The Finance Assistant will support the Finance Manager in various financial functions, including accounts management, financial reporting, and analysis. The successful candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities effectively.

Responsibilities:

Record Accounts Payable

· Record vendor invoices in system

· Process payments

Record Accounts Receivable

· Process billing and recording in system

· Record receipts in system

· Support to follow up on overdue receipts

General Accounting/ Close process

· Manage accruals, prepayments, recoverable accounts

· Prepare monthly balance sheet, bank reconciliations, follow up on outstanding items

· Support preparation of financial reports

· Support preparation of quarterly GST reports

Fixed Assets process

· Capitalise fixed assets in system

· Run depreciation

· Support to year-end audit preparation.

· Support ad-hoc Finance/Accounting process improvement process or any finance or accounting related ad-hoc projects

· Prepare financial statement for XBRL reporting and submission.

Qualifications

· Diploma in Finance, or related qualifications

· Eye for details, proactive and willing to take on challenges.

· Experience and proficiency in Microsoft office tools/programs.

· Good communication skills and systematic thinking.

· Responsible and positive work attitude with good abilities to deal with challenging tasks in a fast-paced environment.

RESPONSIBILITIES & TASKS:

The incumbent will be responsible for the following areas but not limited to:

Leasing Business Planning & Control Executive

Leasing Business Performance Review:

• Monthly review of Leasing business performance including credit and collections and
  profitability analysis.
• Proactive Report and proposal reginal lease performance and activities.
• Governance and control of regional leasing deal.
• To facilitate timely reporting for management review.

Support and development for leasing system in new ERP

Lease Governance and control:

• Ensure compliance with regional Leasing, credit and accounting policy
• Provide training and instruction to Opcos member.
• Perform periodic audit on transactions.

ISMS / PIMS Internal Audit:

• Leading ISMS/PIMS Internal Audit as Finance team's PIC

To succeed in this role, you will need to possess the following qualifications, skills and experiences:

• At least 5 year experience in Finance or FP&A
• Degree in Accountancy or business, ACCA
• Good communication skill with team and regional experience is required.
• Experience in finance department and closing and reporting operation.
• Good skill in Ms Excel required and power platform experience is desirable.
• Experience in reviewing lease contract and credit & collections are advantages
• Process improvement skill
• Accounting knowledge
• Basic MS Office Soft (MS word, Excel and Power point) knowledge
• Communication skill
• Data literacies for analysis

GENERAL SUMMARY

The Admin and Finance Executive supports the overall operations of Dayspring Residential Treatment Centre (DRTC) by providing administrative assistance and effective financial system. By collaborating with the different DRTC Departments and HCSA Corporate Department, she ensures smooth day-to-day operation of DRTC.

DUTIES AND RESPONSIBILITIES

Administration

1. Word processing, minute taking, photocopying, scanning, document posting, etc

2. Lead office supply management and inventory controls

3. Maintain proper records and filing of documents for audit by MSF and external auditor

4. Support and provide administrative assistance to the different DRTC Department

5. Other ad hoc admin duties assigned from time to time

Finance

1. Process petty cash claims ensuring that payments are timely and accurately reimbursed

2. Settle DRTC bills, invoices, etc

3. Banking in of cash receipts/Encashing of DRTC cash float cheque

4. Maintain proper accounting records for audit purpose

5. Attend to external auditors during statutory audit

6. Submit timely reports

7. Other ad hoc financial responsibilities

8. Process ad hoc payments for suppliers, contractors, part-timers, volunteers’ other allowances

Office Management

1. Greet guests/visitors to DRTC

2. Share responsibility for maintaining a tidy and appropriately maintained office

3. Perform office communication as part of managing DRTC Calendar

4. Manage and maintain equipment and office supplies, room booking system, etc

Meetings

1. Organise and lead office meeting.

2. Attend and participate in admin and staff meetings.

3. Attend HCSA-wide meeting and other required meetings.

4. Participate in special projects/programmes and committees.

Others

1. Perform additional duties as required by the nature of the position or as requested by Supervisor/Head of Home.

QUALIFICATIONS

Education And Experience

· Minimum degree in related field of study is preferred but not required.

· 2 years’ experience working in residential setting is an advantage.

Other Requirements (if any)

1. Effective communication skills (oral and written)

2. Basic knowledge on bookkeeping, accounts payable and receivable

3. Computer literate, including effective working skills of MS Word, Excel and e-mail

4. Ability to communicate effectively with individuals at all levels of the organization

5. Ability to work independently and as a team

6. Able to work well under pressure and meet set deadlines

7. Good organizational, time management and prioritizing skills

8. Ability to implement company policies and procedures

9. Attention to detail in all areas of work

10. High level of personal integrity

Salary commensurate with experience. Venue of Work: Pasir Panjang

Company Description

Our client is a Singapore based deep technology start-up that offers best-in-class A.I. androbotics solutions for the air cargo and logistics industry. We aim to transform the US $ 6 trillionlogistics industry by bringing innovative A.I. and Robotics solutions that help revenue growth and deliver increased profitability across industry participants. They are currently working with large players in the air cargo industry such as Etihad Airlines, dnata (Emirates group), SATS, WFS, Emirates SkyCargo, Menzies Aviation etc., The roll out of our solutions, requires deployment at different locations for the Airline and Ground handling stations across the globe. Deployments are envisaged in South Korea, Vietnam, Thailand, Abu Dhabi, Germany, Netherlands, UK & the US, besides potential locations in Southeast Asia.

They are looking to build a team of committed talented individuals who are passionate about being at the forefront of deploying transformative solutions. They seek independent thinkers who have a strong belief in their capabilities, self-starters who believe in letting their work speak for them.

Job Description

The Billing & Accounts officer has the responsibility for managing day to day accounts related activity and more importantly putting in a process to manage customer billing to ensure timely billing and collections. The candidate should have some experience in managing billing for SAAS solutions and lease subscriptions. Additionally, the candidate should have experience in creating consolidated invoices based on consolidating effort from across multiple user centres. The candidate will also be responsible for managing supplier bills and creating payment schedules.

Job Requirements

• Responsible for daily finance operations include invoicing, payments, receipts and any account payable transactions.

• Responsible for staff claims disbursement, ensure claims are in compliance with company claim policy.

• Perform monthly accounting reconciliation, including bank reconciliation.

• Inventory tracking and updates for the products

• Generating invoices for customer billing based on pre-defined intervals consolidating effort across multiple user locations.

• Support auditing, filing and adherence to statutory requirements.

• Able to handle full sets of books • Office administration

• Any ad-hoc task as assigned.

Job Requirements

• At least a Diploma in Accounting or CAT

• At least 3-5 years of accounting working experience

• Proficient in Microsoft Excel

• Be able to work independently with minimum supervision.