PMO Consultant

Duration: 12 Months Renewable Contract

Overall Budget Tracking and Reporting

• Publish Budget report (Budget utilization tracking (month-on-month)) (Project budget accountability with Project Manager)
• Expense tracking, Expense gaps – management, Expense adjustments
• Expense validation (planned vs. actual vs. adjusted)
• Highlighting discrepancies / over-spends
• Risk management (raise, maintain, monitor, and mitigate) for budget

Vendor/Supplier Management

• Support internal contract management (eg: TPRM) & Legal Clearance process (with PM)
• Support for Vendor/Supplier Contracting and e-Memo process
• Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) – also, define and optimize the timesheet review process.

Reporting

a) WSR/Fortnight meeting with Management

• Schedule meeting (and manage logistics) as per project governance plan
• Schedule pre-consultations with stakeholders prior to meeting (as required)
• Status report draft and publication [co-ordinate with respective PM/DM]
• Draft, review and publish minutes of meeting post all status report meetings
• Consolidate, assign, and track action item (until closure) with respective PIC

b) SteerCo meeting [RSG Management and Project SteerCo]

• Schedule meeting (and manage logistics)
• Schedule pre-consultations with stakeholders prior to meeting (as required)
• SteerCo deck draft and publication [co-ordinate with respective PM]
• Draft, review and publish minutes of meeting post all SteerCo meetings
• Consolidate, assign, and track action item (until closure) with respective PIC

Project Management support and co-ordination

a) Support to PMs

• Maintain and track RAIDS register and report [co-ordinate with PMs]
• Support for maintenance of stakeholder matrix for the project
• Support for maintenance of communication plan
• Support for new project initiation activities (project set-up, pre-consultation)
• Support program manager for financial planning
• Support on drafting and submission of applications
• Support PMs on drawdown process, review, and approval(Planning and approval managed by Prog. Mgr.)
• Action tracking for the project and program activities (TO-DO tracker)

b) Resource demand management and supply

• Manage demand for program/project, forecasting and fulfilment
• Create and maintenance of resource loading sheet (RLS)
• Manage the resource requisition process (i.e. source, set-up interviews)
• Management of resource leave management for project resources
• Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)