As an Office Administrator, you will be the first point of contact of AvePoint Singapore. You will ensure guests are welcomed and greeted positively and executes all administrative tasks to the highest quality standards.

Your responsibilities will include:

• Provide general admin support to colleagues and guests
• Handle walk-in clients, vendors, interviewees, other guests, etc.
• Handle incoming calls.
• Process daily incoming & outgoing mails/ deliveries.
• Liaise with vendors and suppliers in relation to office maintenance.
• Ensure office supplies are well stocked
• Maintain onsite employees’ apartment arrangement.
• Processing of work permits application/renewal/cancellation when necessary
• Data entry
• Provide other administrative and ad-hoc duties as assigned.

We look for people who value agility, passion and teamwork; those who can bring fresh ideas to the table and want the opportunity to learn, grow, and expand their careers. Bring your aptitude and build upon what you do best for our customers, partners, team, and you.

• Diploma holders or GCE ‘A’/‘O’/‘N’ holders with experience
• Proven work experience in Administration, or similar role. Candidates with minimal or no experience will be considered if there are transferrable skills.
• Proficiency in Microsoft Office Suite.
• Possess good command of spoken and written English and Mandarin.
• Proactive, Organized, self-disciplined, able to multi-task and a team-worker.
• Pleasant disposition & good communication skills.
• Problem solving skills, and know when to approach for help
• Must be eligible to work in Singapore

The HR Assistant and Officer will be involved in the day-to-day running of the office, and be involved in HR general and administration, employee experience and fulltime and internships recruitment and onboarding.

Responsibilities

• Assist in the recruitment process of employees from job posting, to coordinating of interviews plus evaluation of candidates.
• Aid in the issuance or renewal of work passes plus the maintenance of employee files and data, employee confirmation and yearly appraisals.
• Help in the recruiting of student interns from the posting of the job descriptions, arranging of interviews to the final offering if the student is confirmed.
• Administer the entire on-boarding process including contract preparation, new hire orientation, logistics preparation for first day reporting, data verification, and P-file creation.
• Aid in the exit process of staff and interns who are leaving including the preparation of clearance documents, handover and removal of such personnel from the company’s attendance system.
• Administer the e-leave system, training database and government grants and claims.
• Administer employee benefits.
• Organize company celebration events, submit insurance claims, and keep track of annual insurance renewals and any other insurance payments.
• Work together with management in terms of adding in new staff and interns to the monthly payroll and removing old staff and interns.
• Contribute to the continuous process improvement projects and new initiatives to support the company's growth.
• Perform general administrative and reception duties including the ordering of pantry items or stationery, welcoming guests,and helping to receive deliveries.
• Other HR and administrative tasks as assigned by the management teams such as supporting management during the recruitment fairs and the compiling of monthly attendance reports for management review.

Job Requirements

• Diploma or equivalent in the relevant fields including Human Resource Management
• 1-2++ years of relevant working experience
• Proficient in Microsoft Office Meticulous, adaptable and with a positive mindset
• A team player with excellent communication and interpersonal skills
• Independent and confident in dealing with internal and external stakeholders
• Fresh graduates from ITE/polytechnics are also welcome to apply
• Singaporean or Singapore PR only
• Able to prioritize and work within tight deadlines
• Has some degree of fluency in Mandarin so as to be able to communicate with fellow staff and management

• Position : Admin Executive/Assistant -x3
• Location : Tuas - daily company transport to/from Boon Lay and Jurong East MRT
• Working hours : Monday - Friday 9.00am to 6:00pm
• Salary (commensurate with experience) : Up to $4200 + AWS + 14 Days Annual Leave + Variable Bonus + Mobile allowance
• Duration : Permanent
• Industry :Concrete Precast

Main Responsibilities:

• Work as part of our admin team to ensure customers the best possible experience on all fronts of the company.
• Check all POs and DOs from internal and external parties to ensure items, quantity, and amount are correct.
• Data entry of information
• Filing, checking and verify documents.
• Office admin including handling phone calls.
• Additional administrative duties when assigned.

Requirements:

• Proficient in software applications, particularly Microsoft Office
• Good communication skills.
• 1-2 years relevant experience preferred.
• well-organized, meticulous and able to work in a fast-paced environment\
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to [email protected]

Do visit Search Personnel Pte Ltd for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Successful candidate will work with Dr. Chang and her team on the characterization of fungal diversity in mangrove sediment ecosystems. The funded project aims to characterize and explore the species and functional diversity of fungi in mangrove sediments using an approach combining amplicon sequencing and fungal culturomics.

The main job responsibilities of this position include:

• conduct fieldwork with other team members;
• perform molecular work in the lab (DNA extraction and PCR, and amplicon-sequencing library preparation);
• perform data analysis on metabarcoding sequencing data.

Qualifications

• Qualifications / Discipline:
BSc in Life Science, Environmental Studies or related field

• Skills:
Basic R and basic statistical skills.

• Experience:
Prior experience with DNA work and/or metabarcoding data analysis is preferred.

• Position: Admin Assistant
• Location: Jurong East (walking distance from MRT)
• Working Hours: Monday to Friday (8.30am - 5.30pm)
• Salary (commensurate with experience): Up to $3,200 + Performance Bonus (Up to 3 Months)
• Duration: Permanent
• Industry: Manufacturing

Main Responsibilities:

• Attend to customers’ enquiries & daily quotations
• Preparation of quotation, sales orders, purchase orders, delivery orders, sales invoices, etc
• Coordinating delivery, shipments and work progress
• Coordination between customer and suppliers & contractors
• Any other ad-hoc duties as assigned

Requirements:

• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only
• At least GCE ‘O’ Level or equivalent
• Minimum 2 years of relevant working experience

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

• Position: Admin Assistant (Payroll & Purchasing) - SIMPLE DUTIES
• Location: Paya Lebar Quarter
• Working Hours: Monday to Friday (9am - 6pm)
• Salary (commensurate with experience): Up to $3,500 + Performance Bonus
• Duration: Permanent
• Industry: Fireproofing

Main Responsibilities:

• Monthly processing of payroll (50 Headcount) and payroll reports using Xero system
• Perform general admin duties, including answering phones, responding to emails, processing mail, filing,
• Support day to day admin duties (filing, data-entry, scanning of documents)
• Processing requisitions and raising Purchase Orders
• Liaise with suppliers, and internally on purchase items and deliveries, check suppliers invoice to
• ensure all items are invoiced accurately
• Sourcing for new suppliers and vendors if required
• Any other ad-hoc duties assigned

Requirements:

• Bilingual in English and Mandarin to converse with Mandarin speaking associates
• Minimum 'O' Level and 2 years of relevant working experience
• Proficient in Microsoft Office

Email to: [email protected]for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Job Description:

• Good receipt process in physical store
• Perform order picking and packing tasks accurately and efficiently
• Assist in loading and unloading of cargoes
• Warehouse house-keeping
• Process inventory for delivery
• Sort, organize and inventory in the proper location
• Package items and label correctly
• Follow safety procedures and guidelines while handling materials and operating equipment
• Utilize forklifts/reach truck for material handling tasks as needed
• Ad-hoc duties as assigned by supervisor

Job Requirements:

• Strong teamwork and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Physically fit to carry up to 25kg of load
• Able to work overtime when required.

Working Location : Penjuru Lane

Working Hours : 5.5 days, 8:30am-5:30pm (Mon-Fri), 8:30am-12:30pm (Sat)

• Position: Accounts Assistant (SIMPLE DUTIES/AP & AR)
• Location: Sims Close
• Working Hours: Mon-Fri (9.30am-6pm)
• Salary (commensurate with experience): Up to $3,000 + Variable Bonus
• Duration: Permanent
• Industry: Interior Design

Main Responsibilities:

• Data-entry and bookkeeping
• Payment to vendors (AP and AR)
• Preparing monthly report and GST reporting
• Any other ad-hoc duties assigned

Requirements:

• Minimum ITE in Accountancy
• At least 1 year of relevant working experience
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only
• Prior experience in MYOB is advantageous

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

• Position: Accounts Assistant/Executive (AR/AP) – Up to $3500 – TUAS - Company Transport provided
• Location: Tuas Avenue – Company Transport provided @ Jurong East MRT
• Working hours: Monday to Friday | 8.15am to 5.30pm
• Salary (commensurate with experience): Up to $3500 + AWS + Variable Bonus + Annual Leaves + Medical Benefits
• Duration: Permanent
• Industry: Paint Manufacturers

Main Responsibilities:

• Able to handle AP/AR/GST functions
• Check supplier’s invoices & seeks approval before process payment
• Petty cash reimbursement
• Monthly bank reconciliations & prepare weekly bank balance report
• Assist with the preparation of month-end closing and year-end audits
• Participate in stock take events and inventory related matters
• Assist in any ad-hoc duties as assigned

Requirements:

• Possess at least an Account LCCI or equivalent with at least 1 year of working experience
• Familiar with ACCPAC would be an advantage
• Bilingual in English and Mandarin to converse with Chinese speaking associate

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

• Position : Admin Assistant (Shipping-SIMPLE DUTIES)
• Location : Orchard
  Working hours : 5.25 days work week, Monday - Friday :9.30am -6.00pm, Saturday 9.30am - 1.30pm (alternate Saturday)
• Salary (commensurate with experience) : Up to $3200 + AWS + Bonus + Insurance + Medical
• Duration : Permanent
• Industry : Import/Export of food

Main Responsibilities:

• To receive shipping docs from overseas supplier
• To input stocks into system including all stock inventory
• To Process delivery order and Tax ,Invoice to customers
• To assist in Promotion signage for events and label printing for salesfloor
• Monthly stock take calculations
• Assist Manager in daily admin ad hoc duties

Requirements:

• Minimum 1 years of working experience in the related field is required
• O level above
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email me at [email protected]

Do visit www.searchpersonnel.com.sg for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director

Reg no.: R2090601 | EA No: 13C6684

About the Role:

A team member of RRC (Regional Repair Center) and will be responsible to perform repair of medical endoscopes in RRC. He/ She is also responsible to strictly adhered to the process, safety and quality standards required to repair medical equipment. He/ She also has responsibility to maintain the proper condition of repair workbench as assigned.

Roles and responsibilities:

• Perform repair of medical endoscopes.
• Carry out workshop maintenance task assignment. (5S common area)
• Ensure compliance to GDPMDS requirement at all times.
• Perform 5S in individual and scope repair areas at all times.
• Any other duties as assigned.

About Olympus:

Our purpose at Olympus is to make peoples’ lives healthier, safer and more fulfilling. We do this through innovation. As a technology pioneer, we design and deliver solutions across our Medical division that make a positive contribution to society.

Our products are used to capture the medical and diagnostic images of our world, from the microscopic to the endoscopic. They are instrumental in furthering research, and for travelling inside the human body to help diagnose, treat and prevent illness.

Our commitment to customers and our social responsibility is the cornerstone of everything we do.

Why work at Olympus?

At Olympus, we are dedicated to fostering a high-performing culture, a collaborative environment, and enabling everyone to shine. Our common values of Integrity, Empathy, Long-Term View, Agility and Unity form the foundation of our culture and guide our behaviour, where our people feel like they are making a difference every single day.

Not only will you benefit from a meaningful, rewarding and challenging career, you will have access to a range of benefits:

• A competitive salary package including AWS and Variable Bonus
• 18 days of annual leave in your first year
• Health and Wellbeing initiatives (Annual Medical Checkups, Flu Vaccinations, Dental benefits, and Employee Assistance Programs)

What we are looking for:

• Diploma or ITE in Engineering / Biomedical Engineering.
• Electrical & mechanical soldering experience.

Apply Now:

To submit your interest in this opportunity, select “Apply for this job”.

In the meantime, follow us on:

• LinkedIn - Olympus APAC
• Company website -www.olympus.com.sg

• Position : Accounts cum Admin Assistant (International Preschool) – Up to $3500 + Bonus
• Location : Central - Farrer Park
• Working hours : Monday to Friday | 9am to 6pm
• Salary (commensurate with experience) : Up to $3500 + Performance Bonus + 14 - 18 Days Annual Leaves + Medical Benefits $350 per year
• Industry : Preschool Education

Main Responsibilities:

• Accurately maintain all financial records and transactions.
• Track and manage school fees, ensuring all payments are made timely and recorded properly.
• Effectively organize and manage financial data and documents.
• Compile account data yearly and as needed.
• Prepare and issue offer letters, invoices, and receipts.
• Ensure all financial documents are accurate, complete, and compliant with relevant regulations.
• Preparation and submission of all necessary documents to IRAS.
• Stay up-to-date with relevant regulations to ensure the school’s adherence to compliance standards.
• Coordinate with other staff and departments to ensure seamless financial operations.
• Address queries regarding financial matters from staff and parents effectively.

Requirements:

• Diploma or Degree in Accounting, Finance, or related field.
• Proven experience in bookkeeping, accounting, or a related role.
• Proficient in accounting software and MS Office Suite.
• Attention to detail and high level of accuracy.
• Bilingual in English and Mandarin to communicate with Associates who can only speak Mandarin

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• Assistance to the coordination of the research activities in the Robots for Humans thrust.

• Assistance to the collaboration with external partners (CHART) and the interactions with users

• Assistance to the management of the workplan, deadlines, reporting, meeting organization.

Qualifications

• Degree in Engineering
• Expertise in project management

Executive Assistant, FL

It's an exciting time of growth for IFF, we’re inviting a dedicated and results driven individual to join us as Executive Assistantfor our Greater Asia, Nourish, division. Based at IFF Singapore Creative Centre, this position will report to VP, GA Regional President, Nourish.

Your Focus

As Executive Assistant, you will handle complex meeting agenda and calendar management of the VP, GA Regional President, Nourish. In addition, you will manage the travel arrangements and reporting of travel expenses in compliance with Global policy.

Apart from secretarial administration there would be opportunities for you to be involve in event management of team meetings. These team meetings comprise of onsite, offsite or remote meetings for either Regional or Global Functional Leaders. Employee engagement initiatives support, coordination of special events and follow through on office operation related matters are also key accountabilities of this role.

The Executive Assistant will coordinate with cross functional leaders or managers and other EAs for data information, cascading of information and other ad-hoc administrative matters or request, which includes but is not limited to reception duties, Visa invitation, orientation planning, researching, events support and travels coordination.

About You

To be successful in this role, you should have at least 3 years’ secretarial and administrative support experience for Senior Executive Committee or VP level.

You should have proven track record in calendar management, complex travel arrangements, hotel and flight bookings, VISA applications, expenses reimbursement and events planning or coordination.

You should possess either a Diploma or Bachelor Degree in Business Administration or any other relevant discipline from a reputable institute. You should be well-versed in MS Office and SAP PR, any other software application skills will be a plus.

A fast and efficient team player, you are detail oriented, dependable with the ability to anticipate the needs of your manager or other functional leaders. You have quick learning capability, the willingness to take on challenges, and have no issues going the extra mile or attending to urgent assigned task.

Well presented with good articulation skills you should have excellent command of English, proficiency in any other languages will be an added advantage.

About IFF

We are IFF. We are the catalyst for discoveries that spark the senses and transform the everyday. International Flavors & Fragrances Inc. is a leading innovator of sensorial experiences that move the world. At the heart of our company, we are fueled by a sense of discovery, constantly asking "what if?" That passion for exploration drives us to co-create unique scents and tastes in fine fragrances and beauty, detergents and household goods, as well as beloved foods and beverages. Our 7,300 team members globally take advantage of leading consumer insights, research and development, creative expertise, and customer intimacy to develop differentiated products.

What you will be working on
• Develop strong partnerships with secondary schools
• Plan and develop effective online and offline activities to engage with prospective students and educators
• Create marketing, publicity and content materials (EDMs, posters, infographics etc) to generate mindshare and awareness of TP target audiences
• Adopt a data-driven approach by leveraging on data to map out priority school lists, understand audience sentiment, needs and requirements (surveys, engagements etc.)
• Generate interest and drive sign-ups for outreach activities e.g. learning journeys. school engagements and relevant TP-wide events, courses, workshops and talks to secondary school partners, educators, prospective students and parents
• Work closely with TP schools and respective stakeholders to develop engagement activities

What we are looking for

• Qualification in Communications, Marketing or related disciplines
• At least 5 years of work experience, with minimum 2 years of experience in communications and engagement
• Prior experience in implementing and executing outreach and engagement activities from inception to execution
• Strong understanding of youth trends, engagement and marketing activities
• Excellent written and verbal communication skills
• Possess a collaborative attitude, self-motivated, proactive, and able to work well in a team-oriented work environment

Interested candidates please submit your application via the link below: https://www.careers.hrp.gov.sg/sap/bc/ui5_ui5/sap/ZGERCFA004/index.html#/JobDescription/13762286/2fc68717-fd53-1ede-bccc-c484bb7cb29f

• Position : Admin Assistant - Data Entry -SIMPLE DUTIES
• Location : Bukit Batok - Few bus stops from Bukit Batok MRT
• Working hours : 5 Days Work Week - Monday - Friday 8.30am-6.00pm (flexible working hours)
• Salary (commensurate with experience) : Up to $2,400 Basic + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Civil engineering

Responsibilities:

• Provide administrative support to the department
• Perform data entry work
• Handle enquiries via calls and email
• Other adhoc project and events when required

Requirements:

• Minimum GCE ‘O’ level
• Good interpersonal and communication skill
• Proficient in Microsoft office ( Excel and word )

Email to [email protected]

Do visit Search Personnel Pte Ltd for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The successful candidate will work with Dr Subhroshekhar Ghosh on mathematics of data under a project on Complex structures in Statistical Physics and the Math of Data and Stochastic models with latent symmetries.

The main responsibilities of the position include conducting research.

Qualifications

Qualifications / Discipline: Master’s degree in Mathematics with an emphasis on probability, combinatorics, statistics and machine learning

Skills: Coding skills in R, Strong theoretical and theorem proving abilities and should be familiar with ideas and techniques for mathematical modelling of real world phenomena

Experience: Prior experience with research, including demonstrable completed research projects

Job Summary:

The successful applicant will support the PE teachers in the teaching process in order to attain educational excellence. Demonstrating a positive attitude towards the teaching process, they will communicate, liaise and develop sound relationships with children, teachers, parents and colleagues to enhance learning. They will support PE lessons, and lead groups of children in the swimming pool.

This role reports to Head of Infant School through the Head of PE (Infant School).

Requirements:

• A professional or educational background in PE or sports coaching will be an advantage, with relevant qualifications and at least two years’ experience
• Previous experience of working with children is essential
• Being a confident swimmer is a must, whilst experience in cycling and indoor climbing is advantageous
• Excellent command of English, organisation and communication skills
• Sound Microsoft Office knowledge; proficient computer usage
• Positive, enthusiastic and mature individuals who enjoy working with children and teachers

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

Please refer to “Careers” on our website at www.tts.edu.sg for a detailed job description.

5-day week with school holidays entitlement. Interested applicants, please email with an application letter and detailed resume, stating your current and expected salary, and contact number to [email protected]. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

Closing date for applications is Friday, 12 April 2024

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

Job Summary:

The appointee uses their knowledge of teaching and learning, and the values of the School to contribute to children’s progress in learning through planning organising and creating resources and providing support to the children and their teachers.

The role reports to Head of Infant School through Head of Learning Support (Infant School).

This is a temporary position for 3 months (August to November 2024).

Requirements:

• Minimum Diploma/Degree holder preferably in the relevant discipline
• Minimum 2 years of relevant teaching experience
• Previous experience of working with children is essential, preferably children aged 3 – 7 years old
• Have a very good knowledge and understanding of the UK SEND Code of Practice 2014;
• Excellent command of English, written and verbal communication skills
• Proficient in Microsoft Office Applications and knowledge of iPad is essential
• Positive, enthusiastic and creative individuals who enjoy working with young children, teachers and Teaching and Learning Assistants.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

Please refer to “Careers” on our website at www.tts.edu.sg for a detailed job description.

5-day week with school holidays entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/careerportal/main.aspx. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

Closing date for applications is Friday, 12 April 2024

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

MUST HAVE MINIMUM BAHELOR DEGREE, HARD WORKING, EASY TO UNDERSTAND TASK AND IMPLEMENT REQUIRED KNOWLEDGE, EXECUTE ALL ADMNISTRATIVE WORK, MUST HAVE ACCOUNTS KNOWLEDGE AND APPLY TO ACCOUNTS WORK, BOOK KEEPING AND RECORD MAINTENANCE, MANAGE WORKERS PAY ROLL, AND MUST MINIMUM 2 YEARS EXPERIENCE ADDED ADVANTAGE FOR RECURITMENT CONSIDERATION.IF REQUIRE LATE HOUR WORK FOR SUBMISSION NEED TO CO OPERATE WITH HIGHER OFFICERS

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

Job Descriptions:

HR Matters

Responsible for the Singapore office employees' life cycle matters

• Full spectrum of recruitment, including approaching potential candidates via LinkedIn or cold calls to candidates, selection, and salary negotiation process.
• Liaise with various institutes to bring in interns for various in-house projects.
• Strategic planning for employer branding
• Employee Records, employee management, Onboarding and offboarding matters
• Employee group insurance and WICA renewal
• Full spectrum of payroll calculation, CPF submission, and income tax submission
• Work passes applications and renewal for foreign workers
• Policies maintenance – employee handbook, SOP etc
• Responsible for communication and coordination with relevant HQ stakeholders in China
• Any other HR-related matters

Office Matters

Support China HQ team for all matters in Singapore

• Office: Manage office-related matters such as pantry restocking, mails, stationery restocks, office rental etc.
• Liaise with government sectors for various grants opportunities and startups support.
• Administration: Assist in liaising with the corporate secretary for office administration matters
• Sales Admin: Taking care of stocks in the Singapore warehouse and arranging for shipment to clients’ addresses whenever needed
• Digital Marketing: Assist in managing social media accounts and assist in uploading content, mainly on LinkedIn to also boost employer branding
• Finance: Assist in checking bank reconciliation and updating the finance team on the updates, Liaising with the auditor for audit matters, Assist in payments related to Singapore operations, and Act as main liaison between management and Singapore’s bank.
• Project Management: Assist to oversees progress of employees for various projects.
• Any other ad-hoc matters as assigned by HQ team.

Requirements:

• Proficient in Mandarin is a must as you will need to work closely with Chinese stakeholders
• Bachelor degree or above, major in human resources, business administration, etc
• Preferably IHRP-CP Certified
• At least 3 years and above HR and office admin operational experience, preferably in Startup environment
• Strong Knowledge of Singapore Labor/ employment laws.
• Excellent organizational skills, decision-making abilities, and attention to detail.
• Self-reliant, self-driven, resourceful, and able to work independently.
• With can-do attitude and strong problem solving skills
• Strong change management skills to facilitate discussions around change and transformation when required

Gargantua Robot Pte Ltd is a newly set up Singapore office for a China-based robotic company. We are building a team in Singapore to cater to the international customers that we've gained over the years.

Working location: One North

Working hours: Monday - Friday, between 9am - 10am to 6pm - 7pm

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

We are seeking a dedicated and experienced Warehouse Assistant Manager to join our team. The ideal candidate will oversee daily operations, maintaining inventory accuracy, optimizing warehouse layout, and ensuring efficient workflow. The Warehouse Assistant Manager will play a key role in leading and motivating warehouse staff to achieve productivity and performance goals while upholding safety standards and company policies.

Responsibilities:

• Oversee in planning, organizing, and directing warehouse operations to ensure smooth functioning and timely fulfillment of orders.

• Supervise warehouse staff, including training, coaching, and performance management.

• Coordinate receiving, storage, and distribution of products, ensuring accuracy and efficiency in inventory management.

• Monitor inventory levels and conduct regular stock counts to identify discrepancies and prevent stockouts or overstock situations.

• Optimize warehouse layout and storage configurations to maximize space utilization and facilitate efficient material handling.

• Implement and enforce safety protocols and procedures to maintain a safe working environment for warehouse staff.

• Ensure compliance with regulatory requirements and company policies related to inventory control and workplace safety.

• Collaborate with other departments, such as Operations and Customer Service, to coordinate warehouse activities and resolve operational issues.

• Utilize warehouse management systems (WMS) and other technology tools to track inventory movement, generate reports, and improve operational efficiency.

• Assist in developing and implementing process improvements to enhance productivity, accuracy, and customer satisfaction.

• Participate in periodic audits and inspections to assess warehouse performance and identify areas for improvement.

Requirements:

• Diploma / Degree in logistics, supply chain management, business administration, or a related field (preferred).

• Proven experience in warehouse operations, with at least 3 years in a supervisory or leadership role.

• Strong knowledge of inventory management principles, warehouse best practices, and safety regulations.

• Excellent leadership and interpersonal skills, with the ability to motivate and engage team members.

• Proficiency in using warehouse management systems (WMS) and other software applications for inventory control and tracking.

• Ability to multitask, prioritize workload, and adapt to changing priorities in a fast-paced environment.

• Strong analytical and problem-solving skills, with attention to detail and accuracy.

• Effective communication skills, both verbal and written.

• Forklift certification and experience operating material handling equipment (preferred).

HR cum Account Assistant

$2,400-$3,500

5 working days, 8.30am – 6.00pm

Location: Near Ikea Tampines

Human Resource Roles & Responsibilities:

• Responsible for timely and accurate processing of payroll regularly
• To ensure compliance of Employment Act and taxation policy.
• Handle all administrative duties relating to HR matters and claims.
• Manage work passes related issues such as application, renewal, cancellation etc.
• Responsible for application, renewal and maintaining licensing with various government bodies
• Assist in submission of CPF contributions, IR21, IR8A, levy claim applications, government surveys and other statutory submissions.
• Maintain and timely renew of Insurances, Security Bond and Insurance Claim Handling
• Maintain, up-to-date and filing records and profiles in the HR system and MOM portal.
• Maintain and verify timesheets, attendance and leaves balance for all staff
• Prepare letters and internal announcements as and when required.
• Ad-hoc duties as and when required.

Accounting Roles & Responsibilities:

· Process accounts payable and receivable transactions accurately and in a timely manner

· Prepare consolidation and entity level management report for monthly, quarterly, and yearly group reporting

• Responsible for monthly CPF contributions, tax clearance/ annual tax filing by working closely with Accountant during annual audit process.

· Maintain accurate and up-to-date records in the accounting system

· Quarterly GST submission and assist in preparation of annually corporate tax submission

· Long and short-term cash flow projection and monitoring

• Prepare invoicing, debit and credit notes, payments, issuance of cheques/ TT and e-filing duties, bank reconciliation, cashflow statements.

· Prepare letters and emails to remind customers of due payments

· Expenditure variance analysis and monitoring

· Liaison with external auditors pertaining to statutory audit

· Liaison with tax agent on company taxation matters

· Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters

• Ad-hoc duties as and when required.

Job Requirements:

• Diploma or Degree in Human Resources Management, Accounting, Business Administration or related field
• Familiar to MOM rules & regulations is a preferred.
• At least 3 years of human resource and accounting experience is preferred
• Proficient in MS Office - Word, Excel and PowerPoint
• Proficient in HR, Payroll or Accounting software/system. (Infotech, E-Retail, MYOB)
• Well verse in English and Mandarin to liaise with overseas counter-part.
  Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent organisational and time-management skills to prioritise tasks effectively with minimal supervision.
• Attention to details, possesses positive can-do attitude and willing to learn.
• Strong interpersonal and communication skills

Please email your latest resume to [email protected] or whatsapp 9679 8083.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **