Assist with Payroll
• Arrangement of Employee Team Bonding Event
• Infotech knowledge would be advantage

Administrative Responsibilities:

• Handle company confidential documents
• General administrative duties
• Assist with marketing tools such as Facebook, Instagram

Requirements:

• Proficient Microsoft Office(Word,Excel)
• Able to work independently and multi-task efficiently
• Positive work attitude and display initiative to resolve problems independently

YOUR ROLE

• At CEVA Lead Logistics (CLL), we provide customers with outstanding Visibility and Control across their entire Supply Chain. Our operations teams located across the globe in our 6 Control Towers provide services around Supplier and Order Management, Transport Planning and Monitoring, as well as managing performance and freight cost.
• Perform in-depth and complex analysis as it relates to software, processes or design for project planning requirements analysis, software testing, or end-user training activities for business applications to provide functional and/or business process leadership to the IT organization.

WHAT ARE YOU GOING TO DO?

Provide first level IT Support to internal and external stakeholders:

• Serve as the primary, on-site IT point of contact with groups, such as internal/external customer, sales, business process excellence, and other teams as appropriate.
• Maintain training materials, work instructions and conduct training with appropriate team(s), as required.
• Setup and maintenance of master data in CLL operational systems, such as user data, locations (origin / destination), routes / paths and other logistics master data
• Support master data gathering for new customer implementations and/or scope extensions
• Identify, log, and escalate as appropriate IT problems in the CEVA Help Desk system for tracking and analytical purposes.
• Maintain prioritized IT task list and coordinate with CEVA Corporate office to ensure task resolution occurs.
• Perform other duties, which may include operational assignments, as required.

WHAT ARE WE LOOKING FOR?

• Bachelors degree or comparable work experience in supply chain / logistics or in an IT support function.
• Minimum 1 - 2 years experience in IT user support and / or application setup and maintenance (configuration, master data maintenance etc.), ideally in a supply chain or logistics environment.
• Technical and business analytical skills.
• Advanced knowledge on MS Office suite (Excel, Word, PowerPoint).
• First experience with operational processes in transportation or supply chain / logistics / warehousing processes.
• Ability to successfully multi-task and establish appropriate priorities with excellent follow-up skills.
• Self-motivated personality, showing a positive & professional attitude in stressful environments.
• Interface effectively with customers or other stakeholders; effectively contribute as a team player.
• Possess excellent verbal and written communication skills.
• Fluency in English (both written and spoken) mandatory.
• Willingness to occasionally support work schedules outside of standard business hours (evenings / weekends), e.g. in case of system releases, product launches or project go-lives.

Responsibilities:

• Assist in formulating and implementing internal control procedure
• Assist in the review and recommendation on new finance work processes and improvements
• Daily monitoring of inward transactions
• Work closely with external counterparts for completion of monthly closing
• Ensure accurate & timely submissions of claims and prompt disbursements
• Responsible for the processing of GIRO Application Forms and liaison with respective banks for approval
• Provide reliable details for cashflow projections
• Maintain Fixed Assets Register along with regular asset count
• Liaison with HR for Payroll Reconciliation
• Proper documentation of workflow and policies
• Review AP ageing with long outstanding balances and follow-up closely for closure
• Liaison with audit partners
• Perform ad-hoc duties as assigned by superior

Requirements:

• Able to work in a fast-paced environment
• Goal-oriented and meticulous to details

Responsibilities:

• Perform full spectrum of HR functions and admin support including recruitment, employee relations, grievance handling, staff engagement and advisory service on HR policies and procedures
• Review and maintain all HR related policy
• Posting of recruitment advertisements
• Ensure and maintain good brand and communication consistency for all company materials and collaterals
• Perform end-to-end recruitment – interview, shortlisting, assessment & selection, offer and on-boarding
• Engagement with both internal and external stakeholders such as employees and vendors, etc
• Reports generation
• Payroll administration
• Work pass administration
• Perform any other ad-hoc duties as assigned

Requirements:

• 2 years’ experience and above is preferred
• Possess a keen interest in human resources
• Ability to work independently and with a team
• Thrives in a fast-paced environment
• ability to handle the pressure of meeting tight deadlines
• Self-motivated and resourceful with good multitasking and organisational ability

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• Competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• Departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Responsibilities:

• Loading and unloading cargoes from and to the containers
• General warehousing and housekeeping duties
• Responsible to complete the job process from Inbound to Outbound
• Ensure that the administration work that goes along with the processes are conducted in a proper manner
• Ensure proper records and for the stock/cargo kept in the warehouse
• Working together with Warehouse Coordinator to run the day to day operations
• Ad hoc work as and when may be assigned

Requirements:

• Be proactive towards clients and staff
• Possess high integrity and strong commitment
• A good team player and yet able to work independently
• Able to work on Saturdays for half day
• Working hours: Monday – Friday, 9am – 6pm, Saturday, 9.30am – 6pm
• Location: Toh Guan

5 Days Work Week, 1 weekend off per week.

11 AM - 8 PM / 11:30 AM - 8:30 PM

Prospective candidates with little to no relevant experience are warmly welcome to embark on an exciting journey with us. Join our team, where we are dedicated to nurturing your growth by providing comprehensive training in both marketing and retail operations.

Key Responsibilities

• Develop and execute marcomms strategies including press releases, email marketing, and promotional materials.
• Manage social media content and strategy to enhance engagement.
• Supervise retail operations to ensure exceptional customer experiences.
• Act as a brand ambassador at events and in media appearances.
• Conduct market research to drive strategic decision-making.
• Collaborate with the interior styling team to ensure consistent branding.

Requirements

• Prior experience in marketing, and retail, preferably in the luxury sector.
• Proficient in digital marketing and social media platforms.
• Excellent communication, writing, and creative skills.
• Demonstrated leadership abilities with a track record of meeting sales targets.
• Availability to work weekends and holidays as needed.

Interested candidates please WhatsApp me at 8779 6100 or send in your resume to [email protected]

We regret to inform you that only shortlisted candidates will be notified.

Willie Goh | EA Reg No: R2197853

Swift Search Global Pte Ltd | EA No: 18C9495

Custom Brokerage/Declaring Agent

- HQ office located at Taiseng, near with Taiseng MRT

- Desk bound job.

- Perform customs permit declarations in an accurate and timely manner with full compliance.

- Follow up on daily shipment holds and find solutions in a timely manner to process the customs clearance

- Preparing airfreight/seafreight shipping documents for both import and export.

- Attending to customers enquiry and feedback via physical contact, email, phone calls and maintaining an excellent rapport with customers.

- Prepare and provide various reports in a timely manner to meet customers’ timelines

- Keeping the customers notified of all relevant customs circulars, notices and updates as received.

- Reviewing internal team performance, operational work processes established and implementing necessary control measures for continuous improvement.

Requirements:

- 5.5 working day, alternate Saturday

- Proficient in using computers and Microsoft Office

- Possess good work ethics and positive working attitude

- Able to handle pressure & adapt in a fast-pace environment

- Demonstrate an eye for details and ability to prioritize urgent tasks

- Expect overtime on a regular basis

- Individual without experience may apply as training will be provided as our cost

Good and friendly working environment

Close to Tai Seng MRT Station

Immediate hiring

5-day work week

Responsibilities

• Bookkeeping for company’s monthly/quarterly/yearly accounts, preparing of full set accounts, financial statements, including consolidation
• Prepare and filing of GST
• Prepare Monthly & Quarterly Reports for Managment, Financial Year End closing documents for our Company Accountant
• Prepare and Collate Quarterly Sales Reports
• Payroll reports for all employees (full-time and part-time)
• Process monthly CPF contributions, salaries, ad-hoc claims
• Process Application & Renewal of work passes for foreign employees, Corppass Administration etc
• Process yearly tenders / contract renewals
• Process and pay suppliers' invoices, Bill clients on a monthly basis
• Develop and carry out and efficient documentation and filling system
• Work with Accounts Receivable Admin to ensure accuracy and prompt payments
• Any other administrative jobs as assigned by Management

Qualifications & Job Requirements

• Diploma in Business Administration/Accountancy/Finance/ACCA/CA equivalent
• At least 2 years of working experience in the related field (full set of accounts/bookkeeping) is required for this position.
• Required Skills: Microsoft Office, Any Accounting Software such as MYOB / Xero / Quickbooks / Autocount
• Able to work independently and responsibly

Job Description:

Monthly and Yearly salary computation

Yearly submission of AIS

Handle recruitment

Handle employees onboarding and off boarding process.

HR duties included work pass application, course arrangement.

Office maintenance and ordering of supplies

Check employee attendance records

Perform administrative duties & other ad hoc duties as assigned.

Requirments:

1 to 2 years in HR duties

Diploma holder and above

Flexible and willing to explore and learn new things

Proficient in Microsoft Office and Standard Accounting System

Remuneration payout will be based on working experience

Location: Tai Seng

Working hour: Monday to Friday (9.00am to 6.00pm)

Schedule:

Monday to Friday

We are looking for highly independent and hands-on individual to join our operations team as CUSTOMER SUPPORT EXECUTIVE. You will be responsible for following:

Job Description:

· Permanent fulltime position, 5 days week

· Reporting to immediate supervisor in Operations

Job Roles and Responsibilities:

· Sales Order management:

o Sales and operational role on Customers’ orders, requirements and deliveries.

o Issuance of Sales quotations, Sales orders and Delivery orders.

o Ensure customers’ requirements and enquiries are executed and responded.

o Monitor and ensure timely deliveries to customers.

o Maintain good customer service relationship.

· Purchase Order management:

o Purchasing and operational role on Suppliers’ orders, requirements and deliveries.

o Sourcing for Supplier and Issuance of Purchase orders.

o Monitor and ensure timely deliveries from suppliers.

· Coordination of import/export shipment and local deliveries.

· Admin and any other assigned related duties.

Job skills and requirements:

· Good interpersonal, negotiation and coordination skills

· Effective communication skills in English (written and spoken) will be preferred

· Effective time management skills

· Customer oriented

· Able to work independently, multi-task and work cohesively

· Min. 3 years of related working experienceand background in Defence Aviation is preferred. Salary will commensurate with experience.

· Proficient in MS Office applications

· Qualification: Diploma and above. Training will be provided for those below Diploma holder.

Only Singaporeans need apply

Job Responsibilities

• Issue quotations, prepare proposal based on customers’ requirements

• Support in preparing design presentations and sample/mood boards proposal based on customer requirements and other necessary project deliverables (layouts, shop drawings).

• Support and assist Business Managers in the preparation and submission of tender/RFQ/ITQ/RFP and presentation materials.

•Plans to achieve the company sales target, profitability and growth in line with company objectives.

•Email to all existing and potential customer on new products

• Respond quickly and efficiently to all incoming enquiries by phone, fax, email and walk-in customers.

• Assist in resolving incoming customers’ issues relating to orders.

• Coordinate projects with internal operation teams and manage projects to completion

Job Requirements

• Sales experience in office furniture/ office system will be preferred

• Good communication skills, ability to work independently & a good team player

• Independent, results oriented and driven is a must

• Possess strong problem- solving skills in devising solutions to meet customer requirements

• Demonstrate excellent verbal and written professional communication skills

• Ability to work independently and collectively as part of the sales team

Job Type: Full-time

Salary: $2,800.00 - $3,800.00 per month

Salary: SGD 3K to 4K

Account Executive

Location: West- Venture Drive

Responsibilities

1.1 Accounting Functions

- Process invoices, required shipping, and project documents, and send or upload them to customers promptly.

- Responsible for LC presentation, BG issuance and related issues.

- Manage Accounts receivable, following up on outstanding invoices, processing receipts and attending to customers requests.

- Manage Accounts payable, intake of suppliers invoices, prepare payments and attending to suppliers requests.

- Maintain and reconcile bank books/registers.

- Maintain fixed assets registers and other schedules of accounts as required. - Process staff claims and ensure accurate monthly transaction records.

- Provide prompt support for the timely close of monthly accounts. - Responsible for quarterly GST Reporting

- Provide support for annual external audit, tax, and other related compliances.

- Perform administrative and other ad-hoc duties as assigned.

Job requirements

A. Competences

- Analytical skills

- Communication skill

- Interpersonal skill

- Excellent team player

- Broad knowledge of accounting principles and in areas of responsibilities

- Proficiency in accounting software

B. Qualifications Required

o Min Diploma in Accountancy, or Finance

o Min 3 years of accounting and relevant experience.

o Intermediate proficiency with Microsoft Office

o Experience in GST Desired

o Advanced proficiency with Microsoft Offices, especially Excel.

Interested candidates please share your resume to [email protected] with all details like current salary, expected salary and notice period

Regards

Shashi (R23112213)

Just Recruit Singapore Pte Ltd (EA12C6295)

Job Description:

• Assist Accountant in finance related (AP/AR) functions
• Other adhoc assignments

Job Requirments:

• Must possess good interpersonal, coomunication and analytical skills
• Must be independent, pro-active, resourceful, detailed and be able to meet tight deadlines
• Knowledge of SAP is preferred
• Able to communicate effectively with Chinese counterparts

Overall in charge of the company's HR & Accounts Work and general day-to-day office administrative duties.

Report directly to the Director.

Fresh graduates are welcome!

Accounting Responsibilities:

• Verifying suppliers invoice, intercompany transaction
• Preparation of invoices, Purchase Order, Payment Voucher and Cheque Payment to Supplier
• Checking, verifying and processing expenses claimed by staffs(Petty Cash)
• Monitoring cash flow, and aging report
• Daily bookkeeping
• Monitor A/R & A/P
• Profit Balance Loss
• Xero software knowledge would be advantage

HR Responsibilities:

• Assist with foreign employee related queries
• Assist with preparation and issuance of Appointment Letters
• Assist with Payroll
• Arrangement of Employee Team Bonding Event
• Infotech knowledge would be advantage

Administrative Responsibilities:

• Handle company confidential documents
• General administrative duties
• Assist with marketing tools such as Facebook, Instagram

Requirements:

• Proficient Microsoft Office(Word,Excel)
• Able to work independently and multi-task efficiently
• Positive work attitude and display initiative to resolve problems independently

• Digital Marketing Strategies and Execution
• SEO and SEM
• Social Media Marketing
• Content Marketing
• Web Design
• Leads Generation

Requirements

• Driven, Initiated, Responsible, Meticulous, Problem Solver, Good with Design
• PROFICIENT IN DESIGN WORK (e.g. Using Photoshop, Canva etc). Must have past portfolio for our reference.
• PROFICIENT in Digital Marketing Channels (e.g. SEO, SEM, Social Media Marketing Strategies and Implementation)
• PROFICIENT in Web design (e.g. Using Wordpress, WIX etc)
• If have skills in video editing/ photography would be a bonus
• Must have prior experience. If fresh graduate, must have past portfolio to showcase.

Benefits

• Salary Range: SGD 2500 to SGD 3200 per month depending on qualifications & experience
• Performance bonus and incentives
• Medical, dental and wellness benefits
• Great career progression opportunities
• Supportive and fun working environment with nurturing culture
• Training and mentorship provided
• International and collaborative team
• Work in a fast growing company and deliver real world impact
• Hybrid work arrangement
• Regular team bonding gatherings, outings and year-end party to have fun with each other
• Company Incentive Trips
• Snacks, coffee, drinks, in the office

Responsibilities:

• To support the R&D Chemists on their projects by assisting in parameter inspection, production runs and preparation of raw materials and saline etc.
• To carrying out supporting activities such as calibration, housekeeping, preventive maintenance, lab supplies, etc. in the lab.
• To perform documentation and ensure accuracy, integrity, and reliability of lab data.
• To participate in continual improvement project when required.
• To maintain and keep tracking inventory record for consumables.
• To assist in any other tasks as and when assigned.
• To ensure that the quality objectives set by Head of Research & Development are achieved, and that the business activities have the correct organization and people to achieve maximum performance in the short and continuing long term.

Requirements:

• Minimum Nitec or equivalent
• Minimum 1 year of experience in laboratory work
• Strong analytical skills
• Good communication and interpersonal skills

Job Description:

1. Grants Administration and Management (Harmony Fund)

a. Engage grant applicants to introduce grant objectives and assist with their clarifications

b. Conduct end-to-end administration of client's grant applications that support social cohesion. This includes:

i. [Pre-award] assessment of grant applications, evaluation of applicants’ proposals and budgets, liaison and communication with applicants to seek clarifications

ii. [Post-award] preparation of letter of award, funding agreement, communicating application outcome, tracking project progress, reviewing of project reports, verifying expenditure reports and grant disbursement

c. Assist in knowledge management and grant process optimisation matters, including maintaining the grant registry, tracking status and progress of applications, reporting grant data as well as reviewing and streamlining Harmony Fund grant management processes

2. Secretariat Support

a. Book calendars of senior management ahead of various committee meetings

b. Assist relevant meeting secretariats to consolidate attendance, assist with logistical preparations and on-site set up before committee meetings e.g. preparing refreshments, coordinate with caterer, prepare nameplates, setup meeting room, print meeting materials and folders for attendees

c. Assist with contract or appointment letter preparations

d. Liaise with relevant personnel to seek security clearance

3. Assist with Project Administration

a. Assist with administration of BRIDGE (Broadening Racial and Religious Interaction through

Dialogue and General Education) programs, including monitoring and tracking of programmes calendar and participation figures

b. Liaise with external partners for event/programme-related preparations

c. Assist with engagement and liaison with BRIDGE partners, including meeting coordination, preparation of materials and note taking

d. Assist in marketing related matters, including providing inputs on publicity material

4. Any other duties as assigned

Working Arrangement:

Location: Near Clarke Quay MRT Station

Working Hours:

Mon – Thu: 8.30am to 6.00pm

Fri: 8.30am to 5.30pm

Contract Duration: 1 Year

Salary: $3100-$4100/Month

Job Requirements:

• Strong writing and verbal communication abilities, meticulous, organised and process-oriented, good analytical skills (able to evaluate proposals, draw conclusions, make recommendations), adept at IT and administrative skills

Responsibilities:

• Approve proposed ratings for manning offices (excluding Petty Officer).
• Review and validate invoices and disbursements (excluding travel expenses).
• Assist with tasks concerning seafarers, if assigned.
• Collaborate with vessels and manning agents to plan crew relief and maintain a 90-day planner.
• Verify qualifications and documents of sea personnel candidates per recruitment criteria.
• Ensure compliance with STCW Convention and Flag State regulations for crew joining or sailing ships.
• Fulfill Flag State documentation requirements with manning agents.
• Monitor validity of officers’ and crew’s licenses and documents.
• Coordinate crew change activities with relevant parties.
• Obtain owner approval for any necessary candidates.
• Maintain updated records of crew lists and sea staff.
• Update crew matrix for tanker vessels.
• Arrange officer briefings via video/audio-link or in-person at specified locations.
• Verify invoices from port agents and the Statement of General Expense (SGA).
• Manage crew travel arrangements (CTM).
• Perform additional assigned ad-hoc duties as needed.

Requirements:

• Demonstrate strong interpersonal skills and effective communication across all management levels.
• Exhibit proficiency in negotiation, leadership, and management.
• Hold a minimum of a Degree in a Marine-related field.
• Possess a minimum of 3 years of experience in the marine/shipping industry in Singapore.