EXECUTIVE ASSISTANT TO THE CHIEF SALES OFFICER - SINGAPORE

The Assistant to the CSO will be essential in supporting the CSO in driving Hotel101’s sales initiatives. Responsibilities will include conducting research, preparing reports, managing PowerPoint decks, arranging travel logistics, supporting in overall organization of the sales department. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. The position offers substantial learning opportunities and can serve as a stepping stone to explore diverse roles within the company.

Interested parties please email CV and/or cover letter to: [email protected]

RESPONSIBILITIES

• Conduct research and compile relevant information for sales initiatives
• Preparing presentations and documents, including data analysis, and summaries
• Perform administrative tasks such as organization of shared files, so should be familiar with newest technology (platforms, etc.)
• Support in organizing agents, events, roadshows, conferences
• Prioritize and manage tasks efficiently to ensure smooth operation of the CSO’s office
• Manage and maintain the CSO’s calendar, appointments, and travel arrangements
• Coordinate and schedule meetings, both internal and external, and ensure timely communication
• Handle confidential and sensitive information with discretion and professionalism
• Assist in managing development budgets, expenses, and financial records
• Collaborate with other team members to support the organization’s overall development goals

QUALIFICATIONS

• Minimum of 3 years of administrative assistance experience
• Previous financial institution and/or hospitality experience is a plus
• Fluency in English required, additional languages will be a plus
• Exceptional communication and marketing skills
• Knowledge of PowerPoint and Excel is a must, and any creative platform a plus
• Can start immediately
• Based in Singapore

ABOUT HOTEL 101 GLOBAL PTE.LTD.

[www.hotel101global.com] Hotel101 Global Pte. Ltd. is a Singapore-registered worldwide hotel operator and subsidiary of DoubleDragon Corporation. DoubleDragon Corporation, was established by Chairman Edgar Sia II (founder of Mang Inasal) and Co-Chairman Tony Tan Caktiong (founder of Jollibee Foods Corporation). The investment holdings company is publicly listed on the Philippine Stock Exchange (Ticker: DD), with over US$2.8 billion in assets primarily in real estate including CityMall shopping malls, CentralHub industrial warehouse and a pipeline of over 8000 hotel rooms under the Hotel 101 brand.

• Broking Executive Assistant
• Mon - Fri 9 am - 5.45 pm
• Working Location: Telok Ayer
• Salary: $2500 - $3000

Job Description:

• Ownership of the Growth, Retention and Profitability of portfolio assigned
• Responsible for preparing & negotiating quotes for all business lines (new business and renewals)
• Handle General Insurance enquiries from clients or business partners on policy matters
• Understand the client's insurance needs and provide proper advice
• Follow up with existing clients for policy renewals
• Handle general administrative and ensure proper documentation, records and filing
• Check of policy contracts, endorsements, invoices to ensure accuracy.
• Ensure all activities are in compliance with regulations and internal procedures
• Build and maintain strong relationship with insurance providers and clients
• Undertake any ad hoc duties / tasks that may be assigned.

Job Requirements:

• Certificate in General Insurance and Health Insurance.
• At least 1 year experience in Insurance Industry.
• Proficient in Microsoft Office

✅The Supreme HR Advisory Pte Ltd EA No: 14C7279

✅SAMUEL SIAW Reg No: R24124745

We are looking for a reliable Office Admin Executive, this role will handling daily administrative duties, ensuring the office and the staff have adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision, self-motivated, dependable and trustworthy.

Responsibilities

• Perform all office administrative duties, including proper filing system all correspondences, records and reports etc
• Provide Data Entry Support in operations team to ensure smooth running of administrative matters
• Assist with other administrative tasks as needed.

Qualifications:

• Only Singaporeans & PR are welcome for apply
• At least GCE ‘N’ Level or equivalent.
• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to work independently and manage tasks efficiently.
• Expected salary: $2,200 - $2,400 per month

The ideal candidate will possess good interpersonal and communication skills. They should maintain a high level of professionalism and confidentiality, strong team player and able to work independently with minimum supervision, meticulous, detailed and deadline oriented.

Responsibilities

• Oversee and manage multiple corporate secretarial clients’ portfolios including public listed companies.
• Handle full spectrum of corporate secretarial duties including company incorporations, preparation of directors’/ shareholders’ resolutions, opening bank accounts and change of signatories, etc.
• Prepare and review corporate secretarial documents and ensure clients’ compliance with government authorities and statutory requirements.
• Manage the smooth operations of Board Meetings, Audit and Risk Meetings, and Annual General Meetings for clients’ companies.
• Liaise with internal and external key stakeholders.
• Perform customers’ due diligence as required.

Job Requirements

• Diploma in any field with min. 3 years of relevant corporate secretarial experience.
• Candidate with experience in SGX listing firms are advantageous.
• Resourceful and proficient with Microsoft Office.

DISCLOSURE OF YOUR PERSONAL DATA - Privacy Statement

To respond to or process your request to Finova Group, we may have to disclose your personal data to any member of our group or to third parties such as our service providers and professional advisors. Your personal data will not be disclosed on to any further parties, unless we have obtained your consent or are legally required to do so.

By submitting your personal data, you agree to this transfer, storing or processing. Finova Group will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Statement.

About Us:
Royalking Construction Pte Ltd specializes in aircon and ducting installations with a commitment to delivering quality service at affordable prices. We pride ourselves on our certified technicians and excellent workmanship.

We are seeking a dedicated and organized Admin Assistant (Non-Executive) to support our growing team. If you have a keen eye for detail, enjoy managing office tasks, and are looking to contribute to a dynamic company, we’d love to hear from you!

Responsibilities:

• Provide general administrative support to the team.
• Handle incoming calls, emails, and correspondence.
• Manage scheduling, appointments, and meetings.
• Maintain and update company records and documentation.
• Assist with invoicing, filing, and basic bookkeeping tasks.
• Coordinate office supplies and inventory.
• Support ad-hoc administrative tasks as needed.

Requirements:

• Minimum [Insert Education Level, e.g., “O-Level” or equivalent].
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Good communication and interpersonal abilities.
• Prior experience in an administrative role is a plus but not mandatory.
• Able to work independently and as part of a team.

What We Offer:

• Competitive salary package.
• Supportive and friendly working environment.
• Opportunities for professional growth and development.
• Flexible work arrangements (if applicable).

Join us and be part of a team that values excellence, teamwork, and customer satisfaction!

Job Description:

• Data entry, invoicing and filings
• Handle partial set of account (AP,AR, GL, Accts Reconciliation)
• Key in all accounting transactions into accounting system
• Assist in preparing quarterly GST report
• Assist in preparing weekly and monthly reports
• Assist in monthly payroll and manage timesheet & leave records
• Assist in managing road tax and insurance renewals
• Perform any other related duties as assigned
• Handle general administrative work and ad hoc duties

Job Requirements:

• Candidate must possess at least Diploma in Accountancy/Finance. Otherwise, 2-3 years of relevant working experience is accepted
• Possess a willing-to-learn and proactive attitude
• Must be able to work independently and be resourceful
• Well organized with excellent time management, computer and communication skills
• Proficient in MS Office application
• Knowledge of XERO Accounting will be an advantage
• Preferable for candidate to start work immediately
• We regret only shortlisted candidates will be notified

Working Hours:

• Monday to Friday 8.30am to 6pm (Including of 1 hour of lunch break)
• Saturday (Alternate) 8.30am to 1pm

The Human Resource team sits in the People & Culture department of FKT and we strive to build a culture that is of openness and growth as we oversee the life cycle of our employees. Reporting to the Head of People & Culture, you will be part of the team that strategizes, administers and facilitates HR policies and initiatives to attract, develop and retain employees.

What the new job entails:

• Process full cycle payroll, claims, insurance and benefits administration independently.
• Take charge of the HRIS system to maintain employee records, report generation for monthly reporting/ submissions and handle troubleshooting/ administration matters pertaining to the system.
• Execute and provide support for appraisal exercise, performance moderation exercise, compensation projects and participate in initiatives such as salary reviews and bonus calculations.
• Review and update policies and workflows to ensure effectiveness, alignment and compliance.
• Drive and develop scholarship and overseas attachment programmes.
• Build and maintain strong relationships with Institutes of Higher Learning (IHLs) and participate in career fairs and internship programmes.
• Handle employee relations, resolving conflicts and mediating grievances.
• Administer off-boarding procedures seamlessly, including exit interviews and clearances.
• Primary liaison with the relevant government agencies (eg: MOM, ICA, IRAS) on staff matters, pass applications, surveys and annual government-related submissions (eg: CPF, IR8A. IR21 and government claims etc.)
• Active participation in the planning and execution of any ad-hoc activities or programme organised by the P&C Team (eg: CSR, Lunch & Learn initiatives etc.).

Why you’ll love working with us

People are our most valuable asset, therefore we aspire to ensure employees are well-looked after at FKT. We provide an inclusive and welcoming environment to all employees, new and old. As a family, we trust and support each other and persevere even when times are tough. We strive to delight not only our customers, but our employees too because we know that when you are happy, we can achieve more together!

The ideal candidate should possess

• Diploma in any discipline with 4 to 5 years of relevant experience in the above-mentioned HR functions.
• Strong intellectual curiosity and desire to understand and provide solutions to our business units.
• Good oral and written communication skills; able to formulate, write and present.
• Customer-oriented personality and a good team player, strong work ethics, results-oriented, persuasive and diplomatic during negotiations.
• Efficient, consistently meets goals and deadlines, able to perform under pressure.
• Strong attention to details, high accuracy and able to maintain high level of confidentiality.
• Social media-savviness and proficient in Microsoft Office (in particular, Excel and PowerPoint)

If you believe you’re a great fit for this position, we encourage you to apply!

Roles & Responsibilities

· Ensure customer satisfaction through promoting excellent service; respond to customer complaints tactfully and professionally

· Analyze staff evaluations and feedback to improve the customer’s experience

· Project future needs for goods and cleaning products; order accordingly

· Oversee health code compliance and sanitation standards

· Seek ways to cut waste and decrease operational costs

· Generate weekly, monthly, and annual reports for the management

· Train new employees and provide ongoing training for all staff

· Attend quarterly P&L meetings

Roles & Responsibilities

· Ensure customer satisfaction through promoting excellent service; respond to customer complaints tactfully and professionally

· Analyze staff evaluations and feedback to improve the customer’s experience

· Project future needs for goods and cleaning products; order accordingly

· Oversee health code compliance and sanitation standards

· Seek ways to cut waste and decrease operational costs

· Generate weekly, monthly, and annual reports for the management

· Train new employees and provide ongoing training for all staff

· Attend quarterly P&L meetings

Job Title

Asst Executive, Care coordination, St Andrew’s Senior Care (SASC)

Job Relationship

Reports to Manager, Operations (SASC)

Job Specification

Qualification

Diploma in relevant fields or equivalent

Experience

At least 3 years of relevant working experience in the healthcare industry or good understanding of health-care related services.

Special Aptitude and Knowledge

Proficient in Microsoft Office (Word/ Excel/ Powerpoint) and Google Drive equivalents.

Being meticulous, independent, accountable and comfortable to adapt to changes.

Excellent oral and written communication, and interpersonal skills

Proactive, driven and have team player mind-set

Job Summary

1. Part of the centralised referral team that is responsible for:

• Management of referrals for all Senior Care Centres (SCCs),
• Implementation of Admission processes centrally and at SCCs,
• Support other functions of SASC HQ where necessary.

Principal Responsibilities

1. Liaise with referral Source/ Agency for referrals related matters such as obtaining sufficient information (past medical history, social reports etc) for referral screening, other contacts for non-responsive contacts.
2. Screen referrals for right siting of services according to the criteria
3. Contact clients or caregivers to clarify services and needs which includes financial assistance, transport, escort etc.
4. Schedule appointments for admission assessment accordingly and update centres of the referral status.
5. Conduct pre-admission counseling which includes explaining the service terms and fees to the clients or caregivers, clarifying their concerns if any.
6. Raise referrals to other service providers.
7. Provide reports to the management on referrals status and centre vacancies for monitoring and reporting purposes.
8. Support the onboarding of new staff in centre-based administrative processes.
9. Support other functions of SASC HQ where necessary.
10. Carry out other responsibilities and duties as assigned from time to time, e.g. coverage duties at centres and HQ.

Work Location

St. Andrew's Community Hospital

8 Simei Street 3

Singapore 529895

Roles & Responsibilities

· Ensure customer satisfaction through promoting excellent service; respond to customer complaints tactfully and professionally

· Analyze staff evaluations and feedback to improve the customer’s experience

· Project future needs for goods and cleaning products; order accordingly

· Oversee health code compliance and sanitation standards

· Seek ways to cut waste and decrease operational costs

· Generate weekly, monthly, and annual reports for the management

· Train new employees and provide ongoing training for all staff

· Attend quarterly P&L meetings

Reports to the Centre Manager with specific responsibilities for the efficient and smooth operation of all matters relating to the maintenance, security and management of the Building.

Responsibilities:

• General administration of all building works/service contracts, carpark management, security and fire protection system.
• Oversee all aspects of common areas defects, repairs & maintenance matters, plumbing, sanitary, carpark and fire & security matters.
• Planning and implementation of building maintenance programmes such as preventive, corrective maintenance, inspection schedules and programmes relating to security.
• Prepare cost estimates, work specifications, invite quotations and follow up on various repairs and maintenance work in the Building.
• Supervise building works carried out by maintenance staff and service contractors, ensure that all works comply with specifications and statutory requirement, and initiate actions against defaulting contractors when needed.
• Conduct regular inspections of all common areas, public walkways, building surrounding facade, etc. and institute remedial action including following up on outstanding works.
• Build and maintain relationships tenants and occupiers, attend to their feedbacks and complaints.
• Liaison with government authorities/ statutory boards, architects, engineers and other divisions on matters relating to management, security and maintenance of the Building.
• Assist in preparation of budget forecast, meeting materials, minutes of meeting, various reports timely and accurately.
• Check all safety equipment, work method and procedures regularly; ensure proper control/record of keys movement and take necessary action to rectify any unsafe situations, and enhance the security in the Building.
• Attend to emergencies in Building and any other duties assigned to you from time to time.

Job Requirements:

• Diploma or Degree in Building / Facilities / Property Management / Engineering or relevant discipline.
• Minimum 2-3 years’ experience in similar role.
• Strong verbal and written communication skills to front and manage all levels of tenants or landlord.
• Dynamic, resourceful, self-motivated, able to work independently as well as in a team.
• Commercial / Retail / Industrial building experience will be a strong advantage.
• Candidates with more years of relevant experience may be considered for Senior Executive position.
• Open to work 5.5 day.

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

Clinic Assistant / Executive

• Working Location: Napier
• Working Hours: Mon–Fri 8.30am–5.30pm; Sat 8.30am-1:00pm
• Salary: S$ 2,800 - 3,600

Job Description
To provide general quality patient management pertaining to the non-medical aspect of the clinic Such as:

• Patient registration in the clinic, scheduling of patients’ appointments including sending reminders
• Answering phone/SMS and email queries
• Coordinate booking of investigations, scheduling of procedures with hospitals, labs and other clinics
• Handle payments and prepare submissions for Medisave and insurance claims
• Preparing patients’ medications for doctor to check, and dispensing medication
• Assist in performing treadmill tests, ECGs and hook up Holter monitors, ABPs (training will be provided)
• Assist doctor during consultations / chaperone duties
• Handle patients’ complaints
• To provide administrative work for the clinic:
• Maintain and update all patients’ records and in according to standard guidelines
• Assist in the daily running of the clinic and the upkeep of the clinic
• Any other administrative work involving patients’ care / records / the daily operation of the clinic

Job Requirements

• Minimum Diploma graduate
• At least 1 year experience in Hospital/ Medical Clinic Operation/ Front desk duties
• Experience in submission of insurance and Medisave claims
• Proficiency with Plato and computer work

Apply now for Interview arrangement

Daniel Wong | Senior Consultant | Reg No: R2095781

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

About us: Asia's Gateway to Tech Living SINGAPORE | KUALA LUMPUR | HONG KONG

We are a premier international retailer specializing in electronics and tech, with over a decade of experience delivering top-tier service and after-sales support. In addition to our prominent locations in Singapore Changi Airport, Kuala Lumpur International Airport, and Hong Kong International Airport, we are a trusted supplier to duty-free channels across Southeast Asia and the Middle East.

Our reach extends beyond physical stores, as we also operate on all major online shopping platforms and manage a portfolio of independent e-commerce channels.

About the role
We are seeking a talented and experienced Freelance Accounts Assistant/Executive to join our team at Sprint-Cass Pte Ltd in the North Region. This remote role will work from home, supporting our Finance team with daily operational tasks to provide high-quality accounting and bookkeeping services

What you'll be doing: You will be executing the following tasks for Sprint-Cass Group of Companies.

1. Monthly Accounts Receivable function, including but limited to

• Cash & Various (visa, master, currencies) receipt reconciliation for POS
• Perform Sales Submission to CAG

2. Monthly Accounts Payable function, including but limited to

• Recording of suppliers’ invoices
• Consignment settlement with suppliers
• Payments for expenses and to suppliers
• AP reconciliation

3. Monthly Bank reconciliation

What we're looking for

• Min O level with 2 years of data entry experience in accounting
• Good communication and time management skills
• Analytical, meticulous and attentive to details
• Bilingual in English and Mandarin
• Ability to work independently and manage multiple tasks effectively
• Knowledge of relevant accounting standards and tax regulations in Singapore

Roles & Responsibilities

· Ensure customer satisfaction through promoting excellent service; respond to customer complaints tactfully and professionally

· Analyze staff evaluations and feedback to improve the customer’s experience

· Project future needs for goods and cleaning products; order accordingly

· Oversee health code compliance and sanitation standards

· Seek ways to cut waste and decrease operational costs

· Generate weekly, monthly, and annual reports for the management

· Train new employees and provide ongoing training for all staff

· Attend quarterly P&L meetings

Job Description & Requirements
· Oversee and manage all cleaning related activities at various customer sites. Experience in managing a large cleaning crew.· Manage and monitor site cleaning duties, coordinate work activities and operations, including site inspection, sanitation, statutory compliance and on-site safety, WSH policy and guidelines· Responsible for the upkeep of equipment and machinery· Tracking/Ordering consumables and supplies· Conduct On-the-Job Training (OJT) to employees including the proper and safe manner of routine cleaning using equipment & machiner· Recommend and execute operation plans to improve work processes and service quality· Serve as liaison between Supervisors and Clients to meet quality service delivery· Managing resources, work procedures, cleaning operations and attend to work incidents· Plan and implement work schedule and manage manpower deployment· Ensuring clients and customers feedback are attended promptly and meeting or exceeding their expectation· Assist in the hiring, on-boarding and training of new employee· Perform quality, service, and safety audit· Handle employees work concerns and issues· Provide corrective action recommendations on areas that need improvement· Maintain detailed records of periodical work done· Provide direct supervision to supervisors in maintaining cleanliness and sanitation of the assigned sites· Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Others or equivalent.· Required language(s): English· At least 2 Year(s) of working experience in the related field is required for this position.· Required Skill(s): cleaning validation, customer service, environment health, hygience, inspectation, operations management, machinery, team management, time management, supervisory experience, sanitation, teamwork

Executive (Corporate Procurement)

You will be supporting the Contracts and Procurement Division (Corporate) in the following areas:

What you will be working on

• To assist and support in checking procurement related documents
• To assist and support in data entries for procurement requests in JTC’s IT System (PROMPT)
• To assist in checking & verifying Corrigendum in PROMPT
• To assist in checking Award Recommendation Reports (TRR)
• To assist in checking evaluation matrices for Price and Quality scorings
• To assist and support in preparing draft Letter of Acceptance
• To assist and support in updating Contract Details in PROMPT
• To assist and support in requesting for creation of Contract Files in JTC’s IT System (KRIS)
• To assist and support in checking and uploading Security Deposit in PROMPT
• To assist and support in checking and uploading Insurance Policies in PROMPT
• To assist and support in updating changes of Project Team Members, External Consultants/Managing Agents in PROMPT
• To assist and support in preparing draft Letter of Extension
• To assist and support in performing Contract Closure (PROMPT)
• Any other procurement and contract management related administrative work as and when required

What we are looking for

Background in Procurement or Building or Quantity Surveying

We are looking for an Executive/Senior Executive, Facilities to join the team.

As an Executive/Senior Executive, Facilities, you are to be an expert in space planning, contract negotiation, and facilities management. The ideal candidate should hold certifications from the Building and Construction Authority (BCA) in building management and fire safety. This role will be responsible for overseeing the efficient operation and maintenance of our facilities, ensuring a safe and comfortable working environment, and optimizing space utilization.

Responsibilities:

- Space Planning

- Develop and execute space utilization strategies to optimize the use of daycare facilities.

- Collaborate with various departments to understand their requirements and plan accordingly.

- Implement space allocation and reallocation plans to accommodate changing business needs.

- Contracts Negotiation

- Negotiate and manage contracts with vendors, service providers, and suppliers for facility-related services.

- Ensure cost-effectiveness and adherence to budgetary constraints while maintaining service quality.

- Monitor and enforce contract compliance, including performance standards and deliverables.

- Facilities Management

- Oversee the day-to-day operation and maintenance of the facilities, including building systems, security, and infrastructure.

- Manage facility service requests, work orders, and repairs, ensuring timely resolution.

- Develop and implement preventive maintenance programs to ensure facility reliability and safety.

- Supervise a team of facility personnel and provide leadership in achieving operational goals.

- Health and Safety Compliance

- Ensure compliance with fire safety regulations and emergency response procedures.

- Conduct regular safety inspections and drills to maintain a safe working environment.

- Collaborate with relevant authorities to obtain and renew necessary safety permits and certificates.

- Budget Management

- Assist in the development and management of the facilities budget.

- Monitor expenses, identify cost-saving opportunities, and report on budget performance.

- Reporting and Documentation

- Maintain accurate records, documentation, and reports related to facility management activities.

- Generate regular reports on facility performance, issues, and improvements.

- BCA Certification Compliance

- Stay up to date with building management and fire safety regulations.

- Ensure that the organization is in compliance with BCA requirements and guidelines.

Job Requirements:

- Bachelor's degree in Facilities Management, Business Administration, or a related field.

- BCA certification in Building Management and Fire Safety.

- Proven experience in facilities management, space planning, and contract negotiation.

- Strong knowledge of building systems, maintenance, and safety regulations.

- Excellent communication and leadership skills.

- Proficiency in using facility management software and tools.

- Ability to work independently and collaboratively, managing multiple projects simultaneously.

- Knowledge of sustainability and energy-efficient practices in facility management is a plus.

- Strong problem-solving abilities and attention to detail.

- Willingness to respond to facility-related emergencies outside of regular working hours.

- Experience in a nursing home environment is an advantage.

• Provide administrative support to the sales team, including scheduling meetings, preparing documents, and managing correspondence.
• Comprehensive secretarial assistance.
• Streamlining calendar schedules and coordinating with meeting attendees.
• Organizing video conferences, teleconferences, training sessions, workshops, internal and external meetings, and handling venue/logistics for off-site events.
• Coordinating international business trips and managing related claims.
• Assisting team members with overseas business trip arrangements
• Performing ad hoc tasks and other administrative responsibilities.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Reporting to the Supervisor, you will ensure the smooth operations of the clinic, provide administrative support and ensure satisfactory call resolution i.e. calls are answered promptly and callers receive good services. You will manage queries, facilitate follow-up calls from respective departments and be involved in the promotion of clinic screening services. You may attend screening roadshows on occasion.

Key Responsibilities:

(a) Clinic admin support

• Liaise with laboratory on patient results; ensure all cases are accounted for
• Liaise with NHGD team on support for mammogram screening
• Liaise with patients on their medical status
• Prepare all patient results and letters for mailing
• Collate daily screening numbers, prepare weekly and monthly reports

(b) Correspondence with all vendors / service partners / patients & enquirers

• Liaise with labs, medical suppliers, NHGD and appointed vendors to ensure smooth operation
• Ensure good governance i.e. adherence to procurement and payment SOPs

(c) Administrative Support

• Work with the respective departments to update website information, manage online enquiries and appointment bookings
• Frank mail and generate month-end usage report
• Support promotional effort of clinic services to CHAS clinics, social service agencies, corporations and community.
• Coordinate patient referral cases received from CHAS clinics and other organizations
• Support off-site screening or vaccination efforts where applicable.
• Assist with donations received and assist with managing donation box at reception counter
• Attend to all calls with the aim of providing callers with one-stop resolution at all times without the need for escalation unless absolutely necessary.
• Obtain patient information for follow-up actions such as (but not limited to) screening clinic appointment bookings, query handling, liaison with SCS Departments for staff’s action etc.
• Explain eligibility criteria for screening provided at SCS and to provide guided alternatives to callers who do not meet screening eligibility criteria.
• Update relevant stakeholders info in SCS LEAP system e.g make appointment bookings, changes, or cancellation for eligible patients.
• Inform callers and assure them of SCS’ journey with patients and their families (where applicable).
• Attend to voice messages assigned to ensure callers are attended to within 2 working days.
• Attend to outbound calls assigned to ensure patients who are due for re-screening are contacted promptly to make appointment bookings.
• Attend to e-chat chatbot platform providing accurate responses to enquirers
• Work with volunteers who provide support to call management
• Maintain and improve quality results by adhering to standards and guidelines, recommending improvement in procedures (where applicable).

Criteria:

• Minimum of 1 year of relevant call centre or customer service working experience preferred.
• Call centre experience and/or familiarity with health screening and eligibility criteria is preferred.
• Well versed in Microsoft Office software – especially in MS Excel & Word.
• Effectively bilingual in English and Chinese (or dialect).
• Customer-focused and possesses strong communication skills with ability to work under pressure.
• Able to handle multiple tasks simultaneously.
• Ability to handle all calls and information with confidentiality and be familiar with PDPA requirements.
• Experience in matters related to cancer will be an advantage.
• Initiative to step up and help co-workers in times of manpower constrain.
• Able to contribute and work as a cohesive team.

Key Responsibilities

1. Operations CoordinationManage day-to-day operations, including vessel arrival/departure schedules and service requirements.
   Liaise with port authorities, agents, and service providers to ensure seamless execution of services.
   Oversee bunkering, provisioning, and other service arrangements as required.
   
2. Client ManagementAct as the main point of contact for vessel masters and clients, addressing queries and concerns promptly.
   Ensure all services are delivered in line with client expectations and contracts.
   Maintain strong relationships with existing clients and identify opportunities to enhance satisfaction.
   
3. Documentation and CompliancePrepare and review shipping documentation, including manifests, bills of lading, and port clearance documents.
   Ensure compliance with local and international maritime regulations and company policies.
   Maintain accurate records of services provided and costs incurred.
   
4. Cost Control and ReportingMonitor expenses related to vessel services and ensure cost-effectiveness.
   Prepare and submit operational reports, including cost analysis and service summaries.
   Assist in budget preparation and performance tracking.
   
5. Stakeholder EngagementBuild and maintain positive working relationships with port authorities, customs officials, and third-party vendors.
   Coordinate with internal teams such as procurement, finance, and operations to ensure efficient service delivery.
   

Qualifications and Skills

• Bachelor’s degree in Maritime Studies, Logistics, or a related field (or equivalent experience).
• Knowledge of marine and shipping operations, including port regulations and vessel requirements.
• Strong organizational and problem-solving skills with attention to detail.
• Excellent communication and interpersonal skills to interact effectively with diverse stakeholders.
• Proficiency in relevant software, including MS Office and maritime logistics systems.
• Ability to work under pressure and in a fast-paced environment.

Roles & Responsibilities

· Ensure customer satisfaction through promoting excellent service; respond to customer complaints tactfully and professionally

· Analyze staff evaluations and feedback to improve the customer’s experience

· Project future needs for goods and cleaning products; order accordingly

· Oversee health code compliance and sanitation standards

· Seek ways to cut waste and decrease operational costs

· Generate weekly, monthly, and annual reports for the management

· Train new employees and provide ongoing training for all staff

· Attend quarterly P&L meetings

Roles & Responsibilities

· Ensure customer satisfaction through promoting excellent service; respond to customer complaints tactfully and professionally

· Analyze staff evaluations and feedback to improve the customer’s experience

· Project future needs for goods and cleaning products; order accordingly

· Oversee health code compliance and sanitation standards

· Seek ways to cut waste and decrease operational costs

· Generate weekly, monthly, and annual reports for the management

· Train new employees and provide ongoing training for all staff

· Attend quarterly P&L meetings

We are seeking a marketing professional experienced in the EduTech sector.

Apply: [email protected]

Interested applicants MUST apply by resume and cover letter through emailing [email protected] (do not only apply via this portal)

This person will most likely begin as an Marketing Assistant / Executive and must have a good understanding and/or experience in a good understanding of the EduTech industry

The primary purposes of this role are:

a) a good understanding of the EduTech industry

b) ability to market our existing database and customers in the education and academic industries

c) able to assist the Managing Director to further develop or create business models in the EduTech Field

When you apply, please ensure you talk about how much you have/do not have on each of the skills, apps, programs, software etc mentioned above.

Interested applicants MUST apply by resume and cover letter through emailing [email protected] (do not only apply via this portal).

(please do not call or whatsapp, as our phone lines do not handle employment, only our email application process).

Mon to Fri: 8:30am to 5:30pm

Job Scope:

• Monitor and oversee daily accounting transactions and activities

• Close accounts book on time and accurate

• Prepare monthly financial management reports with analysis and analyse variance

• Prepare cashflow forecast, manage actual cashflow and analyse variances

• Prepare accounting and audit schedules

• Any ad-hoc assignments

Requirements:

• With a relevant accounting qualification

• Minimum 1 year of experience in similar capacity

• Possess strong analytical, communication and interpersonal skills

• Proactive, good team player and able to work independently

• Must be well versed in Microsoft applications such as Excel, Word and Power point

• Able to meet a tight deadline