Job Description:

• Undertake daily, weekly & monthly settlement tasks
• Handle daily personal loan fund disbursement
• Handle daily manual adjustment and documentation
• Undertake month end and year end closing
• Monitor daily accounts balance
• Participate in the annual audit review of card accounting section
• Other Ad hoc tasks and projects assigned by supervisor

Job Requirements:

• Possess at least a recognized Diploma/Degree in Accountancy or equivalent professional qualification
• At least 1year of experience and knowledge in accounting will be in advantage
• Proactive team player and able to work independently
• Meticulous and attention to details
• Effectively bilingual in Chinese and English so as to communicate effectively with Head Office
• Good Microsoft Office skills

Responsibilities:

Administrative Functions

a. Ensure cleanliness and orderliness in the reception area.

b. Handle, prepare, and verify relevant documents, including maintaining and updating records, compiling statistics, filing, and drafting/responding to correspondences.

c. Carry out ad-hoc tasks as assigned by the Administration Manager.

Reception Duties

a. Provide counter services and handle general inquiries.

b. Answer and manage phone calls.

c. Handle incoming parcels, mails, and emails, including receiving deliveries and coordinating distribution to the appropriate parties.

d. Manage inquiries and coordinate with parents, teachers, vendors, and other relevant parties.

e. Attend to unwell students in the 'sick bay' and coordinate with the teacher in charge or parents until the student is back to class or sent home.

f. Assist walk-in visitors (parents, vendors, etc.) and students at the General Office.

Requirements for Ideal Candidate:

Min. G.C.E ‘O’ Level

Pleasant, meticulous and good interpersonal skills

Able to multi-task and work independently.

Knowledge of MS office

Preferably with 2 years of experience in administration work and customer service.

Candidates who are trained in First Aid will have an advantage.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

About:

• Basic Up $3k + AWS + VB
• Mon - Fri, 8.30am - 6pm

The Role:

• Attend to inbound enquires & process clients' orders / claims
• Liase with client and arrange shipping schedules
• Manage calls & faxes
• Prepare LOC, import and export documents for shipments
• Other adhoc general admin duties

Requirements:

• Diploma/Degree may apply
• 2-3 years experience in Customer service / logistics

Next Step:

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use and/ or disclosure of personal data by AlwaysHired and its affiliates for the purpose of job application processing and administrative purpose, in compliance with the relevant provision of personal data protection act.

Ngo Chong Hao Philbert
Registration Number: R23116537
AlwaysHired Pte Ltd
EA Licence No: 24C2293

Responsibilities

Manage day to day claims operations, ensuring smooth flow of processes and procedures between all parties.

Verify claims from medical centres/hospitals and pilgrims

Submit claims to insurance underwriters

Keep track of claims and submit weekly reports

Manage external and internal communications to ensure consistency in dissemination of information

Ensure high service quality to meet patients/pilgrims’ needs

Coordinate and support administrative duties

Ad-hoc admin work as assigned

Requirements

Diploma in Business or equivalent

Min 1 year relevant with working experience in insurance or medical/healthcare industry

Fresh graduate may apply

Proficient in MS Excel

Meticulous and keen in details

Able to communicate in Arabic will be an advantage

Salary up to $2,500 depending on qualification and experience

Working Hours:

Mon to Fri 9.00am to 6.00pm

Please state your

1. Earliest available start date

2. Current salary

3. Expected salary

Resume without these information will be automatically rejected

For more information, please visit https://www.stntinternational.com/

Job Responsibilities

• Inbound call handling for Accounts servicing, campaigns, products enquiries and helpdesk enquiries;

• Fulfillment follow through on case handling and with customers.

• Ensure group compliance & control standards are observed and met in the execution of customers’ enquiries, transaction requests and maintaining confidentiality of Bank and customers’ information

Job Requirements

• Minimum of ITE, 'O' levels

• Experience in Call Centre, Banking or Customer Service (calls and correspondents) environment will be an advantage.

• Possess a positive mindset with a “CAN-DO” attitude and passion to deliver quality customer service.

• Possess a pleasant voice, excellent comprehension, communication, interpersonal skills and work etiquette.

• Possess good command of written and spoken English.

• Good analytical skills; passion for working and is good in working with numbers.

• Resourceful, proactive, results-driven, attentive to details and a good team player who likes to work in a fast-paced changing environment.

• Passion for working, responsible and with good working attitude.

• Proficient in PC skills including MS Office applications.

• Ability to work on rotational shifts (Morning & afternoon)

Job Responsibilities:

· Maintaining a positive, empathetic, and professional attitude toward customers at all times

· Responding promptly to customer inquiries and feedback

· Communicating with customers through various channels

· Acknowledging and resolving customer queries and complaints

· Knowing our products inside and out so that you can answer client’s questions

· Providing feedback on the efficiency of the customer service process

Job Requirements:

· Ability to stay calm when customers are stressed or upset

· Experience working with customer support

· Must be proficient in Chinese to coordinate with Chinese speaking clients

· Preferably with at least 1 year of customer service experience or in the service industry

· With positive attitude and great interpersonal skills

· We have Chinese clients, and knowledge of English and Mandarin is essential

We are looking for passionate Officer, Food Safety to be part of the department expansion! You will be responsible for all hygiene and food safety standards of assigned locations.

If you are looking for a fulfilling career with Singapore's No.1 Events Caterer, send us your application now!

Responsibilities

• Conduct daily on-site inspection, personal hygiene checks, products checking and sample retention.
• Follow and assist in lab test sampling schedule
• Assists in ISO 22000:2018 manual updated, and implement to operation.
• Responsible for the compliance with MUIS Halal Standards, application and renewal of Halal Certification.
• Assists in checking records, documents, and files.
• Attended to external auditors and internal auditors; assist for internal audit (central kitchen, retail outlets and supplier audit)
• Attended to pest programmes, follow up and rectification.
• Follow and enhanced developed SOPs
• Assist in develop food safety training materials and assessment plan.
• Detect any non-conformance and rectification immediately.
• Any other ad-hoc projects assigned by superior.

Requirements

• A level, Diploma or equivalent, in Food Science/ Technology/ any related standard
• Possess knowledge in SFA regulation, ISO 22000, Halal/ any other related standard
• Able to multitask and work within timeline
• Good communication skills
• Team player, proactive and meticulous in work
• Willing to work in the West

The level of appointment offered will commensurate with candidate's experience.

Interested applicants are invited to apply with your detailed resume via the “Apply Now” option.

We thank you for your interest and regret that only shortlisted candidates will be notified.

• To process invoices and payments posting in a timely and accurate manner

• To perform vendor reconciliations and follow up with unreconciled transactions

• To maintain daily cash book and improve existing payment process to generate a healthy level of working capital

• Housekeeping of AP/GL records in softcopies formats, managing AP common email

• To assist AP accountant on process improvement initiatives

• To maintain a good relationship with vendors

• To support AP Accountant during month-end closing of accounts

• To maintain audit schedules

• To assist in preparation of GST submission

• To assist in preparation of financial statements and XBRL

• To liaise with internal and external auditors on accounting matters

• To help with financial assessment for tender or yearly financial assessment as and per required byinternal departments

• To assist in any ad-hoc duties as assigned

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Role

• Provide financial counselling to patients and third party.
• Administer admission and discharge of patients.
• Bill handling including Mediclaim and deposits collection.
• Handle customers’ enquiries regarding bills.
• Coordinate admin duties as assigned with different stakeholders to ensure smooth operation.

Requirements

• Min Diploma / Degree in any courses
• Min 2 years of patient service associate / patient service coordinator experience

Mon to Friday, office hours

Up to $4.2K

Interested candidates, please forward your resume to [email protected]

Recruit Express Pte Ltd (99C4599)

Consultant: Huang Jingsheng Kevyn (R1333338)

• Assist in reviewing and verifying GST compliance (billing related only) and accuracy.
• Follow up with customers on overdue payments and outstanding ensure consistency.
• Initiate and request for updates to customer master data
• Address and resolve queries from internal customers & external customers
• Monitor and execute month end closing tasks, including the review of provisions for doubtful debts, checking cost centers expenses for potential wrong postings, etc.
• Review and approve balance sheet schedules, ensuring long-standing items are followed up and resolved.
• Review and approve journal entries to ensure accuracy and compliance with accounting standards.
• Other ad-hoc duties assigned from time to time.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

• Post journal entries and validate systems generated entries.
• Perform Balance Sheet accounts reconciliations and ensure issues and discrepancies are timely resolved with other teams in the bank
• Prepare daily and monthly financial schedules supporting the financial statements
• Prepare client assistance packages and assist in auditor’s queries for yearly financial audit
• Provide responsive support to internal and external parties in day to day operations and advisory on accounting matters
• Other ad hoc assignments and projects as assigned

Job Requirements:

• Min Diploma / Degree in Accounting/Finance or equivalent
• Min 4-5 years of relevant experience
• General Ledger system experience will be an added advantage

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Our client is a Education Industry. Due to their current expansion plan, they are looking for a Customer Service cum Admin Executive to join their team, in hopes of developing the current high performing team. They are located in the Central area.

Key Roles and Responsibilities:

• Respond to daily emails and phone inquiries
• Provide support, advice, and counseling to students
• Manage graduation processes, including payment verification and document handling
• Coordinate mid-term test deferments and liaise with students and UC
• Handle exam script viewing requests, including coordination with the Exams Office and students
• Explain transfer contracts to students
• Conduct welcome orientations, LinkedIn workshops, and graduation ceremonies
• Perform class visits as needed
• Oversee ad-hoc projects or audit events
• Manage miscellaneous administrative tasks, such as attendance tracking and course evaluations

Requirements:

• Diploma in any field.
• At least 1 year of customer service and 2 years of administrative experience.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24144162 | LAI CHAI LI

Senior Marketing & Communication Executive

Salary: $3,000 - $3,500

Working Days: Monday - Friday (8.15am - 5.45pm )

Working Location: Gul Crescent [Company Transport @ Chinese Garden, Lakeside, Boon Lay]

Responsibilities

• Attend to customer enquiries through various channels such as email, phone and in person.
• Design and/or edit marketing collaterals (brochure, leaflets etc)
• Oversee library of self-produced and principal supplied brochure, video resources and other Marketing and Sales support materials.
• Conceptualise, plan and execute marketing campaigns; both online and offline
• Handle all activities related to organisation of events (training, product seminars, roadshows, exhibitions – event budget, liaising with vendors, handling, registration, managing exhibition booths etc)
• Maintain website and work with vendor.
• Social media management, review and assist to maximise brand experience and engagement.
• Explore opportunities with different e-commence platforms and partners for collaboration.
• Execution of content creation (videography, photography) and produce product videos.
• Prepare and update price list.
• Any other ad-hoc duties assigned.

Requirements:

• Bachelor’s degree in marketing, Digital Marketing, or related field
• At least 2 years of relevant working experience
• Experience in digital marketing and social media management.
• Knowledge of graphic design software (e.g., Adobe Creative Suite)
• Familiarity with marketing analytics tools (e.g., Google Analytics)

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

The Services required are set out as follows:

1.Administration pertaining to movements of personnel

2.Ensuring the completion of check-list for new staff joining the school & staff leaving the school/service

3.Updating Staff List

4.Updating Staff Particulars, e.g. change of address & contact no., staff achievements, courses completed, etc

5.Updating School’s Achievements, including CCA achievements

6.Handle logistics for meetings

7.Check daily incoming mails and dispatch to respective personnel

8.Administrative duties for major events such as Founder’s Day, National Day cum Partnership Day & Secondary Four Graduation Ceremony, etc

9.Designing and printing of programme booklets

10.Preparing guest book for visitors

11.Foreign Schools’ Visit to AHS

12.Designing & preparing guest book for foreign visitors

13.Preparing momento photographs for foreign visitors

14.Updating school leaders’ & school’s calendar of events

15.General filing and photocopying duties

POSITION SUMMARY

The HSE Officer is responsible for the management and integration of a coordinated and standardized HSE

management system within Intertek. The role will assists in the improvement of HSE performance of

Intertek.

ROLES & RESPONSIBILITIES

• Promotes Safety culture in the workplace.
• Responsible for the preparation, compilation and maintenance of safety manuals to ensure compliance with safety regulatory standards that meets the Company’s HSE policy and objectives.
• Responsible for ensuring the Safety Management System is maintained and properly followed to comply with internal, customer, and regulatory requirements, and that it meets the Company’s HSE policy objectives.
• Continuous review of the HSE Manual and its’ implementation.
• Promotes good HSE practices and ensures these practices are in place and safety regulations followed.
• Conducts investigation of accidents and near miss incidents reported.
• Organizes and conducts HSE training plans.
• Intervenes in unsafe activities or operations.

QUALIFICATIONS & SKILLS REQUIREMENTS

• Registered Safety officer (RSO) with MOM.
• Registered Fire Safety Manager (FSM).
• Degree in Environmental Health and Safety Engineering / Diploma in Chemical Process and its equivalent/ WSQ Specialist Diploma in Workplace Safety and Health (Level C) preferred.
• Minimum 2 years of relevant HSE working experience with knowledge of local statutory requirements & HSE standards, preferably within manufacturing or O&G industry.
• Proficient in MS Office (words, excel, powerpoint).
• Proficient in the English language, both verbal and written.

DESIRED PROFILE

• Able to work independently and within a team environment.
• Strong facilitating, analytical and problem-solving skills.
• Strong interpersonal and communication skills, with the ability to build rapport and maintain positive relationships at all levels of the organization.
• Positive energy, high ownership of work deliverables and dedication and commitment in driving results.
• Discipline and trustworthiness when handling confidential information.
• Driven and a self-starter who enjoys learning and working in a fast-paced environment.
• Displays strong flexibility and adaptability to changes.

Jessie Hoe Huey Miin

CEI R1103861

EA: 99C4599

Job Details

• 1 year renewal contract
• Plaza Singapura
• 1 month completion bonus after 1 year
• Single shift from 10.30am to 9.30pm
• Work 4 days per week roster, ie. 2 weekdays per week and on every Sat and Sun, including public holidays.
• $2000 - $2300
• Retail allowance $150/month
• Counter allowance $150/ month

Job Scope:

• Handle all operational matters and work closely with sales team to ensure fulfilment of sales.
• Generate Sales Order upon completion of sales for call centre and online orders.
• Deliver excellent service to ensure high levels of customer satisfaction.
• Respond to customer complaints and concerns in a professional manner.
• Arrange and update appointments for commercial customers and liaise with the Commercial team.
• Ensure adequate support and timely coordination with inter-departmental colleagues.
• Ensure upkeeping and accuracy of all administrative duties, including managing of online store records, documentation etc.
• Other duties assigned by Supervisor.

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)

Posting Personnel: Tan Kah Lee

EA Personnel Reg No.: R23116010

About Us:

We're seeking dedicated individuals to join our team as Call Centre Associates. As a vital part of our organization, you'll be responsible for handling inquiries via emails and inbound calls, resolving issues, and providing exceptional customer service. If you're passionate about helping others and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.

Job Scope:

• Respond promptly and professionally to inquiries received via emails and inbound calls, ensuring a high level of customer satisfaction.
• Identify and clarify customer issues, providing accurate information and implementing effective solutions to resolve problems.
• Fulfill customer requests by providing relevant information, completing transactions, and forwarding requests to the appropriate departments as needed.
• Assist patients in arranging and booking appointments, ensuring efficient scheduling and coordination of services.
• Perform other ad hoc duties as assigned to support the smooth operation of the call centre and meet organizational objectives.

Job Requirements:

• Minimum GCE O/N level qualification or equivalent.

Join Our Team:

If you're looking for a rewarding career where you can make a difference by assisting others and providing exceptional customer service, we invite you to join our team as a Call Centre Associate. With opportunities for growth and development, we offer a supportive work environment where your contributions are valued and recognized.

How to Apply:

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

“ JOBSTUDIO WILL NOT SOLICT ANY MONEY , REQUEST TO USE YOUR BANK ACCOUNT FOR BUSINESS OR REQUEST YOU TO TRANSFER ANY MONIES TO ANY PARTIES , PLEASE BE AWARE OF SCAMS IMPERSONATING JOBSTUDIO AND OUR EMPLOYEES , YOU MAY CALL OUR OFFICE DIRECTLY AT 64221390 FOR VERIFICATION. WE WILL NOT BE LIABLE FOR LOSS ARISING FROM SCAMS.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150

The Job:

• Oversee the entire Purchase Requisition to purchase Order process
• Ensure accuracy in matching invoices with orders
• Finalize all accounts payable transactions
• Submit all required documents to the Finance department
• Obtain necessary signatures before submitting to Finance

The Requirements:

• Min Diploma with 1-2 years of relevant working experience
• Proficient in MS Office

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Job Responsibilities:

• Assist residents with check-in and check-out procedures
• Ensure all residents are attended to at the Front Desk
• Issue apartment access key cards
• Attend to and anticipate all residents' queries and needs
• Provide recommendations on nearby amenities, places of interest and assist residents in making travel, tours and restaurant reservation arrangements
• Manage residents’ accounts, information and apartment availability in the system
• Perform simple bookkeeping
• Make and confirm reservations
• Assist with the onboarding process for new employees
• Respond to all queries through walk-ins, emails and calls and assist with requests
• Handle and record resident feedback and complaints, referring them to supervisors and managers
• Receive and convey messages to residents promptly
• Handle the safekeeping of cash and residents’ valuables and belongings
• Perform related tasks as assigned

Job Requirements:

• Entry level candidates who have attained a ITE in Hospitality, Hotel Management, or an equivalent qualification are welcomed to apply;
• Service-oriented
• Passion in learning a variety of tasks, including handling paperwork
• Willingness to perform shifts

Responsible for overseeing the financial operations for our group of companies and ensuring the organization's financial health and stability.

Financial Planning and Costs Analysis

• Budgeting: Developing and managing budgets for various departments and projects.
• Financial Forecasting: Predicting future financial performance based on historical data and market trends.
• Financial Modeling and Quarterly Business Review Presentation: Creating financial models to assess different business scenarios and investment opportunities.
• Costs Analysis: Benchmarking cost drivers and driving different costs initiatives

Financial Reporting

• Financial Statements: Preparing and analyzing financial statements (income statement, balance sheet, cash flow statement).
• Regulatory Compliance: Ensuring adherence to financial regulations, accounting standards (e.g., IFRS, GAAP), and tax laws.
• Internal and External Reporting: Providing financial reports to management, investors, and other stakeholders.
• Preparations of full sets of accounts of offshore entities and investment holding entities.

Financial Risk Management

• Risk Assessment: Identifying and evaluating financial risks, such as market risk, credit risk, and liquidity risk.
• Risk Mitigation: Implementing strategies to mitigate financial risks and protect the organization's assets.

Treasury Management

• Cash Flow Management: Overseeing cash inflows and outflows to optimize working capital.
• Investments: Managing the organization's investment portfolio, including cash and securities.
• Treasury Policies: Developing and implementing treasury policies to ensure efficient and effective cash management.

Corporate Finance

• Mergers and Acquisitions: Supporting mergers, acquisitions, and divestitures.
• Capital Raising: Assisting in raising capital through equity or debt financing.
• Valuation: Conducting valuations of businesses, assets, and projects.
• Ensuring compliance with tax laws and regulation inclusive of transfer pricing.
• Managing tax audits and assessments.

Financial Systems and Controls

• Financial Systems: Implementing and maintaining financial systems and software.
• Internal Controls: Ensuring the effectiveness of internal controls to prevent fraud and errors.
• Audit Coordination: Coordinating with external auditors to conduct financial audits.

Job requirements:

• Bachelor's degree in finance, accounting, or a related field.
• Minimum 5 years of relevant experience
• Strong team player and able to work in a dynamic, fast-paced environment and meet tight deadlines.
• Possess effective communication and presentation skills.
• Proficient in financial software and Microsoft Office applications (Word, Excel, Powerpoint)
• Familiarity with financial regulations and accounting standards
• Prior experience in the real estate industry will be an advantage.

Job Responsibilities:

• Conduct daily sales activities, including cold calling, scheduling client appointments, preparing presentation materials and proposals, and presenting to potential customers.
• Develop and execute strategies by analyzing current market trends and needs.
• Generate new leads and secure new sales opportunities to boost sales revenue and achieve sales targets.
• Collaborate with partners and cross-departmental teams to provide pricing details and technical support to customers.
• Ensure accuracy in sales reports for record-keeping and management reporting.
• Perform pre-ITQ and RFQ groundwork duties, including tender/bidding and negotiation to close deals.
• Maintain strong support and relationships with existing and new customers, fostering long-term partnerships.
• Stay updated on product knowledge and market trends by attending product training sessions and keeping up with the latest developments.

Requirements:

• Minimum 1-2 years of work experience in Business-to-Business sales or in Business development role in IT field.
• Diploma / Degree holder in related field (Sales or Information Technology).
• IT Product Knowledge. Knowledge or experience in HP / Lenovo SMB sales or IT solutions and consultancy will be an added advantage.
• Proven good sales track record in related fields.
• Excellent communicator with good presentation skills.

Admin

Working days: 5 days (Mon - Fri)

Working hours: 10am - 6pm

Location: Tiong Bahru

Salary: $2000 - $2400

Job Responsibilities

• Manage communication between Sales & Marketing team to ensure all are aligned with product delivery strategy.
• Build rapport with both internal and external stakeholders to ensure projects are delivered on time.
• Conduct internal and market analysis to identify key areas of growth for new products.
• Help build and improve resilient internal processes that will allow the business to scale quickly.
• Issuing invoices and airway bills to customers and counterparts.
• Assist in some packing and labelling for products delivery
• Reply to customer inquiries via email and on social media platforms.

Requirements

• Must have knowledge of appropriate software including Ms word, excel, power point, google etc.
• Possess at least Nitec education

WhatsApp: +65 9837 8400

Lim Jun Yao Reg No.: R1989028

The Supreme HR Advisory Pte Ltd EA No.: 14C7279

Job Description

• Responsible for sourcing required direct and indirect materials, dealing with vendors and negotiating for the best price and payment term from both local and overseas vendors.
• Collaborate and maintain good working relationship with both internal/external stakeholders and vendors for planning and initiation of necessary procurements.
• Coordinate and liaise with vendors for timely delivery and monitor all purchases to avoid any shortages, overcharges and defects of materials.
• Resolve supply, quality, service and invoicing issues with internal/external stakeholders, vendors and identify process bottleneck, propose and implement solutions to resolve issues in a timely manner.
• Assist to implement internal procurement strategies to cater for daily Operations & Maintenance (O&M) requirements.
• Prepare, develop and review department contracts for both new and existing supplier, and constantly monitoring the validity & expiry of each contract.
• Prepare and develop various documentations (e.g. Tender, Standard Operating Procedure (SOP)s, Work Instruction (WI), Reports, etc.) and monitor the validity & expiry of each documentation.
• Assist as the System Administrator for section’s Maintenance Management System (MMS).
• Constant monitoring and tracking of Asset Life Cycle for planning of asset renewal and/or disposal.
• Support Budgetary Planning and Costings.
• Perform any other duties as instructed by Management.

Requirements

• Degree in Business Administration or Supply Chain Management is preferred.

• 1 – 3 years of relevant working experience in an O&M industry involving Supply Chain Management, Procurement, Logistic or Warehousing

• Hands-on experience on Enterprise Resource Planning (ERP) Systems (e.g. ServiceNow, SAP, Maximo, Oracle) will be an advantage.

• Able to work well independently and in a team under a challenging and fast-paced environment.

Angela Teh Ling Wei (CEI No.R1104464)

Contact Number:67860100

Email Address:[email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Procurement Executive ( Facilities Management) and Events Ops

Roles & Responsibilities

Overview

Responsible for facilities management and procurement operations of the UFIT group. A Facilities Management / Procurement Executive ensures that all operation and procurement activities and processes meet quality standards and requirements set by the COO. The Executive also leads efforts in implementing the procurement processes by proposing sourcing strategies and suggesting improvement initiatives to enhance the organization’s ability to support the needs of the UFIT Hubs and UFIT Line Managers. The Executive should typically come from a facilities management and/or events background with procurement and/or contract work experience. Good interpersonal and communication skills are important for this role as the Executive has to interact frequently with vendors, internal and external parties. The Executive also needs to manage the master vendor management including vendor performance.

Reports to: UFIT COO

Responsibilities

• To carry out property management and procurement of property management services.
• To ensure building services meet the required standards and expenses kept within budget.
• Te ensure building safety and fire (SCDF) protocols are compliant
• To develop and establish good communication and relationships with tenants and vendors.
• To coordinate and carry out improvement and upgrading works to the facility or systems in response to management’s requirements.
• To prepare and collate information for monthly management reporting and provide analysis on variances of the expenses.
• Implement and provide suggestions and feedback on the appropriate policies, procedures and internal controls for procurement activities.
• Liaise with internal stakeholders on all procurement-related matters and ensure they are in compliance with procurement policy and procedures.
• Carry out tender administration such as timeline planning, prepare tender documents, review tender specifications, respond to tender queries, reviewing tender evaluation. (Projects Based if any)
• Lead contract negotiation and supplier management process to ensure quality, pricing and delivery objectives are met.
• Perform vendor screening, supply market research and analytical studies to identify and select potential suppliers to be added to the pre-approved vendor list.
• Maintain vendor list, price list and item list.
• Support category management and identify areas for cost consolidation.
• In charge of daily operational purchasing such as planning, issuing and following up on purchase orders, delivery and schedules.
• Monitor inventory for consumable and carry out purchase when required.
• Work with facilities management team members to perform any other duties assigned.

Events operations

Oversee all event operations task lists and handle inquiries. Set, communicate and maintain timelines, priorities, and operations templates on every project

• Research venues, suppliers & contractors;manage relationships
• Manage site map and placement of exhibitors, working closely and collaboratively with the marketing team to ensure client satisfaction with operational aspects
• Manage exhibitor portal and ensure its sales and marketing objectives (i.e., client-friendliness) are also met as well as operational objectives
• Identifying clients' requirements and expectations for each event
• Brainstorming and implementing event concepts and themes
• Preparing event budgets and processing invoices
• Organizing suppliers, caterers, staff, and entertainment
• Managing set-up, tear-down, and clean-up operations
• Procurement and recruitment of Operational contractors and staff
• Ad Hoc duties relating to event

Requirements

• Minimum Diploma in Facilities Management / Events with at least 5 years relevant experience. Candidates from the facilities and events industry with procurement and/or contract work experience will have an added advantage
• Class 3 licence
• Solid knowledge and understanding of procurement processes, policy, and systems
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) or Google Suite
• Ability to negotiate, establish, and administer contracts
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Ability to work well with management and staff at all levels
• Goal-oriented, organized team player
• Resourceful team player who can work independently and display initiative

• Stock Ordering and liaising with supplier (good with numbers)

• Answering phone calls

• coordination and scheduling of ongoing works

• use simple mircosoft word and excel

• daily following up of ongoing project and logistic

• checking & placing of orders with supplier through email and fax

•billing and filing

• calling up customer to ensure no outstanding Bill