We are seeking an experienced office manager in an architectural firm, responsible for the daily operations of the office, ensuring that it runs smoothly, efficiently, and effectively.
Key Responsibilities:
1. Office Administration & Operations
- Assist in all aspects of administrative duties such as data entry, and preparation of documents and letters (e.g. fee proposals, tender documents, form filling, membership renewals, and others).
- Oversee day-to-day operations, including attending to incoming calls, walk-in clients, and visitors.
- Managing office supplies, equipment, and maintenance.
- Coordinating with employees, management, and external parties.
- Resolving administrative issues, conflicts, and concerns.
- Implementing process improvements, increasing productivity and efficiency.
2. Human Resources Support
- Assist with onboarding new employees and maintaining employee records.
- Coordinate employee training and leave application.
- Assist with any employee relations and inquiries.
Job Requirements:
1. Strong Communication: Verbal and written communication skills.
2. Leadership: Ability to motivate and guide staff.
3. Organizational: Excellent planning, coordination, and time management skills.
4. Problem-Solving: Analytical and creative problem-solving skills.
5. Adaptability: Ability to adapt to changing priorities and deadlines.
6. Technical: Proficiency in office software, such as Microsoft Office.
Singaporean or PR only
Education and Experience:
1. Education: Bachelor's degree in Business Administration, Management, or related field preferred
2. Experience: 2-5 years of experience in a similar role is preferred, such as Office Manager, Administrative Assistant, or in a related field.
