Our client, a well-established MNC is seeking for an Accounts Executive / Finance Executive ( A/P & A/R ) - $ 4,500.00 + Bonuses

Requirements

• Diploma in Accountancy/ACCA/CA/CPA
• At least 2 to 3 years experience handling full spectrum of Accounts Payable (A/P) and Accounts Receivable (A/R) functions.
• Meticulous, Independent, confident
• Good interpersonal skill

Others

• Salary up to $ 4,500.00 + Bonuses
• Walking distance from One North MRT station
• Work-life balance

Interested candidate can send in your resume (word format prefer) to [email protected]

• Deliver administrative support to Sales Department.
• Handle process delivery orders/ invoices.

Requirements:

• Nitec and above
• At least 1 year of administrative experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

We are looking for a Project Executive to prepare, schedule, coordinate and monitor the projects that are being assigned to him/ her. Reporting to the Project Manager in the Project Team, he/ she will

• Work together with the clients, either at our office or client’s locations, to understand their needs and translate them into an actionable plan with the team.
• Work closely and communicate effectively with project manager, and other project team members to create and deliver quality solutions for the clients.
• Perform quality control work, taking into considerations of the budget, schedule, and plans.
• Keep track of project status and provide regular reports.
• Assure all the deadlines are being met.
• Any other ad-hoc tasks to support the business needs.

Requirements:

• Diploma or Degree in Engineering or relevant field
• Proven working experiences as a project engineer
• Project management and organizational skills
• Commitment to exceed customer’s expectations
• Time management and organization skills

Good to Have

• MS Office Skills
• Microsoft Project Skill
• Dynamic Business Central knowledge will be an advantage
• Negotiation skills

• Generate new sales leads, pitching & closing potential clients.
• Responsible for following up with clients with outstanding payments.

Requirements:

• GCE O level and above
• At least 2 years of business development experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

As teachers, you build the foundation of education. You equip students with essential skills and sound values to prepare them for life. Anticipate a career of lifelong learning, as you grow alongside your students.

We are looking for individuals with subject content knowledge and good communication skills to deliver the school curriculum effectively. Applicants will need to have good personal attributes for teaching and a willingness to learn; in addition to the ability to inculcate sound moral values and relate to the young. Applicants should also have the fitness and stamina to deliver lessons, and resilience required to engage students safely and carry out their duties effectively.

In addition, applicants should possess one of the following entry qualifications to meet the requirements for pre-service teacher training at the National Institute of Education (NIE).
• University degree; or
• equivalent qualifications

The application window is open from 27 Dec 2023 to 23 Jan 2024. If you would like to be considered for a teaching position under the PGDE programme, you are required to:

• Go to the Careers@Gov job post at www.moe.gov.sg/teach2024

• Click "Apply Now" in Careers@Gov to fill in the FormSG application form.
• Indicate your preferred teaching subjects.
• Attach all your educational transcripts along with your application. If you have not received your official transcripts, you can submit your latest transcripts at point of application.

You will need to submit your application by 23 Jan 2024, 11.00 PM. Only applications received via the FormSG application form will be considered.

Should you encounter any difficulty in submitting your application, please contact us at [email protected] for assistance.

For teachers with professional teaching qualifications, please refer to the application details at https://www.moe.gov.sg/careers/become-teachers/pri-sec-jc-ci/trained.

• Responsible for the day-to-day maintenance of electrical, electronic, electro-hydraulic, and electro-pneumatic automation systems.
• Handle electrical / electronic / electro-hydraulic/electro-pneumatic/ automation equipment failures and carry out fault diagnosis with the aim to resolve the issue.
• Evaluate the planned maintenance schedule for fleet electrical, electronic, electro-hydraulic, and electro-pneumatic automation systems, as well as power generation, backup power sources, and fire detection systems, and then submit the findings to the technical manager.
• Study areas for improvements and modifications on electro/automation system and create methodical recommendations for efficient operation of the vessel.

Requirements:

• Diploma in Electrical/Electronic Engineering or equivalent
• At least 2 years of onboard sea going vessels experience as an Electrical Technical Officer in oil/gas/chemical tankers or offshore support vessels.
• Hands on experience in troubleshooting and fault diagnosis skills encompassing various areas such as electrical, instrumentation, automation, control, as well as air conditioning and ventilation systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Diploma or degree holder in Accountancy or equivalent with at least two years of experience

Proficiency in Microsoft Office & with SAP experience

Able to work independently with minimal supervision

Able to start ASAP & residing in the Western part of the island

5 days work week

Singaporean or PR preferred.

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

What will I be doing?

As the Cluster Credit Officer, you will be responsible for performing the following tasks to the highest standards for both Hotel properties – Conrad Centennial Singapore and Conrad Singapore Orchard:

• Perform daily reconciliation of House Accounts billings for billings to Owning Company, GrabFood, Oddle and other e-commerce platforms.
• Perform daily reconciliation of Hilton Honours reimbursement invoices.
• Perform daily reconciliation of travel agency commission and ensure accruals are made for unbilled commission at month end.
• Assist with the creation of Group Master accounts and attend to all billing queries received.
• Review Group Master transactions on daily basis and raise invoices for direct billing of audited banquet checks to Corporate clients and guests.
• Review daily Direct Bill submission in DocMX and process accordingly to Hotel policies and procedures.
• Raise invoice for direct billing of rental and other charges to tenants and other entities.
• Review and maintain Deposit Ledger listing on daily basis. Ensure deposit received from customers are in accordance with the term of the contracts.
• Review and process Credit Application form for new customers before submission for assessment by Cluster Accountant.
• Organise and schedule Monthly Credit meeting and prepare minutes of meetings for review by Cluster Accountant and Assistant Financial Controller.
• Finalise AR Aging Report for review by Cluster Accountant and Assistant Financial Controller. Provide details on all long overdue receivable noted and the follow up actions to be taken.
• Prepare month-end journal entries for all AR-related adjustments and accruals when required.
• Attend to all queries received from other department relating to deposit, invoice payments and commissions.
• Assist with any other task or duties assigned by the Cluster Accountant and/or Assistant Financial Controller as required for business purposes.

What are we looking for?

An Cluster Credit Officer serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Diploma in Accountancy, or equivalent professional qualifications
• At least 3 years of working experience in Accounts Receivable & Credit function
• Experienced in F&B / Hospitality industry preferred.
• Proficient in SUN and various Microsoft Office Applications.
• Flexible with working hours and possess a strong commitment to ensure reporting timelines are met.
• Good problem-solving skills, attention to details and ability to multi-task in a fast-paced environment.
• Fluent in both written and spoken English to meet business needs.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Accounts and Admin Executive who can help support us through the next phase of the growth and development roadmap.

Duties

• Assist in all accounting matters and responsible for monthly accounting reconciliation
• Responsible for all payroll functions in the organization
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Involved in HR duties such as but not limited to, work pass application, payroll processing and maintenance of Employee files
• Perform general administrative duties
• Other ad-hoc duties assigned

Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• At least 1 year of relevant experience in Accounting firm
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only the shortlisted candidates will be notified.

Company Description

SanderStrothmann is a full-service Contract Development and Manufacturing Organisation (CDMO) partner with over 20 years of product development experience in skincare, supplements, wound care and biocidal products. Founded in Germany in 2000, we deliver complete solutions throughout the value chain, encompassing market analysis, product conceptualization, manufacturing, and post-sales support. Our Research and Development team operates cutting-edge laboratories meeting the ISO13485 standard, ensuring development of innovative and quality products. To meet the rising demand for our comprehensive CDMO services, we established our office in Singapore in 2022, ensuring us to provide flexible, customisable, and speed-to-market solutions to customers in Asia. Our diverse team comprises seasoned industry professionals with complementary backgrounds, each contributing unique experiences and perspectives. Our international customers include global and local brands, retailers, pharmaceutical companies and even television personalities. Today, our products are sold worldwide.

Role Description

The role of the Regional Business Operations Senior Executive/Executive is to plan, coordinate and ensure all business operations in the Asia region are implemented within the budget, timeline, and scope. To excel in this role, you should be proactive, self-motivated, demonstrate excellent willingness to learn and problem-solving skills. You should possess a strong passion in products, innovations and trends in skincare, beauty cosmetics and personal well-being which leads to a insatiable appetite to be exposed to and participate in our product development process, from conceptualisation to final product deliverables. • Cultivate strong stakeholder relationships and act as a primary point of contact for external vendors/clients and internal teams for operations matters • Interface with internal teams to facilitate information sharing on operational aspects of the projects (planning/ packaging/ purchasing/ quality/ manufacturing/ logistics) • Coordinate and manage day-to-day business operations, tracking budgets, expenditures, contracts, and performance objectives • Manage administrative tasks, including processing purchase orders, creating invoices, samples shipments, maintaining customer files, and internal documentations • Manage and support marketing activities in the Asia region, including exhibitions, marketing collaterals and digital marketing activities on social media platforms such as LinkedIn • Employ problem-solving skills to address inquiries and resolve operational issues • Proactive about meeting business needs and providing solutions with minimal guidance • Adapt to a fast-paced environment and excel under evolving conditions • Lead the execution of various special projects/ task forces/ business improvement initiatives as requested by management team • Contribute to a collaborative team environment with excellent communication skills and compliance with regulatory-based best practice

• Key responsibilities include, but are not limited to:
• Source and develop new accounts through proactive soliciting business.
• Achieve revenue / sales target set by the management.
• Oversee the Financial Performance of the restaurant profitability.
• Manage and develop current existing accounts and client relationships.
• Develop pricing and sales strategy.
• Provide monthly sales report.
• Convert Sales Leads into sales platforms
• Manage all events to achieve optimum departmental revenue targets set by the management
• Conduct restaurant facility tour
• Promote guest satisfaction and encourage referrals
• Prepare Event Order, Proposal, Confirmation and other agreement
• Assist in conceptualizing event
• Monitor competitors activities/market intelligence
• Sales Driven, A positive, confident and determined approach
• Comprehensive knowledge of market trends
• Capability to flourish in a competitive environment.
• Ad-hoc duties as assigned

Requirements:

• A high degree of self- motivation and ambition.
• Display Flexibility and willingness to adapt to a new situation and / take up new challenges.
• Working knowledge of MS office application.
• At least 2 years experience in corporate sales/events management .
• The Skill to work both independently and as a part of a team.

**To apply, please submit your resume to :[email protected] (only shortlisted candidates will be notified)

• Monitor quality control activities to align with the production schedule, examining incoming, in-process, and outgoing products/shipments to ensure compliance with quality standards.
• Execute customized Quality Plans for individual customers and recommends solutions to address quality queries, customer complaints and audit requirements.
• Conduct tasks related to designing documentation guidelines and templates, while also delivering training on quality-related aspects.

Requirements:

• Diploma and above
• At least 3 years of relevant working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Specialised in end-to-end recruitment functions which include from onboarding (job postings, screening, shortlisting and interviewing candidates, reference checking, and making salary proposal and job offers) to separations
• Analysing and monitoring the resourcing needs, headcounts approvals, budget, preparation of key manpower indexes for management reporting
• Updating of monthly organisation chart
• Partner recruitment agencies on hiring needs
• Support expats entry and onboarding processes
• Handle work pass application, renewal, and issuance
• Efficiently use different recruitment tactics such as recruitment platforms, career website, social media, job boards, headhunting and Linkedin and employee referral to attract talents
• Work closely with schools on internship, sponsorship and graduate recruitment
• Participate in Career Fair, Internship and any other recruitment projects

Job Responsibilities:

• Handle planning and deployment of crane operators and drivers;
• Ensure proper submission of documentation by crane operators and drivers;
• Report and monitor equipment breakdown and repair status;
• Handle office and booking Hotline;
• Handle all admin duties relating to crane deployment;
• Undertake other admin duties which includes issuance of Purchase Requisition/Purchase Order, compilation of data for monthly reporting;
• Perform ad-hoc duties as assigned.

Job Requirement:

• Minimum GCE 'N' Level;
• Good communications and interpersonal skills;
• Able to handle work pressure;
• Highly motivated and self driven;
• Good and dynamic team player.

Attractive remuneration package for experience and suitable candidates

Interested applicants, please email your detailed resume stating current and expected remuneration package, date of availability to commence work.

We regret that only shortlisted candidates will be notified.

Responsibilities:

• Assist the accounting team in maintaining financial records, including accounts payable, accounts receivable, and general ledger
• Reconcile bank statements and other financial records
• Prepare and process invoices and payments
• Assist in the preparation of financial statements and reports
• Assist in the preparation of budgets and forecasts
• Perform data entry and administrative tasks as needed
• Respond to internal and external financial inquiries
• Perform other duties as assigned by the Finance manager

Requirements:

• Possess a LCCI or Diploma in Accounting
• Proficient in Microsoft Office, especially MS Excel

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Accounts and Admin Executive who can help support us through the next phase of the growth and development roadmap.

Duties

• Assist in all accounting matters and responsible for monthly accounting reconciliation
• Responsible for all payroll functions in the organization
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Involved in HR duties such as but not limited to, work pass application, payroll processing and maintenance of Employee files
• Perform general administrative duties
• Other ad-hoc duties assigned

Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• At least 1 year of relevant experience in Accounting firm
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only the shortlisted candidates will be notified.

Responsibilities include:
-Assist in daily operations
-Ensure that the restaurant and kitchen is properly maintained and clean
-Oversee food preparations, presentation and storage to ensure food health and safety compliancy
-Regular checks with customers to gather feedbacks
-resolving of conflicts in a professional way

Qualities we seek are:

· Positive attitude and commitment to excellence

· Respective skills in functions to be performed

· Excellent interpersonal and communications skills

· Team work

· Willing to learn and able to work under pressure

· Experience in F&B Operations,

· Preferably 5 years of previous experience in serving in restaurant

·Must be able to work night shift and split shift

·Must be able to work extra hours if needed

Job Description

CWA is seeking an experienced fundraiser to join its tight-knit team. In this role, the fundraiser will use expert communication skills and a keen sense of initiative to spot fundraising opportunities, develop relationships with potential donors, and manage fundraising campaigns. By coordinating events, writing proposals, and recruiting and leading volunteers, the fundraiser will hone speaking, writing, and leadership abilities while moving CWA closer to its financial goals.

The ideal candidate will be motivated, professional, and organized and have a knack for research. We’re looking for someone who believes in the mission of CWA and has exceptional drive for furthering our fundraising efforts as well as strategizing and delivering on new ones.

Objectives of this role

• Promote awareness of the organization’s mission and work
• Cultivate a network of dedicated donors and volunteers
• Spot new fundraising opportunities
• Plan fundraising initiatives to help the organization meet financial goals
• Form strong relationships with external stakeholders
• Ensure major donors are satisfied and kept in the loop

Responsibilities

• Research individuals, corporations, and foundations that are interested in gift giving
• Effectively convey the organization’s mission, vision, and programs to potential donors
• Write grant applications and fundraising proposals
• Strategize and successfully execute fundraising campaigns for online/offline
• Organize fundraising event(s) while overseeing teams of volunteers
• Manage a budget and track whether goals are being met

Required skills and qualifications

• At least two- three years of experience in fundraising, sales, or marketing
• Exceptional communication and relationship-building skills
• Ability to lead and motivate colleagues and volunteers
• Strong attention to detail
• Passion for research
• Ability to successfully balance priorities while managing multiple tasks and planning big events

Preferred skills and qualifications

• Bachelor’s degree (or equivalent) in communications, business, public relations, or related field
• Certification, diploma, or similar qualification in fundraising
• Competence with donor management systems
• Experience in writing grant proposals, press releases, and fundraising letters
• Confidence in public speaking
• Legal or accounting experience a plus

The IT Support Officer (Data Management) will be responsible for ensuring the effective management and maintenance of all data systems within the organization. This role involves troubleshooting and resolving data-related issues, backing up and restoring data, and monitoring data integrity and security. The ideal candidate will possess strong analytical and problem-solving skills, excellent communication abilities, and a solid understanding of data management principles and best practices.

Career exposure into government organization!

6 months contract extendable with good performance!

Good start for your career advancement!

Monday - Friday, Central Location

You will be part of the project team for the Data statistic department.

Salary up to $4,000

Job Description

• Assist project manager in IT support functions
• Monitoring project schedule and objectives to ensure timely achievement of deliverables
• Development and deployment of survey related IT projects
• Maintenance of all project documentation
• Perform UAT and Production testing for system deployment
• Conduct User Testing as and when required after system patching/maintenance
• Analyse call transcripts using text analysis methods such as rule-based matching and sentiment analysis in Python.
• Create and maintain Tableau dashboards based on insights derived from call content to inform internal stakeholders and
• Improve customer service qualityform internal stakeholders and improve customer service quality

Job Requirement

• Degree in IT/Business, preferably has some knowledge of Project Coordination, Python, Tableau
• Team player
• Excellent written and verbal communication skills
• Able to communicate ideas and solutions effectively in meetings/presentations

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1766716 (Ng Yi Ling)

Job Description: We are currently seeking a dedicated and skilled Operation Executive to join our team and contribute to the success of our freight transport operations. As an Operation Executive, you will play a pivotal role in coordinating and managing the administrative aspects of freight transport arrangements. Your responsibilities will include overseeing documentation, coordinating with vendors and stakeholders, ensuring regulatory compliance, and contributing to the overall efficiency of our logistics operations.

Key Responsibilities:

1. Transport Documentation: Handle and manage various transport documents, including bills of lading, shipping manifests, and customs declarations.
2. Vendor Coordination: Liaise with carriers, freight forwarders, and customs brokers to ensure smooth collaboration and execution of transport operations.
3. Shipment Monitoring: Proactively monitor shipments, track freight, and provide timely updates to clients and internal teams.
4. Customs Clearance: Coordinate with customs officials to facilitate the clearance of shipments, ensuring compliance with regulations.
5. Financial Administration: Manage financial documents, reconcile invoices, and collaborate with the finance department for accurate billing and payments.
6. Inventory Management: Track and manage inventory levels of shipping materials and documentation supplies.
7. Time Management: Prioritize tasks, handle time-sensitive documentation, and optimize workflow for administrative efficiency.
8. Regulatory Compliance: Ensure adherence to industry regulations, company policies, and legal requirements.
9. Crisis Management: Anticipate and prepare for potential emergencies or disruptions in freight transport operations.
10. Technology Integration: Utilize relevant software and tools to enhance administrative efficiency in freight transport operations.
11. Continuous Improvement: Identify areas for improvement, gather feedback, and implement enhancements for process optimization.
12. Staff Training Coordination: Facilitate training sessions for administrative staff, ensuring competency in industry regulations and efficient practices.

Requirements:

1. Proven experience in freight transport operations and administrative coordination.
2. Strong organizational and communication skills.
3. Knowledge of regulatory requirements in the logistics industry.
4. Proficiency in using relevant software and tools for documentation and tracking.

JOB FUNCTIONS

• Promote and sell the services of the company to a wide range of customers including Forwarders, Construction, shipyard etc. (This involves travelling to different places throughout Singapore.)
• Attend incoming email and phone call enquires.
• Draft and prepare quotations.
• Conduct sites visits and resolve issues, if necessary.

JOB REQUIREMENTS

• Experience in a Construction, Transportation or Forwarding related business would be an advantage.
• Minimum 3 year of full time working experience in any company.
• Able to work in a fast-paced and stressful environment.
• Knowledge of Mandarin dialects is essential to speak to customers.
• Possess a car with valid Singapore license and familiar with Singapore's Roads.
• Need to have own vehicle.
• Self-Motivated and responsible.
• Selected candidate will be guided and given time to learn the ropes as this is a niche yet very interesting industry.

Responsibilities:

• Preparation of quotation & process job orders
• Follow-up jobs with operation team and customer to ensure on-time delivery
• Administrative support to department
• Close billing and follow-up payment with customer
• To manage timely payment from customer
• Undertake ad-hoc duties assigned by Management

Requirements:

· Possessed minimum GCE 'O' level

· At least 1 year related working experience

· Candidate must be customer oriented

· Able to work in fast pace environment and a team player

· Energetic, resourceful and hardworking candidate

Proficient in Microsoft Words & Excel

Job Description: We are looking for an Admin Executive to support the administrative functions related to freight transport arrangements. As an Admin Executive, you will play a crucial role in ensuring the smooth and streamlined operation of our logistics processes. Your responsibilities will include managing documentation, coordinating with various teams, handling office tasks, and contributing to the overall efficiency of our logistics department.

Key Responsibilities:

1. Document Management: Handle and organize transport-related documents, including invoices, bills, and shipping records.
2. Coordination: Work closely with the operations team to facilitate communication and ensure efficient freight transport arrangements.
3. Office Administration: Perform general administrative tasks, such as managing phone calls, scheduling appointments, and maintaining office supplies.
4. Data Entry: Accurately enter data into relevant systems, ensuring the integrity and completeness of information.
5. Customer Communication: Assist in communicating with clients regarding shipment status, documentation requirements, and other relevant information.
6. Vendor Relations: Coordinate with vendors and suppliers to ensure timely and accurate delivery of goods and services.
7. Travel Arrangements: Assist in organizing travel arrangements for staff involved in logistics operations.
8. Meeting Coordination: Schedule and coordinate meetings, take minutes, and provide administrative support during team meetings.
9. Inventory Control: Monitor and manage inventory levels of office supplies and materials.
10. Problem-Solving: Assist in resolving administrative issues and challenges to maintain smooth logistics operations.
11. Compliance: Ensure compliance with company policies, industry regulations, and legal requirements.
12. Team Collaboration: Collaborate with other administrative staff to support the overall functioning of the logistics department.

Requirements:

1. Proven experience in administrative roles, preferably in the logistics or transportation industry.
2. Proficient in Microsoft Office Suite and other relevant software.
3. Excellent organizational and multitasking abilities.
4. Strong communication and interpersonal skills.
5. Detail-oriented and capable of maintaining accuracy in administrative tasks.

JOB FUNCTIONS

• Promote and sell the services of the company to a wide range of customers including Forwarders, Construction, shipyard etc. (This involves travelling to different places throughout Singapore.)
• Attend incoming email and phone call enquires.
• Draft and prepare quotations.
• Conduct sites visits and resolve issues, if necessary.

JOB REQUIREMENTS

• Experience in a Construction, Transportation or Forwarding related business would be an advantage.
• Minimum 3 year of full time working experience in any company.
• Able to work in a fast-paced and stressful environment.
• Knowledge of Mandarin dialects is essential to speak to customers.
• Possess a car with valid Singapore license and familiar with Singapore's Roads.
• Need to have own vehicle.
• Self-Motivated and responsible.
• Selected candidate will be guided and given time to learn the ropes as this is a niche yet very interesting industry.