• Provides substantial administrative support
• Undertakes mini projects, updates reports, conducts research, writes and edits documents
• Assists in event planning and administration and other meetings including check-in, maintaining lists, and day-of event support

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Without prior experience.

Flexible hours or office hours.

good experience for learning.

High JOB PROGRESSION IS AVAILABLE!

Talented individuals WANTED!!

Office cleaning jobs available for multiple locations!

1. Telok Ayer 7am to 9am Monday to Friday

2. Shenton Way 1230pm to 230pm Monday to Friday

3. Telok Ayer 3pm to 5pm Monday to Friday

4. Ubi 930am to 1230pm Monday and Thursday

5. Promenade 9am to 4pm Monday, Wednesday, Friday

Job scope:

- Vacuuming/Sweeping and mopping of office floor

- Wiping of workstations tables, handheld phones

- Wiping of meeting room tables and chairs

- Wiping of surfaces like tables, furniture and glass

- Washing of toilets

- Washing of cups in pantry area etc. Ensuring pantry area is clean and tidy

• General Administrative Duties: Answer and direct incoming phone calls in a professional and courteous manner.Manage emails, respond to inquiries, and ensure timely follow-up.
• Quotation Support: Assist in the preparation, issuance, and follow-up of quotations to customers.Coordinate with internal teams and suppliers to gather accurate information for quotations.
• Procurement and Supplier Coordination: Communicate with suppliers to obtain pricing, delivery schedules, and other necessary details. Coordinate with the procurement team to ensure timely order placements and follow-ups.
• Customer Support: Address and resolve customer inquiries and requests promptly. Liaise with customers to provide updates on orders and service status.
• Accounts and Finance Assistance: Support basic accounts-related tasks such as invoicing, payment follow-ups, and expense tracking.Collaborate with the accounts team to ensure accurate record-keeping.
• Paperwork and Reporting: Prepare, review, and distribute reports and documentation as required.Ensure compliance with company policies and procedures in all administrative tasks.

Requirements:

• Proven experience in an administrative or similar role is preferred.
• Minimum Diploma or equivalent.
• Able to work independently with minimal supervision
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with excellent attention to detail.
• Effective communication skills, both written and verbal.
• Team player with a proactive attitude and willingness to learn.
• Able to start immediately

We are looking for a reliable and responsible Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The tasks of the Office Administrator will include bookkeeping and working closely with the Management Team. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Assist and support Management Team
• Manage phone calls and correspondence (e-mail, letters, deliveries, orders, packages etc.)
• Support budgeting, filing and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Perform a variety of administrative duties, such as generating staff payroll, claims and renewal of workers work permits, liaise with insurance company on workers’ matter and accommodation needs.
• Provide assistance with bookkeeping activities and familiar with Xero application.

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Proven success in office administration
• Superb written and verbal communication skills
• Strong time-management and multitasking abilities
• Proficiency with office applications, and aptitude for learning new software and systems.
• Ability to maintain confidentiality of company information.

We are inviting interested applicants who are good team players, enthusiastic, service-orientated, and professionally competent to join our dedicated team.

Responsibilities:

The Office Manager will oversee the front office operations, ensuring that staff effectively complete tasks to maintain smooth functioning. This role emphasizes clear communication with parents, school staff, and administration through phone conversations, written notes, email, and other channels.

Student Information:

• Manage and update student records and digital forms in PowerSchool.
• Coordinate parent orientation packets, including essential forms and documents.
• Oversee the student withdrawal process and manage account deactivations.
• Prepare monthly attendance reports for students with frequent absences.

Communication:

• Handle phone calls, WhatsApp messages, and front counter inquiries from parents, students, and staff.
• Manage school email accounts, ensuring timely responses and appropriate follow-ups.
• Maintain the SMS parent contact list and update phone messages for holidays and breaks.
• Coordinate media publication opt-outs and liaise with facilities during emergencies.

Attendance:

• Record and manage daily class attendance in PowerSchool.
• Follow up on questionable absences or tardies with teachers and parents.
• Update attendance records for student check-ins and check-outs.
• Send tardy notices to parents and report recurring issues to principals.
• Monitor teachers' attendance reporting and address discrepancies with principals.

Campus Card:

• Manage weekly Campus Card recharge statements and payments for the Finance Office.
• Assist students and staff with Campus Card account top-ups.

Transportation:

• Manage bus schedules and resolve issues in coordination with the Operations Director and Transport vendor.
• Assist the Sports Coordinator with transportation arrangements for away games.

Supplies and Inventory:

• Manage and order office and staff lounge supplies, including stationery and business cards.
• Restock lounge essentials and maintain organized supply inventory.

Mail and Merchandise:

• Manage incoming and outgoing mail, packages, and courier services.
• Oversee the sale of ICS merchandise, including uniforms and spirit shirts.

Qualifications:

• Bachelor’s degree in Business Administration or Administrative Management
• Minimum 3 years experience
• Proficient in Google Suite and Microsoft Office.
• Strong communication and organizational abilities.

Our client is a growing financial services institution headquartered in New York. Owing to expansion, they are hiring an Office Administrator to support their newly set up office in Singapore.

Some of the key responsibilities will include:

• Multifaceted role, responsible for creating a welcoming atmosphere by greeting visitors and managing meeting room bookings.
• Handle phone calls, ensuring effective communication within the office.
• Maintaining the office's functionality by ordering necessary supplies, upkeeping tidiness, and coordinating travel arrangements.
• Contributes to the onboarding process for new hires and facilitates a smooth experience for overseas visitors.
• Versatile and organized approach to support various facets of the office environment
• Provide administrative support to senior leaders as required

To be eligible for this role you will require:

• At least 5 years of experience in office administrative work
• Proficiency in MS Office
• Exhibits excellent time management, prioritization skills, and the ability to multitask
• Good written and communication skills
• Familiar with the usage of office equipment

Please contact Lucy James by emailing your cv directly in word format to [email protected]

Please note that due to the high number of applications only shortlisted candidates will be contacted. If you do not hear from us in the next 5 business days we regret to inform you that your application for this position was unsuccessful.

EA License Number: 16S8131

Recruiter License Number: R24125836

Responsibilities:

• Perform general clerical duties including photocopying, mailing, and filing.
• It is required to have basic knowledge of HR and finance.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing systems.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Assist in the preparation of regularly scheduled reports.
• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls.
• Receive, sort, and distribute the mail.
• Can speak and write in both English and Chinese.

Office Administrative Clerical Duties

Responsible for the administrative clerical functions associated with the operations of the Schoolhouse but not restricted to:

· Answering phone calls, mail and email

· Maintaining office equipment and preparing correspondence and communications

· Monitoring inventories and school supplies

· Processes and evaluates quotations, put up recommendations for Principal’s / Executive Director’s approval

· Procurement of approved items for school

· Procurement of approved teaching materials and supplies

· Stock check stationery and reading books

· Ensure first-aid box is well-stocked with relevant items

· Conduct annual stock-taking at the end of the year with the respective teachers-in-charge

· Assist the Principal and school teachers in complying with the government standards and regulations

· Assist in sourcing and arranging excursion/learning journey for children according to the respective themes as advised

Admission & School Fees

Responsible for the Accounts Receivable function associated with the operations of Schoolhouse, including but not limited to:

· Admission, Transfer, Trial & Withdrawal Policies

· Handle enquiries and registration for new students

· Maintenance of Student Management System (Little Lives)

· Monitoring of Children’s Attendance

· Monitoring of Enrolment, Waiting List & Vacancy

· School Fees Management

· Preparing, recording and tracking of term school fees for all students

· Collection of all term fees and enrichment fees

· Collection of any other fees – for concert, excursion and etc

· All fees collection recorded and submit a report to Principal on designated dates

· CDA/GIRO DDA Applications

· Children Insurance Coverage

· Sale of uniform and collection of payment

· Financial Assistance

· Student Deposits

· Banking in Collection

· Commission and Facilitation Charge Billings

· Update student listing every term

· Record withdrawal of students and update teachers and the class register

· Information to parents by notices or email

Financial / Bookkeeping Duties

Responsible for Accounts Payable function associated with the operations of the Schoolhouse, including but not limited to:

· Ensuring vendor invoices and other payables are looked into and action taken for approval

· Work closely with the designated personnel from CNL Finance team for matters with regards to payment to suppliers & maintain its filing for both management accounting and financial audit purposes.

· Maintain a petty cash float for reimbursements including medical, groceries and any ad-hoc items.

Communication with Parents

Work closely with the Management Support Team & assist the Principal for the function associated with the operations of the Schoolhouse, including but not limited to:

· Parent’s Handbook and Student’s Handbook

· Coordination of Parent-Teacher Conference, Orientation / School Tour programme for new parents

· Management of parents’ feedback and complaints

· Coordination of Parents’ Webform, Newsletter & Other Communication Channels

· Information to parents by notices or email

Other Responsibilities

· Maintaining attendance lists for all classes and enrichment programmes

· Maintaining attendance lists for all staff and keep leave record and medical matters of all school staff

Other duties as assigned.

Position Overview

The Office Administrator is a key partner in managing the day to day business within the office(s) and ensure smooth and efficient office processes.

General Responsibilities

• Perform general clerical, administrative and office duties.
• Prepare payroll timesheets for both contractors and employees.
• Assist employees with general concerns including benefits and payroll matters.
• Process any new hire documentation requested and forward to HR department.
• Coordinate and track training activities for new hires and current employees.
• Sort and distribute incoming mail.
• Responsible for ordering and maintaining office and maintenance supplies, safety supplies and placing other orders as needed.
• Devise and maintain office filing system.
• Maintain the office in a clean and tidy manner.
• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Coordinate on and off-site meetings, assist with schedule managements; arrange appointments, travel, meetings and conference calls along with interview scheduling for the station managers.
• Handle expense claims.
• Assist with raising work orders, posting Inbound, outbound, service line, and completed.
• Attend customer calls when required.
• Establish, organize and maintain documents and initiate follow up as needed.
• Assist with communication new policies and procedure to employees and coordinate gathering information as requested.
• Ensure all invoices received are accurate and sent to AP for processing.
• Advise finance of hours worked for each month for temporary vendors.
• Monthly reports such as stock take/movement for assigned stations.
• Create Purchase orders, actioned and monitored promptly through ACTIS or SAP for all type of orders. Assist with Good Receipts processing.
• Communicate with vendors to resolve any shipment issues (i.e. tracing, shortages, pricing, overages, etc.).
• Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required (i.e. facility’s annual compliance license).
• Additional duties as assigned.

Key Responsibilities:

• Ensure the cleanliness and tidiness of the office premises.
• Perform daily cleaning tasks, including sweeping, mopping, dusting, and vacuuming.
• Clean and sanitize restrooms, pantry areas, and other common spaces.
• Replenish toiletries and pantry supplies as needed.
• Dispose of waste and manage recycling bins appropriately.
• Monitor and report any maintenance or repair needs.
• Maintain cleaning equipment and supplies in good working condition.

Requirements:

• Prior experience in office cleaning is an advantage but not required.
• Ability to work independently and efficiently.
• Strong attention to detail and a sense of responsibility.

Working Hours & Benefits:

• 5-day work week: Monday to Friday
• Working hours: 7:00 AM to 11:00 AM
• Competitive salary.
• Overtime pay for extra hours worked.
• Annual leave and medical benefits provided.
• Friendly and supportive work environment.

Location:

• Walking distance to Joo Koon MRT.

Responsibilities:

• Responsible for the company's daily administrative work, coordinating administrative affairs; conducting new joiners' orientation, and ensuring smooth onboarding for all new joiners;
• Responsible for the company's employee expenses, office expenses, and business tax reporting;
• Formulate relevant administrative rules and regulations of the company, such as materials, office management, etc.;
• Understand the status of employees and the development of the company, report problems, analyze problems, and solve problems.

Requirements:

• Diploma & above in any discipline;
• More than 2 years of administrative work experience in Singapore, familiar with daily administrative management;
• Have a strong sense of responsibility and overall coordination ability, be kind and patient with colleagues;
• Good communication skills.

Interested candidates may send their resumes to [email protected], or apply through the application system. Shortlisted candidates will be contacted.

Flamingo Recruitment Pte Ltd EA License : 21C0588

JONES DAY

Jones Day is a global law firm with 40 offices in major centers of business and finance throughout the world. Covering 19 countries on five continents, our unique governance system fosters an unparalleled level of integration and contributes to our ranking as one of the best in the world in client service.

Reporting: Partner-In-Charge, Singapore Office and Firm Director of Administration

Hours: 9:00 a.m. to 6:00 p.m. from Monday through Friday. From time to time, you may be required to work more than these hours to accomplish the goals and deliverables of your position.

JOB DESCRIPTION

GENERAL SUMMARY

The Office Administrator is responsible for ensuring that the Firm’s lawyers in Singapore have the resources and support necessary to provide excellent service to clients. In collaboration with the Partner-In-Charge, the Office Administrator coordinates all support functions in the office and acts as a liaison with Firm Departments.

Administrative tasks include: providing oversight of support personnel, technology, facilities and office management, vendor management, financial reporting and analysis, budgeting, expense monitoring, billings & collections, accounts payable, internal and external audit responsibility, human resource policies and procedures, payroll and benefits (including statutory reporting), compliance with internal policies and external authorities (including the Ministry of Law, the Legal Services Regulatory Authority and the Ministry of Manpower), recruitment and onboarding, training support and coordination, records management, business development & communications.

The Office Administrator reports directly to the Partner-in-Charge , and receives guidance from the Director of Administration and various Firm Department Directors, to ensure compliance with Firmwide policies and goals, relevant government statutes and regulations.

In addition to general responsibilities described above, the Office Administrator works closely with the lawyers to meet evolving practice needs and budgetary goals for the office. The Office Administrator is expected to establish a positive and respectful work environment, mentor staff members in the performance of their duties, and foster an atmosphere of teamwork and continuous improvement. Above all, the Office Administrator must fulfill the needs of the office in a manner which is consistent with the Firm’s visions and values.

In conjunction with the Partner-in-Charge, develop short and long-term plans and goals for the office, for the local administrative staff and for himself/herself. The Office Administrator must understand the strategic plan for the office and have a strong involvement with practice concerns and organizational development.

JOB REQUIREMENTS

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

- Ability to build credibility and rapport with Partners and other members of the firm at all levels.

- Energetic, enthusiastic ‘can do’ attitude combined with professional confidence.

- Ability to exercise good judgment, be discreet and tactful.

- Strong leadership skills and willingness to function as a role model within the office.

- Strong financial literacy and familiarity with budgeting and financial reporting

- Strong organizational and time management skills, including the ability to organize self and others.

- Demonstrated supervisory and problem solving ability.

- Ability to work independently, take initiative, set priorities, and see projects through completion.

- Ability to meet deadlines and respond to changing priorities.

- Ability to handle many tasks simultaneously.

- Ability to work with a wide range of people in a team setting.

- Knowledge of local employment statutes and regulations.

- Strong service orientation.

- Willingness to work across time zones.

EDUCATIONAL / JOB EXPERIENCE REQUIREMENTS:

- Bachelor’s Degree

- Minimum of 5 years of managerial experience, with increasing responsibility.

- Minimum of 3 years’ experience in a law firm, corporate legal department or professional services industry.

- An excellent level of spoken and written English language to facilitate communication within the office and throughout the Firm.

• General Office Admin Operations/Support Duties
• Organised and able to work independently
• Able to work under pressure and tight deadlines
• Fluent in English
• A team player with excellent communication and interpersonal skills
• IT Savvy

Job Requirements:

• Ngee Ann/Singapore Poly graduates in IT

1. General Supervision Works

2. Handling of Paper Works

3. Submission of Documents

4. Liasing with clients

5. Drafting Quotations

Job Summary:

We are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our office. The successful candidate will be responsible for ensuring smooth office operations, managing the pantry, coordinating events, handling air ticket bookings, and providing general administrative support. This is an excellent opportunity for a detail-oriented individual who thrives in a dynamic environment and enjoys contributing to the overall efficiency and culture of the workplace.

Key Responsibilities:

Office Management:

• Maintain a clean, organized, and well-functioning office environment.
• Oversee office supplies inventory and ensure timely replenishment.
• Coordinate office maintenance and repairs as needed.

Pantry Management:

• Manage pantry supplies,including ordering and replenishing snacks, beverages, and other consumables.
• Monitor pantry usage and ensure a tidy, welcoming space for employees.

Event Coordination:

• Plan and coordinate company events, meetings, and team-building activities.
• Organize logistics, including venue booking, catering, and any necessary materials.
• Ensure smooth execution of events, both in-office and off-site.

Air Ticket Booking:

• Manage travel arrangements,including booking air tickets, accommodation, and transportation for employees.
• Maintain a travel log and ensure cost-effective options are selected.

General Administrative Support:

• Assist with day-to-day administrative tasks such as scheduling meetings, coordinating deliveries, and handling office correspondence.
• Act as a point of contact for visitors, vendors, and service providers

Qualifications:

• Proven experience in office management or administrative roles.
• Good organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to manage time effectively and prioritize tasks.
• Ability to work independently and handle sensitive information.
• Proficient in Microsoft Office Suite and other office management software.

Personal Attributes:

• Detail-oriented with a proactive approach to problem-solving.
• Adaptable and able to thrive in a fast-paced work environment.
• Strong team player with a positive and can-do attitude.
• Discreet and trustworthy with sensitive information.

CHURCH ADMINISTRATOR

We, Boscombe Life Church (BLC), are a family-oriented congregation of about 200 members and seek a suitable individual to serve with us as administrator. The Administrator will be responsible for the daily administration and operations of BLC and will work with the Senior Pastor and other church staff to support the activities of BLC and its community services arm.

JOB DESCRIPTION

Church Office Administration

• Organising and managing general affairs and administration of church office
• Assisting in the implementation of plans of the church and decisions of the Board
• Representing the church in attending official events
• Responding to official correspondences and communications with government agencies andexternal, the public, vendors and service providers
• Maintaining filing systems and official church records
• Provide administrative and logistics support during special events and activities
• Attending monthly board meetings to give updates and reports
• Any other duties as may be reasonably assigned by the Board

Building and facilities

• Overseeing maintenance of church building, facilities and equipment
• Overseeing maintenance of digital assets (eg website, media, SM)
• Overseeing festive decorations of church building

Membership

• Attending to members’ enquiries
• Maintaining membership database
• Preparing weekly bulletins and coordinating church wide communications with members
• Preparing prayer items for monthly prayer meetings
• Coordinating special events such as weddings, funerals, baptisms, and other ceremonies
• Accompanying pastoral staff in visitation and other events/activities

Staff

• Administering staff benefits and other HR matters (including leave application, outpatient claims)
• Managing junior and part time staff and their schedules
• Rostering for manning of church office (including Saturdays)

Finance

• Assisting in the strategic planning and annual budget
• Managing the church’s finances, tracking income and expenses, reimbursement of claims,payroll
• Preparing monthly accounts for reporting at board meeting

• Liaising with auditors for filing of tax returns

Regulatory and Compliance matters

• Filing of annual returns and other documents with Registry of Societies, Commissioner of Charity and other government agencies
• Assisting in the development of the church’s policies and processes in accordance with prevailing regulations and in their implementation

PRE-REQUISITES AND QUALIFICATIONS:

• A baptised Christian and subscribes to BLC statement of faith. Membership to be transferred to BLC
• Diploma holder or other appropriate qualifications, preferably with working experience in office administration in church organisations.
• Preferably bilingual (proficient in spoken English and Mandarin)
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Independent worker with good interpersonal and communication skills to collaborateeffectively with people from different backgrounds and experiences
• Must be willing to work onsite and on Saturdays.

Please send your resume to Chairman, Church Board, Boscombe Life Church, BLC Centre, 248 Joo Chiat Road, S427503 or email [email protected].

Hello there!

Is your head always bursting with grand ideas you are dying to execute and bring to life? Do you thrive in high-pressure situations? Most importantly, are you trying to find your place in the creative industry? If you’re feeling game for the challenge, we fellow mad cappers have been looking everywhere for you!

We are looking for an organized and self-motivated Administrator Officer who will be responsible for providing administrative support to our Singapore office. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.

In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Roles & Responsibilities:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Assist Executive & Management whenever needed
• Performing other relevant duties when needed.

What you will need:

Well werse

1 to 2 years’ office administration experience.

Proficient in a variety of computer software applications including Microsoft Office Suites.

Multi-tasking and time-management skills, with the ability to prioritize tasks.

Applicant Declaration

I declare that the information given by me in this application for employment is true to the best of my knowledge and that I have not willfully withheld any relevant particulars.

I give consent to AMC Asia (SG) Pte Ltd to collect, use and disclose all information (including but not limited to any of my personal data) provided during the job application process in accordance with the Privacy Policy https://amcasia.com/privacy-policy/

Company Overview:

Yttria Dental Services Pte. Ltd. is a leading dental laboratory specializing in the creation of exquisite, patient-specific restorations. With expertise in advanced materials like zirconia, emax, and more, we provide high-quality dental crowns, bridges, implants, and veneers that deliver seamless results. Our commitment to artistry and technical excellence ensures that dentists receive exceptional solutions to restore smiles with confidence.

Position Overview:

We are seeking a highly organized and detail-oriented Dental Laboratory Admin to join our team. This role requires excellent administrative, customer service, and office management skills to support our operations and ensure smooth communication between our dental laboratory, clinics, and suppliers. The ideal candidate will have experience in handling customer queries, coordinating logistics, assisting with both sales and operational administrative tasks.

Job Description:

- Coordinate case collection, packing and dispatch

- Process, update and manage cases in record management system

- Keying in and generate sales invoices

- Handle all phone call, email and whatsapp enquires

- Ordering and managing supplies and inventory

- Bookkeeping and coordination with accountant with all required documents

- Perform general administrative duties and any other ad-hoc duties

Job Requirements:

- minimum 2 years of working experience

- Prior experience working in a detal lab/clinic is preferred

- Meticulous and detailed oriented, good filing system

- Have good communication and interpersonal skills

- Able to work Independently and with initiative

- 5 days work week (monday to friday, 9am - 6pm)

Administrative tasks in maintaining and organising a business office—be it digital and physical. These tasks include phone, email, calendar management, internal communications, preparing reports, maintaining office equipment and office supplies and some human resources functions.

Ordering Supplies , Data Entry, Filing , Develop and maintain a filing system.

Record Petty cash Claims , GST Calculation & Submission - 3 months once.

Prepare Statement of Account , Invoice , Purchase Order , Delivery order.

Salary Calculation & Time card Report & Filing.

Apply , Renew passes in EP Online / WP Online .

Apply , Renew SOC & other courses.

Payment Followup to customers.

Submit CPF & LEVY - monthly once.

Appply Season Parking .

Post Letters. Permit Passes , Expiry dates - Followup

Insurance - Date Followup.

Roles and Responsibilities:

• Office Cleaning
• Cleaning of pantry
• Sweeping of Floor
• Mopping of Floor
• Cleaning of Windows
• Washing of toilets
• Clearing of rubbish
• Helping of production cleaning when needed
• Any other duty assigned
• Working hours: Monday - Saturday, 9am to 3pm.
• Working location: 233 Pandan Loop S128421

We are seeking an experienced office manager in an architectural firm, responsible for the daily operations of the office, ensuring that it runs smoothly, efficiently, and effectively.

Key Responsibilities:

1. Office Administration & Operations

• Assist in all aspects of administrative duties such as data entry, and preparation of documents and letters (e.g. fee proposals, tender documents, form filling, membership renewals, and others).
• Oversee day-to-day operations, including attending to incoming calls, walk-in clients, and visitors.
• Managing office supplies, equipment, and maintenance.
• Coordinating with employees, management, and external parties.
• Resolving administrative issues, conflicts, and concerns.
• Implementing process improvements, increasing productivity and efficiency.

2. Human Resources Support

• Assist with onboarding new employees and maintaining employee records.
• Coordinate employee training and leave application.
• Assist with any employee relations and inquiries.

Job Requirements:

1. Strong Communication: Verbal and written communication skills.

2. Leadership: Ability to motivate and guide staff.

3. Organizational: Excellent planning, coordination, and time management skills.

4. Problem-Solving: Analytical and creative problem-solving skills.

5. Adaptability: Ability to adapt to changing priorities and deadlines.

6. Technical: Proficiency in office software, such as Microsoft Office.

Singaporean or PR only

Education and Experience:

1. Education: Bachelor's degree in Business Administration, Management, or related field preferred

2. Experience: 2-5 years of experience in a similar role is preferred, such as Office Manager, Administrative Assistant, or in a related field.

Job Highlights

• Location: Cecil Street (Telok Ayer MRT) / Scotts Road (Orchard MRT)
• Working Hours: 8.45am to 6.15pm
• Working Days: 5-days
• Annual Bonus: Subject to individual performance

Job Description

• Handle sales independently
• Conduct sales viewing
• Making appointments for sales viewings
• Creating new leads and follow-up on sales leads
• Build on existing network to enlarge base
• Marketing with partners/agents
• Able to create marketing programmes
• Able to meet sales quota
• Handle and submit sales reporting
• Manage lead distribution & handle daily operations

Job Requirements

• Min 3 years of working experience
• Flexible approach and able to work as a team
• Able to grow the centre business
• Positive-looking & self-driven
• Mandarin-speaking candidates are preferred as this position requires candidate to serve Mandarin-speaking clients
• Female working environment

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified*

We wish you all the best in your career search.

Mavenside Consulting Pte Ltd | EA License No.: 20C0204

Kerine Tan | EA Personnel No.: R2095889

Job Responsibilities

• Answer, screen and forward any incoming phone calls with good telephone etiquette
• Record and deliver of messages
• Serve visitor by greetings, welcoming and directing
• Handle general queries
• Handling of incoming and outgoing mails and couriers
• Responsible in updating Company’s contact/telephone listing and floor plan
• Monitoring stationary levels, pantry items and order office, pantry supplies
• Ensure cleanliness and housekeeping of the reception, meetings and surrounding areas
• Handle on HQ office monthly birthday celebration
• Manage and keep track of Uniform inventory
• Supervise office cleaner day to day job scope
• Provide IT support - printer, phone system issues
• Office admin support - MD's calendar management, meeting rooms calendar management, esso card tracking, travel booking
• Submission of reports & Operations Support

Health and Safety Responsibilities:

• Follow Compass health, safety and security procedures
• Maintain safe personal presentation standards
• Consult on health and safety matters
• Report all incidents and hazards immediately
• Complete all required HSE training
• Adhere to the site food safety plan, hygiene procedures and standards

Requirements:

• Minimum 1 year of related experience
• Good phone etiquette skills
• Good communication skills – written and verbal
• Ability to be resourceful, self-motivated and proactive in dealing of issues that may arise
• Proficient in office applications
• Ability to work in a team and independently

Job Responsibilities

• Manage all aspects of the project including and not limited to knowledge management, use engagement, project management, budget monitoring, status reporting and acting as secretariat to the Steering Committee and Working Group Members.
• Manage and coordinate requests from internal and external stakeholders.
• Support space planning, budgeting, and resourcing requirements from incoming and existing Tenants.
• Organize logistics, coordinate with stakeholders and vendors, set up-out office infra and provide operational assistance.
• Oversee the procurement of goods and services required for the site to operate seamlessly.
• Oversee all space allocation requests and ensure optimal allocation of space to support the hospital growth and development for the long-term.
• Analyze and present collated relevant information and statistics to guide decision making by senior leadership on space allocation and use.
• Oversee day-to-day operational tasks, including, but not limited to managing facilities, coordination of logistics and support for site based on-site.
• Perform other related duties as assigned by the Supervisor.

Job Requirements

• Minimally Degree in Healthcare, Healthcare Administration or Business Administration or related.
• Good at situational analytics, ability to think out-of-the-box to formulate and execute plans, in a fast-paced environment.
• Proficient and competent in Microsoft Word, Excel, PowerPoint, and Outlook.
• Good interpersonal and written skills.
• Good at planning and projection of needs.
• Able to work and communicate with different levels of staff.
• Efficient team leader, able to complete tasks on time, on target and on budget.

Only shortlisted candidate will be notified.

To apply, please visit to www.gmprecruit.com and search for Job Reference: QYY6688V

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.