Salary: Up to $4000
Duration: 1 year contract (convertible to perm)
Location:
Have to go in to 2 different offices in a week eg:
- 3 days in Pioneer Turn, Bollore Building;
- 2 days at Ngee Ann City Office
*For the first month (or subject to how fast the employee pick-up), the employee will be expected to work in the Pioneer Office 100% as the entire finance team is working in that office.
- After he/she stabilized in the role, the working arrangement will be hybrid, 2 days WFH and 3 days WIO.
Responsibilities:
The Finance Executive AP plays a pivotal role—acting as the nexus between financial discipline and Business. She / He will not just process transactions but surely highly contribute to the financial statements’ quality of the organization with a steady hand through meticulous management of Purchase Orders & Area recharges. Further detailed job description as follows:
PO Management
- To create Purchase Requisition / Purchase Orders OPEX and CAPEX over the whole PCD TR APAC scope: through MyRequest for LFCS, Hainan Esker for Hainan entity and Macau Esker for our Macau Four Season Boutique concept.
- To make sure the internal validation rules are well applied before PO creation.
- To make sure the PO amounts are aligned with the latest commitments (VM expenses file, CAPEX file) else apply the proper internal validation.
- To validate invoice via Webcycle for the PR/PO created in SAP.
- To perform MIGO / PO reception over the PO scope mentioned above.
- To analyze PO with discrepancies, follow up on outstanding PO and follow the yearly PO closing cycles.
- To perform monthly reconciliation between PO listing and General Ledger.
- To provide accrual file of pending PO.
Recharge management
- To coordinate the reception of the monthly recharge through the whole APAC region and to make sure those are booked on a timely manner, within the month in question.
- To make sure the recharge items are justified, respect the accounting, purchasing and internal control rules.
- To make sure the recharged items are properly affected and aligned with the areas’ commitments.
- To seek final validation and further pass the recharge to finance team for booking.
SAP Internal Order Management
- To create SAP Internal Order for new employees.
- To create SAP Internal Order for counters when it is the first time we collaborate with a specific customer.
- To create SAP Internal Order for specific items like BC seminar.
- To make sure our internal order library is up to date and allocations are proper.
Other Account Payable, reporting and ad-hoc tasks
- To submit the deposit/Advance invoice request via the related SharePoint (Dior TR & Asia Agent)
- To provide to controlling Team the monthly extraction of P&L actual report on closing day
- To check supporting documents and create new Staff code in SAP
- To prepare local spend for Purchasing
- Liaise with Controllers to follow up on all open PO (all brands)
- Amex Report & Invoice Extraction, provide posting details and accrual file with pending items.
- Invite & guide existing vendors to join e-portal
- Work with AP Assistant Manager and PCD TR controlling Team on any ad-hoc duties.
Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.
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