ROLE SUMMARY
The Human Resources Executive supports all aspects of the HR Department. He/She must possess strong HR generalist competencies and be the go-to person for all employee-related issues.
This job position is important to the College’s educational success as faculty and staff are our most important assets. Influencing a cohesive and productive workplace and promoting the College’s values where everyone works to realize the College’s established mission and objectives is key.
The scope of work will involve administering the full spectrum of HR’s day-to-day functions and support the HR Leader/s in strategic HR management, organization development and HR relationships with internal and external stakeholders. Coordination of schedules and general admin support to the Key Leadership are also part of the responsibilities from time to time.
KEY FUNCTIONAL RESPONSIBILITIES
· Proactively keeps up to date with the regular changes in labour regulations and HR practices/new ideas to ensure the HR policies and procedures are well communicated and in compliance with labour laws.
· Builds relations with and supports employees in relation to work visas, contracts, family relocation, insurance etc matters with empathy.
· Update and maintain all HR digital files, drives and records are kept meticulously and confidentiality is not compromised.
· Coordinates and supports the complete talent acquisition process cycle ensuring all necessary documents, checks, compliance and announcements are followed through for on & off-boarding with proper processes, digital filing and records.
· Prepares and submits all claims and monitor employee entitlements with clear records and tracking reports eg L&D applications, leave, medical, insurance etc.
· Source and coordinates staff activities, programs and vendors that support and encourage employee engagement and communication eg prayer meetings, new employee/farewell gatherings, mental wellness, staff retreat, L&D talks/workshops, fund raising, volunteers engagement etc.
· Support HR administration for HR systems, government funding initiatives, various applications for work visas, statutory regulations, HR calendar, recruitment drive, College events, annual appraisal, operations safety and crisis management etc.
· Update and coordinate HR reports, data and trends research, grants and funding opportunities that benefit the College
· Performs other duties/projects as assigned.
PRE-REQUISITES
Education and Experience
· Singaporean or Singapore PR only.
· Diploma or Bachelor’s degree in Human Resources, Business Administration or related field.
· A minimum of 2 years of human resource practitioner experience is preferred but fresh grads who desires to be trained are welcome.
Attributes
· Excellent verbal and written communication skills.
· Able to speak, read and write Mandarin is required.
· Excellent teamwork, interpersonal, negotiation and conflict resolution skills.
· Excellent organizational skills and attention to detail.
· Strong analytical and problem-solving skills.
· Ability to prioritize tasks with timely response.
· Ability to act with integrity, professionalism and confidentiality.
· Strong knowledge of employment-related laws and regulations.
