• Set goals for performance and deadlines in ways that comply with company’s plans and vision and communicate them to subordinates
• Organize workflow and ensure that employees understand their duties or delegated tasks
• Monitor employee productivity and provide constructive feedback and coaching
• Receive complaints and resolve problems
• Maintain timekeeping and personnel records
• Pass on information from upper management to employees and vice versa
• Prepare and submit performance reports
• Decide on reward and promotion based on performance
• Hire and train new employees
• Ensure adherence to legal and company policies and procedures and undertake disciplinary actions if the need arises

Requirements and skills

• Proven experience as supervisor or relevant role
• Familiarity with company policies and legal guidelines of the field
• Ability to learn a variety of job descriptions
• Excellent communication and interpersonal skills
• Outstanding organizational and leadership skills

ABLE TO ASSIST THE MANAGER AND THE OTHER MANAGING STAFF TO COORDINATE IN RUN THE DAILY ROUTINES. AS SUCH ARRANGING THE DAILY ENTERTAINING PROGRAMMES FOR THE COMPANY. TO PREPARE THE DAILY WORK SCHEDULES FOR ALL THE OTHER STAFFS. TO CHECK THE STOCKS AVAILABLE AS REQUIRE TO UPDATE THE SYSTEM FOR THE PURCHASET. MUST BE PLEASANT LOOKING AND KNOWLEDGE OF COMPUTER IN CHINESE WILL BE A MERIT

About Us:

Maison de L’Asie is a luxury, independent perfume brand crafting unique and captivating fragrances in Singapore. We are driven by a passion for scent, sustainability, and individuality, and are dedicated to building a loyal community around our olfactory stories.

About the Role:

We are seeking a bright and organized individual to join our team as an Administrative Finance Assistant. This is a key role that will provide essential support to the CEO, ensuring the smooth day-to-day financial operations of our growing brand. As an individual contributor, you will report directly to the CEO and have the opportunity to make a significant impact on our success.

Responsibilities:

• Manage accounts payable and receivable, including processing invoices, payments, and reconciliations.
• Prepare and submit accurate financial reports (e.g., monthly revenue and expense reports) for review by the CEO.
• Assist with budgeting and forecasting, and monitor performance against established targets.
• Handle payroll processing and employee expense reimbursements.
• Manage petty cash and office supplies.
• Liaise with vendors and external service providers on financial matters.
• Maintain accurate and organized financial records (electronic and paper).
• Research and propose cost-saving strategies and process improvements.
• Provide administrative support to the CEO, including scheduling meetings, travel arrangements, and document management.

Qualifications / Requirements:

• Minimum of 2 years of experience in a financial or administrative role within the FMCG or retail industry.
• Proficient in accounting principles and practices.
• Candidate should possess a diploma in relevant discipline
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and manage multiple tasks concurrently.
• Excellent communication and interpersonal skills.
• Proficiency in XERO accounting software or equivalent.
• Knowledge of Singaporean tax regulations and accounting practices (a plus).
• Singaporean

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and creative environment.
• Gain valuable experience in the exciting world of independent perfume brands.
• Make a real contribution to the success of a growing company.