Position Summary

We are seeking a motivated executive to join our team, reporting directly to the HISAL Business Development Manager. The ideal candidate will have a keen interest in sales and market research. The role involves supporting the current opportunity pipeline, optimisingstrategy and lead generation, and contributing to the development of new markets and customers. This position is integral to driving sales growth for Hotel, Industrial, Sports fields, Agriculture, and Landscape (HISAL) equipment in Singapore.

Key Responsibilities

· Conduct market research to identify potential opportunities.

· Analyse sales, leads and opportunities data to track pipeline progress and identify patterns.

· Present data-driven insights and recommendations to the Business Development Manager to support decision-making, strategy refinement and sales outcomes.

· Monitor and track new opportunities and maintain competitor awareness to ensure that the market place is adequately covered by the sales and service teams.

· Collaborate with the Business Development Manager to analyse and interpret market trends, pricing strategies, insights, and competitor activities within specified markets.

· Keep abreast of new updates of products and services to inform analysis and identify potential customers.

· Support customer and partner meetings, presentations, and follow-ups as required.

· Any other duties as directed by the reporting manager.

Job Requirements

· Bachelor’s degree in Business Administration, Marketing, or related field

· 1-3 years of experience in sales, business, marketing or related positions (preferably within an industrial organisation).

· Ability to communicate insights clearly with a strong command of the English language.

· Ability to work independently, as well as collaboratively within a diverse team.

About our company

We are a leading engineering and construction company based in Singapore. With multifaceted project management capabilities and a strong diverse workforce, we provide a full range of services in engineering, procurement, construction and maintenance of power and industrial plants across the world.

Responsibilities:

• Internal Controls Assessment – Conduct reviews of internal controls to ensure they comply with JSOX (Japanese Sarbanes-Oxley) requirements. This involves evaluating the effectiveness and efficiency of control mechanisms, identifying any gaps or weaknesses, and recommending improvements. Additionally, ensure that all processes and procedures align with regulatory standards and best practices to mitigate risks and enhance operational integrity.
• Reporting and Documentation – Prepare detailed reports and documentation for risk assessments, audits, and compliance activities, ensuring accuracy and timeliness.
• Compliance Program Management – Manage compliance programs, ensuring all activities adhere to regulatory and internal standards.
• Risk Assessment Coordination – Actively coordinate and conduct detailed risk assessments across various operational activities, ensuring potential risks are identified and mitigated effectively.
• Lessons Learned Maintenance – Maintain and update a comprehensive database of lessons learned from past projects, facilitating continuous improvement and knowledge sharing.
• Any other duties to be asisgned from time to time

Pre-requisites:

• Degree in Accounting, Finance, Engineering or a related field
• Minimum 5 years of relevant work experience
• Prior compliance audit / Risk Management experience is preferred
• Self-motivated individual with a high level of integrity, drive and sense of urgency
• Strong collaboration skills and ability to work independently across different businesses units with different stakeholders
• Meticulous and mature with strong oral and written communication skills
• Strong analytical and problem-solving skills
• Ability to manage multiple tasks and meet deadlines

Duties and Responsibilities

• To support the OSH program and make safety and health a part of their daily routine and to ensure that they are following safe work methods and relevant regulations
• General administrative support as required by members of Transport Dept. and management
• Liaise with customers or vendors related to procurement and administrative requirements
• Monitor vessel schedule vis PSA Portnet and Jurong port system.
• Declare permit via Trade web Live(permits)
• Manage customer orders and transportation requests within the TMS, ensuring accurate input and timely processing. Manage and address customer queries that are routed by TMS systems
• Retrieve and analyze data from TMS system and or other internal systems to address customer requests
• Coordinate with internal teams, carriers, and logistics partners to schedule pickups, deliveries, and transit times in accordance with customer requirements via the TMS.
• Monitor delivery status and information in real-time, providing updates to customers and stakeholders as needed via the TMS.
• Generate and analyze reports from the TMS to track key performance indicators (KPIs), such as on-time delivery, customer volume metrics and customer satisfaction scores.
• Serve as the primary user and administrator of the TMS for managing customer orders and deliveries
• Prepare documentation for lifting operation perform in Port facilities.
• Prepare documentation for cargoes clearance from Keppel distripark,Jurong port.
• Prepare and submit police escort application for Out of Gauge (OOG) Cargoes.
• Perform general administrative duties eg, Invoicing, Filing, mailing, faxing and photocopying

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• GCE ‘N’ or ‘O’ levels
• 1 year administrative experience. (Preferred in logistics industry)

SKILLS COMPETENCIES

• Good communication skills (both verbal and written) and excellent organizational abilities.
• Familiar with PSA Portnet, Jurong Port system and trade Web Live
• Meticulous and attentive to details and follow ups
• Capable to work independently and pressure
• A good team player who is self–motivated and independent with good attitude.
• Willing to take responsibility and accountability of their role.
• Capable of identifying and suggesting improvements
• Well-versed Microsoft Office skill: Power point Presentation, Excel & Word

Working Conditions

5.25 Working days per week

Job Description:

• Perform the full spectrum of HR duties
• Ensure company HR policies are in compliance with the local labour regulations
• Plan and participate in recruitment events and corporate events
• Execute the learning programs.
• Arrange business travel such as air-ticket booking, hotel, local transport etc
• Prepare weekly and monthly report of office operation/recruitment activities.
• Any other duties as assigned

Job Requirements:

• Minimum Diploma/ Degree in Human Resource Management or Business Administration
• Good knowledge of MOM law regulations, Employment Act and employment practices in Singapore
• Proficient in MS Office
• Good working attitude, honest, integrity
• Bilingual in English and Mandarin is required to liaise with Chinese associates
• For Singaporeans and SPR only

• Importers of selected fresh produce
• Salary : 2500 – 3800
• Mon- Fri 830am -6pm (1 half Saturday per month)
• Location: Pasir Panjang Wholesale centre
• Singaporean ONLY

Responsibilities:

• Perform daily AR functions (e.g., sending statements of accounts, collection calls) and AP tasks (e.g., posting supplier invoices, preparing vendor payments).
• Track and manage customer accounts, addressing non-payments, delayed payments, and irregularities, and report collection status.
• Handle general administrative tasks, including filing, data entry, answering calls, and managing mail, courier, and documentation.
• Oversee office inventory, ensuring supplies are sufficient and replenished as needed.
• Perform any additional duties assigned to support the office's operations

Requirements:

• Possess at least LCCI
• At least 3 years of working experience in the related field
• Proficient in Microsoft Office( Excel, Works & Power-point)
• Knowledge in SAP software will be an advantage

For consideration, kindly submit your CV by clicking “APPLY NOW”

*Only shortlisted candidates would be notified**

MTC Consulting Pte Ltd | 15C7752

EA. Registration No.: R24124448 | Nana Yeoh Li Xuan

Reporting to the Company Security Manager, the Security Executive will ensure Industrial Security compliance for the Business Unit in the areas of Physical, Information, Personnel and Document Security according to policies and SOPs.

Responsibilities:

• Build security awareness and culture through conduct of regular and scheduled briefing, training and broadcast reminders
• Ensure security compliance in accordance with security SOPs and policies
• Assist in the conducting scheduled internal audits and no-notice spot-checks
• Support any tasks as assigned by management

Requirements:

• ​​​​​​​Experience in introducing and implementing new security initiatives or enhancing existing security measures
• Knowledge in IT and network security would be an added advantage

Job Responsibilities:

• Plan and execute pre-event and post-event operations meetings
• Liaise with venue management to ensure events are properly staffed
• Produce detailed proposals for events (timelines, venues, suppliers, legal obligations, staffing, and budgets)
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel) Itinerary planning, reservations, and booking etc
• Provide on-site support for events
• Monitor event activities to ensure the client and event attendees are satisfied
• Generate and collate invoices for payment to vendors
• Certain administrative work will be expected

Job Requirements:

• Proficient in MS Office Application
• Experience in events management will be an added advantage
• Ability to work as part of a team.
• Excellent problem-solving abilities.
• Must be creative and able to prioritize tasks in the face of many challenges.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their suitability for the role to [email protected]

By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for processing and administration by the company relating to this job application.

*We regret to inform you that only shortlisted candidates will be notified

Job Roles & Responsibilities

• To liaise with all government agencies pertaining to all DG license applications and / or renewals.
• To support various departments in reading SDS to define the appropriate storage locations.
• To carry out periodic reviews of SOP and audit, to ensure that all DG operations are carried out in compliance with applicable local regulatory requirements and policies.
• To support Compliance Manager in managing group ISO documentation and audits.
• To carry out any ad-hoc tasks, projects or assignments assigned from time to time.

Job Requirements:

• At least 3 years of relevant experience in handling DG cargo and well verse in reading SDS.
• Knowledge in DG regulatory matters is a must.
• Keen to learn and willing to take responsibility.
• Able to communicate and work well with various departments to improve work processes.
• At least a Diploma in Chemical science.
• Able to work within short notice.

Benefits:

• Daily Lunch Provided
• Company Transport Provided at designated MRT stations (Lakeside, Boon Lay & Woodlands)
• Medical and Dental benefits
• Attractive Bonus Scheme (AWS, Special Bonus etc.)
• 5 days' work week

Product Development and Brand Executive

Roles & Responsibilities

This role will be responsible for providing the Head of Branding and Marketing the quarterly plan and launch proposal and key product ideas for NPD and drive the strategic objectives on category review. You will work collaboratively with internal stakeholders all markets in developing and implementing group NPD strategies and standards to ensure beverages meets current Revenue objectives and achieve sustainable product life cycle management.

Strategic Development

· Develop strategy and plans to drive product development within Singapore, whether expanding existing product line or extension into larger sub-lines where necessary.

· Recommend detailed marketing strategy and ideas that are in line with overall category goals.

· Spearhead and is the key driver in providing new trends and ideas for product development, up to and including sourcing and doing primary product trials for these ideas.

· Partner the internal sales team to achieve internal revenue targets and expansion plans.

· Cross function with internal operations, sales and supply chain to ensure product continuity and drive brand strategy initiatives.

Market Intelligence and Insight

· Active involvement in analysing key information about consumer, industry, stakeholders and competitive landscape to find white space for category expansion.

· Leverage global Insights and other data sources to identify high growth category opportunities.

· Analyse market data and distil implications into actionable insights.

· Stay abreast of competitor activity within focused categories.

Other Supporting Role

· Support the efficient execution of commercial project and being equally comfortable with developing business cases to get the project up and running.

· Supports Head, Group Product Development and Management, in preparation of reports and Board presentation.

Key Deliverables:

1) Weekly updates on current new projects that you are exploring and working on in a report format with timelines and progress bar updates

2) Monthly updates on revenue, and target objectives. The monthly update should include current efforts to increase brand exposure and current achievements including photos and results such as No. of Pax served and exposed, concrete feedback and comments regarding b.yond beer.

3) Quarterly brand Launch plans and NPD plans including timelines for key deliverables for each launch.

4) Active participation in conversation regarding new ideas and products.

Responsibilites:

Prepare invoces and support for accounts department

Keep track of stock and maintenance record

Response to Phone call and Emails

Filing of Expenses and invoices

Requirement:

Organised, positive working attitude and able to work independently

Able to communicate in English and Mandarin

Candidates without experience are welcome to apply

Willing to learn

Working Hour :

Monday to Friday : 0900Hrs - 1800 Hrs

Saturday : 0900Hrs - 1200Hrs

Core duties:

- Manage payroll calculations including bank bulk payroll upload, CPF submissions, FWL submissions, etc

- Manage leave records

- Assist to create and maintain personnel files and records

- Process medical reimbursements for staff (FWs and locals), etc

- Schedule and manage internal training such as new-hire orientation / on-boarding, on-job-training, supplier-product training courses, etc

- Apply for grants, subsidies and waivers

- Assist with the hiring processes such as posting of job ads, screening & interviews etc

- Manage FW applications & renewals

- Onboarding & offboarding processes

- Assist with any WSH incident reporting & insurance claims

- Assisting with mediation & resolution of staff-related complaints/issues

- Assisting with management of company staff events such as company D & D, CSR programs, etc

- Manage FW accommodations such as making dormitory arrangements & inspections, etc

- Assist with the ordering and distribution of company uniforms, safety boots, PPEs, personal tools, etc for staff

- Any other job scope or tasks to be appointed.

Requirements:

- Min. Diploma education

- Capable of performing physical job tasks in process of facilitating HR functions

- Knowledge of HR functions with some practical experience preferred

- At least of 1 year of HR experienced

Working day(s) & Timing:

Monday - Friday: 8:30am - 5:30am

Core duties:

- Manage payroll calculations including bank bulk payroll upload, CPF submissions, FWL submissions, etc

- Manage leave records

- Assist to create and maintain personnel files and records

- Process medical reimbursements for staff (FWs and locals), etc

- Schedule and manage internal training such as new-hire orientation / on-boarding, on-job-training, supplier-product training courses, etc

- Apply for grants, subsidies and waivers

- Assist with the hiring processes such as posting of job ads, screening & interviews etc

- Manage FW applications & renewals

- Onboarding & offboarding processes

- Assist with any WSH incident reporting & insurance claims

- Assisting with mediation & resolution of staff-related complaints/issues

- Assisting with management of company staff events such as company D & D, CSR programs, etc

- Manage FW accommodations such as making dormitory arrangements & inspections, etc

- Assist with the ordering and distribution of company uniforms, safety boots, PPEs, personal tools, etc for staff

- Any other job scope or tasks to be appointed.

Requirements:

- Min. Diploma education

- Capable of performing physical job tasks in process of facilitating HR functions

- Knowledge of HR functions with some practical experience preferred

- At least of 1 year of HR experienced

Working day(s) & Timing:

Monday - Friday: 8:30am - 5:30am

I. Job Responsibilities

1. Manage daily and routine department administration and operations at HQ.
2. Provide support to Joint Ventures(JVs) representatives stationed in China.
3. Aid in collection of financial reports, sort and analyse relevant financial matters.
4. Handle overseas travel matters for the team members, i.e. TR-form preparation/submission, visa application and trip claim.
5. Assist in drafting minutes of meeting/documents/letters in Chinese (and/or English).
6. Perform filing/archive/sorting of JV BOD and related official documents.
7. Make arrangements for personnel from other countries to visit China and vice versa.
8. Undertake any ad-hoc duties when necessary.

II. Job specifications / minimum qualifications

1. Diploma or degree holder in BA/HRM with at least 2 years’ relevant experience.
2. Proficient in Mandarin (good written and verbal communication skills) in order to communicate effectively with JV staff or outside parties on matters related to EnGro’s China business. Good English language skills will be an advantage.
3. Willing to learn and understand China/Chinese culture.
4. Able to multi-task or handle works under tight timeline.

Job Description

• Provides support on quality systems, processes, and procedures to ensure compliance with FM Contract, Company’s, and ISO policies.
• Responsible for preparing and conducting quality control checks, investigations for potential quality non-conformance, compliance concerns and recommend follow-up actions to mitigate such issues on Building Facilities including M&E Systems, Building Systems and soft services.
• Prepare report for management review and facilitate for follow-up actions required.
• Attend regular maintenance meetings on behalf of the Company with Clients and Clients’ Representatives.
• Lead the internal audit program for operation site include identifying opportunities for quality systems’ improvements and meet company’s quality objectives.
• Maintain good records and filing systems of reports for future reference and coordination

Job Requirement

• At least 3-5 years relevant working experience in Engineering, Facilities or Estates Management, Quality Management Systems, Quality Control or equivalent.
• Minimally Diploma in any Engineering field, Facilities or Estates Management or equivalent with knowledge in ISO Standards 9001, 14001 and/or 41001.
• Certified QMS Auditor / Lead Auditor in ISO or equivalent will be advantageous.
• Pro-active, independent yet service and team-oriented, and able to perform under pressure with minimal supervision.
• Strong interpersonal and communication skills with ability to work cross-functionally with different departments to meet timeline and objectives.
• Location is at Singapore Polytechnic
• 5.5 work day

• Prepare and issue quotations for ACMV / HVAC service maintenance & new project jobs.
• Update GP on jobs billing details and prepare all documents for billing submission.
• Update / Issue project code for all service and new project jobs.
• Actively liaise with client representatives for any concerns on the service or project jobs and constantly follow-up on purchase orders as required.
• Constantly coordinate with Project Supervisor on new projects awarded and other clients’ concerns needed to be addressed.
• Economically source spare parts and other materials needed for all service or project jobs.
• Prepare daily sales and monthly quotations reports.
• Prepare tender documents for new projects.
• Issue delivery order or service chits.
• Shipment booking, coordination and preparation of required documents.
• Monitor disposal of empty cylinder stocks and order replenishment as needed.
• NEA reporting as required.
• Update of General Waste Report.
• Data entry of collection note / disposal cylinder and preparation of reports & certificates accordingly.
• Monthly update on refrigerant price to customer and follow-up on new order or price feedback.
• Generate and issue purchase orders to vendors as required.
• Answer main line phone calls.

Job description

Our Office Location : 2 Seraya Place, Jurong Island, Spore 627857

1 Responsibilities

• Establish, develop, update and maintain the QEMS system and work with respective stakeholders to develop and revise procedures (ISO 9001:2015).
• Monitor & analyze trends and quality performance.
• Manage the certification and audit of the Company ISO (ISO 9001:2015 internal and external audits) to ensure all ISO 9001 and relevant certifications’ objectives and requirements are met.
• Manage and ensure internal and external audit comply to QEMS requirement. This includes maintaining accurate records and coordination of initiatives improving QEMS.
• Effectively communicate the QA strategies, processes, and needs across organization through quality programs and campaigns.
• Participate in customer audit, lead investigations of quality issue with customers and internal stakeholders and follow up the CAPA action items to resolve all customer feedbacks / complaints.
• Inculcate and promote a culture to deliver high standard of quality in services rendered to customers.
• Responsible for managing Supplier / Vendor management on-boarding, improvements based on non-conformities, supplier audits and KPI’s.
• Support internal stakeholders on Management of Change.
• Liaise, fulfill, monitor and update customer on their KPI and other requirements.
• Responsible for monthly quality management review meeting and other quality performance reports where required by Management.
• Inspect Warehouse, Drumming including Transport & Yard areas and processes to ensure compliance with quality standards.
• Conduct training on ISO 9001 requirements, quality awareness and quality related issues.
• Contribute to any other projects assigned by the Line Manager.

2 Requirements

• Diploma or Bachelor’s degree from an accredited institution in relevant Quality, Science or Engineering studies.
• ISO 9001:2015 lead or internal auditor certificate from accredited institution would be an advantage
• Minimum 3-5 years of working experience in the quality function preferably in chemical, manufacturing, or logistics industry.
• Demonstrate strong leadership skills with at least 3-5 years’ experience in leading a quality team.
• Experienced in improving, maintaining and drives implementation and compliance of ISO 9001 management system would be an advantage.
• Experienced in customer / supplier quality management would be an advantage.
• Positive can-do attitude and self-initiated with strong sense of job ownership.
• Innovative problem-solver and believes in continuous improvement.

• Fun & Energetic Team, 5 days week, Attractive Commission
• Career Growth & Development, On job training & learning
• Flexible Working Hours (no OT), Work life balance

Job Description

At Aesperon Academy, we offer a range of courses such as the following:

• Building and Construction Authority (BCA) approved CoreTrade courses
• WSQ Corporate Courses
• Safety Courses
• We are also a Workforce Skills Qualifications (WSQ) Approved Training Organisation.
• The Sales Executive is responsible for obtaining new leads and following up with prospective and existing clients.
• A comprehensive training program will be taught by our experienced Sales Team leader and guidance will be provided. We will introduce you to the list of courses on offer and teach you tried-and-tested techniques for better customer acquisition!
• Motivated and Driven
• Comfortable speaking to potential clients
• Detailed

• Benefits:
• You will have the chance to learn other roles if you're suitable
• A promotion to a leading role if you exhibit relevant competencies
• Personal transport preferred.
• Commission base.

Requirements

• Possess 'O' Levels Certification and above
• Working Location: Changi
• Working hours: 9am to 6pm (Monday to Friday)

Job Description

• Identify new business opportunities and potential customers.
• Develop business opportunities based on the identified key offers (solicited/unsolicited).
• Create opportunities and collaborations with potential partners.
• Assist tender manager to manage tender processes and project development phase, work with key stakeholders (internal and external) to establish technical capabilities, cost model, legal compliance and secure the contract.
• Gather market information including change of regulations, competitors and customers’ activities development.
• Identify new market trends, market players, technologies and latest industry development relevant to our business.

Requirements

• Minimum Diploma in Engineering or Business Development
• Three (3) to five (5) years experience in business development in environmental sector, power sector, oil and gas sector, preferably in water sector and/or waste to energy sector
• Proven track record in environmental projects in water sector and waste to energy sector
• Good local customer networks in environmental industry, especially water sector and waste to energy sector
• Good project development skills to manage a project from lead generation until end of project tender
• Technical skills required to understand and propose solutions focusing on client requirements
• Familiar with local environmental codes, regulations and permitting requirements
• Well versed in using MS Word, Excel, and PowerPoint
• Excellent written, verbal communication and presentation skills, and interpersonal skills
• Must be proficient in both English and Mandarin to effectively liaise with Chinese customers
• Highly adaptable and enjoys working in a fast-paced organization
• Strong work ethic and proactive
• Willing to travel overseas

Job Description

1. Maintain, monitor the implementation & update of relevant audit programs
2. Provide technical advice & support various departments
3. Conduct compliance inspections in production floor & warehouse, identifying key areas for improvements and advice corrective actions
4. Perform QA inspections for incoming/outgoing cargoes based on compliance requirements
5. Coordinate with suppliers to resolve non-conformances
6. Provide in-house training on compliance etc for various departments

Job Requirement

• Diploma in Food Science/Food Technology or related disciplines
• Strong knowledge in food safety, well verse in GMP/GWP
• Strong analytical & problem solving skills
• Excellent interpersonal & communication skills

Job Description

• Manage full set of accounts for the business and company’s needs
• Lead and guide Accounts Team on daily operations (GL, AR, AP, intercompany balances, transactions and cash-flow, staff’s claims reimbursements etc.)
• Provide business analysis, consolidation of monthly/quarterly/yearly financial results and support production of yearly budgets and revenue forecast
• Monitor, assess and ensure timely and accurate transaction for closing of monthly/quarterly/ yearly reporting of financial and management reports, as well as prepare financial reports for company
• Review consolidation package done by subsidiary companies and report to Managing Director
• Support communication with subsidiary companies when required
• Review and support the accounts of subsidiary companies
• Reconcile, process and report all costing, Accounts Payable (AP), Accounts Receivable (AR) activities
• Ensure tasks are carried out in compliance with operating standards, company rules & regulations and statutory requirements
• Ensure accurate and timely filing of statutory reports
• Maintain fixed assets processes and procedures (including disposal, verification and depreciation of fixed assets etc.)
• Coordinate with external auditors, tax agents, bankers, company secretary etc. on annual statutory audit and tax matters
• Assist in management of transactions related to bonds and fixed deposit
• Handle Company’s tax reporting (GST, Corporate tax submission, withholding tax etc.)
• Handling,calculating and verify with Manging Director for payroll and CPF matters
• Preparing for the related contract as like Employment contract for incoming new staff
• Liaise with respective business units to understand financial information needs in order to work out efficient and effective solutions
• Any ad-hoc duties as assigned

This is a 6 months temporary role with the option of an extension.

• Job location: Jalan Buroh (West area)
• Hybrid working arrangement.
• Company Transport at multiple MRT stations.
• DKSH is a certified Great Place to Work!

Role Summary

• Perform general ledger operations, closing of accounts and financial reports preparation, and GST reporting, including reconciliation of balance sheet accounts and following through on action plan and status of balance sheet to ensure timely recording of accounts.

General Responsibilities

General ledger operations

• Support timely and accurate recording of general ledger entries, including month-end, year-end, and ad-hoc closing activities
• Reconcile and maintain balance sheet accounts, ensure accurate and timely recognition of accounts
• Following through on action plan and status of balance sheet open items clearing
• Prepare analysis of accounts to ensure variances and reconciling items are identified and resolved in a timely manner
• Prepare balance sheet schedules
• Review and verify general ledger accounts assignment of non-trade purchase orders and payment requests
• Review weekly accounts payable payment proposal

GST reporting and audit preparation support

• Prepare quarterly GST report for submission to tax authorities according to the applicable tax regulations
• Checks completion of transaction documents to ensure GST filing compliance
• Prepare withholding tax computation
• Provide support in preparation of information to be provided for internal and external auditors to facilitate the auditing process and statutory financial reporting

Functional Skills and Knowledge

• Knowledge of accounting principles and practices
• Proficiency in basic office software
• Intermediate knowledge of Microsoft Excel
• Experience with an ERP system
• SAP Experience
• Degree or professional qualification in Accounting, Finance or a related discipline
• 1 year working in an accounting related role to 2 years post-graduation experience in an accounting role with a multi-national company

Hydroleap is a Singapore-based deep tech startup with a mission of disrupting the wastewater treatment industry. Our cutting-edge electrochemistry technology and innovative approaches to waste management have eliminated the need for manual interventions and toxic chemicals, making our solutions fully automated, cost-effective, and environmentally friendly.

With multiple successful deployments across the Asia Pacific region, including in the agri-food, oil & gas, data center, real estate, and construction sectors, Hydroleap is significantly impacting how wastewater is treated. As a company, we are proud to be backed by an impressive group of governmental and private venture capitalists, such as Realtech Holdings, Wavemaker Partners, Seeds Capital, 500 Startups, SG Innovate, Sparklabs, and Entrepreneur First.

Join our team and be a part of a mission-driven organization that is changing the world, one drop of water at a time.

Who we are looking for

As Hydroleap is growing and offering solutions to more clients within the existing verticals as well as the new verticals, we are looking for an Finance & Accounts Executive who will be responsible for managing the financial operations of the company, ensuring accuracy in financial reporting, and supporting the overall financial strategy of the organization. This role will report to the CFO to maintain financial health, manage financial risks, and ensure compliance with regulatory standards.

What you will be doing

Financial Reporting:

• Prepare and present accurate and timely financial statements, including balance sheets, income statements, and cash flow statements.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Analyze financial data to identify trends, variances, and areas for improvement.

Budgeting and Forecasting:

• Assist in the development of annual budgets and financial forecasts.
• Monitor and report on budget variances, providing insights and recommendations for corrective actions.
• Support management in financial planning and decision-making processes.

Accounts Management:

• Oversee accounts payable and receivable processes, ensuring timely and accurate processing of invoices and payments.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Ensure compliance with internal financial policies and procedures.

Financial Analysis:

• Conduct financial analysis to support business decisions, including cost analysis, pricing strategies, and investment evaluations.
• Provide insights and recommendations to improve financial performance and profitability.
• Analyze market trends and economic factors that could impact the company’s financial position.

Taxation and Compliance:

• Ensure timely and accurate filing of tax returns and compliance with all tax regulations.
• Liaise with external auditors and regulatory bodies to ensure compliance with statutory requirements.
• Maintain up-to-date knowledge of financial regulations and legislation.

Risk Management:

• Identify and assess financial risks, implementing strategies to mitigate them.
• Assist in the development and implementation of internal controls to safeguard company assets.
• Monitor and manage cash flow to ensure financial stability.

Collaboration and Communication:

• Work closely with other departments to provide financial insights and support.
• Communicate financial information clearly to non-financial stakeholders.
• Support the finance team in achieving departmental goals and objectives.

Your Capabilities and Credentials

• Diploma’s degree in Finance, Accounting, or a related field.
• Professional certification such as CPA, ACCA, or equivalent is preferred.
• 1-2 years of experience in a finance or accounting role.
• Strong knowledge of financial principles, practices, and regulations.
• Proficiency in financial management software (e.g., SAP, Oracle, QuickBooks).
• Excellent analytical, problem-solving, and decision-making skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.

Roles & Responsibilities

• Manage change order/ variation claim from subcontractors and prepare change order/ in support of variation order claims to client, and keeping track of all change orders.
• Work closely with Project teams/ various disciplines (Engineering, Construction, Procurement, Subcontractors, etc.) and coordinate the timely contract price adjustment/ claims including internal reviews/ approvals
• Manage full spectrum of respective subcontracting works, measurement/ bill of quantities, cost plus and adjustable items as per claim requirements.
• Works closely with all stakeholders include procurement teams to support timely contract price adjustment
• Ensures all POs and WOs and payments flow from procurement & subcontractor team into the Project Cost Code system
• Prepare tender/ subcontract document, bid/ subcontract checklist and prepare bid/subcontract evaluation and summary
• Ensure main contract terms, project specification and requirements are incorporated in the bid documents and subcontract document
• Monitor, review and check subcontractors’ milestone/progress claims and invoice on timely manner, and coordination with internal cost control/ finance department for payment processing
• Manage/ administer the subcontracts with subcontractors
• Issue work order
• Organise kick off meeting and other ad‐hoc meetings with subcontractors
• Handle and maintain performance securities with subcontractors
• Manage day to day contractual correspondences with subcontracts including contractual letters preparation and tracking of incoming/outgoing letters
• Procure all subcontracting work within budget and in accordance to comply financial guideline
• Monitor subcontracting cost and ensure within allocated budget
• Finalises project final accounts settlement with subcontractors and close out
• Participate in monthly cost review, if required. Manage warranty/ defect claims if any
• Participate in Project meetings, interface with cost control, procurement and others
• Ad hoc assignment

Requirements:

• Degree in any Engineering disciplines.
• 3‐5 years of experience in contracts administration
• Familiar with offshore platforms, modules, FPSOs, jackets, etc. and onshore petrochemical plants will be an added advantage
• Good team player and able to work independently with minimal supervision
• Willing to commit overtime as and when required

Responsibilities: -

Purchasing Functions

• Handling procurement activities including sourcing, liaising, price & contract negotiation with existing and new suppliers for the purchase of security systems devices and equipment.
• Raise PO promptly.
• To match all DOs to POs and monitor delivery schedule.
• Manage and update stock prices in system.
• Work with Sales/Technical team to avoid costly urgent and sudden shortage/ramp up of stocks, as well as urgent follow up with suppliers on critical stocks required.
• Collaborate with Sales, Finance & Technical to manage subcontractors and suppliers.
• Monitor any potential slow-moving stocks which may lead to obsolescence and maintain optimal level of stocks according to usage demand.
• Establish and negotiate for reliable and effective freight cost.
• Analyse monthly stock report and recommend on replenishments quantity.
• Identify and implement process improvements within purchasing functions.

Administrative Functions

• Prepare documentations for Engineers including delivery orders, testing & comissioning, safety documents, etc.
• Support projects including monitoring follow up/outstanding list, liaising with vendors/user on schedule, consolidating meeting minutes, etc.
• Prepare weekly reports, monthly project management report, customer reports.
• Collating worker’s information quarterly in accordance with PDPA standard used by Project team for site document submission.
• Attend to customers’ enquiry and feedback and channel to relevant PM/PE.
• Provide office administrative and secretarial support to Project team including booking of meeting room, etc.
• Identify and implement process improvements within administrative functions.
• Preparation and submission of service quotation for customer including following-up action, creating sales order/job card/service call log, create job journal, etc
• Analyse customers’ request and channel to relevant dept for follow-up action, ensure all cases are attended to and closed promptly.
• Assist Finance in billing matters pertaining to modification jobs (collating and submitting of relevant documentations for billing).
• Assist Service Controller in requesting quotation from supplier/subcontractor.

Responsibilities:

• Perform administrative and general office support.
• Maintains both physical and digital filing system.
• Assist with SAP requests, DO and invoice processing.
• Assist with updating dept budgets and expenses.
• Assist with Dept budget and expenses tracking.
• Track and manage fixed Asset.
• Control and update records for PSM devices in TCSI.
• Maintain the stationery cabinets, ensuring items are properly stocked and replenished when necessary.
• Submit security clearance application for staff.
• Assist in onboarding new staff by preparing necessary document and orientation sessions.

Requirements:

• Minimum O/ A Level
• Minimum 1 year of administrative experience
• Good Knowledge in MS office
• Good Interpersonal, presentation & communication skills
• Well organized and able to work independently with min supervision
• Good team player
• Experience developing internal processes and filing systems
• Candidate with some finance accounting knowledge will be an advantage