Title: Finance Assistant
Reporting to: Finance Director/ Finance Manager
ROLE OVERVIEW
As part of the SEA Finance team, the Finance Assistant plays a vital role providing accurate and timely support to the finance function and wider business. You will be responsible for a variety of tasks related to accounts payable, client billing, intercompany transactions, and month-end reporting, Staff travel & Administration . The successful candidate will be highly organised, detail-oriented, and possess excellent communication skills. This role requires lots of proactivity, to have a passion for growing and learning in the role, and enjoy working in a fast-paced environment.
JOB DUTIES & RESPONSIBILITIES
— Accounts Payable: Booking of vendor invoices and payment in system. Handle vendor and staff inquiries regarding accounts payable. Ensure completeness of supporting documentations for payment. Leading payment cycle run. Assist in preparation of purchase orders when required.
— Inter-Office Agreements: Ensure all Inter-Office Agreements are properly filed and maintained within designated project folders.
— Month-End Reporting: Assist the team with the preparation and completion of month-end reporting requirements - Maconomy, Cartesis and IC module and adhoc reports required by Finance and other departments
— Month-End Closing: Reclassification entries, Prepayments, and recurring monthly journals
— Client & Intercompany Billing: Timely and accurately bill clients and intercompany counterparts, ensuring invoices are uploaded to relevant client portals. Booking of receipts in system.
— Credit Notes & Revenue Adjustments: Prepare documentation and seek appropriate approvals for credit notes, revenue reversals, or write-offs, adhering to company policy.
— Audit Support: Provide support during internal, external, and client audits, as required.
— Intercompany Reconciliation: Assist with intercompany reconciliation processes, including leading calls with other offices to resolve discrepancies.
— New Client/Vendor Setup: Support the setup of new clients and vendors in the system, ensuring accurate information is captured.
— Travel Support - Booking of frequent travel for APAC team members
— Admin support to SEA and wider APAC offices- Provide comprehensive administrative support to ensure efficient office operations
— HR support - On-boarding & off-boarding employees including, but not limited to, asset, equipment, and system administration
— Revenue Recognition: Obtain and file supporting evidence for month-end revenue recognition within designated job folders.
— Ad-hoc Duties: Perform other duties and special projects as assigned by the Finance/Commercial Director
COMPETENCIES FOR SUCCESS
- Organisation & Attention to Detail: Demonstrates strong organizational skills and meticulous attention to detail in all aspects of work.
- Proactive & Action-Oriented: Takes initiative and proactively identifies and addresses potential issues. Demonstrates a bias for action and results-oriented approach. Ability to multitask and manage time effectively in a fast-paced environment
- Commitment to Excellence: Demonstrates a commitment to delivering high-quality work through care and responsibility for the role.
- Stakeholder Focus: Approachable, organised, and focused on providing excellent service to employees, and internal and external stakeholders.
- Confidentiality: Handle sensitive information with discretion, ensuring compliance with company privacy policies and regulations.
- Communication Skills: Possesses excellent interpersonal, written, and verbal communication skills.
- Systems Proficiency: Possesses a strong understanding of Microsoft Office applications (Excel, Word, Outlook). Knowledge of Maconomy is preferable but not essential.
- Teamwork: Works effectively as part of a team and contributes to a positive and collaborative work environment.
Our commitment to diversity and inclusion
We believe diversity brings creativity, which is at the heart of everything we do. We are actively engaging in creating an environment free of discrimination.
Landor is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, colour, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, gender identity or expression, sexual orientation, marital status, or any other legally-recognized protected basis under federal, state, or local law.
