Temasek Laboratories@NTU is looking for a candidate to join them as a Research Assistant for a credibility assessment project. The research assistant will perform a variety of functions related to research. The candidate is expected to work closely with the project team to perform task assigned.

Key Responsibilities:

• Assist in all technical related activities

• Assist in project-specific technology scan and review reporting

• Assist in research design, data collection and statistical analyses

• Assist in the software development of project-related deliverables

• Assist in the writing of project progress and research reports

• Contribute to research publications and presentations

• Perform administrative work associated with HSSIR

Job Requirements:

• Bachelor in Computer Science, Computer Engineering or its equivalent

• Good knowledge in MS office, statistical analysis using SPSS, R or Stata

• Good interpersonal, written, and verbal communication skills

• Good time management skills and able to work within tight deadlines

• Strong team player with ability to learn quickly and work independently

The University Scholars Programme (NTU-USP) leads a University-wide commitment to provide an intellectually stimulating and enriching academic environment for the best students of NTU. The programme focuses nurturing creative and reflective global citizens devoted to understanding our ever-changing world.

Responsibilities:

Reporting to the Assistant Director of NTU-University Scholars Programme, the staff is responsible for assisting in the following areas:

Overseas Learning

• Review and update standard operating procedure for overseas learning programme

• Organise information sessions and advise students on programme opportunities and requirements

• Advise students on personal and academic goals, partner university selection, health and safety concerns, intercultural competency, etc.

• Assist students with the study abroad application process, including advising on financial aid and scholarships, courses equivalency process, registration, transcripts, credits and other administrative tasks

• Process applications, and logistics and manage scholars’ placement in partner Universities

• Facilitate course matching process between scholars, home programmes and partner Universities

• Stay abreast of all travel alerts, travel warnings and events abroad that might affect students. 

• Manage study abroad funding

• Assist with the preparation of statistical reports required by the programme.

• Manage students’ placement to partner Universities

• Handle communication between NTU departments, partner Universities and students

Outreach

• Develop and implement communications strategies, campaigns and/ or initiatives to achieve the goals and objectives of the programme

• Manage publicity and communication tools and platforms, including but not limited to the website, e-newsletters, social media (Facebook, Instagram, Blog, Tik Tok), printed collaterals etc

• Produce collaterals such as videos, brochures, and posters etc

• Liaise and organise community outreach events/ roadshows

External/Alumni Relations

• Plan and organize visits from/to foreign universities, government ministries, schools (secondary and junior colleges) and corporations, etc.

• Maintain partnerships with universities for study abroad programme and alumni

Student Club

• Provide advice to Committee in activities proposal writing

• Work closely with NTU-USP Club to organise activities

• Track club budget

Alumni Relations

• Support Alumni Association of NTU-USP

• Manage the development of alumni relations

• Keep records and directories of alumni members

Others

• Manage NTU-USP website and intranet

• Any other duties that may be assigned

Requirements:

• A degree holder with a minimum of 2-3 years of working experience

• Takes initiative and with good organisational skills

• Proactive team player in reaching out to work and co-operate with peers and/or stakeholders in other departments to derive synergy in related work processes

• Able to multitask and ensure that many different tasks are being carried out effectively and efficiently

• Ability to effectively communicate changes and the impact of the changes to supervisors, peers and direct reports

• Enjoy working with undergraduate students

• Well-versed in Microsoft Office, presentation tools and social media platforms

Established in 1981, the School of Electrical and Electronic Engineering (EEE) https://www.ntu.edu.sg/eee is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 130 faculty members and an enrolment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Assistant Manager, Student Administration. The incumbent shall support admission as well as student life initiatives and activities to enhance student’s learning experience for MSc programmes.

Key responsibilities include but are not limited to:

• Admissions Management and support: Managing the admissions process, including receiving and reviewing applications, verifying documentation, and evaluating eligibility criteria.

• Student Support: Providing ongoing support to current students, addressing their concerns, answering questions, and connecting them with appropriate resources and support services.

• Student Orientation: Planning and organizing orientation programs to familiarize new students with the campus, facilities, academic policies, and support services available to them.

• Collaboration: Collaborating with other departments, such as academic affairs and student services, to ensure effective communication and support for students.

• Reporting: Generating reports and providing data analysis related to admissions and student support activities.

Requirements:

• At least a good bachelor’s degree from a recognized Institute of Higher Learning.

• Minimum of 3 years of relevant experience in student life and support.

• Possess strong communication skills and problem solving skills with good time management.

• Able to handle stress and passionate in assisting students.

• Detail-oriented.

• IT savvy and proficient in MS Office applications (mainly word, excel, PowerPoint).

• Data analytic skills and experience will be an advantage.

• Possess a “can-do” attitude, ability to work fast and smart independently.

• A team player with strong interpersonal skills, able to work collaboratively.

We regret that only shortlisted candidates will be notified.

Established in 1981, the School of Electrical and Electronic Engineering (EEE) https://www.ntu.edu.sg/eee is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 130 faculty members and an enrolment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Senior Assistant Manager, Student Development. The incumbent shall manage all aspects of student life and support for MSc programmes.

Key responsibilities include but are not limited to:

• Student Engagement and Support: To create programs and initiatives to enhance student engagement, involvement, and overall satisfaction.

• Student Development and Well-being: To support the personal and academic growth of students through workshops on various topics such as stress management, career development, time management, and mental health, ensuring students' holistic well-being.

• Student Leadership and Skill Development: To provide opportunities for student leadership and skill development as well as establish partnerships with local businesses, organizations, and community leaders to provide additional resources and opportunities for students.

• Crisis Management and Support: In times of crises or emergencies, to provide support and resources to students.

• Alumni Engagement: To establish direction and execution of alumni events and communications.

Requirements:

• At least a good bachelor’s degree from a recognized Institute of Higher Learning.

• Minimum of 5 years of relevant experience in student life and support.

• Possess strong communication skills and problem-solving skills with good time management.

• Able to handle stress and passionate in assisting students.

• Experience in counselling and pastoral care will be an advantage.

• Possess a “can-do” attitude, ability to work fast and independently.

• A team player with strong interpersonal skills.

We regret that only shortlisted candidates will be notified.

NTU Shared Services (NSS) is a centralized unit within Nanyang Technological University (NTU) that provides a wide range of administrative, operational, and support services to various departments and units within the university. Its primary goal is to streamline and optimize processes, enhance operational efficiency, and deliver high-quality services to support NTU's core mission of education and research.

The NSS Technical Support Executive is responsible for providing effective IT/AV technical support role, in relation to the generic desktop/ laptop PCs, mobile devices, Audio Visual (AV) equipment, as well as NTU campus software. This includes problem diagnosis, configuration, installation, and general troubleshooting of IT/AV systems and applications, adhering closely to the Service Levels Agreements (SLAs) and policies set by the organization.

Responsibilities:

• Provide on-site Level 1 & 2 Support in relation to IT/AV- related service disruptions at the Common Teaching Facilities (Lecture Theatres, Tutorial Rooms and Meeting Rooms), One Stop Tech Lounge and Schools/Faculties.

• Diagnose and troubleshoot IT/AV equipment faults and application errors, to restore service provision.

• Troubleshoot technical problems of low to medium complexity, resolution to resolve these incidents.

• Assist in replacing generic IT/AV equipment parts and peripheral components for servicing, as required, and liaising with multiple vendors.

• Provide IT/AV technical support as assigned, in response to ad-hoc manpower request from Local Units (including providing AV support for events, video conference/ meeting/ interview support).

• Respond to all technical emergencies raised by NSS Service Desk.

• Provide face to face IT support by appointment at One Stop Tech Lounge.

• Facilitate processing and tracking of other administrative activities.

• Document IT/AV related problems and resolution procedures in Knowledge Base for future reference.

• Maintain technical documentation related to configuration of IT/AV equipment and components.

• Carry out Asset management in accordance with NTU policy and procedures. Keep track of the IT/AV asset movements at the respective storeroom locations.

Requirements:

• Minimum GCE “A”-levels / Diploma in Information Technology with 2 years of relevant working experience

• Proficient in problem diagnostics and resolution, with the ability to work autonomously

• Good working knowledge on desktop operating systems including Windows 10 and above, Macintosh OS, and associated generic applications

• Working knowledge on other IT domains, including software, hardware, servers and network operations

• Working knowledge in handling/operations on audio/video equipment and its infrastructure

• Preferred experience on programming, ServiceNow, data integration and ITIL Certified

Kumon

Hi we are looking for part time marking assistant to join us for

Sat 10-1 pm

Salary $7-9 per hr plus cpf

Must be comfortable to work around kids, minimum commitment 6 months

Longer term preffered

Staying near Bedok preferred.

Interested pls send us your details. Name,area of residence, experience, current occupation and commitment period to [email protected]

Kumon Fengshan Cc, Bedok North st 2

Position

Catering Sales Executive

Overview

The Catering Sales Executive will contribute to generating new catering business leads and servicing existing contracts. It is the primary responsibility of the Catering Sales Executive to generate revenue by generating leads and converting them to appointments and sales with a heavy concentration in the wedding, corporate, local, and social markets.

This position will be responsible for contracting and closing wedding, corporate and social catering business. The Catering Sales Executive will offer personalized solutions for our clients and enhance our reputation and business by working with our Catering Operations Team to ensure we exceed our clientele’s expectations.

Responsible for assembly and completion of assigned event's file and organization of event details.

Creativity and passion are essential. Work is performed in an office and venue environment that is very fast paced. Requires the ability to multi-task and complete tasks in a timely and accurate manner. The ideal candidate must be extremely organized, personable, and enthusiastic.

The Catering Senior Sales Executive represents the company at the event as well as to our clients and other business partners and as such will maintain the highest level of professionalism and customer service.

Main Responsibilities:

· Produces sales based on leads via incoming phone calls, email inquiries, or internal referrals with the purpose of converting that lead to a sale.

· Produces sales based on previous clients renewing annual events.

· Understands all details pertaining to the wedding, corporate, social, local, and small group market.

· Works directly with clients, wedding planners, and meeting planners gathering necessary information for menu planning, floor plan, room set up, timelines, rental orders, decor, cost and billing details and

any other requirements pertinent to their event in a timely manner and assist with those items as necessary.

· Greets client and assists Catering Head in conducting tastings, working in the best interest of Curate Kitchen

regarding flow of event, layout of food stations and design of menu befitting of company standards.

· Coordinates menus, staffing and implementation of all group F&B events: preparation and distribution

of specifications sheets on each function and catering schedule.

· Creates Event Orders for distribution for assigned events.

· Responsible for follow-up circulation and timely communication with proper departments.

Required Skills

· Preferred hospitality & food/beverage experience

· Enjoys asking for business and closing sales.

· Enjoys a team sales approach.

· Exceptional detail in follow-up.

· Clear, concise written and verbal communication skills.

· Strong customer service orientation and skills.

· Ability to prioritize and organize work assignments, delegate work when appropriate.

· Ability to focus attention on details. Must be extremely detail oriented and organized.

· Excellent listening skills.

· Flexible work schedule.

· Ability to multitask and prioritize.

· Ability to enforce Curate Kitchen or Yea Mama Catering standards, policies and procedures with assigned staff.

· Ability to motivate assigned staff and maintain a cohesive team.

· Ability to direct performance of assigned staff and follow up with corrections when necessary.

· Ability to be a clear thinker, analyze and resolve problems, exercising good judgment.

· Ability to work without direct supervision.

· Ability to work cooperatively and professionally with other departments, with respect to the chain of

command.

· Must possess mature, professional demeanor to interact with vendors, staff, and guests.

· Is onsite for events to greet clients and ensure expectations are met

· Must have a working knowledge of Microsoft Office, Word, and Excel.

· Proficient with social media/Networks.

Join Us,

Curate Kitchen Pte Ltd @curatekitchen.sg

Our Brandings: FB & IG: @yeamama.sg | FB & IG: @ofoodco | FB & IG: @ourdailyfoododf and more.

Thank you.

Job Responsibilities

• Manage and process expatriates monthly claims
• Manage and process expatriates new and renewal tenancy agreement
• Take care of office supplies and equipment
• Support office building facility maintenance including security system related matters
• Manage and process office insurance and other administrative related agreements
• Support office & mobile lines and related equipment maintenance
• Perform other ad-hoc duties as required

Job Requirements

• Minimum 2-3 years of experience in general office matters
• Proficient in Microsoft Excel and Word
• Well organized and work well as a team
• Japanese language skill is required as some of the work documents are written in Japanese

Responsibilities

• Assist on recruiting process, contact potential candidates, arrange interview with different stakeholders of department.
• Assist on employment contract preparation, onboarding of new join, offboarding process.
• Familiar with work pass applications, assist and handle the application, renewal, and cancellation of foreign employee.
• Manage employee leave and attendance, and submission of statutory claims.
• Assist on in-house training, external training sourcing, and company event.
• Maintenance and upkeeping of employee’s profile.
• Maintain of monthly filing.
• Provide administrative support to assistant manager and head of department.
• Other ad-hoc assignments.

Requirements

1. Min Diploma graduate in Human Resource Management or Business an advantage
2. Min 2 years of work experience in related role.
3. Has knowledge and familiar with MOM standards for hiring of foreign employees.
4. Good verbal and written communication and interpersonal skills.
5. Meticulous with good level of accuracy and attention to detail.
6. Independent, possess good organisation skills with ability to multi-task.

JOB RESPONSIBILITIES

• Handle partial of monthly accounts.
• Assist in Quarterly GST reporting and reconciliation
• Prepare and process electronic transfers and payments for local and overseas.
• Review and verify invoices before payment.
• Ensure accounts payable invoice and expenses claims are accurate, properly taken in, monitor prepayment and charge out according.
• Completeness of balance sheet schedules every month include reconciliation of payments, monitor accounts to ensure payments are up to date.
• Resolve invoice’s discrepancies issues and reconciliation report.
• Prepare journal voucher, ensure timely closing of AP.
• Liaise with different business unit for payment purpose.
• Prepare audit schedule and providing accurate and timely tax (GST)/ financial reports to relevant authorities.
• Other ad-hoc duties as required and/or assigned.

JOB REQUIREMENTS

• Minimum Diploma or Degree in Business and/or Accounting, LCCI qualification or relevant discipline
• Minimum 2 to 3 years of experience.
• Knowledge and experienced in baisc accounting software
• Knowledge in Microsoft Office suite, especially in MS Word and Excel.
• Willingness to be flexible and dedicated to meeting reporting deadlines.
• Ability to communicate and work well with others in a team environment.

The position assists the Restaurant Manager in supervising the overall operation and service standards of the outlet to meet and exceeds guest’s dining experience expectations.

Main responsibilities include, but are not limited to, assisting the Restaurant manager in creating a Food and Beverage destination within Raffles Hotel Singapore, maximising revenues, achieving financial and quality targets, marketing, confirming required staffing levels, conducting training and development of team members.

Primary Responsibilities

Oversees Daily Operations and Achieving Targets

• Works closely with the manager to forecast sales, covers and payroll costs.
• Supervises the daily operation and ensures sufficient manning coverage for operations.
• Assigns the supervisors with responsibilities and tasks that they are best suited for.
• Ensures that all duties, tasks and services are carried out according to the required standards as prescribed by the hotel.
• Consistently adheres to timeline of deliverables.
• Maintains consistency in quality of food, beverage and service above all else.
• In the absent of the manager, attends briefings and meetings held by the department and updates all latest policies as needed.
• Possesses in depth and supervision knowledge of all food and beverage menus and its preparations and presentations. This includes in depth and supervision knowledge of bar and wine operations.
• Detailed knowledge and experience in establishing, training and executing sales techniques and marketing plans.
• Ensures cleanliness and appearance of the restaurant and related areas at all times and takes immediate action if needed or required.
• Familiarises self with the hotel’s applicable processes, software and technologies (e.g. Micros, Avero, Material Control, etc.).
• Is present in the operation during all meal periods.

Provides a Leading and Consistent Guest Experience

• Is pro-actively engaged in guest service.
• Promotes sales through direct guests’ contact.
• Constantly obtains guest feedback during operation to ensure satisfaction and builds loyal following/return guest’s database.
• Handles guest complaints and comments competently and swiftly.
• Leads the service team to personalise guest experience and in accordance with Hotel Standards.
• Builds strong relationship with local guests and builds loyal following as foundation for a successful operation.
• Maintains levels of confidentiality and discretion of the guest, colleagues, operator at all times.

Management and Leadership of Outlet

• Is a mentor and role model.
• Proactive, innovative with in depth Food & Beverage and market knowledge.
• Executes hands-on leadership by actively engaging in colleague support and guest service during all major meal periods.
• Leads and supports the team to be consistent in service standards, executes a collaborative and enabling leadership style. Provides regular team meetings for training and arranges examinations for the team members to achieve higher standards and skills.
• Drives the team to achieve common goals and builds strong team work.
• Uses the performance review process to identify and develops talent for growth.
• Manages performance issues by using various coaching styles.
• Displays cultural affinity and shows empathy to all team members.
• Assists the manager to coach and trains team members to prepare them to move to the next level within 14 – 24 months.
• Works closely with the manager to review work performance of all colleagues to make sure that established procedures and policies are being followed.
• Enforces and upholds highest standards in discipline and knowledge of the contents in disciplinary actions. Actively enforces colleague motivation and team building.
• Observes colleague’s individual performance, grooming and punctuality.
• Performs colleague appraisals and executes disciplinary actions if required.
• Provides a level of Safety and Security for guests and colleagues.
• Assists in recruitment, inducts and trains the team who are competent and confident.
• Ensures grooming and hygiene practices of colleagues are in line with Raffles Hotel Singapore and National Environmental Agency standards.
• In the absent of the manager, attends daily meetings and all other meetings, which fall under his/her jurisdiction, follow directives given and advises the manager on topics of importance.
• Attends monthly departmental meetings and communicates with the team. Follows up on projects assigned if any.
• Checks daily opening and closing duties.

Marketing Plan and Revenue Management

• Comfortably and confidently answers questions and attends to queries or feedback regarding the restaurant.
• Makes recommendations to the manager on other potential sources of revenue e.g. promotions etc.
• Works closely with the manager to implement appropriate and effective measures to improve control of costs, expenses, and labour.
• Submits monthly sales analysis with improvement action plan.
• Uses revenue management tools to generate reports.
• Ensures all reports generated are accurate before submission.

Training, Learning and Development of the Team

• Conducts regular on the job trainings for colleagues to develop their skills and knowledge.
• Records and submits monthly On-the-Job Training hours to Food & Beverage Office before the 15th of each month.
• Guides the departmental orientation for new hires.
• Ensures that colleagues are aware of hotel rules and regulations.
• Ensures that colleagues are trained on fire and safety, emergency procedures and hygiene.

Other Responsibilities

• Performs any other duties that may be assigned by the manager.
• Coordinates all functions with Culinary Team, Catering Sales Team and Service Team to ensure maximum efficiency.
• Develops own knowledge and skills to grow as a leader.
• Ensures NEA rules and regulations are met and achieve.  
• Uses a Heartist® approach – makes the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.
• Ensures service standards and individual performances is aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Contributes to the hotel’s Corporate Social Responsibility efforts by supports the Planet 21 program.
• Performs any other duties and responsibilities that may be assigned.

We are seeking a highly motivated and detail-oriented Customer Service Executive to join our client's team. As a Customer Service Executive, you will be responsible for providing exceptional customer service and support to our clients in the logistics industry.

Key Responsibilities:

• Handle inquiries and resolve complaints from customers via phone, email, and in-person
• Manage all aspects of the customer journey, from order placement to delivery and beyond
• Coordinate with internal teams to ensure timely and accurate order fulfillment
• Maintain accurate records of customer interactions and transactions
• Provide product and service information to customers
• Assist with billing and invoicing processes
• Handle and resolve any issues or disputes with customers
• Identify opportunities for process improvements and contribute to team initiatives

Requirements:

• Prior experience in a customer service role, preferably in the logistics /third-party logistics (3PL) / freight forwarding industry
• Excellent communication and interpersonal skills
• Strong problem-solving and decision-making abilities
• Attention to detail and ability to multitask
• Proficient in MS Office
• Knowledge of logistics processes and terminology
• Ability to work independently and as part of a team
• Customer-oriented mindset with a focus on providing exceptional service

Singapore Citizen and Singapore residents will be given priority in the selection process. Only the shortlisted candidate will be contacted within 2 weeks' time. If you have not received any call or email from our recruitment team, assume that you are not shortlisted for the position

Chan Chee Meng

EA 07C3069

R1110620

The Executive Group is a Singapore based events company with a growing Southeast Asian presence.  The list of services provided by The Executive Group include comprehensive event planning, installation, production and even live music entertainment services through its subsidiary companies.

If you are keen to work with a dynamic team in a lively and fun setting, we have a seat waiting for you.

Duties & Responsibilities:

1. Develop a strong working relationship with clients, venues and suppliers;

2. Follow-up with concepts and proposals approved by clients and puts them into reality;

3. Source for materials and negotiate for best prices from suppliers;

4. Key liaison between clients, event managers, designers and other 3rd party vendors, ensuring that client and event requirements are met;

5. Coordinate and manage set-up and production of event on-site, ensuring the delivery of a high-quality event;

6. Plan and propose workflows for every event;

7. Supervise and manage all suppliers and contractors on location;

8. Works closely with team to collectively produce a successful event;

9. Handle multiple projects from entry-level to complex events;

10. Participate in the brainstorming & execution process for the concept & theme of all events;

11. Logistics management and inventory control of all equipment materials and any other items; and any other ad hoc duties that may be assigned

Requirements

1. Minimum 2 years for Senior Event Executive; and 3 years for Event Manager; both with proven track records;

2. Attention to details, strong organizational skills and possess good time management;

3. Strong project management skills with the ability to multi-task and handle multiple projects simultaneously;

4. Possess excellent interpersonal and communication skills;

5. Able to adapt to a diverse and fast-paced environment;

6. Willingness to work on selected weekends and public holidays;

7. Able to independently handle projects without constant supervision; and

8. Able to provide solutions to challenges that may arise;

9. ⁠Knowledge in Adobe Photoshop, Adobe Illustrator, and basic Video Editing would be advantageous

1. Competitive salary with commissions;

2. Great career progression opportunities;

3. Supportive and fun working environment with nurturing culture;

4. Training and mentorship provided;

5. Work in a fast-growing company that delivers real world impact;

6. International and collaborative team

• Partner with shared services team to deliver a full spectrum of HR business partner services to all levels of staff in compliance with HR policies, audit requirements and legal obligations (e.g., Employment Act, CPF & IRAS regulations etc.)
• Provide advice and guidance to line management on HR operations matters such as leave, compensation & benefits, performance management related matters etc.,
• Participate in department meetings where applicable and provide inputs in the operational plans/ initiatives
• Work effectively to align and achieve synergies in carrying out processes such as performance appraisal exercise, mass salary review and bonus exercises, recognition awards nominations, developmental award nominations and support in the budget exercise.
• Provide support in the recruitment function such as the posting & sourcing of candidate, interviews and offer management.
• Provide support in the onboarding of new hires.

• Bachelor or Degree in Business or HR Management with at least 3-5years of relevant working experience as a HR Generalist/ Business Partner.
• Good working knowledge of the law and regulations in relation to HR and employment

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661

• 6 months contract, Salary up to $4,500
• Working location at One North
• At least 3 years' experience in HR roles

SHIELD is a device-first risk intelligence company. We are dedicated to helping organizations worldwide eliminate fake accounts and all malicious activity. Leveraging AI, we identify the root of fraud with the SHIELD Device ID and provide actionable risk intelligence in real time, helping all online businesses stop fraud, build trust, and drive growth. With offices in San Francisco, Miami, London, Berlin, Jakarta, Bengaluru, Beijing, and Singapore, we are rapidly achieving our mission - eliminating unfairness to enable trust for the world.

Responsibilities

As a Finance Executive, you are responsible for performing end-to-end functions such as billing, payment collection, invoice, bank, fixed asset, and reporting. Be expected to work closely with various internal stakeholders to assist in both internal and external financial reporting and data analysis.

• Perform end-to-end accounts functions including but not limited to checking and validation, billing, payment collection and reporting
• Responsible for accounts receivable process by preparing prompt and accurate clients’ invoices for monthly billing and timely payment collection
• Responsible for accounts payables process by checking and validating vendor invoices and corporate credit card statement
• Reconcile monthly bank statement with Microsoft Dynamic 365 Business Central
• Assist in fixed asset process including asset registering, asset tagging and record tracking
• Assist in month-end financial closing activities
• Assist in financial reporting and financial analysis
• Assist in annual audit for statutory reporting, tax compliance and internal control compliance
• Perform any ad-hoc duties as required

• Minimum Degree in Accountancy, Finance or related fields
• Professional qualification with ISCA/ACCA preferred
• Role is open to fresh graduates
• Proficiency in Microsoft Office, especially in Excel
• Task- oriented, focused, and meticulous
• Strong interpersonal and problem solving skills
• Experience in Microsoft Dynamic 365 Business Central would be an advantage

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Key Responsibilities:

In Store Operations

• Managing the operations of all stores
• Handling manpower and operational planning to ensure the smooth management and staff productivity
• Ensuring the achievement/meeting of sales target at the respective counters
• Ascertain that visual merchandising guidelines are followed to optimize sales performance
• Making sure that stock takes are conducting regularly to ensure inventory accuracy

Customer Engagement Officer (CEO) Relations

• Ensuring that standard operations procedures (SOPs) are followed by respective staffs
• Managing of performance management and commission payout of staffs

Reporting

• Preparing, evaluating and analyzing daily/weekly/monthly sales performance and inventory level to recommend and implement actions to improve sales
• Updating of sales with stakeholders

• Diploma in Business or relevant disciplines
• With at least 4 years of working experience in Retail in the Beauty and Cosmetics Industry, preferably with experience leading a team
• Good communication and inventory management skills
• Digitally savvy and results-oriented
• Ability to juggle multiple priorities and work in a fast-paced environment

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Note to staffing agencies Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

About the job

Reporting to the Goods Flow Team Manager, you will be responsible for the goods flow process in eCommerce in IKEA Tampines; ensuring the most efficient, commercial and safe way possible to provide a good shopping experience for our customers.

Your assignment

• You will be responsible for the picking of articles in the warehouse and shop floor for online and store customers, ensuring there is no backlogs in order to meet the delivery schedules
• You will perform inventory checks and ensure data integrity and the highest stocks availability for customers
• You will adhere to quality, security and safety service standards and comply with procedures, rules and regulations
• You will ensure the warehouse is clean and safe for work
• You may be required to operate pallet jack to move heavy articles

• Manage active directory, server, server virtualization, Cisco switches and routers.
• Manage User Accounts on Azure AD for all Office 365 Services.
• Manage and Monitor Cloud Infrastructure on Microsoft Azure.
• Assist in network design and implementation.
• Lead network and cybersecurity projects such as Prisma Access, MFA and global AD server integration.
• Manage and Monitor Cybersecurity related administration works.
• Support HQ in strengthening global IT Governance
• Plan and execute networking and infrastructure setup.
• Ability to create accurate network diagrams and documentation for design and planning network communication systems.
• Support implementation of specified global IT systems in overseas companies, especially in terms of infrastructure and IT security
• Ability to provide specific detailed specification for hardware and software selection.
• Perform analysis of system performance and capacity trends and make recommendations.
• Perform network operations and management, including incidence response and problem management.
• Expected to manage regional networks with minimal travel needed.

Requirements

• Degree or Diploma in IT or related discipline with a minimum of 5 years’ relevant experience as network engineer in a MNC environment.
• Good project management experience in implementing network and Cloud solutions.
• Strong knowledge of executing systems integration and infrastructure deployment.
• Solid hands-on practical experience in managing enterprise firewalls, routers, switches, proxy servers, domain name servers (DNS), bandwidth management system, IPS/IDS and server/platform system.
• MCSE certification a plus
• CISSP, CCNA, or CCNP certification a plus

About the role

Reporting to the VP of Ocean team, and as part of the Trade Performance Centre (TPC) team, this role will manage allocation on trade lanes as negotiated, while also liaising with carriers and other TPC teams to monitor overall performance.

What you will be doing

Allocation Management

• Allocation Management on different Trade Lanes according to the agreements negotiated by the MO procurement team with the shipping companies for all FAK/NVOCC/NAC BASKET/NAC contracts
• Development and maintenance of allocation cards

Liaising with carriers

• Management of the Space / Equipment release with carriers
• Follow up on allocation compliance specifically on contracts subject to DeadFreight

Coordination with the network

• Work closely with other TPC teams to ensure continuous improvements and increase productivity
• Ensure that agreed SOPs are in place and respected in order to increase TPC visibility on the overall process and that data quality is improving
• Improved visibility of schedule carriers
• Conduct needs assessments and performance monitoring for communications with EU network
• Maintain dynamic communication across the network through specific flashes to inform of opportunities or difficulties.
• Conduct conference calls with stakeholders as needed (regular ones and emergency ones when needed)

The successful applicant

Essential

• Minimum diploma AND at least 2 years’ experience in carriers or Logistics company
• Highly proficient in Microsoft Excel/ Powerpoint
• Strong analytical skills
• Enjoys working with numbers
• Be autonomous while also excelling in a team environment

Desirable

• Tableau Software Proficiency is a plus.
• Goal oriented and driven, motivated self-starter with excellent organization skills and ability to multi-task
• Positive, highly adaptable and possesses strong people skills
• Able to adapt to different and difficult situations, people, country
• Innovative and has the ability to provide value added business solutions and alternatives

As a QHSE Assistant, you will be responsible for assisting in the implementation and maintenance of the Quality, Health, Safety, and Environment (QHSE) management systems. You will collaborate with the QHSE team to ensure compliance with all relevant regulations and standards. This is a vital role in our organization, and the successful candidate will contribute to fostering a culture of safety and quality throughout the company.

Responsibilities

• Assist in developing and implementing QHSE policies and procedures.
• Conduct regular inspections and audits to identify potential hazards and non-compliance.
• Assist in investigating incidents and accidents, and recommending preventative measures.
• Maintain and update QHSE documentation and records.
• Support QHSE training programs for employees.
• Assist in conducting risk assessments and implementing control measures.
• Collaborate with different departments to ensure QHSE requirements are met.

• Minimum Diploma in Occupational Health and Safety, Environmental Science, or a related field.
• Prior experience in a similar QHSE role is preferred.
• Working knowledge of relevant QHSE regulations and standards.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.

Singapore Citizen and Singapore residents will be given priority in the selection process. Only the shortlisted candidate will be contacted within 2 weeks' time. If you have not received any call or email from our recruitment team, assume that you are not shortlisted for the position

Chan Chee Meng

EA 07C3069

R1110620

Role Summary

• Responsibilities: Providing administrative and organisational support to several members of our senior management and leadership team, offering the best possible service to reduce their administrative burden
• Requirements: No prior experience is required for this role. Instead, we are looking for candidates who possess a range of soft skills like attention to detail, strong communication, organisational skills, customer service, and more
• Salary: $2,500 to $3,500 per month, depending on your previous experience
• Benefits: Hybrid working options, generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, comprehensive travel insurance and more
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for start dates in 2024
• Location: Please note that this role is available in our Singapore office

About the Role

This is an exciting time to join the Costello Medical team as we are growing rapidly both in Singapore and internationally. This growth has been driven by our commitment to delivering exceptional levels of customer service and high-quality work. We are seeking a proactive and enthusiastic individual to provide support to our senior management team in our Singapore office. You will take on significant responsibility for their administration to ensure the continued success of the running of the Singapore office, and you will also play an instrumental role in coordinating a variety of exciting projects.

As a Personal Assistant at Costello Medical, you will support several members of our leadership team. You would also be responsible for acting as the first point of contact for internal and external queries and requests. As well as supporting senior colleagues with diary management, collating agendas, attending meetings and taking minutes, you will also be responsible for:

Key responsibilities will include:

• Managing the diaries of those you support, including scheduling and rearranging meetings, adding important events and project deadlines, arranging meeting rooms, and more
• Minute taking in meetings and assisting in following up on agreed actions afterwards, to support project delivery
• Scheduling events, including researching costs and providing budgets, liaising with venues, and booking facilities
• Assisting with the organisation of both domestic and international travel, as well as preparing itineraries for those you support
• Drafting, and reviewing the accuracy of, documents and presentations
• Contributing to the wider aims of the company, wherever possible
• Copying scientific details between different document types
• Answering telephones and taking messages
• Making purchases and processing expenses
• Proactively identifying additional ways in which the administrative burden on those you support can be lessened
• Responding to personal administrative tasks
• Other ad-hoc tasks in support of the rest of the Operations division and the wider Singapore office, including scheduling and arranging of interviews

A Day in the Life of a Personal Assistant

To learn more about a typical day for a Personal Assistant at Costello Medical, please click here: https://www.costellomedical.com/day-in-the-life/pe...

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click below to read first-hand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at...

About You

At Costello Medical, our approach to recruitment focuses on entry-level recruitment and developing talent from within. Our Personal Assistant role is no exception, and we welcome applications from candidates with no prior experience who are looking to make the first step in their career. You will work closely with the wider Personal Assistant team based across the UK and around the globe, receiving continuous on-the-job training, mentorship, and guidance throughout your career. This comprehensive internal training will enable you to quickly take on increasing responsibility in support of your senior colleagues. There will also be fully funded external training opportunities available as you continue to build your career as a Personal Assistant.

You will be hard-working, motivated, and thrive in a fast-paced environment. Most importantly, you will enjoy making a positive difference to the working lives of the managers you support, which will include striving to reduce their administrative burden.

Essential requirements for the role are:

• An excellent level of written accuracy, attention to detail, and the ability to critically review your own work in terms of presentation, style, and content
• Exceptional organisational skills and the ability to apply these in the way you plan your work and approach tasks. This includes planning your own time effectively to ensure deadlines are met
• The ability and desire to understand project objectives, appreciating how individual tasks feed into the bigger picture of the project
• An aptitude for delivering outstanding customer service and the ability to tailor your communication style (such as tone and frequency of interaction) to suit various audiences and situations, while considering the needs of others, both internally and externally
• The ability to present concerns or feedback in an honest yet constructive way
• Skilled in relationship building, displayed both internally and externally
• An excellent level of productivity, whilst effectively utilising time and resource available
• A high degree of tact, discretion and professionalism when dealing with confidential information
• Excellent proficiency in written English and arithmetic
• Fluency in Outlook, Microsoft Word, Excel, and PowerPoint

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. Our mission is to be a community of the very best people, building trusted partnerships across the healthcare sector by delivering an exceptional service. Our vision is to be a leading global partner consistently striving for meaningful and outstanding contributions that improve people’s health and lives.

We are committed to our company values which are central to creating our fun, friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in The Top 100 Companies to Work For list for over six consecutive years.

On 27th May 2022 Costello Medical received its certification as a B Corporation. We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits, charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good.

The Recruitment Process

Our recruitment process includes an assessment for you to complete in your own time, followed by a telephone interview with a member of the Talent Acquisition team. If successful, you will be invited to an interview with senior members of the Singapore office. Our standard recruitment process lasts around 2 to 4 weeks, however this can be adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to read more about this and contact the People Team via [email protected] should you require reasonable adjustments at any stage.

We are currently recruiting for a start date in 2024 and you will be asked to state your availability on your application form. We can also consider applications from those seeking a deferred start date in 2024. Whilst there are no set application deadlines, we would strongly recommend applying as early as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.

Please note that this role is available in our Singapore office. You can learn more about our office locations here: www.costellomedical.com/careers/locations

What We Offer

• A starting salary of S$2,500 to S$3,500 per month, depending on your previous experience. Salary increases are typically awarded after 12 months and will then be reviewed on a yearly basis
• 18 days’ annual leave plus public holidays
• Private medical insurance
• Flexible benefits scheme offering additional holiday, cash payments and wellbeing benefits
• Paid study leave and funding for external qualifications
• Comprehensive travel insurance
• Flexible working hours
• Regular company-funded social activities

Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-singapore/

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. As written communication is a vital skill for this role, if your cover letter is suspected to have been generated by artificial intelligence (AI), your application is likely to be disqualified.

Please contact the Talent Acquisition team at [email protected] if you have any questions about the role or application process.

Visa Sponsorship

Please note that we are unable to support Employment Pass applications for this role and you will therefore need the right to work in Singapore independently from the company.

Job Responsibilities:

• Responsible for Accounts Payable functions such as processing of invoices, payments and reconciliations
• Liaise with respective departments on payment matters and update monthly cash flow forecast for operating related costs
• Responsible for corporate credit cards reconciliation and posting into accounting system
• Responsible for preparing month end closing schedules which includes prepayments and accruals
• Perform reconciliation to statements, respond to enquires and ensure issues are addressed promptly
• Assists in statutory audit requirements
• Maintain proper and filing of documents
• Assist in checking and processing of Staff claims
• Assist in other ad-hoc assignments or projects as required
• Perform in full set of accounting functions, prepare tax returns and assist in statutory audit and tax return requirements for smaller entities as assigned.

Requirements :

1. Attentive to detail with ability to meet tight reporting deadlines in a dynamic environment
2. At least 3 years’ accounting experience as Accounts Executive role
3. Possess strong communication and interpersonal skills
4. Meticulous, highly motivated and able to work independently
5. Hands-on experience in NAV or Oracle Netsuite preferred
6. Proficient in Microsoft Excel or Word
7. Availability on short notice preferred

Kingsmen is a leading communication design and production group focused on creating unique unparalleled experiences. Established in 1976, the Group has a network of offices and full-service facilities serving global clients in Exhibitions & Thematic, Retail & Corporate Interiors, Research & Design, Experiential Marketing and Location Based Entertainment.

We are looking for a talented storyteller to further strengthen Kingsmen’s branding efforts globally. This role provides communication support for the Group across its keys markets. In this role, you will provide support for all internal and external communications activities for Kingsmen. From planning to execution and administrative duties, this role is vital in ensuring key messages and consistent content are distributed through various channels within the Group. This role offers a well-rounded experience in multiple areas of corporate communications and gives good insight into the function of communications in a globally recognised organisation.

A Day in the Life

• Together with the Manager of Corporate Communications, manage branding and publicity for Kingsmen.
• Develop and produce corporate communications collaterals including but not limited to newsletters, Annual Report, EDMs, press releases, web content, presentation slides etc.
• Manage onsite branding content & signage within Kingsmen HQ
• Curate multimedia content (e.g., animation, video clips, etc) for social media and website.
• Plan, coordinate and execute internal and external corporate events, working closely with multiple departments and regional teams.
• Manage and coordinate other stakeholder visits.
• Contribute and assist with Kingsmen’s CSR efforts
• Support external communication branding initiatives.

Who we are looking for

• Diploma/Degree in Mass Communications, Public Relations, English or equivalent
• 2 years of copywriting experience
• 2 years of social media experience
• Excellent writing and grammar skills with a strong attention to detail, and appreciation for clever one-liners
• Strong organizational skills with the ability to multi-task and deliver projects concurrently and under tight deadlines
• Exuberant personality; one who is a dynamic team player - meticulous and independent

Salary will commensurate with candidate's working experience and qualifications.

Key Responsibilities

• Prepare, maintain, and review sample orders, purchase orders, barcode lists, and product code details.
• Working closely with sales personnel and factory on production schedule.
• Prepare Master Data of products in Microsoft Excel
• Maintain up-to-date on all marketing files and barcode tag information.
• Update and consolidate item price/ order per season.
• Monitor production/ shipping schedule and order movements/ status.
• Monitor inventories and sample management.
• Assist in displaying seasonal products in the showroom and maintaining the cleanliness of the warehouse
• Any other ad hoc duties as assigned

Job Requirements

• An eye for detail and ability to maintain a high level of accuracy
• Candidates with no experience also welcome
• Good interpersonal and communication skills
• Proficient in Microsoft Office
• Have good administrative and organizational skills

• Coordinating crew changes and ensuring smooth sign on and sign off processes.
• Managing crew documentation including visas, passports, and medical certificates.
• Maintaining crew records and ensuring compliance with regulatory requirements.
• Handling crew payroll, compensation, and benefits.
• Assisting in the recruitment and selection of crew members for vessels.
• Liaising with manning agencies and ensuring the availability of qualified crew members.
• Monitoring crew performance and providing feedback and guidance when necessary.
• Assisting in the resolution of crew-related issues and conflicts.
• Keeping up-to-date with industry regulations and trends in crewing.
• Assisting in the development and implementation of crewing policies and procedures.

• Diploma or degree in maritime studies, human resources, or a related field.
• At least 2-3 years of experience in crewing or maritime operations.
• Familiarity with crewing software and databases.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team.
• Attention to detail and accuracy.
• Knowledge of relevant maritime regulations and industry standards.
• Proficiency in MS Office and other relevant software.

Chan Chee Meng

EA 07C3069

R1110620