Your duties as Clinic Assistant include but are not limited to the following:

Clinical Support

1. Client Preparation:

• Ensure clients are prepared before treatment (cleansing, numbing, photo-taking, and consent form completion).
• Prepare all items and machines required for doctor treatments.

2. Treatment Assistance:

• Assist doctors during treatments and provide post-care according to clinic protocols.
• Conduct follow-up calls two days after clinic visits to reinforce post-treatment care and schedule review appointments with the treating doctor.
• Prepare and maintain client treatment cards, ensuring doctor signatures.

3. Record Keeping:

• Document all treatments and item usage, including fillers and Botox.
• Ensure doctors sign dispensing forms for items used.
• Key in all treatment-related invoices into the system.

4. Customer Service:

• Provide excellent customer service, communicating with clients before and after clinic visits via company telephone or corporate mobile phones.
• Monitor customer appointments and compliance with treatment regimens.

5. Clinic Maintenance:

• Dispense products and medicines, billing clients with consultant guidance.
• Perform machine checks before clinic start and refill items in doctor treatment rooms.
• Maintain clinic cleanliness and tidiness.
• Ensure smooth coordination of the treatment flow.

6. Administrative Tasks:

• Handle stock orders and maintain stock records for the aesthetic clinic.
• May be required to work at another branch in case of manpower shortages.

Administrative Support

1. Appointment Management:

• Make appointments for new leads generated from social media platforms, walk-ins, or calling lists provided by the marketing/tele-sales team.
• Engage with walk-in and enquiry customers.

2. Sales Promotion:

• Promote sales of packages, services, and skincare products as needed.

3. Professional Development:

• Attend training or meetings as required, even outside normal working hours, to acquire necessary skills and knowledge for the job.

4. Flexibility and Teamwork:

• Assist in ad-hoc duties assigned by the Reporting Officer.

Qualifications:

• Previous experience in a similar role in a clinical or aesthetic setting.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Knowledge of aesthetic treatments and procedures is a plus.

Attributes:

• Proactive and self-driven with a strong sense of initiative.
• Exceptional interpersonal and communication skills.
• Good team player.
• Meticulous with an eye for details.

Job Scope

- Day to day operation of the office.

- Perform general office administrative support, filing and organising documents, data-entry, etc.

- Knowledge of principles and practices of basic office management.

- Handle any other ad-hoc duties and tasks assigned.

Qualifications & Experience (Fluent in Chinese is a must)​​​​​​​

- Proficient in Microsoft Office Software

- Excellent co-ordination and organization skills self-motivated, initiative, good ability to prioritise tasks quickly and effectively.

- Good in written and spoken Chinese and English.

- Ability to work under pressure and manage multiple priorities in a fast-paced environment.

(Able to start work immediately)

Established Import & Export Company dealing with fresh vegetables locating in the western part of Singapore (10 mins from Haw Par Villas MRT)

Looking for Accounts Assistant

Criteria :

1) Fresh Polytechic graduate with no working experience are welcome as training will be provided.

2) LCCI diploma will be an added advantage

3) Computer Knowledge in Microsoft Excel

4) Need to know Chinese (liaise with chinese speaking customers and suppliers)

5) Willing to learn and able to work independently

6) Duties includes Invoicing, Collections of Cash & Cheque, Bank Reconciliation and checking of stock

6) Able to start work immediately

Working Hours : 9am to 6pm, Monday to Friday, 5 day week

Salary range : $2,500.00 to $2,900.00 depending on qualification and working experience.

Roles & Responsibilities

The Restaurant Manager is responsible for overseeing the daily operations of the restaurant, ensuring a high level of customer satisfaction, managing staff, and maintaining the overall quality of service. This role requires strong leadership skills, a customer-oriented mindset, and the ability to manage financial aspects of the restaurant effectively.

Job Description:

Operations Management:

- Oversee the day-to-day operations of the restaurant, including opening and closing procedures.

- Ensure compliance with health, safety, and sanitation standards.

- Monitor inventory levels and order supplies as needed.

- Coordinate with kitchen staff to ensure timely and accurate food preparation.

Staff Management:

- Recruit, hire, train, and supervise restaurant staff.

- Schedule shifts and manage labor costs.

- Conduct regular performance reviews and provide ongoing training and development.

- Foster a positive and inclusive work environment.

Customer Service:

- Ensure high levels of customer satisfaction by providing excellent service.

- Handle customer complaints and resolve issues promptly and effectively.

- Monitor online reviews and feedback, and implement improvements as needed.

Key Requirements:

- Extensive (10+ years) in international restaurant concepts

- Proven pre-opening experience and knowledge to work seamlessly with the Directors to successfully plan and manage the pre-opening of a new restaurant

- Previous working experience with WILD HONEY - this is critical as our business is highly complex and takes years to master

- Outstanding and proven guest relations abilities

- Able to manage difficult situations in the moment and when they arise

- Outstanding and proven communication skills with excellent English in both verbal and written form

- Operations knowledge and ability to manage the day-to-day functioning of the restaurants

- A high level peerless individual to partner to the Directors to help oversee and manage the operations (see below)

- Detailed working knowledge of REVEL POS System, RESERVATIONS, YIELD MANAGEMENT including menu programming and back-end reports

- Proven ability to manage and meet company goals and financial targets

- Willingness to work weekends, evenings and PH

- Able to build long term relationships with staff and guests and build up a loyal client base

Note:

Due to manpower constraints, only shortlisted candidates will be contacted.

Job Responsibilities:

• Received and check the right quantity & type of goods
• Keeping records of picked goods
• Loading & unloading cargo from delivery vans or lorries
• To take note any damaged, faulty or missing merchandises
• Packing supplies that have been ordered
• Stock-Out

Job Requirements:

• Must be able to read & write simple English
• Energetic & physically fit
• No experience needed
• Possess Class 3 driving license will be an added advantage
• Location at Tai Seng (Nearest MRT: Tai Seng)

About the role:

The OA role has the responsibility to support vessel day to day operations such as:

Assist the Vessel Operations Superintendent as instructed and ensuring deck plan for project equipment is ready including assisting the VOS with mobilisation and demobilisation activities in an efficient and timely manner. File time sheets of the contractors and maintain documentation of certification / service reports for equipment mobilized.

• Liaising with Vessel Operations Superintendent and subject matter experts to ensure that all mobilisation related documentation such as service reports, Work Instructions, NDT reports, class inspection records, etc are filed.
• Actively involved to maintain the Action Tracker Coordination Meetings and Corrective Action Registers.
• Oversee and maintain the inventory of the parts for a specific project with the support of the back deck supervisor / offshore manager / technical coordinator. Reorder project consumables as necessary timely.
• Under the supervision of the VOS, supervise shore contractors for maintenance, mobs and demob activities and ensures logistics and procurement plans are planned and conducted safely and efficiently in coordination with the central logistics team.
• Assist the VOS for readiness of port call activities such as bunkering, agency selection, logistics of spares and consumables with purchasers, offshore manager / party chief and project manager.
• Prepare basic deck layout using ACAD and liaise with the 3rd party naval arch to obtain equipment sea fastening drawings. Submit the sea fastening drawings and calculations to class as necessary for approvals. Arrange for class surveyor inspections.
• Review equipment Installation structural / piping drawings for mobilisation and demobilisation. Ensure compliance to the inventory required for project specific tools with vessel equipment.
• Working closely with procurement teams to manage vendors, raise purchase requisitions follow up with goods receipts (GRN) and vet service invoices from the vendors for works performed onboard.

Requirements:

Education: Third-level technical or similar university degree education in Mechanical / Marine Engineering with several years’ work experience

Working experience: Fresh graduate level or upwards with Experience

Valid driver’s license with acceptable motor vehicle record required

Others:

Proactive, positive attitude, meticulous with good attention to detail

• Strong ability to follow-up on pending actions / activities
• Flexible, reliable, independent, and able to work well in fast-paced, constantly changing environment
• Experience in a similar position (mainly offshore operations as field engineer or installation engineer, knowledge of transportation planning, lift planning…) is a plus.
• Engineering background is a must.
• High-level knowledge of logistics field is a plus.

Responsibilities:

• Data entry for all the accounts payable/accounts receivable invoices and ensure that invoices are recorded using the appropriate account codes.
• Process outgoing payments in compliance with financial policies and procedures
• Matching and posting of payments from debtors in system
• Prepare AR/AP ageing reports
• Prepare monthly bank reconciliations
• Ensure billings to companies/inter-companies are done on a correct and timely basis
• Manage company ledgers and assist in closing the books monthly.
• Checking on staff claim and company credit card expenses
• Filing of documents and update of files
• Assist with audit completion and handling auditor queries during annual audit
• Other duties as assigned by the departmental manager.

Requirements:

• Nitec/Higher Nitec/Diploma
• Minimum 1 year of relevant work experience preferred
• Positive working attitude, proactive, accurate and meticulous
• Proficient in Microsoft Office (Word and Excel)
• Good communication and interpersonal skills
• Preferable able to start work immediately/within short notice period.

Salary will commensurate with experience and skillset

Who we are:

Rarespawn Ventures is a next-generation entertainment group and global venture builder bridging gaming, esports, and entertainment through cutting-edge technology, premium content, and strategic media solutions. Our portfolio consists of leading companies in the world of gaming, esports, and entertainment such as: Dynamite Games, GosuGamers, Cargo Studios, Decentralised Gaming Ventures (DGV), and more.

What We Need:
We are seeking an experienced and highly organized Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks and projects simultaneously. This individual must be comfortable working in a fast-paced environment and possess excellent communication and problem-solving skills.

Key Responsibilities:

• Calendar Management: Efficiently manage the CEO and CGS’s calendar by scheduling meetings, appointments, and travel arrangements while ensuring optimal use of time.
• Communication Management: Act as the point of contact between executives and internal/external stakeholders. Handle emails, phone calls, and other communication, ensuring timely and professional responses. Cascade messages and updates to relevant team members
• Meeting Coordination: Organize and prepare materials for meetings, take meeting minutes, and follow up on action items to ensure timely execution.
• Travel Arrangements: Coordinate all aspects of travel, including booking flights, accommodation, transportation, and creating detailed itineraries.
• Document Preparation: Prepare reports, presentations, and correspondence. Assist with the preparation of contracts, proposals, and other business documents as needed.
• Event Planning: Assist in organizing company events, conferences, and other corporate functions.
• Project Support: Help execute operational projects and initiatives as requested by the executive team, including research, scheduling, and data collection.
• Confidentiality: Maintain a high level of confidentiality regarding sensitive information and organizational matters.
• Task Prioritization: Manage a variety of tasks effectively while prioritizing and meeting deadlines in a dynamic work environment.

Who We Think Will Be A Great Fit:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• A minimum of 3-5 years of experience as an Executive Assistant or in a similar role supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office software tools.
• Strong organizational and time management skills, with the ability to multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to remain calm under pressure and handle sensitive situations with professionalism and discretion.
• Proactive, resourceful, and highly organized.
• Strong interpersonal skills and the ability to interact with all levels of the organization.
• Flexibility and adaptability in a dynamic environment.

Bonus Points

• Experience working in a corporate or fast-paced environment.
• Knowledge of project management tools and systems.
• Fluency in additional languages is a plus.

Your duties as Clinic Assistant include but are not limited to the following:

1. Preparation:

• Ensure clients are clinically prepared before treatment.
• Prepare all items and machines required for treatments.

2. Treatment Assistance

• Assist doctors during treatments and provide post-care according to clinic protocols.
• Conduct follow-up calls two days after clinic visits to reinforce post-treatment care and schedule review appointments with the treating doctor.
• Prepare and maintain client treatment cards, ensuring doctor signatures.

3. Record Keeping:

• Document all treatments and item usage, including fillers and Botox.
• Ensure doctors sign dispensing forms for items used.
• Key in all treatment-related invoices into the system.

4. Customer Service:

• Provide excellent customer service, communicating with clients before and after clinic visits via company telephone or corporate mobile phones.
• Monitor customer appointments and compliance with treatment regimens.

5. Clinic Maintenance:

• Dispense products and medicines, billing clients with consultant guidance.
• Perform machine checks before clinic start and refill items in doctor treatment rooms.
• Maintain clinic cleanliness and tidiness.
• Ensure smooth coordination of the treatment flow

6. Others:

• Handle stock orders and maintain stock records for the aesthetic clinic.
• May be required to work at another branch in case of manpower shortages.

Administrative Support

• Make appointments for new leads generated from social media platforms, walk-ins, or calling lists provided by the marketing/tele-sales team.
• Engage with walk-in and enquiry customers.
• Promote sales of packages, services, and skincare products as needed.
• Assist in ad-hoc duties assigned by the Reporting Officer.

Qualifications:

• Previous experience in a similar role in a clinical or aesthetic setting.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Knowledge of aesthetic treatments and procedures is a plus.

Job Summary:We are seeking a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth daily operations. The ideal candidate will possess strong communication, problem-solving, and multitasking skills to handle a wide range of administrative tasks efficiently.

Key Responsibilities:

• Organise board meetings and ensure relevant documents are distributed to the Directors and Stakeholders.
• Liaising with the Board of Directors & Stakeholders on meetings and announcements.
• Managing and drafting of all corporate confidential documents, inclusive legal agreements, engagement contracts, ACRA filing, meeting minutes, board resolutions, annual report. Meeting presentation deck.
• Compile and close monitoring of all statutory licences for the company.
• Support both the CEO & President on all administrative task and to follow thru with the relevant stakeholders timely.
• Managing the CEO & President’s calendar and to make travel plan, booking and meeting event appointment appropriately.
• Organized and co-ordinate on any company events when required.
• Arrange, co-ordinate and as the point of contact for visitors and statutory agencies visiting to site, inclusive receiving and networking with them.
• Other ad-hoc duties as requested by the Management.

Required Skills & Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to multitask effectively.
• Ability to work independently and prioritize tasks.
• High level of professionalism and integrity.
• Discretion with sensitive and confidential information.

Preferred Qualifications:

• Experience with project management software and tools.
• Familiarity with handling budgets or financial reports.
• Bachelor’s degree in business administration or a related field.

Responsibilities:

• Daily uploading Assets from One Motoring (PPSL)

• De Registration & Lay Up via LTA Link

• Uploading Disposal Documents via LTA Link

• Daily transfer of vehicle ownership for Retail and Wholesale

• Monitor road tax inspection and expiry date

• Monitor Assets Encashment

• Accurately de-registered or lay up cars for wholesale vehicles

• Ensure to transfer vehicle ownership for Retail and Wholesale vehicles

• Ensure all disposal documents are uploaded

• Follow up on deregistered vehicles with Wholesale Department on rebates

Requirements:

• Minimum GCE O-Level qualification or equivalent

• Proficient in Microsoft Excel and Microsoft Words

• Strong reading, writing, and verbal communication skills

Roles & Responsibilities:

- Oversee daily transactions, including accounts payable/receivable, general ledger and bank reconciliations

- Prepare budgeting reports and forecast revenues

- Manage month-end and year-end closing

- Monitor the daily performance of the accounting department

- Organize financial data into useable information and maintain updated records

- Track the progress of financial and accounting objectives

- Establish accounting policies and procedures, aligned with company’s targets

- Ensure compliance with the law

Job Requirements:

- Bachelor's degree in Accounting or Business Administration required.

- Five years or more of related experience required.

- Proficient in Microsoft Office applications, with advanced Word, Excel, PowerPoint

- Has a good command of English, with both written and oral communication skills

- Ability to multitask and prioritize daily workload

- Takes accountability of work and good attitude over teamwork

- 5.5 days work per week; Mon-Fri: 9am-6pm; Sat: 9am-1pm

About Our Client

Our client is a healthcare provider in Singapore that supports doctors in creating and managing successful private medical centres. With strong industry knowledge, financial stability, and operational expertise, our client offers an advantageous edge to building successful clinics in Singapore.

JOB RESPONSIBILITIES

This is a full-time on-site role as a Clinic Assistant. The role involves daily tasks such as communication with patients, receptionist duties, customer service, knowledge of medical terminology and patient care.

• Registration of patients including but not limited to checking of Insurance eligibility, name, NRIC, contact no, address, drug allergies, patient’s declaration and temperature.
• Assisting doctors to chaperone, during procedures and ensuring equipment are sterile/ready for use.
• Preparation, replenishment, checking and dispensing of medications.
• Replenishment of medications and consumables as required.
• Collection of payment including but not limited to submission of Insurance claims.
• Attending to phone calls, scheduling, appointment, reminders, and medication follow-up.
• Handling administration and documentation of referrals, lab tests, and radiology services from various vendors.
• Checking orders against invoices for all deliveries.
• Other duties assigned by Group Clinic Manager from time to time.
• Service oriented with excellent telecommunication and interpersonal skills.
• Initiative, self-motivated, Teamwork and result oriented.
• Able to work both independently as well as a good team player.
• Need to be adequately IT savvy.

JOB REQUIREMENTS

• Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma
• Preferably able to speak Mandarin to effectively communicate with a significant number of our Mandarin-speaking patients.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No R23116331

Company EA Registration No 21C0691

• Perform regular inspection of food and beverage preparation and preparation according to our Standard Operating Procedures and Recipes
• Compliance with food safety regulations and quality controls
• Solicit feedback from customers, resolve customer issues and/or enquiries
• Enforce hygiene regulations and upkeep store cleanliness
• Oversee opening and closing duties
• Monitor and improve Mystery Dining Program

• Responsible for supporting Medical Social Workers (MSW) team in direct patient work, administrative work and general duties
• Manage routine cases assigned by MSWs independently
• Provide training for new social work and administrative assistants
• Conduct financial assessment on eligibility of applicants for the various financial schemes
• Conduct field visits and facilitate discharges by accompanying patients home or to social service organizations
• Able to independently take on inpatient and outpatient casework, doing follow up work for discharged patients and networking with community services to facilitate seamless care

Job Requirements:

• Min Diploma with social work / conselling / Psychology, etc

Mon-Fri 830am-6pm, 1 half day sat once a month

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)